HomeMy WebLinkAbout09 EMERGENCY PLAN 11-05-01AGENDA REPORT
NO. 9
11-5-01
MEETING DATE: NOVEMBER 5 2001
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
APPROVAL OF THE CITY OF TUSTIN EMERGENCY PLAN
SUMMARY
A reVised Emergency Plan is being recommended to the City Council for approval. The
revised plan is in conformance with current State standards and provides a multi-hazard
response plan that can be implemented in the event of an emergency in the City of Tustin.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 01-101 approving the City's
Emergency Plan.
FISCAL IMPACT
Adoption of the revised Emergency Plan demonstrates compliance with the California
Standardized Emergency Management System (SEMS) and will allow the City to request
reimbursement of costs for emergency response personnel after a major disaster.
BACKGROUND
The California Standardized Emergency Management System (SEMS) is the product of
Senate Bill 1841 and became effective January 1, 1993. SEMS requires the counties, cities,
school districts, and special districts to use a standard organizational system for responding to
and managing emergencies. Local jurisdictions are also required to implement the SEMS
concepts by in order to receive reimbursement from FEMA and the State OES for emergency
personnel response costs.
The revised Emergency Plan establishes an emergency response organization for the City of
Tustin that utilizes the standard organization identified in SEMS and is consistent with
organizations being utilized by the County and other jurisdictions. The purpose of the Plan is
to facilitate response and effectively manage emergencies from strategic, tactical and incident
level perspectives and coordinate information, resources, and priorities between the City,
County, and other, political subdivisions. SEMS will not replace any existing Mutual Aid
systems and will serve to augment the existing Mutual Aid agreements.
Because California utilizes a multi-hazard approach to emergency preparedness and
response, the basic Emergency Plan is consistent for all types of .emergencies and,
therefore, is familiar to and utilized by public personnel all over the state. The City's revised
Emergency Plan includes the following features.
· Multi-Hazard response plan
· Continuity of government plan
· Instructions for Emergency Operations Center (EOC) activation
· Instructions for use of mutual aid and coordination with the County Operational Area
and other jurisdictions
· Multi-Hazard checklist guides for each EOC position
· Hazard Analysis Summaries
· Identification of an alternate EOC and alternate staff for key positions
· Identifies potential public shelter locations
City staff, including Public Works and police personnel, have participated in SEMS training
provided by the Orange County Fire Authority. Staff training in City and SEMS procedures is
ongoing with staff participating in a variety of workshops and State sponsored training
courses. Staff last conducted a full-scale exercise in May 1999 to test the City's Draft
Emergency Plan. Another exercise is planned for later this fall.
Annual Emergency Plan updates will be presented to the City Council to upgrade various
aspects of the Plan. These changes will be based primarily on experience gained by staff
through various training exercises.
Full copies of the City of Tustin Emergency Plan are available for public and City Council
review in the offices of the Public Works DirectodCity Engineer and the City Clerk.
Director of Public Works/City Engineer
j~~.M~ -- '
Administrative Services Manager
Public Works Department
RESOLUTION NO.. 01-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN
ADOPTING THE REVISED CITY OF TUSTIN EMERGENCY PLAN
WHEREAS, the City of Tustin General Plan establishes the goal to develop and maintain a
disaster preParedness plan as part of the Public Safety Element; and
WHEREAS, Tustin City Code Section 5200 provides for the preparation and carrying out of
plans for the protection of persons and property within the City in the event of emergency or
disaster conditions; and
WHEREAS, the current City of Tustin Emergency Plan was developed pursuant to that
Chapter and was adopted by the City Council on July 6, 1992; and
WHEREAS, the California Code of Regulations Title 19, Section 2401 has since
established the Standardized Emergency Management System, hereafter referred to as
SEMS, to standardize response to emergencies involving multiple jurisdictions or multiple
agencies; and
WHEREAS, Government Code Section 8607 requires all Political Subdivisions to be in
compliance with SEMS to be eligible for reimbursement of emergency response personnel
costs; and
WHEREAS, this revision of the City of Tustin Emergency Plan conforms with current State
and federal guidelines for emergency plans and complies with SEMS; and
WHEREAS, the City of Tustin has determined that it is in the City's interest and benefit to
maintain a current Emergency Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin hereby .
approves the City of Tustin Emergency Plan, dated November 5, 2001, attached hereto as
Exhibit "A"
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council held on
the fifth day of November, 2001.
ATTEST'
TRACY WILLS WORLEY, MAYOR
PAMELA STOKER
CITY CLERK
CITY OF TUSTIN
EMERGENCY PLAN
PART I
Section A'
THE BASIC PLAN
City of Tustin Emergency Plan
Introduction
THE BASIC PLAN
INTRODUCTION
The City of Tustin Emergency Plan is designed to provide the framework
for responding to major emergencies or disasters. The goals of this plan
are to outline a strategy to (1) prepare for, (2) respond to, and (3) recover
from an emergency or disaster that affects the City.
As part of this strategy, this plan will'
Establish official City policy for response to emergencies.
Identify authorities and assign responsibilities for planning
and response activities.
Identify the scope of potential hazards which form the basis
for planning.
Identify other jurisdictions and organizations with which
planning and emergency response activities should be
coordinated.
Establish the City Emergency Organization which will
manage the emergency response.
Outline pre-planned response actions which will be taken by
City emergency personnel to mitigate the emergency's
effects.
Outline the process of disseminating emergency information
and instructions to the public.
Describe the resources available to support emergency.
response activities.
Establish responsibilities for the maintenance of the overall
City emergency preparedness program.
Provide the basis for initial training and subsequent
retraining of emergency workers.
Personnel who are assigned a responsibility in this plan should have a
working knowledge of functions and actions described herein. On-going
training will be provided to personnel to enhance knowledge for specific
areas of responsibility. During an emergency, the enclosed Standard
Operating Procedures (SOPs) and Emergency Action Checklists provide
guidance for each function to be performed.
The Plan is intended to be a dynamic preparedness document. It will be
reviewed annually. Changes to improve the SOP's and checklists will be
incorporated into the Plan as they are identified.
For fast reference, the next several pages contain the City of Tustin
Emergency Organization Chart and Emergency Operation Center
(EOC) layout charts.
Page ii
City of Tustin Emergency Plan
Introduction
THE BASIC PLAN
The EOC is located on the first floor of the Police Department Facility.
This room is normally for use as a PD shift briefing and training area.
During an emergency, it can be converted for emergency use as noted
on the following pages.
Page iii
City of Tustin Emergency Plan
Introduction
THE BASIC PLAN
CITY OF TUSTIN EMERGENCY ORGANIZATION
MAYOR
AND
CITY COUNCIL
DIRECTOR of EMERGENCY
SERVICES
1st Shift City Manager
AIt/2nd Shift Asst City Mgr.
2nd Alt. Police Chief
3rd Alt. Public Works Dir.
Emergency Services
Coordinator
PW Admin Svcs Mgr
Operational Area Liaison
PW Office Support Specialiist
Public Information Officer
Asst. City Mgr
City Attorney
City Attorney or Designee
OPERATIONS
CHIEF
1st Shift: Police Chief
AIt/2nd' PW Director
FIRE & RESCUE
Branch Director
All Shifts: Fire Authority Staff
LAW ENFORCEMENT
Branch Director
1st Shft: PD Captain
AIt/2nd Shff: PDCapt/Lt
ENGINEERING & UTILITIES
Branch Director
1st Shft: Field Services Mgr.
AltJ2nd: Eng. Services Mgr.
CARE AND SHELTER
Branch. Director
1st Shift: P& R Director
AIt/2nd: Recreation Supt.
PLANNING AND INTEL
CHIEF
1st Shift: CD Director
AIt/2nd CDD Staff
SITUATION ASSESSMENT
UNIT LEADER
1st Shift Asst CD Dir.
AIt/2nd Building Official
DOCUMENTATION
UNIT LEADER
1st Shift: Chief Dep City Clerk
AIt/2nd: Dep City Clerk
RECOVERY
UNIT LEADER
1st Shift: Sr. Planner
AIt/2nd: Redev. Proj Mgr
l_..
LOGISTICS
CHIEF
1st Shift: Human Resources
Director
AIt/2nd: Mutual Aid
SUPPORT
UNIT LEADER
1st Shift: PW Staff
ALt/2nd: PD Staff
FINANCEIADMIN
CHIEF
1st Shift: Finance Dir
AIt/2nd: Asst Finance Dir
ACCOUNTING
UNIT LEADER
1st Shift Accounting Supervisor
AIt/2nd Sr. Account Clerk
Rev: October 2001
Page iv
City of Tustin Emergency Plan
Introduction
THE BASIC PLAN
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Page v
City of Tustin Emergency Plan
Introduction
THE BASIC PLAN
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Page vi
City of Tustin Emergency Plan
TABLE OF CONTENTS
Introduction
THE BASIC PLAN
INTRODUCTION
Forward ....................................................................................................... ii
Emergency Organization Chart .................................................................. iv
EOC layout ................................................................................................... v
Phones and Cable TV locations ................................................................. vi
Table of Contents ...................................................................................... vii
Distribution of Emergency Plan .................................................................. x
Record of Plan Revisions ........................................................................... xi
Resolution Adopting Plan ......................................................................... xii
A®
PART I:
l
The Basic Plan
1.
2.
3.
4.
5.
6.
7.
8.
9.
