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ACTION AGENDA 03-04-08AGENDA REPORT MEETING DATE: MARCH 4 2008 TO: WILLIAM HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: PLANNING COMMISSION ACTION AGENDA ACTION AGENDA REGULAR MEETING TUSTIN PLANNING COMMISSION FEBRUARY 26, 2008 7:01 p.m. CALL TO ORDER Given PLEDGE OF ALLEGIANCE ROLL CALL: Present: Chair Nielsen Chair Pro Tem Puckett Commissioners Kozak, Murray, Thompson Staff present: Elizabeth Binsack, Community Development Director Christine Shingleton, Assistant City Manager Doug Holland, City Attorney Dana Ogdon, Assistant Community Development Director Terry Lutz, Principal Engineer Scott Reekstin, Senior Planner Justina Willkom, Senior Planner Alice Tieu, Associate Planner Eloise Harris, Recording Secretary Michael Garner, PRESENTATION Vestar Development, delivered a PowerPoint show Mr. Garner indicated that The District is 99 percent finished highlighting various aspects and 95 percent occupied. of The District at Tustin Legacy None PUBLIC CONCERNS Action Agenda -Planning Commission 2-26-08 -Page 1 CONSENT CALENDAR Approved 1. APPROVAL OF MINUTES -FEBRUARY 12, 2008, PLANNING COMMISSION MEETING. Commissioner Thompson requested the item be pulled 2. MCAS TUSTIN MITIGATION MONITORING AND for discussion; Commission REPORTING PROGRAM requested that staff make modifications and bring back to the Planning Commission The annual review and program memorandum provides the following: a. A general description of the project's status, including actual or projected completion dates, if known. b. The current status for each mitigation measure. Received and filed 3. STATUS OF LEGACY PROJECTS Information the Planning Commission requested regarding Tustin Ranch Road through the Legacy and the Barranca Parkway improvements. RECOMMENDATION: Receive and file this report. Adopted Resolution Nos. 4083 and 4084 PUBLIC HEARINGS: 4. ZONE CHANGE 08-001 -AMENDMENTS TO THE PROSPECT VILLAGE PLANNED COMMUNITY DISTRICT REGULATIONS - TO ALLOW COMMERCIAL SERVICE AND PROFESSIONAL OFFICE USES IN A MAXIMUM OF THREE (3) OF THE SIX (6) LIVE-WORK UNITS FACING PROSPECT AVENUE AND TO CLARIFY HOW OWNERS OF RESTRICTED UNITS MAY BE PERMITTED TO LEASE THE GROUND FLOOR PORTION OF THE RESTRICTED UNITS. OTHER VERY MINOR AMENDMENTS ARE ALSO PROPOSED. THIS PROJECT IS LOCATED IN THE PLANNED COMMUNITY 9PC) ZONING DISTRICT. Action Agenda -Planning Commission February 26, 2008 -Page 2 RECOMMENDATION: That the Planning Commission: a. Adopt Resolution No. 4083 recommending that the City Council adopt findings that Zone Change 08-001 and the Second Amendment to the Disposition and Development Agreement by and between the Tustin Community Redevelopment Agency and Prospect Village LP are within the scope of the previously approved Prospect Village Final Environmental Impact Report. b. Adopt Resolution No. 4084 recommending that the City Council approve Ordinance No. 1351 adopting amendments to the Prospect Village Planned Community District Regulations (Zone Change 08-001), attached to the draft ordinance as Exhibit 1. Adopted Resolution No. 5. CONTINUATION OF CONDITIONAL USE PERMIT 4080, with one minor 07-014 AND DESIGN REVIEW 07-015 TO modification CONSTRUCT A 7,650 SQUARE FOOT MIXED USE DEVELOPMENT (OFFICE AND RESIDENTIAL) LOCATED AT 170 EL CAMINO REAL IN THE CENTRAL COMMERCIAL (C-2), WITH COMBINING PARKING (P) AND CULTURAL RESOURCES (CR) OVERLAY DISTRICTS. RECOMMENDATION: That the Planning Commission adopt resolution No. 4080 recommending that the City Council approve Design Review 07-015 and Conditional Use Permil 07-014. REGULAR BUSINESS: Received and filed 6. ZONING ADMINISTRATOR UPDATE Information the Planning Commission requested related to the duties and function of the Zoning Administrator. Action Agenda -Planning Commission February 26, 2008 -Page 3 RECOMMENDATION: Receive and file this report. Received and filed 7. AREA TOURS Next tour scheduled: 4:00 p.m., March 11, 2008; meet in front of the Community Center The purpose of the tours is to provide the Planning Commission with an overview of various areas of the City from a community development perspective. The next tour could be scheduled for March 11, 2008, beginning at 4:00 p.m. STAFF CONCERNS 8. REPORT OF ACTIONS TAKEN AT THE FEBRUARY 19, 2008, CITY COUNCIL MEETING. Director Reported on one item on the Council Agenda, the Old Town Parking Study; City staff will be transmitting that document to the Planning Commission as an information item; in the coming months, a presentation will be provided for the Planning Commission; the City Council took the Study under advisement and directed staff to follow up on some of the actions that were included in the Study; some of those actions would involve zoning ordinance amendments, modifications to staff-implemented actions, etc. COMMISSION CONCERNS Thompson Stated that he attended the Library groundbreaking, anew milestone in