HomeMy WebLinkAbout07 BALLFIELD RENOVAT'N 02-20-01AGENDA Rff'POR'T "" o,
NO. 7
02-20-01
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PARKS AND RECREATION SERVICES
APPROVAL OF REVISED PLANS & SPECIFICATIONS AND AUTHORIZATION TO
RE-ADVERTISE FOR BIDS FOR TUSTIN SPORTS PARK BALLFIELD RENOVATION
SUMMARY:
At the City' Council Meeting on December 18, 2000 Plans & Specifications and Authorization to
Advertise for Bid for the Tustin Sports Bailfield Renovation were approved. Due to the fact that
the lowest bid significantly exceeded the estimate for the work, the Parks & Recreation
Department, on the recommendation of the City Attorney, is requesting that the City Council
reject all bids and re-advertise and re-bid the project with a reduced scope of work. The project
includes renovation and grading of three baseball fields, with the addition of soil amendments,
removal of turf and replacement with sod at the skinned area line.
RECOMMENDATION:
The City Council reject all bids and adopt the attached Resolution No. 01-16 approving revised
plans and specifications for renovation of baseball fields at Tustin Sports Park, and authorizing
the City Clerk to re-advertise for bids
FISCAL IMPACT:
Funding for the renovation is being provided through the Restricted Capital Maintenance Fund
(50-000-2604/9115). Total estimated cost from the funds (RCMF) collected from the Cell Site
Lease revenue is $33,000.
BACKGROUND:
The work to be performed is at the Tustin Sports Park located at 12850 Robinson Drive. The
bailfields have not been renovated since the park was completed in 1995. The scope of work
includes renovation and grading of three baseball fields, with the addition of soil amendments,
and removal of turf and replacement with sod at the skinned area line.
At the City Council Meeting on December 18, 2000 Plans & Specifications and Authorization to
Advertise for Bid for the Tustin Sports Ballfield Renovation were approved. The bid opening
was held on January 22, 2001 at which time the City received three bids: (1) Mariposa
Horticultural at $41,248; (2) Sunrise Landscape at $44,397.12; and (3) American Restoration
and Construction at $123,800. A fourth bid from Premiere Construction was submitted late and
therefore was ineligible for consideration.
The estimated cost for the project was $25,000-$33,000. Due to the fact that the lowest
responsible bidder significantly exceeded the project budget, the Parks & Recreation
Department is requesting that the City Council reject all bids and re-advertise the project with a
reduced scope of work.
SUMMARY:
The City Council at its discretion may vote to reject all the bids received for the renovation of the
Tustin Sports Park ball fields. Parks and Recreation staff are recommending that the City
Council approve revised plans and specifications and authorize re-advertisement of the project.
All of those firms that responded to the previous advertisement for bids will receive revised
plans and specifications for re-bid. In addition legal advertisements will be placed in the local
paper on February 28, 2001 and again on Maroh 7, 2001.
The tentative project schedule is as follows'
Authorization to Bid
First Legal Advertisement
Second Legal Advertisement
Bid Opening
Award of Contract
Notice to Proceed
Construction Completion
February 20, 2001
February 28, 2001
March 7, 2001
March 22, 2001
April 9, 2001
April 23, 2001
May 14, 2001
Patrick Sanchez
Director, Parks and Recreation Services
Gary Ma~ill ~J
Project Manager
Attachments: Resolution 01-16
READVERTISEFORBIDSTSP
RESOLUTION NO. 01-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA,
APPROVING REVISED PLANS AND SPECIFICATIONS AND AUTHORIZATION TO RE-
ADVERTISE FOR BIDS FOR TUSTIN SPORTS PARK BALLFIELD RENOVATION.
WHEREAS, it is the intention of the City of Tustin to renovate the ballfields at Tustin Sports Park; and
WHEREAS, the Parks and Recreation Services Department has presented revised plans and
specifications for the construction of said works; and
NOW, THEREFORE, BE IT RESOLVED that the revised plans and specifications presented by the
·
Parks and Recreation Services Department are hereby approved as the plans and specifications for; Tustin Sports
Park Ballfield Renovation;
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as
required by law for the receipt and sealed bids or proposals for the completion of work specified in the aforesaid
plans and specifications;
2O
2.!
PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting held on the 20th
day of February, 2001.
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Tracy Wills Worley, Mayor
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Pamela Stoker, City Clerk
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