THE BASIC PLAN
Purpose ............................................................................................. 1
Situation' and Assumptions .............................................................. 1
Concept of Operations ..................................................................... 1
Organization and Assignment of Responsibilities ........................... 5
The Emergency Operations Center ................................................ 27
Administration and Logistics ......................................................... 27
Plan Development and Maintenance ............................................. 28
Summary of Legal Authorities and References ............................. 29
Summary of Hazard Analyses ....................................................... 31
Major Earthquake ............................................................... 35
Wildland Fire/Conflagration .............................................. 37
Flood/Storm/Dam Failure .................................................. 38
Mass Casualty Transportation Accident ............................ 39
Hazardous Materials Release ............................................. 41
A®
PART II:
EOC POSITION GUIDES
Management Section - Part II Section A
A-I Director of Emergency Services
A-l.a Director of Emergency
Operating Procedures (SOP)
A-2 Emergency Services Coordinator
A-3 Operational Area (OA) Liaison
A-4 Public Information Officer (PIO)
A-5 City Attorney
Services
(Standard
Page vii
City of Tustin Emergency Plan
Introduction
THE BASIC PLAN
Be
Operations Section- Part II Section B
B-1 Operations Chief
B-l.a Operations Standard Operating Procedures (SOP)
B-2 Fire Services Branch Director
B-3 Law Enforcement Branch Director
B-3.a Police Department Standard Operating
Procedures (SOP)
B-4 Construction & Engineering Branch Director
B-4.a Public Works Standard Operating Procedures
(SOP)
B-4.b Stage 3 Power Outages Standard Operating
Procedures (SOP)
B.4.c Sewer Overflow- Spill Response Plan Standard
Operating Procedures (SOP)
B-5 Care and Shelter Branch Director
B-5.a Parks & Recreation Services Standard Operating
Procedures (SOP)
Ce
Planning and Intelligence Section - Part II Section C
C-1 Planning Chief
C-l.a Community Development Standard Operating
Procedures (SOP)
C-2 Situation Assessment Unit Leader
C-3 Documentation Unit Leader
C-3.a City Clerk Standard Operating Procedures (SOP)
C-4 Recovery Unit Leader
De
Logistics Section- Part II Section D
D-1 Logistics Chief
D-l.a Logistics Standard Operating Procedures (SOP)
D-2 Support Unit Leader
D-3 Communications Unit Leader
E®
Finance and Administration Section E-1 Finance Chief
E-l.a Finance Standard Operating Procedures (SOP)
E-2 Accounting Unit Leader
PART III:
ii
EOC & RIMS FORMS
l
RESOURCE DIRECTORIES
AND
A. EOC Forms
Resolution Proclaiming Local Emergency ....................................................
EOC Status Boards ........................................................................................
Personnel Notification Form ..........................................................................
EOC Registration Form .................................................................................
EOC Activity Log ..........................................................................................
Page viii
City of Tustin Emergency Plan
Introduction
THE BASIC PLAN
Emergency Worker Time Sheet .....................................................................
Public Information Referral Log ....................................................................
Operational Area Notification & Reporting Procedures ................................
Generator Starting Instructions ......................................................................
Water Service Division- Service Area Zones & Facilities Map ..................
Be
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RIMS Forms
RIMS (OA) Forms Flow Chart
Jurisdiction Status Report ..............................................................................
Initial Incident Impact Report ........................................................................
Situation Report .............................................................................................
Emergency Fact Sheet ....................................................................................
Initial Damage Estimate (IDE) Report ..........................................................
After Action Report .......................................................................................
Branch Reports
Care & Shelter Branch Status Report ............................................................
Medical/Health Status Report ........................................................................
Fire/Rescue Branch Status Report .................................................................
Law Enforcement Branch Status Report ........................................................
Electric Power Branch Status Report .............................................................
Natural Gas Branch Status Report .................................................................
Waste Water Branch Status Report ................................................................
Potable Water Branch Status Report ..............................................................
Pipeline Branch Status Report ......................... · ..........................................
Public Works Branch Status Report ..............................................................
Telecommunications Branch Status Report ........................................ ' ........
School Branch Status Report .........................................................................
Resources (Phones and Addresses)
City Staff Phone Numbers .............................................................................
Radio Call Signs ............................................................................................
O.C. Cities/County Emergency Contact Lists ...............................................
Orange County Fire Authority .......................................................................
Outside Resources ..........................................................................................
Press & Media ................................................................................................
Public Utilities ...............................................................................................
Tustin Unified School District .......................................................................
PART IV:
APPENDICES
Ae
Authorities and References
B-1 Code Section 5200 .............................................................................
B-2 County of Orange Operational Area Agreement ...............................
B-3 California Emergency Services Act ...................................................
B-4 State of California Emergency Plan ...................................................
B-5 Standardized Emergency Management System (SEMS) Guidelines
for Local Government .....................................................................
B-6 State OES "Legal Guidelines for Controlling Movement
of People & Property During an Emergency" ................................
B-7 State OES "California Terrorism Response Plan ...............................
B-8 OCEMO Shelter Committee "Medical Resource Package" ..............
Page ix
City of Tttstin Emergency Plan
IntroductiOn
THE BASIC PLAN
Be
City of Tustin Mutual Aid Agreements
B-9 Building Officials ...............................................................................
B-10 Calif. Master Mutual Aid ...................................................................
B-11 Law Enforcement ...............................................................................
B-12 Fire and Rescue ..................................................................................
B-13 Public Works ......................................................................................
Page x
City of Tustin Emergency Plan
Introduction
THE BASIC PLAN
PLAN DISTRIBUTION LIST
COPY
lO
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
ISSUED TO
RECEIVED BY
Page xi
CiO; of Tustin Emergency Plan
Introduction
THE BASIC PLAN
DATE
RECORD OF PLAN REVISIONS
SECTION REVISED REVISED BY:
Page xii
City of Tustin Emergency Plan
RESOLUTION NO. 01-
Introduction
THE BASIC PLAN
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN
ADOPTING THE REVISED CITY OF TUSTIN EMERGENCY PLAN
WHEREAS, the City of Tustin General Plan establishes the goal to develop and maintain
a disaster preparedness plan as part of the Public Safety Element; and
WHEREAS, Chapter of the Codified Ordinances of the City of Tustin provides
for the preparation and carrying out of plans for the protection of persons and property within the
City in the event of emergency or disaster conditions; and
WHEREAS, the City of Tustin Emergency Plan was developed pursuant to that Chapter
and was first adopted by the City Council on ; and
WHEREAS, the California Code of Regulations Section 2401 has since established the
Standardized Emergency Management System, hereafter referred to as SEMS, to standardize
response to emergencies involving multiple jurisdictions or multiple agencies; and
WHEREAS, Government Code Section 8607 requires all Political Subdivisions to be in
compliance with SEMS, by December 1, 1996, to be eligible for reimbursement of emergency
response personnel costs; and
WHEREAS, this revision of the City of Tustin Emergency Plan conforms with current
State and federal guidelines for emergency plans and complies with SEMS; and
WHEREAS, the City of Tustin has determined that it is in the City's interest and benefit
to maintain a current Emergency Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin
hereby approves the City of Tustin Emergency Plan, dated .
on the
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council held-
day of ,2001.
MAYOR
PAMELA STOKER
CITY CLERK
Page xiii
City of Tustin Emergency Plan
Introduction
THE BASIC PLAN
I, Pamela Stoker, City Clerk of the City of Tustin, California, do hereby certify that the
foregoing Resolution No.~ was duly adopted and passed at a regular meeting of the City
Council on the~ day of ,2001, by the following vote:
AYES'
NOES'
ABSTAIN:
ABSENT'
PAMELA STOKER
CITY CLERK
Page xiv
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
PART I
THE BASIC PLAN
1. PURPOSE
This plan provides instructions regarding the actions to be taken by staff members of the
City of Tustin Emergency Organization to respond effectively to the occurrence of a disaster
and to provide for the City's economic and social recovery in the aftermath of any
emergency involving extensive damage or other debilitating influence on the normal pattern
of life within the community.
0
e
SITUATION AND ASSUMPTIONS
A®
Situation. Tustin is exposed to many hazards, all of which have the potential to
disrupt the community, cause damage, and create casualties. Possible natural
hazards include earthquakes, storms, and wildland fires. Other disaster situations
could develop from dam failure, hazardous materials releases, major transportation
accidents, terrorism, and civil disorder. There is also the possibility of national
security threats such as war.
Be
Assumptions. The City of Tustin is responsible for the actions of its emergency
organization. The City will commit all available resources to save lives, minimize
injury to persons, and minimize damage to property. However, as a city which relies
on contract services for many functions (including fire and health services), Tustin
does not possess all of the personnel and equipment assets to deal with all
emergency scenarios. To some degree, the City must rely on contract public
agencies or other private vendors to provide assets and services in response to the
situation. It is assumed these contract resources will be available to the City in time
of emergency or disaster.
While it is likely that outside assistance would eventually be available in most large-
scale disaster situations affecting the City and while plans have been developed to
facilitate coordination of this assistance, it is necessary for the City to plan for and to
be prepared to carry out disaster response and short-term recovery operations on an
independent basis.
CONCEPT OF OPERATIONS
A. GENERAL
1. Local, State, and Federal Roles. It is the responsibility of the City of
Tustin to protect life and property fi'om the effects of hazardous events. The City
and its contract agencies have the responsibility for emergency management
activities. When the emergency exceeds the City's capability to respond, assistance
will be requested from the neighboring Cities, the County of Orange and the State of
Page I
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Califomia utilizing existing mutual aid agreements (law, fire, public works, building
officials) and the State-mandated Standardized Emergency Management Systems
(SEMS). The Federal Government provides assistance to the State as necessitated
by the nature and scale of the emergency.
The diagram below illustrates the required reporting and emergency
aid relationships addressed specifically in SEMS.
COMMUNICATION
(Both Directions)
FLOW OF
CITY OF
TUSTIN
*- ~,~ viaMutual ] II
County of
Orange
Operational
Area (OA)
State Regional
Office of
Emergency
Services
(Pd~OC)
State Office of
Emergency
Services
Operational III
';therState III
Federal Emergency
Management Agency
and Other Federal
Agencies as needed
Page 2
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
2. Relationship Between Emergency and Normal Functions. 'This plan
recognizes that the emergency functions to be accomplished by City staff members
will generally parallel their normal day-to-day functions. To the extent possible, the
same personnel and materials will be employed in both cases. It is generally tree,
however, that in a disaster the usual way of doing things no longer suffices.
