HomeMy WebLinkAbout08 HVAC SYS. BARR ENG. 03-05-01AGENDA F -PORT
I_ I II II I II I I III I I I I I II I I II I I I I I II
MEETING DATE MARCH 5, 2001
TO'
WILLIAM A. HUSTON, CITY MANAGER
FROM:
PUBLIC WORKS DEPARTMENT/FIELD SERVICES
SUBJECT'
CONTRACT RENEWAL FOR MAINTENANCE AND REPAIR SERVICES OF
THE CITY'S HVAC SYSTEMS WITH BARR ENGINEERING, INC.
SUMMARY
Approval of the first contract amendment with Barr Engineering, Inc., extending the agreement to
June 30, 2002 for the Maintenance and Repair of Heating, Ventilating and Air Conditioning
(HVAC) Systems at various City facilities and providing a price increase of 3% effective July 1,
2001.
RECOMMENDATION
It is recommended that the City Council approve the first amendment to the contract agreement
between Barr Engineering, Inc. and the City of Tustin for HVAC maintenance and repair services,
subject to City Attorney apProval.
FISCAL IMPACT
The proposed 3% adjustment will increase the monthly maintenance contract price by $27.69 to
$950.69 per month and increase the annual maintenance contract total amount to $11,408.28,
effective July 1, 2001. This increase will be incorporated into the 2001/2002 Fiscal Year Budget.
DISCUSSION
The City has contracted with Barr Engineering, Inc., since January 19, 1998 for maintenance and
repair of the HVAC of the Civic Center, Senior Center, Youth Center, C. T. Gymnasium, Sports
Park and Water Operations facilities. The original agreement was for a 33-month period with two
2-year extensions available to the City. This first contract amendment will extend the agreement
for two years through June 30, 2002 and will grant the contractor a 3% increase in the monthly
base price of the contract, effective July 1, 2001.
Barr Engineering, Inc. requested a 5% increase in the contract amount. However, staff is
recommending a 3% increase in accordance with the existing contract language that limits any
contract increase to a maximum of 3%. The Consumer Price Index (CPi) for all urban consumers
in the Los Angeles, Anaheim and Riverside areas has risen approximately 3.7% in the last year.
The overall increase in the contract price for the routine maintenance is $27.69 per month or
$332.28 over a 12-month period, plus the cost of any needed repairs.
.---.%
Contract Renewal for Maintenance and Repair Services of the City's HVAC Systems with Barr
Engineering, Inc.
March 5, 2001
Page 2
Barr Engineering, Inc. has provided consistent service of a reasonable quality for the past few
years and has been very responsive to the needs of the City. The implementation of this increase
will allow the contractor to continue to provide the quality and responsiveness the City has
,~ec:'.~ived previously.
Tim D. Serlet
Director of Public Works/City Engineer-
TDS:WA:ccg:Contract Renewal- Barr Eng.doc
Attachments
Wisam Altowaiji
Field Services Manager
FIRST AMENDMENT TO
CONTRACT AGREEMENT
THIS FIRST AMENDMENT is entered into this.__.__ day of ,2001 by and
between the City of Tustin, a Municipal Corporation (herein referred to as "City"), and Barr
Engineering, Inc., a California corporation, (herein referred to as "Contractor").
This Amendment is made with reference to the following'
RECITALS
Ao
WHEREAS, City and Contractor entered into an Agreement dated January 5, 1998, the
"Agreement", wherein Contractor agreed to perform heating, ventilation, and air
conditioning (HVAC) services in accordance with the Agreement and specifications
entitled" Heating, Ventilating, Refrigeration, and Air Conditioning SYstems Maintenance
and Repair Program- January 19, 1998 through June 30, 2000";
Bo
WHEREAS, the initial term of the Agreement was for 33 months with the option to be
extended for up to two 2-year extensions;
Co
WHEREAS, City and Contractor desire to exercise the extension clause pursuant to
Section B, Page B-3, Item 13 "Length of Contract" to extend the Agreement until June
30, 2002;
Do
WHEREAS, City and Contractor also desire to adjust Contractor's compensation under
the Agreement to reflect a 3% maximum allowable increase effective July 1, 2001,
pursuant to Section B, Page B-3, Item 14 "Contract Increase".
AGREEMENT
The Agreement is hereby amended as follows'
Ao
The term of the Agreement is extended through June 30, 2002, unless sooner
terminated pursuant to Section B, Page B-l, Item 3 "Termination Prior to Expiration of
Term", of the Agreement.
Bo
City shall pay Contractor the following sums for the periods indicated'
o
From July 1, 2000 to June 30, 2001, the City shall pay the Contractor, on a monthly
basis, an amount equal to $923.00.
,
From July 1,2001 to June 30, 2002, the City shall pay the Contractor, on a monthly
basis, an amount equal to $950.69.
Co
For the purpose of Section B, Page B-3, Item 13 o'f the Agreement, the term "City" shall
mean the City Manager or the City Manager's designee.
D.
Except as expressly amended by the First Amendment, all other terms and conditions of
the Agreement and all attachments and exhibits thereto, shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the year
and date first above written.
THE CITY OF TUSTIN
BY:
(Seal)
Mayor of the City of Tustin
ATTEST:
City Clerk of the City of Tustin
APPROVED AS TO FORM:
City Attorney Date
APPROVED AS TO CONTENT:
Public Works Director
Date
(SEAL)
CONTRACTOR
Firm Name:
BY:
TITLE:
Barr Engineering, inc.
Pete Buongiorno
General Manager
ATTACH PROPER NOTARY ACKNOWLEDGMENT FOR SIGNATURES OF AUTHORIZED
PERSON(S)