HomeMy WebLinkAbout05 DESTRUCTION FILES 03-05-01AGENDA t: .P OR'T ""
03-05-01
MEETING DATE'
MARCH 5, 2001
TO'
WILLIAM A. HUSTON, CITY MANAGER
FROM'
ARLENE MARKS, DIRECTOR OF HUMAN RESOURCES
SUBJECT:
APPROVE RESOLUTION #01-18 AUTHORIZING DESTRUCTION OF 1998
RECRUITMENT FILES
RECOMMENDATION'
Adopt Resolution No 01-18 allowing destruction of records of recruitment files which are
two years old and are no longer required to be kept in storage.
FISCAL IMPACT:
The fiscal impact is negligible; however, since space for these files will no longer be
needed, it is cost and space effective to purge these files.
BACKGROUND AND DISCUSSION'
This action is in accordance with state and federal law, and will allow staff to manage
records storage in an efficient and effective manner.
Arl~n~ Marks, SPHR
Director of Human Resources
Attachments'
Resolution No. 01 - 18
1998 Recruitment List
Consent of City Attorney
RESOLUTION NO. 01-18
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF TUSTIN, CALIFORNIA
AUTHORIZING THE DESTRUCTION OF
CERTAIN RECORDS.
WHEREAS, Government Code Section 34090 authoriZes the head of a city
department to destroy any city record, document, instrument book or paper under his or
her charge, without making a copy thereof, except for records affecting title to real
property or liens thereon, court records, records less than two years old, records
required to be kept by statue or ordinance, or resolutions of the city council or other city
boards or commissions, by resolution of the city council and the written consent of the
city attorney; and
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WHEREAS, the City Council upon the request of the Director of Human
Resources of the City of Tustin, desires to approve immediate destruction of certain
records, documents or papers as listed on the attachment hereto, comprising
correspondence and other written information regarding applications and testing
material for recruitment's conducted from January 1, 1998 to December 31, 1998, each
of which is not less than two (2) years old; and
]4
WHEREAS, the City Attorney has filed her written consent with the Clerk of the
council of the City of Tustin and a copy of such consent is attached hereto;
NOW, THEREFORE, be it resolved, that the City Council of the City of Tustin,
California, hereby approves the immediate destruction of the records, documents and
papers listed on the attachment hereto which, as of this date, have been retained for a
minimum of two (2) years.
2O
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23
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin on the 5th day of March, 2001.
ATTEST:
25
26
2?
28
TRACY WILLS WORLEY, MAYOR
PAMELA STOKER, CITY CLERK
1998 RECRUITMENT LIST
98-01
98-02
98-03
98-04
98-05
98-06
98-07
98-08
98-09
98-10
98-11
98-12
98-13
98-14
98-15
98-16
98-17
98-18
98-19
98-20
98-21
98-22
98-23
98-24
98-25
98-26
98-27
98-28
98-29
98-30
Account Clerk
Crossing Guard
Police Services Officer (CP)
Business License Tech (CP)
Police Services Officer
Communications Officer
Police Officer
Recreation Leader
Program Asst/Day Camp Coord.
Office Support Specialist
Communications Officer
Records Clerk
Reserve Police Officer
Maintenance Worker (CP)
Poi iceOffice rLate ra I/Acad e myG rad
Program Asst/Tennis Center
Associate Civil Engineer
Recreation Coordinator
Communications Officer
Property & Evidence Tech (CP)
Recreation Leader
Maintenance Worker
Maintenance Aide PT
Building Official
Sr, Center Receptionist Clerk (PT)
Communications Ofcr. On Call (PT)
Sr. Center Van Driver .
Sr. Management Analyst
Communications Officer
Plan Checker Senior Buildinglnspector
CONSENT OF CITY ATTORNEY
Resolution #0_1-~.
DATED_
I, the undersigned, Lois E. Jeffrey, City Attorney of the City of Tustin, California,
do hereby consent to the destruction of the materi~ 'bed in the attached
L01S_~. ,)~FFREY,
City Attorney signed by
DOUG HOLLAND,
Assistant City Attorney