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HomeMy WebLinkAbout07 CLASS/COMP PLANS 02-05-01A GENDA · . RT NO. 07 02-05-01 MEETING DATE' TO' FROM' SUBJECT: FEBRUARY 5, 2001 WILLIAM A. HUSTON, CITY MANAGER ARLENE MARKS, DIRECTOR OF HUMAN RESOURCES RESOLUTION 01-07 AMENDING THE CITY'S CLASSIFICATION AND COMPENSATION PLANS I III I IIII I III II II II II II I I RECOMMENDATION' Adopt Resolution No. 01-07 amending the City's ClasSification and Compensation Plans as follows: . , Adopt new classification specifications and corresponding salary ranges for the positions titled Payroll Specialist, Information Technology Specialist, Senior Information Technology Specialist, .and'Administrative Services Manager. Increase the City's classification plan by one position allocation, and Increase the salaries for the part-time un-represented classifications of Recreation Aide, Recreation Leader, Recreation Program Assistant/Day Camp Counselor, Sports Field Maintenance Aide and Reception. Clerk. FISCAL IMPACT: Minimal; additional costs will be absorbed within current budget. DISCUSSION' New Class. Specifications and Corresponding Salary Ranges The City has embarked upon a program to revise all of its class specifications to more accurately reflect the duties and responsibilities of City jobs as well as outline the essential functions of our jobs in compliance with the Americans with Disabilities Act. The new classification entitled Payroll Specialist more clearly identifies the duties and responsibilities of this position and differentiates the classification from the Account Clerk classification where the payroll function is currently performed. Staff requests you adopt the new Payroll Specialist classification with a salary range of $2686-$3265/mo. and authorize an increase to our classification plan by one position so that we may recruit and hire a Payroll Specialist. U:\Staff Report~mend Class Plan February 2001 .doc The Information Technology Specialist classification is allocated within our current classification plan. However, when the budget was adopted the position was conceptual in nature and a class specification had not yet been created. Staff requests you adopt the class specification for Information Technology Specialist with a salary range of $3570-$4339/mo. so that we may recruit and hire this position. The Senior Information Technology Specialist is also a part of this revised classification specification and staff requests you adopt this classification with a salary range of $4171-$5070/mo. to meet the future needs of the City; we do not intend to fill the Senior position at this time. The Administrative Services Manager classification was created as the result of a job audit and more appropriately reflects the duties and responsibilities of the incumbent. Staff is recommending this classification be adopted with a salary range of $5098- $6197. Part-time Un-represented Classifications and Recommended Salary Increases Salaries for part-time un-represented positions in the City had not been reviewed for a number of years. Based on the survey results within our ten-City survey group our salaries for these classifications have become non-competitive; some of our part time salaries have fallen to 23% below the median of our survey group. As such the City has encountered some difficulty with its recruitment and retention efforts. Staff is recommending the following increased salary ranges for these part time classifications. Recreation Aide Recreation Leader Recreation Program Assistant/Day Camp Counselor Sports Field Maintenance Aide Reception Clerk Administrative Intern $6.40-$7.77 per hour $7.50-$10.05 per hour $10.55-$12.82 per hour $6.60-$8.02 per hour $8.10-$9.84 per hour $10.28 per hour All other part-time position wages are competitive and consistent with the median of our ten-City survey group. To ensure our part-time un-represented positions continue to be competitive, staff is also requesting the Council authorize that in the future the salaries for these classifications increase consistently with the positions in our general employees group represented by Tustin Municipal Employees Association. Arlene Marks, SPHR Director of Human Resources Attachments 10 ]2 15 16 18 19 20 2! 22 25 26 2? 28 RESOLUTION NO. 01-07 A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING THE CITY'S CLASSIFICATION AND COMPENSATION PLANS WHEREAS, the City adopted a Classification Plan in 1984 by adopting Resolution No. 84-63; and WHEREAS, the City Council has amended the Classification Plan when appropriate; WHEREAS, it is now desirable to revise and update the Classification Plan; WHEREAS, the City now desires to provide increases in compensation to its part-time un-represented employees as a result of a conference with respective Department Heads, and subsequent to recommendation of the City Manager. NOW, THEREFORE, the City Council of the City of Tustin, California does hereby resolve as follows: Section 1. The Classification Plan of the City of Tustin, dated August 20, 1984, is hereby amended to add one position allocation, adopt the position duties and classification titles as outlined in the attached classification specifications, and assign salary ranges as follows: Administrative Services Manager Information Technology Specialist Senior Information Technology Specialist Payroll Specialist $5098-$6197 per month $3570-$4339 per month '$4171-$5070 per month $2686-$3265 per month Section 2. Salary Increase: Effective February 10, 2001, the base salary rates and the salaries of all employees in the following classifications will receive a salary increase to the corresponding salary step in the employees' current classification as follows: Recreation Aide Recreation Leader Recreation Program Assistant/Day Camp Counselor Sports Field Maintenance Aide Reception Clerk Administrative