HomeMy WebLinkAbout17 ANNUAL MJR MAINT 02-05-01AGENDA RE ..... DRT
NO. 17
02-05-01
MEETING DATE.'
FEBRUARY 5, 2001
TO'
WILLIAM A. HUSTON, CITY MANAGER
FROM'
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT:
AWARD OF CONTRACT FOR ANNUAL MAJOR MAINTENANCE
PROJECT, 2000/2001 FY (CIP NO.'7001)
I I I II I I I II I L I I I I
SUMMARY
Bids for this project have been received and a construction contract is ready to be awarded. The
project will provide pavement rehabilitation of various City streets, as identified in the Citywide
Pavement Management System (PMS).
RECOMMENDATION
It is recommended that the City Council take the following actions:
1. Declare the bid from Roy Allan Slurry Seal, Santa Fe Spring, CA as non-responsive for failure
to'provide the contractor's license required by the specifications;
2. Award the construction contract for the Annual Major Maintenance Project, 2000/2001 FY
(CIP NO. 7001) to All American Asphalt, Corona, CA., the responsive Iow bidder, in the
amount of $588,588.58, and authorize the Mayor and the City Clerk to execute the contract
documents on behalf of the City.
FISCAL IMPACT
'Sufficient funds are available from the following four sources: the Annual Major Maintenance Account
No. 7001 ($565,000), the Street and Alley Repair Budget Account No. 01-403-6245 ($60,000), the
City of Santa Ana ($28,000), and the County of Orange ($32,000). COntingencies and incidental
costs associated with construction will be paid from the remaining funds in the Annual Major
Maintenance Account. The project provides for repair of some streets that have common boundaries
with the City of Santa Ana and the County of Orange and these agencies will reimburse the City of
Tustin for their proportionate share of the work.
The apparent responsive Iow bid is 18.53% higher than the engineer's estimate of $496,556.58.
The unit prices used in the engineer's estimate were averages based on data taken from similar
projects completed last year. The increase of oil and energy prices when considered in
conjunction with the current economy account for the resulting higher bids.
Re-bidding this project in an effort to obtain lower bids was considered. However, with no change
anticipated in the current economic environment it is very likely that bids would come in as high or
possibly higher than the current Iow bid. Additionally, this project is part of the City's Annual
Measure "M" Maintenance of Effort (MOE) requirements for the continuance of Measure "M"
Funding and there is not sufficient time to re-bid the project and still .meet the MOE requirements
to expend the funds by June 30, 2001'.
Award Of Contract For Annual Major Maintenance Project, 2000/2001 FY (CIP No. 7001)
February 5, 2001
Page 2
BACKGROUND
The Annual Maintenance Project FY 2000/2001 consists of alley reconstruction, asphalt concrete
repair/overlay, crack routing and sealing, slurry seal, and traffic striping and markings at various
locations throughout the City. This year's project includes various streets in two sectors of the City.
One sector lies within the area bounded by SR-55, Irvine Boulevard, Red Hill Avenue and I-5
Freeway. The second sector lies within the area bounded by Browning Avenue and Red Hill
Avenue and between Irvine Boulevard and the I-5 Freeway as shown on the attached location
maps. These sectors of the City are in the current phase of the maintenance cycle recommended
for implementation by the City's Pavement Management System (PMS).
Due to deteriorating pavement conditions the reconstruction of the alley between Orange Street
and Newport Avenue, just south of San Juan Street is also included in this project:
Five bids were received on January 9, 2001. The lowest bidder was deemed non-responsive for
failure to provide the license required by the specifications. The result of the bidding is as follows'
1. Roy Allan Slurry Seal, Santa Fe Spring (non-responsive) .................. $556,463.54
2. All American Asphalt, Corona ............................................................. $588,588.58
3. Sequel Contractors, Downey .............................................................. $592,401.24
4. Holland-Lowe Construction, San Bernardino ...................................... $638,598.22
5. Pavement Coating, Cypress ............................................................... $639,832.12
The references and the Contractor's State License for All American Asphalt have been checked
and are appropriate for the subject project. Currently All American Asphalt is performing works for
the City of Tustin under the Street and Alley Repair Program.
Tim D. Serlet
Director of Public Works/City Engineer
Keith Linker
Associate Engineer
TDS:KL:Award of Annual Maj Maint 00-01.doc
Attachment: Location Exhibit
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