HomeMy WebLinkAboutCC RES 08-07RESOLUTION NO. 08-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY.OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AND
PAPERS IN THE POSSESSION OF THE CITY CLERK OF
THE CITY OF TUSTIN NO LONGER REQUIRED FOR THE
CONDUCT OF CITY ,BUSINESS, PURSUANT TO THE
AUTHORITY GRANTED BY THE CITY OF TUSTIN'S
RECORDS RETENTION SCHEDULE
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of
City documents and audio recordings upon the approval of the legislative body of the
City, and with the written consent of the City Attorney, provided that said records are not
included within certain specified categories; and
WHEREAS, the City Clerk of the City of Tustin has requested authority to destroy
certain documents which are not included within said categories of documents of the
City of Tustin Records Retention Schedule; and
WHEREAS, all of the documents listed in the attached Exhibit A were prepared
on a date at least two years prior to the date of this resolution; and
WHEREAS, the described documents listed in Exhibit A is occupying space
needed by the City Clerk of the City of Tustin; and have determined that none of the
described documents have sufficient value to justify retention; and
WHEREAS, the City Attorney hereby gives written consent to the destruction of
the described documents listed in Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following documents are no longer required by the City of
Tustin and should be destroyed in order to conserve storage space in the offices of the
City of Tustin. Said documents and papers are described in the attached Exhibit A.
SECTION 2: That the proper official of the City of Tustin having custody of the
above described documents is hereby authorized to destroy said documents in a lawful
manner, as scheduled.
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents destroyed
and the original certificate of destruction filed in the Office of the City Clerk.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin on the 2nd day of January, 2008.
PAMELA STOKER
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No. 08-07 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 2nd day of
January, 2008, by the following vote:
COUNCILMEMBERAYES: Amante, Davert, Bone, Kawashima, Palmer (5)
COUNCILMEMBER NOES: None (0)
COUNCILMEMBER ABSTAINED: None (0)
COUNCILMEMBER ABSENT: None (0)
PAMELA STOKER
CITY CLERK
CITY OF TUSTIN
OBSOLETE RECORDS DESTRUCTION LIST
CITY CLERK'S OFFICE
EXHIBIT A
EXPIRED AGREEMENTS
EXPIRATIONI COMPANY NAME DESCRIPTION OF PROJECT
COMP DATE
2/22/2001 ASL ENGINEERS
7/3/2003 BEN'S ASPHALT
12/22/2000 BLUE BIRD TOWING
10/15/2003 CALIF SHOPPING CART RETRIEVAL
12131 /2001 CALTRAN S
10/31/2003 CARROLLO ENGINEERS, P.C.
12/30/2002 CRANE ARCHITECTURAL GROUP
12/31/2002 DIEHL, EVANS & CO.
3/2/2003 ECOLOGY CONSTRUCTION
8/19/2002 EXCEL PAVING
6/30/1999 FAIR HSG COUNCIL OF O.C. (CDBG)
6/30/1999 FEEDBACK FOUNDATION (CDBG)
GODDARD CLAUSSEN PORTER
12131 /2001 NOVELLI
4/25/2002 INSPECTION ENGINEERING CONST
7/7/2003 KDC, INC. (DBA DYNALECTRIC)
7/21/2003 KDC, INC. (DBA DYNALECTRIC)
1990 KEITH COMPANIES
6/30/2003 L & N UNIFORM
3/7/2003 LANCO LANDSCAPE
3/17/2003 LANCO LANDSCAPE
11/19/2003 LEHMAN CONSTRUCTION, INC.