Intern $6.40-$7.77 per hour $7.50-$10.05 per hour $10.55-$12.82 per hour $6.60-$8.02 per hour $8.10-$9.84 per hour $10.28 per hour U: ;taft Report\RESOLUTION AMEND CLASS PLAN fEBRUARY 2001.doc l0 15 16 19 2O 22 2~ 26 27 28 Passed and adopted at a regular meeting of the Tustin City Council held on the 5th day of February, 2001. TRACY WILLS WORLEY, MAYOR ATTEST: CITY CLERK U:' taft Report\RESOLUTION AMEND CLASS PLAN fEBRUARY 2001.doc CITY OF TUSTIN PAYROLL SPECIALIST dlass sl~ecifications are ~nly intended to present a descriRtive summary of'th'e range of duties and responsibilities associated with specified positions. Therefore, specifications oaf not include all duties pe/formed by individuals within a classification. In addition, slgecifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. DEFINITION: Under general supervision, the Payroll Specialist participates in a variety of difficult and complex professional and analytical assignments in support of the City's payroll function including, but not limited to, payroll administration, processing and reporting; maintenance of employee records, employee insurance and related reconciliation; compliance with tax laws, labor contracts and other governing documents. Prepares statistical and governmental reports as related to the City payroll; maintains leave reports; controls accruals and calculated values of accrued leave at end of fiscal year; analyzes computer printouts; answers payroll questions; performs related duties as required. CLASS CHARACTERISTICS: The Payroll Specialist is a journey level classification characterized by the requirement to possess and regularly apply specialized and/or technical knowledge and skills in the accounting/payroll function(s). The Payroll Specialist performs a variety of difficult, complex and responsible duties within the accounting/payroll function; works independently and makes decisions/recommendations based upon specialized knowledge of accounting/payroll functions and practices. ESSENTIAL FUNCTIONS: (includes but are not limited to the fo/lowing) These functions may not be present in all positions in multiple position classes. When a position is to be filled, the requisite essential functions will be noted in the announcement of position availability. Performs a variety of complex technical accounting tasks involved in the preparation and maintenance of accounting, budgetary and fiscal records. Inputs, reviews, balances and maintains a variety of accounting/payroll records, documents, and journal entries. Assists management to interpret and apply various regulations and contractual provisions including but not limited to, Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Memoranda of Understanding (MOU), Consolidated Omnibus Budget Reconciliation Act (COBRA), retroactive pay provisions, Federal and State tax and payroll regulations, deferred compensation, Public Employees Retirement System (PERS), Internal Revenue Code 125 Plan fringe benefit calculations, Workers' Compensation (WC), State Disability Insurance (SDI), Unemployment Insurance (UI), and other related, programs/applications; extracts, posts, adjusts, classifies and reconciles entries. Provides technical expertise and assistance. Assists management to interpret complex and/or varied accounting payroll documents, regulations and procedures and applies these to varied or difficult circumstances including making decisions/recommendations regarding which formula or regulation should be applied. Prepares a variety of reports including, but not limited to, PERS, deferred compensation, FLSA, · quarterly and annual reports to the Internal Revenue Service (IRS), the Employment Development Department (EDD), and the Franchise Tax Board, and annual reports for the Bureau of the Census. S:\Class Specifications Beginning 9 2000\Payroll Specialistfinal.doc Payroll Specialist Page 2 of 3 Acts as the department liaison to coordinate accounting/payroll transactions, year-end schedules and other related documents with internal departments and external agencies. Explains City accounting/payroll policies and procedures to internal customers and external agencies as needed. Prepares, processes' and edits insurance and other miscellaneous billing, payments and/or reports for disability, terminations, retirements, deferred compensation and other related areas as needed. Develops worksheets, manuals, listings and other accounting/payroll controls for balancing and reconciling various reports, summaries and control figures. Updates salary, benefit, tax and related tables, reports and schedules. Writes and/or runs payroll and related software utilities. Coordinates payroll schedules and other requirements with City department timekeepers including proofing time entry report, printing and distributing checks and processing, verifying and transmitting direct deposits. Responds to payroll verification requests and subpoenas involving employee payroll records. Prepares memos and letters for both internal and external correspondence. Researches, analyzes and makes recommendations to management regarding payroll policies and practices. Cross-trains other personnel in areas of responsibility. water billing and other related functions. Acts as a back-up for accounts payable, Performs other related duties as assigned. WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data on the computer. Acute hearing is required when providing telephone service and communicating in person. The need to lift, drag and push files, computer reports or other materials weighing up to 10 pounds also is required. QUALII~lCATION GUIDELINES: (The following are minimal qualifications necessary for entry into the classification) Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Example combinations include: High school diploma or equivalent and a minimum of three years