Therefore, it is desirable, and should always be attempted, to maintain organizational
continuity and to assign familiar tasks to personnel. In a large-scale disaster,
however, it may be necessary to draw on peoples' basic capacities and use them in
areas of greatest need. Day-to-day functions that do not contribute directly to the
emergency operations may be suspended for the duration of any emergency. Efforts
that would normally be required of those fimctions will be redirected to accomplish
the emergency task by the agency concerned.
3. Emergency Notification Levels There are three (3) levels of
notifications during high or unusual emergency activity, or when there is a major
incident. These levels are consistent with City, County and Operational Area
EOC notification and activation levels.
Level IInformation Only- awareness of a routine incident(s), with no
action required. Notification shall be made when time permits, or
immediately following the incident.
Level II Important Information - an emergency situation exists that could
have significance or potential impact on the jurisdiction. The event may
require planning, coordination or preparatory action. Notification should
be made immediately. Initial contact to the jurisdiction(s) should be made
by the Battalion Chief, Division Chief, Duty Officer, or designee. Based
on the circumstances, some jurisdictions may elect to declare a "Level I
Activation", or partially activate its EOC in order to monitor events and
assess the potential impacts. In either event, City EOC staff will provide
periodic briefings to the City Manager or DES (Fire Authority DOC staff
will provide periodic briefings via telephone, fax or in person, dictated by
the incident). Situation status reports will be updated every 4 hours, or as
necessary based on conditions, to help ensure that timely and accurate
information is furnished.
Level III Emergency Information - a serious situation is imminent or has
occurred. A situation exists where there is the potential to declare a
"Local Emergency". The Fire Authority DOC is staffed, affected
jurisdiction(s) have been notified and have activated their EOC to Level II
or III. The notification of an EOC activation will result in the response of
a Fire Authority Liaison or Agency Representative/Fire and Rescue
Coordinator to the agency's EOC. DOC staff will maintain frequent
contact with the OCFA Liaison or Agency Rep, in the affected EOC to
ensure that timely and accurate incident information, coordination and
support.
Page 3
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
The Chart on the following page lists the general responsibilities of
City departments and other local response agencies.
Page 4
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Be
PHASES OF EMERGENCY MANAGEMENT
Four primary phases of emergency management have been outlined, which relate to
the City's activities before, during, and after an emergency or disaster has occurred.
lo
Mitigation. Mitigation activities are those that either prevent the occurrence
of an emergency or reduce the community's vulnerability in ways that
minimize the adverse impact of a disaster or other emergency. Building and
Engineering are most closely associated with these activities.
e
Preparedness. Preparedness activities, programs, and systems are those that
exist prior to an emergency and are used to support and enhance response to
an emergency or disaster. Planning, training, and exercises are among the
activities conducted under this phase.
City Departments that have emergency responsibilities will participate in
developing standard operating procedures (SOPs), and checklists describing
how resources will be used in an emergency. Such SOPs will provide for
coordination and communications among agencies and organizations of
other jurisdictions. Mandatory elements to be addressed in these SOPs are:
Arrangements for the provision of direction' and control within the
agency.
Specific emergency authorities that may be assumed by a designated
successor during emergency situations.
Circumstances under which successor emergency authorities would
become effective, and when they would be terminated.
Current internal personnel notification rosters and a means to
implement them. This should include a communication system to
implement call-down rosters for personnel assigned to (1) the
Emergency Operations Center (EOC); (2) support functions; (3) City
and contract agency Department Operating Center(s); and (4) field
response teams.
Designation and establishment of a location for a Department
Operation Center (DOC) to manage organizational resources and
response personnel and maintain contact with the EOC during
emergencies.
Designation of a representative to report to the EOC during an
emergency to advise decision makers and coordinate its own
service's response effort with other responding entities.
Page 6
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Reporting of appropriate information (casualties, damage
observations, evacuation status, radiation levels, chemical exposure,
etc.) to the EOC during an emergency.
Support of cleanup and recovery operations during disasters.
Training of assigned response staff and volunteer resources to
perform emergency functions.
City Departments should consider increasing their readiness for an
emergency upon the issuance of an accredited long-term earthquake
prediction, the receipt of a flood advisory that could impact the County, or a
rapidly deteriorating international situation that could lead to a possible
nuclear attack upon the United States. Actions to be accomplished during
this phase include, but are not necessarily limited to:
Review and update of emergency plans and SOPs.
Dissemination of accurate, timely, emergency public information.
Accelerated training of permanent and auxiliary staff.
Inspection of critical facilities.
Recruitment of additional staff and Disaster Service Workers.
Mobilization of resources.
0
Response. Response involves activities and programs designed to address
the immediate and short-term effects of the onset of an emergency or
disaster. It helps to reduce casualties and damage and to speed recovery.
ResponSe activities include direction and control, warning, evacuation, and
other similar functions. The specific nature of the City's emergency
operations will depend on the characteristics and requirements of the
situation. The City's Emergency Organization will be activated as required to
cope with the specific situation and each element will operate according to
the provisions of this plan.
Although not listed in a particular order, the following priorities will be
given to operations'
Disseminating warning, emergency public information, and other
advice and action instructions to the public.
Protect life and property.
Surveying and evaluating the emergency situation.
Marshaling, allocating, and positioning personnel and equipment.
Conducting evacuation and/or rescue operations as required.
Providing for the care and treatment of casualties.
Collecting, identifying, and disposing of the dead.
Providing for the mass care (food, lodging, etc.) needs of displaced
persons.
Page 7
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Enforcing police powers in controlling the locations and movement
of people, establishing access controls, erecting traffic barricades,
etc.
Implementing health and safety measures.
Protecting, controlling, and allocating vital resources.
Advising industry, schools, and businesses of possible phased
shutdowns.
Restoring or activating essential facilities and systems.
When local resources are committed to the maximum and additional material
and/or personnel are required to respond to the emergency, requests for
mutual aid and/or County operational area assistance will be initiated. Fire
and law enforcement agencies will request or render mutual aid directly
through established channels. The Director of Emergency Services must
authorize any action that involves financial outlay by the City in excess of
existing budgetary appropriations.
If the situation so warrants, the Director of Emergency Services will
proclaim a LOCAL EMERGENCY and a formal request will be submitted
through the County Operational Area to the Govemor's Office of Emergency
Services (OES) requesting that the Governor proclaim a STATE of
EMERGENCY.
The California Emergency Services Act Chapter 7, Division 1, Title 2,
Califomia Government Code (hereinafter referred to as the Act) provides the
basic authorities for conducting emergency response and recovery operations
provided a declaration LOCAL EMERGENCY, STATE OF EMERGENCY
or STATE OF WAR EMERGENCY is made, consistent with the provisions
of the Act. The provisions of the Act are further reflected and expanded on
by appropriate local emergency ordinances.
The Governor is empowered to proclaim a STATE OF EMERGENCY in
any portion of the State when emergency conditions exist in any single
county, city and county, or city. When a STATE OF EMERGENCY is
declared, Mutual Aid is mandatory.
The Califomia Emergency Services Act, Section 8558, defines a LOCAL
EMERGENCY as the duly proclaimed existence of conditions of disaster or
of extreme peril to the safety of persons and property within territorial limits.
It further defines a STATE OF EMERGENCY or STATE OF WAR
EMERGENCY as incidents .of such magnitude as to require or appear to
require the combined resources of a Mutual Aid region(s) to manage the
emergency.
Page 8
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
The California Emergency Services Act, Section 8617 provides that in
emergency situations which do not require or result in proclaimed
emergencies, mutual aid may be provided. It is under this section that the
Statewide Fire and Law Enforcement Mutual Aid plans are utilized, as
needed, on a day-to-day basis.
The California Emergency Services Act, Section 8630 states that a LOCAL
EMERGENCY may be proclaimed only by the governing body or an official
so designated by ordinance.
If the Governor requests and receives a Presidential declaration of an
EMERGENCY or a MAJOR DISASTER under Public Law 93-288 (Federal
Disaster Relief Act of 1974), the Governor will appoint a State Coordinating
Officer (SCO). A duly appointed Federal Coordinating Officer (FCO) and
the SCO will coordinate and control state and federal efforts in support of
City and County operations.
Listed on the next page is a summary of disaster declaration
events.
Page 9
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
DISASTER
OCCURS
/FLOODS, SEVERE STORMS, FIRE
[.EARTHQUAKES, PLANE/TRAIN CRASH
LOCAL/COUNTY/
STATE
RESPONSE
~(1) RESPONDERS TO UTILIZE SEMS and ICS
~(2) PERFORM SEARCH AND RESCUE, Save Life and
Property (Mutual Aid Available through OA)
((3) PERFORM DAMAGE ASSESSMENT
JOINT DAMAGE
ASSESSMENT
LOCAL DISASTER
DECLARATIONS AND
STATE REQUEST
1) LOCAL AGENCIES ASSESS IMPACT
~(2) STATE/FEMA AND OTHER FEDERAL
AGENCIES ASSESS & VERIFY DAMAGE.
GOVERNOR'S
STATE DISASTER
DECLARATION
AND FEDERAL
m;QtJ};ST
(1) MUST IMPLEMENT STATE EMEGENCY
PLAN & SEMS
(2) MUST HAVE DISASTER CAUSED NEEDS
BEYOND STATE & LOCAL CAPABILITIES
(3) MUST HAVE COMMITTED REASONABLE
EXPENDITURE OF STATE & LOCAL FUNDS
(4) TO PRESIDENT THROUGH FEMA.
FEMA REGIONAL
RECOMMENDATION
FEMA NAT'L
OFFICE REC TO
PRESIDENT
INDIVIDUAL ASSISTANCE
DACs OPEN
Ii,DISASTER-CAUSED NEEDS RESO~CES
E AVAILABLE TO MEET NEEDS
S PL93-288 AID REQUIRED?
IHOUSE
FEDERAL MAJOR
DISASTER DECLARATION
FCO APPOINTED
INITIAL FEDERAL/STATE BRIEFING
DFO ESTABLISHED
FEMA-STATE AGREEMENT EXECUTED
~ ~ PUBLIC ASSIsTANCE
APPLIcANTS'BRIEFING
Page 10
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
®
Recovery. Recovery is the phase that involves restoring systems to normal.