Tustin's progress. Indicated he attended an OCBC luncheon that hosted the U.S. Secretary of Transportation, Mary Peters; the focus was on the innovation of transportation projects and partnerships. Added that he attended the American Society of Civil Engineers Recognition Awards and could not help but think that perhaps Tustin has unique aspects that could be deserving of a future award. Asked for an update on the status of the Old Town Commercial Guidelines process. Action Agenda -Planning Commission February 26, 2008 -Page 4 Director Responded that there was no allowance in the current budget for such a study; this may have to be allotted in the next City budget if the Council is in accord. Thompson Suggested that perhaps something could be prepared to allow the Commission to consider various options that might equip the Commission better in reviewing applications and making a recommendation to the Council. Director Asked for clarification regarding the options Commissioner was referring to. Thompson Answered that he was referring to something similar to the Residential Guidelines or something similar to the RUDAT study; through a collection of donated time from professionals in the area, this might be feasible and would create less stress on the budget. Nielsen Suggested that perhaps Commissioner Thompson was requesting guidelines to formulate parameters. Thompson Replied in the affirmative; and, requested that staff come back with potential possibilities and costs associated so that the Planning Commission could sensitively make a recommendation. Director - Indicated that staff would follow up on that suggestion. Nielsen Suggested that perhaps a workshop could be planned with interested parties to create some parameters. Kozak Thanked staff for the Mitigation Monitoring Report and the hard work involved in this evening's agenda. Noted that he also attended the Library groundbreaking, a true example of a community partnership from a financing standpoint; not one penny of debt is attached to this project. Congratulated Chair Nielsen on his appointment to the Boy Scouts District Council for Tustin, North Tustin, Orange, and Anaheim Hills. Murray Indicated he was unable to attend the Library ground- breaking but is very happy to see that project move forward. Action Agenda -Planning Commission February 26, 2008 -Page 5 Murray continued Stated he was a guest at the Tustin Ranch PTA and was impressed with the fantastic work being done; recently the school was selected as one of 46 schools nationwide to win a $2,000 award for aTake-Your-Family-to-School grant. Reminded everyone that the Easter Egg Hunt takes place March 22 at Tustin Sports Park. Commended the Tustin Police Department and Code Enforcement staff on the Tustin Against Graffiti program; and, offered accolades to Lt. Charlie Selano and everyone else working on this program. Puckett Stated that he attended the Library groundbreaking; this is a tremendous event and historic time in the City's history, seeing such a project coming to fruition; and, indicated he was honored to represent the Tustin Community Foundation in presenting a check to the City. Noted that Chair Nielsen gave a wonderful presentation regarding the McCharles House at the last City Council meeting. Reported that, as a member of the Community Foundation, he also sat on the meeting panel for the allocation of the Community Development Block Grant funds; approximately $120,000 were allocated with special emphasis on Tustin youth, perhaps a means to avoid future graffiti expense. Asked staff for a report regarding the SunCal default on the Tustin properties and how dire the situation may be. Reminded everyone that the Community Foundation sponsors a Pancake Breakfast in association with the Egg Hunt on March 22. Noted that Bob Stiens, on behalf of the Tustin Community Foundation, spoke at the Council meeting about accepting applications on March 1st for grants that will be awarded in May. Nielsen Stated he attended the Library groundbreaking; it is very nice to see the project moving forward after many years of planning and effort on the part of lots of people. Action Agenda -Planning Commission February 26, 2008 -Page 6 Nielsen continued Stated he attended his first OCTA Citizens Advisory Committee meeting, chaired by Jeff Thompson, who was kind enough to guide Chair Nielsen through the meeting which was very enlightening. Offered congratulations to the IVIcCharles House, the recipient of this historic recognition that was well-deserved; he was honored to be asked to make that presentation; anyone who hasn't visited the restaurant recently should do so; the improvements are very impressive. 9:30 p.m. ADJOURNMENT The next regular meeting of the Planning Commission is scheduled for Tuesday, March 11, 2008, at 7:00 p.m. in the City Council Chamber at 300 Centennial Way. Action Agenda -Planning Commission February 26, 2008 -Page 7