of increasingly responsible accounting experience including one year of direct payroll experience. One year of related college level coursework may be substituted for one year of work experience. College level coursework in accounting is highly desirable. Bilingual helpful but not required. S:\Class Specifications Beginning 9 2000\Payroll Specialistfinal.doc Payroll Specialist Page 3 of 3 KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS's necessary to perform essential duties of the position) Knowledge of: Complex principals and practices of accounting including, accounts payable and payroll preparation, modern office procedures, methods and equipment including computers, methods and techniques of recon(~iling accounts, principles and procedures of financial record keeping and reporting including spreadsheets, basic mathematical principles, pertinent Federal, State and local laws, codes and regulations, and effective customer skills. Ability to: Analyze and make sound recommendations on payroll issues; evaluate alternatives and make appropriate, creative recommendations; exercise sound judgment and initiative within established guidelines; interpret City rules, policies and procedures and applicable local state and federal legislation; exercise .tact and diplomacy in dealing with sensitive and complex payroll issues and employee situations. Perform basic accounting functions, prepare and reconcile journal entries, prepare and reconcile various financial, accounting and payroll records, prepare clear and concise financial reports, understand and follow oral and written instructions, communicate clearly and concisely, both orally and in writing, establish and maintain effective working relationships with those contacted in the course of work, maintain mental capacity which allows the making of sound decisions and demonstrating intellectual capabilities, maintain physical condition appropriate to the performance of assigned duties and responsibilities, maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties, meet strict, recurring deadlines, research and analyze payroll records and make computations to resolve payroll problems, understand pertinent procedures and functions quickly and apply them without immediate supervision, deal diplomatically in the resolution of disputes or errors, exercise discretion and maintain confidentiality, speak clearly and distinctly. Skill to: Operate a ten key by touch, an office computer and a variety of word processing, spreadsheet, data management, specialized payroll and accounting software, and other software, applications. SPECIAL REQUIREMENTS.: Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. FLSA: Non Exempt TMEA Adopted: February XX, 2001 S:\Class Specifications Beginning 9 2000\Payroll Specialistfinal.doc CITY OF TUSTIN INFORMATION TECHNOLOGY SPECIALIST SENIOR INFORMATION TECHNOLOGY SPECIALIST Class specifications are only intended to present a descriptive summary of the range oil duties and responsibilities associated with specified l~ositions. Therefore, specifications map not include all duties performed by individuals' within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. DEFINITION: Under general supervision (Specialist) or direction (Senior Specialist) administers data processing activities on a large local area network and/or for major applications; provides technical support, training, and direction to City personnel utilizing computer and telecommunications equipment, peripheral devices, and applications; installs, tests and resolves problems with computer hardware and software; assists with and/or manages hardware, systems, and software and related applications; performs related duties as required. CLASS CHARACTERISTICS: The Information Technology Specialist provides technical assistance to employees using data processing systems focusing on the computer, telecommunications and related equipment and specialized software applications of their assigned functions/departments. Incumbents are more involved with the use of both software and hardware than systems design, needs, and implementation. Incumbents utilize technical assistance from vendors and other data processing professionals. Positions in this class support large groups of users, many different applications, frequently on different platforms. The Senior Information Technology Specialist is a journey level classification requiring significant knowledge of data processing systems and methods. The incumbent oversees data processing activities, identifies and evaluates changes and additions to computer systems, and provides technical support to City employees focusing on information systems needs, computer and telecommunications equipment and specialized software applications; works with minimal technical support from vendors and/or other positions and has more frequent contact with outside vendors of specialized software related to overall system needs, design, and implementation of applications. The Senior Information Technology Specialist is distinguished from the Information Technology Specialist by the Senior Specialist's responsibility for the supervision of staff and/or the coordination of projects, programs and/or workloads of other staff. The Senior Information Technology Specialist works independently on assignments with limited direction; assignments may result in compilation of data for a report and/or recommendations for action by management whereas the Information Technology Specialist receives more direction on projects and assignments tend to be more routine and limited in scope. ESSENTIAL FUNCTIONS' (includes but are not limited to the fo/lowing) These functions may not be present in all positions in multiple position classes. When a position is'to be filled, the requisite essential functions will be noted in the announcement of