Short-term recovery actions are taken to assess damage and remm vital life-
support systems to minimum operating standards; long-term recovery
actions may continue for many years.
As soon as possible, the State OES Director, operating through the
designated SCO, will bring together state agency representatives and
appropriate local, federal, and American Red Cross officials to coordinate
the implementation of state and federal assistance programs and establish
support priorities. Details, policies and procedures for rehabilitation and
recovery activities are provided in the State Disaster Assistance Procedural
Manual (published and issued separately).The Post-Emergency or Recover
Phase has at least six prime objectives, which may overlap. These
objectives, listed generally, are:
Reinstatement of family autonomy, via reunification, co-locating
family members and returning family members back to school/
jobs.
Provision of essential public services.
Permanent restoration of public and private property; if possible
Identification of residual hazards.
Plans to mitigate future hazards.
Recovery of costs associated with response and recovery efforts.
In a State and Federally Declared disaster, financial assistance made
available through a variety of state and federal sources. The most common
form of federal disaster assistance is delineated in Title 44 CFR (Code of
Federal Regulations). This code details the procedures and eligible response
and recovery costs that can be recovered via the disaster declaration process
(the declaration process is outlined in the chart on Page 7 of this document).
In general, the federal government, represented by the Federal Emergency
Management Agency (FEMA), will reimburse up to 75% of eligible costs.
The State, represented by the Governors Office of Emergency Services
(OES), will reimburse a local agency for 75% of the remaining 25% of
eligible costs. The local agency is responsible for the remaining 25% of the
25% not reimbursed by FEMA or OES. The local agency can expect a
minimum of 90 days before any money is reimbursed.
The chart on the next page details the public assistance
process used at the federal level:
Note: Public Assistance is aid for government and non-profit agencies
associated with emergency response and recovery. Individual assistance is
the basic program that provides aid and assistance to individuals and
businesses.
Page 11
City of Tustin Emergency Plan
Public Assistance
Process
Local Government/·
State Agency
Local Government/
Special District
NDAA Share
Obligated
NDAA Form (3a)
Completed by
Subgrantee
90% of State
NDAA Share
Paid
Part One
THE BASIC PLAN
DISASTER
EVENT
Preliminary Damage
Assessment (PDA)
Federal (Presidential) Declaration
Applicant completes:
1. Notice of Interest (NOI)
2. 2. List of Projects
(Exhibit B)
Project Application Number
& Inspection Team Assigned
Inspection Team Surveys
Damage & Prepares DSR
DSR Reviewed by FEMA/OES
DSRs Obligated by FEMA
OES Receives Supplement from
FEMA & Transit to
Subgrantees
Subgrantee Completes
Payments Forms
100%of ~ Large _~~~4
FEMA Share
Advanced ~ Project ~1
And Requests Final Inspection i
Private Nonprofit
(PNP)
o
PNP Completes Questionnaire
PNP Submits Tax Info/Artcle/Inc.
OES & FEMA Verify
Historic
Review
NEPA
Review
~ DSRs Denies by FEMA
Subgrantee Initiates
Appeals Process
1. Vendor Data Record (STD204)
(for PNPs only)
........................ 2. Designation of Applicants Agent
i Resolution (OES 130); and
i 3. Project Application for Federal
] Assistance (OES 89)
Subgrantee
Completes
OES
Form 131
Federal Share
of
Expenditures
Page 12
City of Tustin Emergency Plan
PA Process - continued
Part One
THE BASIC PLAN
OES Assigns Inspector to do Final Inspection.
1. Large Project Retention is paid by OES
2. Subgrantee Retains Records for three (3) Years
The table below provides information on various deadlines associated with
FEMA public assistance:
PUBLIC ASSISTANCE DEADLINES
SUBJECT
Notice of Interest (NOI)
This is the application for the Public Assistance Program.
Private nonprofit (PNP) organizations must submit additional
documentation identified on the back of the NOI.
[Title 44 CFR, §206.202(c)]
Exhibit B
This form lists information related to the damaged sites and is
separate from any preliminary damage assessment (PDA)
information previously provided
[Title 44 CFR, §206.202(d)]
New Damage Identification
Title 44 CFR, §206.202(d)]
Completion of Emergency Work Damage Survey Reports
(OSRs)
Title 44 CFR, §206.204(c),(d)]
Completion of Permanent Work DSRs
Title 44 CFR, §206.202(c),(d)]
Appeals
Subgrantees have the fight to appeal any action taken by
FEMA.
Title 44 CFR, 8206.206]
Small Project Overruns
For each disaster, FEMA will not normally review small
project cost overruns.
DEADLINE
30 days
(from
Presidential
declaration date)
60 days
(recommended,
from
Presidential
declaration date)
60 Days
(after initial site
visit)
Six Months
(following
Presidential
declaration date)
18 Months
(following
Presidential
declaration date)
60 Days
(from
notification
determination)
of
60 days
(after the last
small project is
complete)
COMMENTS
OES may submit a written request to
extend the deadline under extenuating
circumstances
The inspection team will not prepare
Damage Survey Reports (DSRs) until the
Exhibit B is submitted.
To report new damage, the subgrantee
submits an amended Exhibit B or a
request for a supplemental DSR if an
initial DSR at the site was approved.
Additional time may be granted based on
extenuating circumstances or unusual
project requirements beyond the
subgrantee's control
Additional time may be granted based on
extenuating circumstances or unusual
project requirements beyond the
subgrantee's control
The subgrantees have three opportunities
to file an appeal with FEMA, via OES
The subgrantee must appeal for additional
small project funding, through the appeal
process, once all small projects are
complete. A supplemental DSR may be
prepared based on the net ovemm of all
Title 44 CFR, ~206.204(e)
Final Inspection
OES must complete a Final Inspection Report (FIR) after a
subgrantee has completed all of their projects under one
disaster event.
60 days
(after
completing
project)
small project costs.
The subgrantee must submit a written
request to initiate the FIR.
last
Page 13
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Ce
STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS)
In times of emergency or disaster, the City of Tustin will coordinate with other cities
as well as the County of Orange, State of California, and the Federal Government to
manage the emergency. To enhance this coordinated effort, the State adopted
regulations establishing the Standardized Emergency Management System
(SEMS). SEMS is based upon the Incident Command System OCS) concept
originally developed by FIRESCOPE (Firefighting Resource of Califomia
Organized for Potential Emergencies).
SEMS is intended to standardize response to emergencies involving multiple
jurisdictions or multiple agencies. SEMS is intended to be flexible and adaptable to
the needs of all emergency responders in Califomia. Local government was
required to use SEMS by December 1, 1996 in order to be eligible for state ftmding
of response-related personnel costs pursuant to activities identified in California
Code of Regulations, Title 19, Section 2920, 2925, and 2930. Individual agencies'
roles and responsibilities contained in existing laws or the state emergency plan are
not superseded by these regulations.
le
SEMS Organizational Levels. All emergency response agencies shall use
SEMS when responding to, managing, and coordinating multiple agency or
multiple jurisdiction incidents, whether single or multiple discipline. Five
levels are identified as part of SEMS'
ao
Field Response Level
Local Govemmem Level
Operational Area Level (County)
Regional Level.(State OES)
State Level (OES and Governor)
a. Field Response Level. This level commands emergency response
personnel and resources to carry out tactical decisions and activities in direct
response to an incident or threat.
The City of Tustin is prepared to respond promptly and effectively to most
simple emergencies. For those emergencies which exceed the capabilities of
City resources, mutual aid resources can be provided in the areas of law
enforcement, fire or rescue, public works and building inspection.
Mutual aid is a concept which enhances the response capabilities of all
governmental jurisdictions in times of large emergencies or disasters. Fiscal
considerations and other practical considerations dictate that it is impractical
that any one jurisdiction could provide all the resources necessary to
properly handle the occasional large emergency or disaster. For this reason,
the City is a signatory to the Public Works and Building Inspection Mutual
Aid Agreements and relies upon existing aid agreements among the contract
Fire Service and Law Enforcement agencies.
Page 14
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
e
Fire and rescue mutual aid requests will be the responsibility of the Orange
County Fire Authority (OCFA) representative in the Tustin EOC. If OCFA
resources are insufficient or unavailable for response, the OCFA will invoke
mutual aid from other cities, counties and/or the State. If the situation
warrants, Federal assistance could be requested by the State. Most local
governments, including the City of Tustin, are signatories to the California
Master Mutual Aid Agreement.
b. Local Government Level. This level manages and coordinates
(tactically & strategically) the overall emergency response and recovery
activities within the jurisdiction.
c. Operational Area Level. This level manages and/or coordinates
information, resources and priorities among local governments within the
operational area and serves as the coordination and communications link
between the local government level and the regional and state levels.
d. State Regional Level. This level manages and coordinates
information and resources among operational areas within the mutual aid
region designated pursuant to Govemment Code Section 8600 and between
the operational areas and the state level. The state regional level along with
the state level coordinates overall state agency support for emergency
response activities.
e. State Level. This level manages state resources in response to the
emergency needs of the other levels, manages and coordinates mutual aid
among the mutual' aid regions and between the regional level and state level,
and serves as the coordination and communication link with the federal
disaster response system.
SEMS Organizational Functions. Local government, operational area,
regional, and state levels shall provide for all of the following functions
identified by SEMS'
ao
Management
Operations
Planning and Intelligence
Logistics
Finance and Administration
a. Management Function. This function is responsible for overall
emergency policy and coordination through joint efforts of governmental
agencies and private organizations.
Page 15
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
b. Operations Function. This function is responsible for coordinating
all jurisdictional operations in support of the response to the emergency
through implementation of the organizational level's action plan.
c. Planning and Intelligence Function. This function is responsible
for collecting, evaluating, and disseminating intelligence and information;
developing the organizational level's action plan in coordination with other
functions; and maintaining documentation. Additionally, this section is
responsible for planning and implementing strategies related to economic
and social recovery.
d. Logistics Function. This function is responsible for providing
facilities, services, personnel, equipment, and materials in support of all field
and EOC operations.
e. Finance and Administration Function. This function is
responsible for f'mancial and administrative aspects in support of field and
EOC operations.
