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HomeMy WebLinkAbout06 ADV BIDS-ANNL MAJ PVMNT MNTNCE PROJ FY 07/08 01-15-08AGENDA REPORT MEETING DATE: JANUARY 15, 2008 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE ANNUAL MAJOR PAVEMENT MAINTENANCE PROJECT, FY 2007-2008 (CIP NO. 7001) AND THE ANNUAL SIDEWALK REPAIR PROJECT, FY 2007-2008 (PROJECT NO. 402-6235) SUMMARY The plans and specifications for the Annual Major Pavement Maintenance Project, FY 2007-2008 (CIP No. 7001) and the Annual Sidewalk Repair Project, FY 2007-2008 (Project No. 402-6235) have been prepared and the projects are now ready to be bid. Notices of Exemption have been recorded with the County of Orange for these projects since they are categorically exempt under the California Environmental Quality Act (CEQA) requirements. A portion of the work to be performed under the Annual Pavement Maintenance Project is on Irvine Boulevard within the County of Orange jurisdiction. Under a cooperative agreement the City of Tustin will be reimbursed by the County for this work. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 08-08, approving the plans and specifications for the Annual Major Pavement Maintenance Project, FY 2007-2008 (CIP 7001) and the Annual Sidewalk Repair Project, FY 2007-2008 (Project No. 402-6235); and authorizing and directing the City Clerk to advertise for bids. FISCAL IMPACT The FY 2007-2008 Capital Improvement Program (CIP) Budget provides $1,500,000 for design and construction of the Annual Major Pavement Maintenance Project (CIP No. 7001). A portion of the work on Irvine Boulevard is within the County of Orange jurisdiction, for which the City of Tustin will be reimbursed under a cooperative agreement with the County. The Public Works Department/Engineering Division Operating Budget provides $200,000 for the Annual Sidewalk Repair Project (Project No. 402-6235). The Annual Major Maintenance Project and the Annual Sidewalk Repair Project are part of the City's on-going Maintenance of Effort (MOE) obligation to maintain eligibility for Measure M funding. Approval of Plans and Specifications and Authorization to Advertise for Bids for the Annual Major Pavement Maintenance Project, FY 2007-2008 (CIP No. 7001) and the Annual Sidewalk Repair Project, FY 2007-2008 (Project No. 402-6235) January 15, 2008 Page 2 DISCUSSION The subject projects are combined into one bid package to simplify the contract administration process and reduce duplication of effort in coordination between the projects. Combining these projects also reduces disruption in the areas where the projects have construction impacts. The FY 2007-2008 Annual Major Pavement Maintenance Project consists of asphalt concrete repair, asphalt concrete resurfacing, crack routing and sealing, and traffic striping and markings. This year's current phase of the street maintenance cycle is for streets within Zone 3 of the City's Pavement Management System. Zone 3 is generally bounded by Newport Avenue on the west; Wass Street, Irvine Boulevard, and Melvin Way on the north; EI Camino Real on the south; and Browning Avenue on the east. The majority of streets in Zone 3 are in fair to good condition. Asphalt resurfacing is planned on Irvine Boulevard from Elizabeth Way to Red Hill Avenue. A portion of the work on Irvine Boulevard is within the County of Orange jurisdiction, for which the City of Tustin will be reimbursed under a cooperative agreement with the County in conjunction with this project. Also, the bridge deck on Jamboree Road over Moffett Avenue will be sealed as recommended in the most recent Caltrans bridge inspection report. The FY 2007-2008 Annual Sidewalk Repair Project focuses on removal and replacement of damaged sidewalk to correct tripping hazards at approximately 150 locations throughout the City. It also includes some minor curb and gutter replacement to correct drainage problems at several locations. The Engineering Division has conducted a survey and evaluated locations where tree roots are causing sidewalk and curb and gutter damage. Some of these trees will be removed with the FY 2007-2008 project. These trees will be replaced either in kind or with a species more suitable to the parkway area. The City's tree maintenance contractor will perform the tree removals and replacements. The Annual Sidewalk Repair Project for FY 2007-2008 will fund the tree removals and replacements. The other major function of the Annual Sidewalk Repair Project is to provide a means for addressing improvements throughout the City to comply with the federal Americans with Disabilities Act (ADA). These locations are typically requested by citizens or are identified by City staff to provide for completion of missing segments of sidewalk and curb ramps to improve pedestrian access. Since these projects involve the replacement and repair of existing facilities with minor modifications, they are categorically exempt under California Environmental Quality Act (CEQA) requirements. Notices of Exemption for the subject projects have been prepared and recorded with the County of Orange. Approval of Plans .and Specifications and Authorization to Advertise for Bids for the Annual Major Pavement Maintenance Project, FY 2007-2008 (CIP No. 7001) and the Annual Sidewalk Repair Project, FY 2007-2008 (Project No. 402-6235) January 15, 2008 Page 3 The tentative schedule for the projects is as follows: Authorization to advertise for bids .......................................................... 01 /15/08 First Legal Advertisement ...................................................................... 01/17/08 Second Legal Advertisement ................................................................. 01 /24/08 Bid Opening ........................................................................................... 02/20/08 Award of Contract .................................................................................. 03/04/08 Start Construction ................................................................................. 04/01 /08 Complete Construction .......................................................................... 06/30/08 Tim D. Serlet Dana R. Kasdan Director of Public Works/City Engineer Engineering Services Manager Attachments: Resolution No. 08-08 Location Map S:\City Council Items\2008 Council ItemsWpproval of P&S Major Maint & SW Repair FY07-08 & Reso 08-08.doc RESOLUTION NO. 08-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL MAJOR PAVEMENT MAINTENANCE PROJECT, FY 2007- 2008 (CIP NO. 7001) AND THE ANNUAL SIDEWALK REPAIR PROJECT, FY 2007-2008 (PROJECT NO. 402-6235); AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin California to contract for the construction of the Annual Major Pavement Maintenance Project, FY 2007-2008 (CIP No. 7001) and the Annual Sidewalk Repair Project, FY 2007-2008 (Project No. 402-6235); and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, these projects are categorically exempt from the requirements of the California Envirorimental Quality Act; Class I, Section 15301: Existing Facilities; NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Annual Major Pavement Maintenance Project, FY 2007-2008 (CIP No. 7001) and Annual Sidewalk Repair Project, FY 2007-2008 (Project No. 402-6235) BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 15t" day of January 2008. 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