position availability. Information Technology Specialist · Performs initial evaluation of routine user problems, identifies and obtains appropriate resources for resolution of more complex problems; corrects routine problems by making minor repairs to computer equipment and/or entering commands or data into systems; determines and contacts appropriate resources for additional assistance; provides emergency response to system problems. Instructs computer system users in the use of computer equipment and of computer applications;. answers questions and assists in resolving problems related to the methods and procedures for utilizing computer applications. S:\Class Specifications Beginning 9 2000\IT- Senior IT Specialist final.doc Information Technology Spe,. ....st/Senior Information Technology Spec Page 2 'of 4 · Installs, tests, upgrades, and monitors the operation of computer hardware and software. Assists in evaluating needs for new and revised systems; identifies possible improvements in information systems; makes recommendations for purchase of new information systems equipment and software. Assists City staff in creating databases and spreadsheets and designing and generating related reports using commercial database, spreadsheet, and other programs; writes macros and routine report generation programs and data entry routines; makes suggestions to improve database design. Assists in LAN administration; establishes procedures and backs up data stored in computers and to maintain efficient operation of LAN'S; may serve as LAN administrator and/or computer access security officer. Provides support for telecommunication functions; coordinates vendor services; maintains various records and documentation for City computer systems. May conduct on-the-job training for users and provide classroom instruction to City staff including developing course outlines, curricula and materials needed. Senior Data Processing Specialist · Identifies and evaluates complex network and/or user problems; researches, identifies and obtains appropriate resources for resolution of complex problems; corrects routine problems by making minor repairs to computer equipment and/or entering specialized commands or data into systems; determines and contacts appropriate resources for additional assistance; provides emergency response to system problems. Instructs computer system users in the use of computer equipment and of computer applications; answers questions and resolves problems related to the methods and procedures for utilizing Computer applications. Manages installation of new hardware/software; installs, tests, upgrades and monitors the operation of computer hardware and software; configures hardware and software for individual, department and/or Citywide needs. Evaluates needs for new and revised systems; identifies possible improvements in information and telecommunication systems; makes recommendations for purchase of new information and/or telecommunications systems equipment and software; negotiates with vendors for services and products; oversees the work of vendors. Designs and programs computerized databases using commercial database software, spreadsheets, and other programs; designs, writes and test macros to assist staff in performing complex repetitive data processing tasks; writes report generation programs and data entry routines using fourth generation languages. Serves as LAN administrator and/or computer access security officer; establishes procedures and backs up data stored in computers; directs and assists staff in maintaining efficient operation of LANs. Maintains various records and documentation for computer systems including, but not limited to inventories of software licenses and network and other computer related equipment and location maps to workstations and hub connections. Conducts on-the-job training to uses; provides classroom instruction to staff including .developing course outlines, curricula and materials needed.. S:\Class Specifications Beginning 9 2000\iT- Senior IT Specialist final.doc Information Technology Sp6. Page 3 of 4 /Senior Information Technology Spec, /, · May supervise clerical and technical program personnel. .. WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, , squatting, and stooping in the performance of daily activities; installation work involves moderate physical exertion including occasional climbing, working on ladders and/or uneven surfaces. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Acute hearing is required when providing telephone service and communicating in person and near vision is required in reading correspondence, statistical data, and in setup and/or repair of computers and related equipment. The need to lift, carry, drag and push files, computer reports or other materials weighing up to 60 pounds and/or utilize a hand truck or dolly is also is required. Incumbent(s) must have the stamina to work long hours and overtime, if assigned, and be willing to work an irregular schedule which may include weekends, holidays, evenings and/or varying shifts. QUALIFICATION GUIDELINES: (The following are minimal quafifications necessary for entry into the classification) Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Example combinations include: Graduation from High School or GED and completion of training in the general principles of computerized data processing and the principles and methods of computer programming and the use of computer applications AND EITHER two years of education in computer science or management information systems from an accredited college or two years of experience assisting others in the use of computer equipment for office applications including applications on a LAN and WAN as well as LAN/WAN administration or similar responsibilities, or, two years of experience performing basic