3. WHEN TO IMPLEMENT SEMS.
SEMS shah be utilized when the Ci.ty Emeruency Operations Center
(EOC) is activated and/or when a LOCAL EMERGENCY~ as defined
in Government Code Section 8558(c)~ is declared or proclaimed. When
the EOC is activated, communications and coordination shall be established
between the Incident Commander(s) and the department operating center(s)
to the EOC or between the Incident Commander(s) and the EOC.
Coordination of fire and law enforcement resources shall be accomplished
through their respective mutual aid systems. In addition, upon activation of
the City EOC, the City is required to notify the Orange County Operational
Area EOC (at OC Sheriff Communications facility on Loma Ridge, AKA
Control One) of the city's status, resource needs or resource availability.
Communications and coordination shall also be established between the City
EOC, when activated, and any state or local response agency having
jurisdiction at an incident occurring with the local government's boundaries.
All contact with state agencies (especially the Govemor's Office of
Emergency Services) shall be initiated via the Orange County Operational
Area. As defined in Government Code Section 8607(a), the City shall use
multi-agency coordination to facilitate decisions for overall local
government level emergency response activities.
Detailed below is the procedure to notify, activate and report
to the Orange County Operational Area.
Page 16
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
a. POLICY
The Operational Area is required to coordinate emergency resource
requirements and availability, at the Operational Area level, is to secure
resources from outside the Operational Area to protect lives, property and
environment. It is necessary, and in the best interests of the citizens in all
jurisdictions therefore to report both damage and resources available
immediately.
Note: Facsimile is the preferred method of communication due to the
number of reporting jurisdictions and the documentation it provides. In
case of equipment failure, other methods will be used. Whenever
immediacy requires telephone or radio contact to be made, follow-up
documentation by facsimile is requested.
be
OA PROCEDURE EMERGENCY RESPONSE-
MOBILIZATION
Incident occurs or is predicted to occur.
,
Jurisdiction(s) determine that additional response resources beyond
that which would normally be covered by mutual aid/will be
required and assistance from the Operational Area (OA) may be/is
necessary, including, but not limited to'
more than one mutual aid resource,
aid not covered by mutual aid,
disaster assistance funding for
damage.
public and/or private
ge
Jurisdiction(s) will contact Orange County OA Administrative
Lead to alert to situation and indicate whether activation of OA
Emergency Operations Center (OA EOC) is requested. Contact is
initially by phone (see emergency contact lists at the rear of' this
section) and followed up by facsimile to 834-7154 of the Incident
Notification Form (sample included in the forms section of this
Basic Plan). (This is in addition to any direct contact with Mutual
Aid resources either at a city or local agency level or via Orange
County).
,
The Orange County OA EOC will be activated in support of the
jurisdiction(s) as required by SEMS Regulations. (The City may
be responsible for OA activation and operational costs if no
emergency is declared by the City, County and State)
Page 17
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
,
Ge
,
,
o
10.
11.
12.
The Orange County OA EOC will alert all jurisdictions by
facsimile (fax) and by CLETS (California Law Enforcement
Teletype System) terminal that the OA EOC has been activated,
confirm OA EOC contact points, and request immediate response
of all jurisdictions on the Initial Damage Report Form (a sample
is included in the forms section of this Basic Plan) which is
obvious in it immediacy, takes little time to complete, and includes
the following:
Has the jurisdiction sustained damage?
Has the jurisdiction declared or does it need a
declaration of emergency?
Does the jurisdiction need any resources?
Has the jurisdiction activated their EOC?
Does the jurisdiction have resources available to
support other jurisdictions?
Jurisdiction contact points.
The Orange County OA EOC will alert State Regional Emergency
Operations Center (REOC) that the Orange County OA EOC has
been activated and report as much information as is available. The
REOC will activate as required by regulation and confirm with the
Operational Area contact points.
All jurisdictions will immediately report their status by facsimile to
834-7154 using the Initial Damage Report Form, and standby for
resource requests.
The Orange County OA EOC will compile the damage assessment
and send out resource requests to all jurisdictions~ If the damage
warrants, the OA may immediately send a resource request to the
REOC. The resource requests from the OA may include assistance
with staffing the OA EOC.
All jurisdictions will report their availability of resources.
The Orange County OA EOC will connect resources with
requesting jurisdictions.
The Orange County OA EOC will send a status report and request
appropriate additional resources from the State Office of
Emergency Services Regional EOC (REOC, located in Los
Alamitos).
The REOC will coordinate resources with the OA EOC and the
OA EOC will connect resources with appropriate jurisdictions.
Page 18
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
13.
The Orange County OA EOC will request regular status reports
from local jurisdictions and compile the in. formation for regular
status reports to the REOC. The OA EOC will send copies of
these reports and appropriate REOC reports to the jurisdictions.
14.
The REOC will coordinate with the State Disaster Field Office
(DFO) the establishment of Preliminary Damage Assessment
(PDA) teams to assess the need for State and Federal declarations.
15.
The Orange County OA EOC will serve as the contact point for the
REOC to arrange for PDA teams to visit the OA EOC,
coordinating between the PDA teams and jurisdictions sustaining
damage to substantiate a State or Federal Declaration. The OA
EOC will contact the designated Emergency Services Coordinator
for each jurisdiction. It will be the responsibility of the Emergency
Services Coordinator to coordinate between the OA and the
person(s) designated by the jurisdiction to complete disaster field
visits and claim forms.
16.
The jurisdictions will attend meetings with PDA teams coordinated
by the OA EOC.
OA RECOVERY-DEMOBILIZATION
The REOC will coordinate with the DFO the establishment of
Public Assistance (PA-public property) and Individual Assistance
(IA-private property and businesses) teams to assist the
jurisdictions with claiming.
The Orange County OA EOC will serve as the contact point for the
REOC to arrange for PA and IA teams to visit the jurisdictions to .
review eligibility for damage and mitigation programs. The OA
EOC will contact the designated Emergency Services Coordinator
for each jurisdiction. It will be the responsibility of the Emergency
Services Coordinator to coordinate between the OA and the
person(s) designated by the jurisdiction to complete disaster field
visits and claim forms.
Jurisdictions will report to the Orange County OA EOC when their
EOC's are deactivated. The OA EOC will report the deactivation
of the OA EOC to the jurisdictions and the REOC.
de
OA AFTER ACTION REPORTS
The Operational Area Administrative Lead will request from all
jurisdictions, through the jurisdiction's Emergency Services
Coordinator, and the REOC for the OA After Action Report which
is required to be submitted to the State 90 days after the close of
the incident period.
Page 19
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
e
SEMS GUIDELINES.
In addition to the information below, detailed information conceming thc
Standardized Emergency Management System, is located in Part III, Section B-4
of this plan.
a. Direction and Control
The ultimate responsibility for emergency management within the legal
boundaries of the City belongs to the City Manager, who serves as the
Director of Emergency Services for the Tustin Emergency Organization.
The Emergency Organization consist of various functions as described in the
SEMS regulations and are specifically described in Part II of this plan.
be
Continuity of Government
1. Succession of Command. The line of succession for the Director of
Emergency Service is from the City Manager to the Assistant City Manager
to the Police Chief followed by the Director of Public Works. The line of
succession to each department head is according to the departmental
operating procedures.
2. Preservation of Records. Preservation of important records and
measures to ensure reconstitution is necessary for the continued operation of
local government during and after catastrophic disasters or national security
emergencies.
e
CITY OF TUSTIN SEMS ORGANIZATION AND ASSIGNMENT OF
RESPONSIBILITIES
Tustin's Emergency Organization consolidates the existing City departments, contract
agencies and services, and resources of the private organizations which have accepted
responsibility for normal and emergency response functions. Most City departments have
emergency fimctions in addition to their normal duties. Each department is responsible for
developing and maintaining its own emergency management procedures. In this Emergency
Plan document, the Tustin emergency organization is divided into five functional areas
consistent with SEMS requirements:
ae
Management (with four support positions)
Operations (with four operational branches)
Planning and Intelligence (with three support units)
Logistics (with one support unit)
Finance & Administration (with one support unit)
Organizational charts detailing all SEMS required EOC positions are located; 1) on
the next page; 2) after the preface of this Basic Plan; 3) at the end of this Basic Plan
(along with EOC layout diagrams); and 4) with each Position Guide in Section II of
this plan.
Page 20
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
CITY OF TUSTIN EMERGENCY ORGANIZATION
MAYOR
AND
CITY COUNCIL
DIRECTOR of EMERGENCY
SERVICES
1st. Shift City Manager
AIt/2nd Shift Asst City Mgr.
2nd Alt. Police Chief
3rd Alt. Public Works Dir.
Emergency Services
Coordinator
PW Admin Svcs Mgr
Operational Area Liaison
PW Office Support Specialiist
Public Information Officer
Asst. City Mgr
City Attorney
City Attorney or Designee
OPERATIONS
CHIEF
1st Shift: Police Chief
AIt/2nd: PW Director
FIRE & RESCUE
Branch Director
All Shifts: Fire Authority Staff
LAW ENFORCEMENT
Branch Director
1st Shft: PD Captain
AIt/2nd Shft: PDCapt/Lt
ENGINEERING & UTILITIES
Branch Director
1st Shft: Field Services Mgr.
AIt/2nd: Eng. Services Mgr.
CARE AND SHELTER
Branch Director
lstShift: P& R Director
AIt/2nd: Recreation Supt.
'"PLANNING AND INTEL
CHIEF
1st Shift: CD Director
AIt/2nd CDD Staff
.
SITUATION ASSESSMENT
UNIT LEADER
1st Shift Asst CD Dir.