6125/1905 LZA TECH
12/31/1998 MACDONALD STEPHENS ENGWEERS
3/31/2003 MALIBU PACIFIC TENNIS COURT, INC
INTERIM WATER MANAGER
AGREEMENT
ANNUAL SIDEWALK, CURB, GUTTER
REPAIR (W/BIDS)
P.D. TOWING SERVICES
CART RETRIEVAL AGREEMENT
RED HILL PAVEMENT REHAB C1P 7124
EMERGENCY RESPONSE PLAN
TUSTIN AREA SENIOR CENTER
EXPANSION
OUTSIDE AUDITORS
OLD TOWN STREETSCAPE (WITH
BIDS)
EDINGER WIDENING (WITH BIDS)
FAIR HOUSING EDUCATION &
COUNSELING
SENIOR MEALS AT THE SENIOR
CENTER
PUBLIC RELATIONS/PUBLIC AFFAIRS
SERVICES
TRAFFIC SIGNAL MODIFICATIONS
TRAFFIC SIGNAL MODIFICATIONS
(WITH BIDS)
RED HILL TRAFFIC SIGNAL
MODIFICATION CIP 4062
CONSULTANT -TUSTIN RANCH
ENGINEERING
UNIFORM RENTAL & LAUNDRY
WICK IRRIGATION SYSTEM
MAINTENANCE SVCSIGENERAL FUND
AREAS
COLUMBUS TUSTIN PARK
RENOVATION (WITH BIDS)
ENGINEERING SVCS -CIVIC CTR
PARKING FACILITY
UPGRADE EXISTING WELL FACILITIES
HOCKEY RINK RESURFACING (WITH
BIDS}
EXPIRED AGREEMENTS
EXPIRATION/
COMP DATE COMPANY NAME DESCRIPTION OF PROJECT
9/14/2002 MC G~ANN, BOB CONSTRUCTION WEED ABATEMENT
BUILDING PLAN REVIEW &
12/31/1991 MELAD & ASSOC. INSPECTION SERVICES
BUILDING PLAN REVIEW &
6/30/1995 MELAD & ASSOC. INSPECTION SERVICES
BUILDING PLAN REVIEW &
6/30/1998 MELAD & ASSOC. INSPECTION SERVICES
PROSECUTION SERVICES
6/30/1998 O. C. DISTRICT ATTORNEY AGREEMENT
2/1/2002 PACIFIC BELL
11/1/2002 PELICAN CENTER, LLC
6/30/2000 PLANT CONTROL LANDSCAPE MTNCE
2/7/2002 PREFERRED REAL ESTATE MGMNT
PUBLIC SERVICES EDUCATNAL
9/1 /2003 MATLS
6/25/2005 PURKISS ROSE - RSI
12/31/1999 R2H ENGINEERING
12/19/2003 RADlCH CONSTRUCTION
6/23/1905 RBF CONSULTANTS
RDA $125,000 LOAN FROM CITY (#84-
28)
RDA $300,000 LOAN FROM CITY
RDA $375,000 LOAN FROM CITY (#86-
23)
RDA $500,000 LOAN FROM CITY
RDA $600,000 LOAN FROM CITY (#87-
25)
12/31/1999 ROSENTHAL & ZIMMERMAN
12/31/1999 SA ASSOCIATES
12/31/1999 SLADE RICHARD C., & ASSOC.
5/5/2003 SSC CONSTRUCTION
11/5/2002 THIRTIETH STREET ARCHITECTS
4/30/2002 TUSTIN COMMUNITY FOUNDATION
6/30/2002 TUSTIN OLD TOWN ASSOCIATION
10/21/2003 UNIQUE PERF. CONST
TELECOMMUNICATIONS SYSTEM
NEGOTIATE FOR UTT JUICE
PROPERTY
LANDSCAPE &MTNCE -GENERAL
FUND AREAS
PROPERTY MANAGEMENT SVCS-
MCAS
LEASE AGREEMENT-CD/ROM FOR
ROP TEACHING
ARCH DESIGN SVCS -FRONTIER
SKATE PARK
STRUCTURAL ANALYSIS-FOOTHILL,
SIMON & RAWLINGS
IRVINE BLVD. STORM DRAIN PROJECT
(WITH BIDS)
OLD TOWN STREETSCAPE
APPROVED 6/18/1984
APPROVED 6/6/1988
APPROVED 6/2/1986
APPROVED 6/18/1990 -CENTRAL
PROJECT AREA
APPROVED 6/1/1987
EL TORO PLANNING AUTHORITY VS
ORANGE COUNTY
DESIGN REPLACEMENT WATER
MAINS #600137
DESIGN MAIN ST. WELL ##4-PROD
600103
MAIN STREET FACILITIES
IMPROVEMENT (WITH BIDS)
CONSULT FOR LIBRARY EXPANSION
LEASE AT TUSTIN FAMILY & YOUTH
CENTER
RDA ACTIVITIES GRANT
COMMUNITY CENTER ACCOUSTICAL
IMP (WITH BIDS)
EXPIRED AGREEMENTS
EXPIRATION/ COMPANY NAME DESCRIPTION OF PROJECT
COMP DATE _
CATCH BASIN INSERT PRUJtC. i (wi i n
1/16/2003 UNITED STORM WATER BIDS)
ESC AGMNT 8/6/91-CONST OF
VALLEY CREST LANDSCAPE, INC. COLUMBUS TUSTIN PARK
ESC AGMNT 8161913/25/92-CONST OF
VALLEY CREST LANDSCAPE, INC. LAUREL GLEN PARK
C. TUSTIN BALLFIELD RENOVATION -
12/31/2001 VOLZ, DAVID LANDSCAPE DESIGN PROJ 2048
12/31/1999 WESTERN MEDICAL CENTER P.D. PHYSICALS (DATED IN 1988)
ACOUSTICAL CONSULTANT/NOISE
12/31/2001 WIELAND ASSOCIATES MEASUREMENT
12/31/1997 WILLIAM OLSON DEMO OF CASE SWAYNE BUILDING
WOMEN'S TRANSITIONAL LIVING
9/30/2001 CNTR OPERATIONAL AGREEMENT
APPROVE BY:
` r I ~ ~ ~ a~ ~.~
Maria R. Huizar Date
Chief Deputy City Cferk
CON
0% /~~.~~
A/~-
Dou Ho and
City Attorney
DESTROYED BY:
i ~~
I
Marcia Brown ate
Administrative Secretary
Date