applications systems design and programming work. The Senior Specialist requires the equivalent of an Associates Degree in computer science or management information systems from an accredited college AND two years of increasingly responsible experience assisting others in the use of computer equipment for office applications including applications on a LAN or WAN as well as LAN/WAN administration or similar responsibilities. KNOWLEDGE/ABILITIES/SKILLS: (The foflowing are a representative sample of the KAS's necessary to perform essential duties of the position) Knowledge of: Principals, practices, and functions of installation and operation of computers and related equipment, software, LAN's, WAN's, computer concepts and specifics relating to the use,. maintenance and repair of Intel-based microcomputers; general principles of office automation, financial record keeping and records management; a variety of operating systems, including Microsoft NT and UNIX, and related software used by the City; general principles of computer systems analysis. Ability to: Analyze and resolve and/or describe technical problems to service technicians to determine appropriate action; read, understand interpret and apply information from technical manuals; develop systems, logs or procedures to monitor critical functions; communicate effectively in written and verbal form on technical issues with individuals having varying degrees of computer familiarity; develop and maintain effective relationships with staff, users, administrators and vendors; instruct others in the use of computerized information systems and maintain the confidentiality of information. S:\Class Specifications Beginning 9 2000\iT- Senior IT Specialist final.doc Information Technology Sp~, ..,st/Senior Information Technology Sp¢, Page 4 of 4 In addition, the Senior Specialist must also have the ability to plan, organize, and carry out studies and analysis; prepare clear, complete, and technically accurate reports correspondence, analytical studies and other written materials; collect and analyze data, develop recommendations based on findings, and reach sound and defensible conclusions; analyze situations and take effective action; speak before groups, organizations, regulatory bodies and at professional meetings, respond constructively to conflict and develop effective resolutions; supervise staff. Skill to: Operate an office computer and a variety of word processing, data management and other software applications; use tools to perform manual maintenance operations. SPECIAL REQUIREMENTS: Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. Dependent upon assignment may be required to obtain California Law Enforcement Teletype Systems Certification (CLETS) within 60 days from date of hire. FLSA: Information Technology Specialist- Non Exempt TMEA Senior Information Technology Specialist- Exempt Management- Unrepresented Form 700 Required Adopted: February XX, 2001 S:\Class Specifications Beginning 9 2000\IT- Senior IT Specialist final.doc CiTY OF TUSTIN ADMINISTRATIVE SERVICES MANAGER Class .specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with speci, fied positions. Therefore, speci, fications may not include all duties performed by individuals within a classi, fication. In addition, specifications are intended to outline the m. inimum qualifications necessa/3; for entry into the class and do not necessarily convey the qualifications of incumbents within'the position. DEFINITION: Under direction, develops, directs, manages, administers and strategically plans key Department and Citywide projects, programs and administrative duties. Participates in a variety of difficult and complex professional and analytical assignments in support of Department and Citywide programs. Coordinates assigned projects with other divisions, City Council, outside agencies and the general public; performs related duties as required. CLASS CHARACTERISTICS: The Administrative Services Manager is a management classification exercising functional supervision over assigned Public Works Department projects, programs and/or administrative areas. The Administrative Services Manager works independently on assignments with limited direction; conducts complex and significant analyses, develops and monitors budgets, prepares comprehensive .reports, negotiates and administers contracts and independently develops, administers and/or manages City-wide programs and projects; supervises, coordinates and directly oversees the work of assigned staff. ESSENTIAL FUNCTIONS: (includes but are not limited to the following) These functions may not be present in all positions in multiple position classes. When a position is to be filled', the requisite essential functions will be noted in the announcement of position availability. Develops, directs, manages, administers and strategically plans key Department functions, projects, programs and administrative areas of responsibility including Department budget, public information and other complex projects. Administers and monitors numerous Public Works Department programs, including but not limited to, the City's Capital Improvement, Cable Television, Solid Waste, Emergency Operations Plan, Used Oil and Bus Shelter programs. Monitors program progress in meeting goals and objectives; conducts updates to inform and advise on project progress. Prepares, presents and administers the Public Works Department's operating budget and the City- wide Capital Improvement budget. Independently conducts complex analyses, research projects, and studies and oversees analytical activities within the Department including budget, administrative and operating issues. Composes and presents comprehensive, concise and effective oral and written reports, communications and presentations on complex matters to diverse technical and non-technical