Alti2nd Building Official
DOCUMENTATION
UNIT LEADER
1st Shift: .Chief Dep City Clerk
AIt/2nd: Dep City Clerk
RECOVERY
UNIT LEADER
1st Shift: S'r. Planner
AIt/2nd: Redev. Proj Mgr
LOGISTICS
CHIEF
1st Shift: Human Resources
Director
AIt/2nd: Mutual Aid
SUPPORT
UNIT LEADER
1st Shift: PW Staff
ALt/2nd: PD Staff
FINANCEIADMIN
CHIEF
1st Shift: Finance Dir
AIt/2nd: Asst Finance Dir
ACCOUNTING
UNIT LEADER
1.st Shift Accounting Supervisor
AIt/2nd Sr. Account Clerk
Rev: October 2001
Page 21
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
The general responsibilities for positions in the MANAGEMENT section are outlined
below'
Ae
Director of Emergency Services
The Director of Emergency Services has responsibility for all emergency operations.
Responsibilities for this position include the following'
Directing the Command Staff and General Staff.
Developing and implementing strategic decisions.
Approving the order and release of resources.
Reviewing and authorizing the release of information about Tustin
emergency actions to the news media and public.
Ensuring the general welfare and safety of Emergency Organization
personnel.
Approving the plan for demobilization and recovery.
Support staff to this position includes all positions listed below, The City
Manager's Office Support Specialist and the Executive Coordinator.
Be
Emergency Services Coordinator
The Emergency Services Coordinator (ESC) serves as the primary contact for
outside agencies and may serve as the City's liaison to an Incident Command Post if
one is established.
The primary responsibilities of the Emergency Services Coordinator position
includes the following:
Assisting the Director of Emergency Services.
Establishing contacts and communication links with appropriate extemal
agencies and organizations.
Providing information to and responding to requests from interagency and
intra-agency contacts.
Requesting assistance from response agencies on behalf of the Director of
Emergency Services.
Coordinating and supporting the activities of assisting liaison positions.
C
Operational Area Liaison (OA Liaison)
During an emergency, the Operational Area Liaison may be located at the County
Emergency Operations Center or the City EOC. The OA Liaison will transmit
emergency information to or from the City EOC. The OA information will be
obtained from technical briefings by OA personnel and conversations with other
jurisdictional liaison personnel. City information will be obtained in discussions with
the Emergency Services Coordinator and Section Chiefs.
There is no support staff associated with this position.
Page 22
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
De
Public Information Officer (PLO)
The Public Information Officer (PIO) is responsible for formulating and presenting
information about the emergency and City of Tustin response to the news media and
the general public. The PIO's primary responsibilities include:
Gathering and disseminating emergency information.
Obtaining Director of Emergency Services approval for 'the release of
information.
Coordinating the release of emergency information to the public and news
media with other agencies.
Responding to special requests for information.
Support staff to this position includes Redevelopment staff and some
Community Development Department staff, as needed. To the extent necessary,
clerical staff from all departments will be utilized to answer public phone
inquiries.
ge
Ci.ty Attorney
The City Attomey will provide legal services to the Director of Emergency Services
and the other members of the Command and General Staff.
Support staff for this position will be provided by available clerical staff from
all City departments and by the contractor's own staff.
The general responSibilities for each OPERATIONS position are outlined below:
F®
Operations Chief
The Operations Chief reports to the Director of Emergency Services and has
responsibility for the management and coordination of all tactical field operations
and safety activities. This position requires extensive communication and
coordination with all other sections chiefs. The section is subdivided into four
branches: the Fire & Rescue Branch, Law Enforcement Branch, Engineering and
Utilities Branch, and Care and Shelter Branch.
Support staff for this position includes all of the Branch Director's listed below,
the Emergency Services Coordinator, the OA coordinator and other staff
deemed necessary for message running.
Ge
Fire & Rescue Branch Director
The Fire & Rescue Branch Director is responsible for monitoring and coordination
of all tactical fire service, medical, and rescue operations. This position is staffed by
the Orange County Fire Authority.
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City of Tustin Emergency Plan
Part One
THE BASIC PLAN
The OCFA will provide all necessary support staff for this function. Depending
on the nature of the emergency, Law Enforcement staff (Tustin PD) and Public
Works staff may provide direct support (site security, traffic control, light
S&R) to OCFA operations.
H®
Law Enforcement Branch Director
The Law Enforcement Branch Director is responsible for monitoring and
coordinating all law enforcement tactical operations including security, evacuation,
traffic control and situation reporting. This position is staffed by the Tustin Police
Department.
Support staff for this position will be provided by available sworn and non-
sworn Police Department personnel. Specific positions include the Property
Manager, all Community Services Officers and the Administrative Services
and Support Services Managers. Mutual Aid personnel can also be utilized in
support positions.
I®
Engineering and Utilities Branch Director
The Engineering and Utilities Branch Director is responsible for monitoring and
coordinating all public works operations. This position is staffed by the Tustin
Public Works Department.
Support staff for this position will be provided by the Public Works
Department, contract employees, various contractors and personnel requested
via public works or WEROC mutual aid.
J$
Care and Shelter Branch Director
i
The Care and Shelter Branch Director is staffed by the Parks and Recreation
Services Director (or designee) and supplemented by a representative(s) from the
Orange County Chapter of the American Red Cross (ARC). This position is
responsible for coordinating the response by American Red Cross and
communicating with the City Liaison. Extensive coordination with County and
State health and welfare staff, local hospitals and other health care facilities, the
National Guard and other military branches should also be anticipated during mass
care incidents. Care/disposition of animals is an additional responsibility of this
position as animals are not allowed in ARC shelters.
Support staff for. this position will be provided by Parks and Recreation
Department staff (Regular employees and seasonal staff), volunteers and by the
American Red Cross and O.C. Animal Control.
Page 24
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
The general responsibilities for each PLANNING AND INTELLIGENCE position are
outlined below:
Planning and Intelligence Chief
The Planning and Intelligence Chief has responsibility for the operation of the
Planning and Intelligence Section. The section's duties consist of the collection,
evaluation, analysis, display, and dissemination of information about the incident
situation and stares of resources. A primary responsibility is damage assessment
utilizing the Building Division on Community Development Department for private
facilities and public buildings and Engineering inspectors for streets and other Public
facilities. The Planning and Intelligence Section also prepares and recommends
strategies for implementation by other sections (e.g. operations and logistics) and
presents summary information regarding the potential of actual or anticipated
incidents. In order to accomplish the section's duties, the Planning Chief is assisted
by the Situation Assessment Unit and the Documentation Unit.
Support staff for this position includes all available 'Community Development
Department and City Clerk staff.
Le
Situation Assessment Unit Leader
The Situation and Resources Unit Leader is responsible for the collection, evaluation
and display of the current status of the emergency and of resources (personnel,
equipment, apparatus, etc.). The Building Official reports to this position.
Engineering inspectors report to the Engineering and Utilities Operations Chief but
also report all damage assessment information to this position. Other operations
staff provide information to this position also.
Support staff for this position includes all building inspectors, code
enforcement staff, other available Community Development Department staff,
contract staff and building inspectors requested via mutual aid.
M
Documentation Unit Leader
The Documentation Unit Leader is responsible for maintaining accurate and
complete incident files related to emergency response and recovery, with the
exception of finance and personnel related documents which are the responsibility of
the Finance and Administration section.
The general responsibilities for each LOGISTICS position are outlined below:
No
Logistics Chief
The Logistics Chief has the responsibility to obtain and manage resources
(personnel, equipment, facilities, services, transportation and materials) in support of
the emergency response. The Human Resources Director will perform the duties of
this position. The altemate for this position will be provided by Mutual Aid. This
individual is assisted by the Support Unit Leader.
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City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Support staff for this position will be provided by the Public Works and
Finance Departments and the Personnel office
Oe
Suppor,t Unit Leader
The Support Unit Leader is responsible for providing facilities, services, and
material in support of the emergency response and for establishing and maintaining
all forms of emergency communications for the City's emergency response
organization. This position will also serve as coordinator of ham radio operators and
facilitate the re-establishment of normal phone services in City facilities. This
position is staffed by the Public Works staff.
Support staff for this position will be provided by the Public Works Field
Services, Water Services or Parks & Recreation Department as available.
The general responsibilities for each FINANCE & ADMINISTRATION position are
outlined below:
Support staff for the functions below will be provided by the Finance
Department and the Personnel office.
Qe
Finance Chief
The Finance Chief is responsible for all City financial planning, cost accounting and
cost recovery aspects of the response and recovery efforts during a declared
emergency. The Finance chief will also be responsible for coordinating state and
federal disaster response relating to disaster assistance.
Support for this position will be provided by the Finance Department,
Personnel and all other departments involved in emergency response and
recovery. Coordination with County emergency management, CA OES and,
to a limited extent, FEMA personnel will be necessary.
Acc0untin~ Unit Leader
The Accounting Unit Leader is responsible for all resource tracking, cost analysis
and claims documentation related to the response and recovery efforts. The Finance
Department Accounting Supervisor will perform the duties of this position.
Support for this position will be provided by the Finance Department,
Personnel and all other departments involved in emergency response and
recovery.
Page 26
City of Tustin Emergency Plan
®
l
THE EMERGENCY OPERATIONS CENTER
Part One
THE BASIC PLAN
In anticipation of, or upon declaration of a Local Emergency, the City of Tustin shall
establish and utilize an Emergency Operations Center (EOC) in which the following
fimctions can be performed:
Information Collection, Evaluation and Display - A single point
where all information is collected and analyzed.
Coordination- Coordinate forces within the City, with other
agencies and various contractors.
Establishment of Priorities - Determining short-term and long term
strategies and objectives to protect life and property and restore
normal social systems.
Direction and Control - Decisions are made based on best available
information and communicated to response personnel.
Resource Management - Based on needs and priorities, but with
cost containment and cost effectiveness measures in place.
The following locations will serve as the City of Tustin EOC, depending upon
facility availability:
PRIMARY EOC
City of Tustin Police Department Briefing Room
300 Centennial Way
(Also serves as Police Department Operating Center)
ALTERNATE EOC
City of Tustin City Manager's Conference Room
300 Centennial Way
2nd'ALTERNATE EOC
City of Tustin Field Services Division Maintenance Facility Break Room
1472 Service Road
(Also serves as Public Works Department Operating Center)
e
The EOC Activation Procedures are at the end of this BASIC PLAN. Other copies of
the Activation Procedures are located in the EOC Storage Cabinet and the PD Watch
Commander's office.