audiences. Attends meetings and makes presentations to other departments, City Council and outside agencies regarding Public WOrks programs and projects. S:\Class Specifications Beginning 9 2000~.dministrativeServicesManagerfinal.doc Administrative Services Man,. Page 2 of 3 Works with the City Information Systems Department on implementing or revising system needs, methods and procedures including developing and maintaining management information systems that support the needs of the Department. · Negotiates and administers contracts with vendors and outside agencies. Identifies, analyzes and monitors State, Federal and local legislative proposals for impact on Public Works operations. Represents the City and participates in state and regional committees regarding public works, communications and emergency preparedness issues. Develops, modifies and maintains the City's Emergency Preparedness Program; directs citywide emergency preparedness training; coordinates with other departments to plan for citywide response during major emergency. · Researches, recommends, coordinate and participate in the preparation and administration of grants. Responds to inquiries from City Council, various outside agencies and the general public regarding customer service and Public Works issues; responds to and resolves difficult and sensitive inquiries and complaints. Coordinates staff workload and training; manages and evaluates assigned staff; works with employees to correct deficiencies and increase department productivity. Maintains advanced knowledge of public administration, organization and management principles and practices; municipal fiscal policy, financing and procedures; applicable ordinances, laws and regulations; and advanced research techniques and information source. WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data on the computer. Acute hearing is required when providing telephone service and communicating in person. The need to lift, drag and push files, computer reports or other materials weighing up to 25 pounds also is required. QUALIFICATION GUIDELINES: (The following are minimal qualifications necessary for entry into the classification) Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Example combinations include: Graduation with a bachelor's degree from an accredited college or University preferably with a major in public administration or a closely related field and at least five years of progressively responsible professional experience within a municipal agency that includes performing administrative analysis, establishment and maintenance of procedures and systems, and supervisory responsibility. S:\Class Specifications Beginning 9 2000~dministrativeServicesManagerfinal.doc Administrative Services Mar,.. Page 3 of 3 KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS's necessary to perform essential duties of the position) Knowledge of: Operational characteristics, services and activities of a Public Works Department including administrative, financial and/or operational functions; principles and practices of public administration; operations and functions of municipal government; principles of supervision, training and performance evaluation; principles and practices of program development and implementation; principles and practices of municipal budget preparation and administration; methods and techniques of grant application and administration; methods and techniques of contract negotiation and administration; English usage, spelling, grammar and punctuation; principles and practices of public speaking; computerized research methods and software applications; current information systems and networking technology; modern office procedures and methods including computer equipment and supporting word processing and spreadsheet application; pertinent Federal, State, local codes laws and regulations. Ability to: Independently perform responsible and difficult administrative support duties involving the use of independent judgment and personal initiative; direct, organize, coordinate and participate in various complex organizational studies, analyses, and projects; research and analyze complex technical documents and proposals; prepare clear and concise administrative and financial reports; prioritize activities to meet established timelines; negotiate and administer various contracts; coordinate and administer budget processes for the Public Works department; interpret, apply and explain administrative and'departmental policies and procedures and pertinent laws, policies, rules and regulations; operate office equipment including computers and supporting word processing, database and spreadsheet applications; communicate clearly and concisely, both orally and in writing; establish and maintain effective relationships with those contacted in the course of work; commit to provide quality customer service; work effectively with various governmental agencies, private firms,' and the general public; analyze situations and take effective action; speak before groups, organizations, regulatory bodies and professional meetings; respond constructively to conflict and develop effective resolutions; supervise, organize and review the work of lower lever staff; participate in the selection, training and evaluation of subordinate co-workers; recommend and implement goals and objectives for providing effective services. Skill to' Operate an office computer and a variety of word processing, data management and other software applications. SPECIAL REQUIREMENTS: Possession of or ability to obtain a Class C California driver"s license and a satisfactory driving record. FLSA: Administrative Services Manager- Exempt Form 700 Required Management- Unrepresented Adopted: February XX, 200t S:\Class Specifications Beginning 9 2000~AdministrativeServicesManagerfinal.doc