ADMINISTRATION AND LOGISTICS
Administrative procedures are frequently designed to provide oversight and, therefore,
inhibit certain actions by govemment personnel. It is not unusual for the most cost-
effective approach to solving a problem to require more time than an alternative approach
that achieves the same results. It is clear, therefore, that some administrative procedures
should be suspended, relaxed, or made optional under threat of disaster. Such action should,
however, be carefully considered, and the consequences should be projected realistically.
Page 27
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Clearly, it is desirable for changes in administrative procedures to be foreseen and allowed
for in plans. Administration must facilitate operations to carry out appropriate disaster
response actions. Procedures to achieve this goal will be detailed in this plan, and any
necessary departures from business-as-usual methods will be noted.
0
PLAN DEVELOPMENT AND MAINTENANCE
This plan is the principal source of documemation on Tustin's emergency management
activities. Almost every agency of the government has responsibility for developing and
maintaining some part of this plan.
A®
Plan Development and Maintenance
The Tustin Emergency Plan will be reviewed and, as necessary, revised annually.
The City Emergency Services Coordinator (ESC) will ensure this plan and the
associated Standard Operating Procedures are maintained according to the
established schedule. As needed, the ESC will be assisted in this responsibility by
other departments and agencies. Revisions will be distributed to all holders of the
plan.
Be
Plan Approval
This plan has been approved by the Tustin City Council. Subsequent revisions to
the plan will be approved by the City Council. Revisions to the Standard Operating
Procedures (SOPs) will be approved by the City Manager or designee.
Ce
Standard Operating Procedure Maintenance
Each section in Part II of this plan is considered to be a Standard Operating
Procedure (SOP). Significant changes that impact any emergency response activity
will be made to the appropriate SOPs as they occur. Telephone numbers and rosters
will be reviewed and updated semi-annually. SOP content will be reviewed and, as
necessary, revised annually. SOP revisions, which affect the plan content will be
incorporated into the plan during the next annual plan review. Revision to the SOPs
will be distributed to all holders of the plan.
De
Inspection, Inventory, and Testing of Equipment and Supplies
Disaster supplies maintained by the City of Tustin Emergency Services Coordinator
at various locations will be inventoried at least annually by the Emergency Services
Coordinator. Dedicated emergency supplies are located in the Police Depamuent
property storage area, Building Officials office, Engineering and Field Services
Maintenance Facility.
Page 28
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Communications equipment is tested according to the test frequency listed below.
Equipment Test Frequency
~ Commercial telephone network ................................................... Daily by City staff
~ EOC-to-EOC Radio Network ' Monthly by Orange County
~ EOC to EOC Fax ...................................................... Quarterly by Orange County
~ City Radio Network .................................................................... Daily by City staff
~ Police Radio Network ................................................................. Daily by City staff
~ City Telephone Network ............................................................. Daily by City staff
~ Ham Radios ...................................... Quarterly by City staff or RACES volunteers
The County of Orange is responsible for testing equipment owned and operated by
the County agencies with which the City contracts.
Eo
Emergency Management Training Program
The Emergency Services Coordinator and Tustin Police Department will coordinate
disaster response training for the City in cooperation with the City Departments and
supporting agencies.
ge
SUMMARY OF AUTHORITIES AND REFERENCES
The following authorities and references establish: 1) the legal basis (statutes, ordinances,
executive orders, regulations, proclamations) for emergency operations; and 2) the basis for
delegation of emergency authority, i.e., enabling measures sufficient to ensure that specific
emergency-relate legal authorities can be exercised by elected or appointed leadership or
their designated successors.
The California Emergency Plan, promulgated in accordance with provisions of the Act,
provides statewide authorities and responsibilities and describes the functions and operations
of government at all levels during extraordinary emergencies, including war. Section 8568
of the Act states in part that "the State Emergency Plan shall be in effect in each political
subdivision of the state, and the governing body of each political subdivision shall take such
action as may be necessary to carry out the provisions thereof."
The Tustin Emergency Plan is, therefore, considered to be an extension of the State
Emergency Plan.
Ae
Authorities
The following provide emergency authorities for conducting and/or supporting
emergency operations. When dictated by the situation, additional ordinances or
other emergency regulations will be enacted by City officials.
Federal
® Federal Civil Defense Act of 1950, Public'Law 81-920, as amended.
® Robert T. Stafford Disaster Relief and Emergency Assistance Act of
1974, Public Law 93-288, as amended by Public Law 100-707.
® Public Law 84-99 (U.S. Army Corps of Engineers-Flood Fighting.)
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City of Tustin Emergency Plan
Part One
THE BASIC PLAN
2. State
®
California Emergency Services Act (Chapter 7 of Division 1 of Title
2 of the Government Code).
Califomia Code of Regulations, Title 19, Sections 2920, 2925, and
2930 (Standardized Emergency Management System-SEMS).
California Natural Disaster Assistance Act (Chapter 7.5 of Division 1
of Title 2 of the Government Code).
Water Code, Division 1, Chapter 2, Article I, Section 128 (California
Depaament of Water Resources~Flood Fighting).
Orders and Regulations which may be Selectively Promulgated by
the Govemor during a STATE OF EMERGENCY.
Orders and Regulations Promulgated by the Governor to Take Effect
upon the Existence of a STATE OF WAR EMERGENCY.
e
City of Tustin City Code
® Section 5200 of the Tustin City Code
B. References
le
Federal
® Robert T. Stafford Disaster Relief and Emergency Assistance Act of
1974, Public Law 93-288, as amended by Public Law 100-707. -
Section 406 Minimum Standards for Public and Private Structures.
®
State
California State Emergency Plan.
Disaster Assistance Procedural Manual (published by the Califomia
Office of Emergency Services).
California Emergency Resources Management Plan.
California Master Mutual Aid Agreement.
Califomia Law Enforcement Mutual Aid Plan.
Califomia Fire and Rescue Operations Plan.
Government Code, Title I, Division 4, Chapter 8, Sections 3100-
3109:
· Declares all public employees to be disaster service workers.
· Defines disaster service worker.
· Defines public employees (excludes aliens).
· Describes Loyalty Oath requirements.
e
Local
®
County of Orange Resolution, November 28, 1950, adopting the
California Master Mutual Aid Agreement.
Unified Orange County-Cities Emergency Management Agreement.
Orange County Operational Area Emergency Broadcast System Plan
(September, 1981).
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City of Tustin Emergency Plan
Part One
THE BASIC PLAN
County of Orange Hazardous Materials Area Plan (1992).
Orange County Law Enforcement Mutual Aid Compact.
Orange County Fire Service Operational Area Mutual Aid Plan.
Orange County Operational Area Building Inspection Mutual Aid
Agreement
The Orange County Operational Area Emergency Plan (to be
adopted)
®
SUMMARY OF HAZARD ANALYSIS
In order to assess the level of threat that the City of Tustin faces from a
variety of natural and man made conditions, a hazard (or threat) analysis has
been performed. Not every potential occurrence or combination of
occurrences is examined. However, each potential hazard is assessed at its
worst case in order to properly plan a potential response and/or to institute
proper hazard mitigation.
The specific criteria and methodologies used to evaluate hazards or threats to
the City of Tustin are located on the following pages.
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City of Tustin Emergency Plan
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THE BASIC PLAN
Criteria Used in Rating Hazards
RATING OF POTENTIAL DISASTERS
Ae
Determine the threats facing the community.
o
Natural Disasters
Man-made Disasters
Bo
What is the probability of occurrence?
1. Likely?
2. Possible?
3. Unlikely?
Ce
What is the danger factor?
(If a disaster were to occur, what is the threat to lives and property?)
o
HIGH? (Regional threat)
AVERAGE? (Limited area threat)
LOW? (Isolated threat)
De
What is the disaster rating?
(Multiply Probability x Danger Factor)
Ee
Threats which score a "4" or higher on the disaster rating scale will be addressed in
this plan. The threat information includes'
le
A Threat Summary (See the following pages)
e
An Emergency Action Checklist (Checklists are located in the front of each
EOC Position Guide)
,
A Hazard-Specific Analysis
Page 32
City of Tustin Emergency Plan
CITY OF TUSTIN HAZARD ANALYSIS
Probabilities and Danger Factors
Part One
THE BASIC PLAN
Civil Disturbance
Drought
Earthquake I
Energy Shortage/Power
,e
Flood/Stoma/Dam
Failure2
Hazardous Materials
Release
Mass Casualty
Transportation
Accident3
National Security
Thread
Nuclear Power Plant
Accident
Terrorisms
Wildland Fire/Urban
Conflagration
Likely Possible Unlikely Average
(3) (2) (1) (2)
1 2 2
2 6
1 3
1 1
1 This threat can lead to all of the other threats.
2 This threat tends to be more regional; includes evacuation threats due to dam failure, hurricane,
and/or tomado.
3 Includes aircratl,'rail, or major multi-vehicle accident.
4 Includes acts of war and nuclear attack.
Includes work place violence.
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City of Tustin Emergency Plan
Part One
THE BASIC PLAN
CITY OF TUSTIN HAZARD ANALYSIS
Planning Priorities
I
10
EARTHQUAKE
FLOOD/STORM/DAM FAILURE
MASS CASUALTY TRANSPORTATION ACCIDENT
WILDLAND FIRE / URBAN CONFLAGRATION
HAZARDOUS MATERIALS RELEASE
NATIONAL SECURITY THREAT
TERRORISM
CIVIL DISTURBANCE
DROUGHT
ENERGY SHORTAGE/POWER OUTAGE
9
6 When several potential disasters have the same rating, they should be prioritized according to:
1) potemial life loss; and 2) damage to property and environment.
7 Priorities are subjective and require input from all affected agencies.
Compare this priority list to recent events within the commtmity and see if it reflects the
·
frequency and danger of actual events.
Page 34
City of Tustin Emergency Plan
DISASTER THREAT NO. 1
THREAT SUMMARY
MAJOR EARTHQUAKE
Part One
THE BASIC PLAN
All jurisdictions in Califomia are subject to the effects of damaging earthquakes. Earthquakes are
considered a threat to the City of Tustin due to the proximity of fault zones which could influence
the entire southem coastal portion of the State. Most notable of these is the Newport-Inglewood
Fault, which trends southeast from the Malibu Fault in western Los Angeles County, along the
northern section of the Orange County coastline, heading offshore at approximately Newport Beach.
An earthquake along the Newport-Inglewood Fault or along one of the other faults in the vicinity,
either known or tmknown, could cause a number of casualties and extensive property damage. The
effects of such a quake could be aggravated by aftershocks and secondary effects such as fires,
hazardous materials releases, landslides and other threats to public health, safety and welfare. The
potential direct and indirect consequences of a major earthquake can easily exceed the response
resources of the City and would require a high level of self-help, coordination and cooperation.
Assistance from neighboring cities, Orange County, and other local, State and Federal agencies may
be delayed for up to 72 hours or more depending on the regional severity of the earthquake.
Damage control and disaster relief support could be required from other governmental and private
organizations.
Earthquake emergency planning for the City of Tustin reflects and is consistent with the City's
General Plan Public Safety Element. The primary sources applied in the development of this plan
are the State of California Earthquake Plan Scenarios for the Newport-Inglewood and San Andreas
faults and the Califomia Earthquake Response Plan. The emergency plan for the City of Tustin
responds to those scenarios and is compatible with the plans of local jurisdictions.
Page 35
City of Tustin Emergency Plan
Regional Fault Map
Part One
THE BASIC PLAN
diq~lBeed re¼ttw ~ each other.
San Andreas fault
...
,..
Page 36
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
DISASTER THREAT NO. 2
THREAT SUMMARY
WILDLAND FIRE/URBAN CONFLAGRATION
This summary addresses the threat of a major fire which threatens large numbers of people, may
pose a significant impact on the environment, or where loss of property may require a multiagency
response. Major fires include, but are not limited to forest fires, structural fires, or explosions.
Wildland and urban fires have occurred within Orange and Los Angeles Counties, particularly in
the fall of the year, ranging from small, localized fires to disastrous fires coveting thousands of
acres. The most severe fire protection problem is in the unincorporated areas where wildland fires
can occur, especially during Santa Ana wind conditions. Reasons for control difficulty associated
with wildland fires are:
Adverse weather conditions
Large quantities of combustible fuel
Inaccessible terrain
Nonexistent or very limited water supply
Large fire frontage requiting disbursement of fire forces
While the City of Tustin has no significant wildland areas within the City, wildland fires can pose a
threat to the urban areas of the City via the unincorporated areas to the north of the City. Them are
a number of natural conditions which might increase the possibility of wildland and urban fires.
Three such conditions are weather elements, the topography of the area, and the type and condition
ofwildland vegetation.
Major urban fires are typically associated with large or high density commercial, industrial and
residential developments. Some areas of the City display a potential for this type of incident,
although the probability in not great. Specific conditions which can increase the potential and
probability of such an event include adverse weather conditions, large quantities of combustible fuel
and limited water supply
The Orange County Fire Authority will actively enforce codes and ordinances to ensure a
reasonable degree of fire safety exists in facilities and occupancies to minimize the threat to life and
property. This activity is ongoing and conducted daily. Comprehensive pre-emergency planning,
fire protection engineering, and training programs are currently in place and are designed to ensure
the Department's ability to meet furore service demands. Some of the more successful programs
currently in effect which contribute to the success of fire prevention activities are'
Closure of public access to land in hazardous fire areas
Uniform Building Code prohibition of combustible roof coveting materials
Construction and maintenance of community and private fuel modification zones
Vegetative Management Program (controlled burning)
Weed Abatement Program
Fire Prevention Education Programs
Building and Occupancy Inspections
Page 37
City of Tustin Emergency Plan
DISASTER THREAT NO. 3
THREAT SUMMARY
FLOOD/STORM/DAM FAILURE
Part One
THE BASIC PLAN
The City of Tustin is subject to atmospheric events and severe weather conditions that could
threaten public safety. The potential for catastrophic events such as a hunqcane or tornado is
remote. There is greater potential for the City to experience a tropical storm or weather patterns
leading to flooding and other storm related damage.
Flooding is a natural attribute of any stream and is influenced by the intensity and distribution of
rainfall. Areas within the City have been identified as being subject to a 100-year flood and a 500-
year flood.
The eastern part of the City lies within the floodway for the Peters Canyon Wash. Above Peters
Canyon Wash and outside of City boundaries is the Peters Canyon Reservoir. This reservoir has a
rock/earthen filled dam which has some potential for failure during a seismic event or during severe
weather.
Planning for the natural disasters of flood/storm/dam failure is based on information available
through programs administered by the Federal Emergency Management Agency. The City of
Tustin is a participant in the National Flood Insurance Administration .program. Emergency
planning is directed at the four_floodways which have been identified within the City: North Tustin
Channel, E1 Modena-Irvine Channel, Peters Canyon Wash/San Diego Creek and the Santa Fe-
Santa Ana Channel.
Federal Insurance Rate Maps for potential flood areas are maintained by the Building Official and
can be viewed on request. Maps of flood channels and storm drains are available in the Tustin
Public Works Department.
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City of Tustin Emergency Plan
Part One
THE BASIC PLAN
DISASTER THREAT NO. 4
THREAT SUMMARY
MASS CASUALTY TRANSPORTATION ACCIDENT
This threat summary applies primarily to large-scale Countywide and single point mass-casualty
disaster events that would cause sufficient casualties and/or fatalities to overwhelm local medical,
health, and mortuary services capabilities. For the purposes of this summary, a Mass Casualty
Transportation Accident is defined as an incident of air or rail passenger travel that results in death
or serious injury. All but the most serious highway accidents are excluded from consideration under
this hazard since such incidents are generally handled by emergency response services without
emergency management organization involvement.
Many commercial aircraf~ anSving and, at times, departing John Wayne Airport follow flight paths
over the City of Tustin. Military aircraft also travel through the air space above the City. Parts of
Tustin are on the approach to Marine Corps Air Station at Tustin. Other military aircraft are en
route to the various military installations located throughout Southem California. Although the
occurrence of an aircraft accident is rare, such an incident can result in many casualties, both in the
aircraf~ and on the ground.
Local rail traffic passes through the City on a daily basis. The railroad right-of-way is owned by
Orange County Transportation Authority (OCTA). Rail traffic includes Amtrak passenger
transportation, Metrolink Commuter Rail Service, and the Santa Fe Railway Company. An accident
involving any of these railroad companies could result in multiple casualties, both on the rail cars
and in the surrounding community.
Any air or rail accident will involve coordination among federal, state and local agencies. The City
of Tustin will coordinate with the Orange County Fire Authority, County of Orange, State of
California, and the federal government to provide the necessary resources to manage such an event.
The nature of a mass casualty transportation accident will require these agencies to organize by (1)
establishing a unified command post; (2) setting up casualty collection points, medical aid stations,
and disaster support areas; and (3) developing a plan for moving patients and resources.
A Command Post is a fixed location where incident commanders from the various agencies can
coordinate to develop and implement strategic decisions, and for approving the ordering and
releasing of resources.
A Casualty Collection Point (CCP) is a location within a jurisdiction which is used for the assembly,
triage (sorting), medical stabilization, and subsequent evacuation of casualties. It may also be used
for the receipt of incoming medical resources (doctors, nurses, supplies, etc.). Preferably the site
should include or be adjacent to an open area suitable for use as a helicopter pad.
A Medical Aid Station may be necessary to assess the nature of injuries, stabilize patients for
transport, and relieve suffering. Supplies, personnel, and conditions will not usually allow definitive
care of even minor or moderate injuries.
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City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Care and Medical Aid Stations should ordinarily be limited to:
Arrest of significant bleeding
Splinting of fractures
Maintenance or improvement of hemodynamic conditions by intravenous solution
Treatment of severe respiratory conditions
Pain relief
A Disaster Support Area (DSA) is a predesignated facility anticipated to be at the periphery of a
disaster area, where disaster relief resources (manpower and material) can be received,
accommodated or stockpiled, allocated, and dispatched into the disaster area. A separate portion of
the area may be used for receipt and emergency treatment of casualty evacuees arriving via short-
range modes of transportation (air and ground) and for the subsequent movement of casualties by
heavy, long-range aircraft, to adequate medical care facilities.
Casualty transportation resources will be in great demand; therefore, it is vital that casualties be
transported on the basis of medical triage priorities. Patient tracking will begin at CCPs, using a
Patient Tracking Tag which will be attached to the patient during triage operations. This tag will
remain with the patient until the final medical treatment facility is reached.
The California National Guard (CNG) is prepared to support the operation of CCPs, principally by
providing logistical support. In the event of a catastrophic earthquake or similar major disaster,
CNG's plans provide for certain of their units to automatically respond to the County in order to
render this support.
Transportation for personnel and equipment from other areas of the State to the DSA will be
requested of private air and surface carders, the military, and state and federal agencies through the
State Office of Emergency Services.
Most medical supplies and support equipment supplied by the federal government will probably
originate from Department of Defense Logistic Supply Depots and the Veterans Administration.
Initial transport of supplies will be accomplished by the military; later transport may be
supplemented by the private sector.
Open market purchased resources will be delivered by the supplier. If the supplier is unable to
transport, transportation will be requested through the DSA.
If land routes are open between CCPs and the DSA (or other sites of definitive or intermediate
care), trucks and buses will be used to transport large numbers of casualties requiting evacuation.
However, ambulances from unaffected areas will be primarily needed for the transport of casualties
from the receiving sites in reception areas to definitive care facilities. Regional Disaster Medical
Coordinators (RDMCs) will require assistance through Operational Area Disaster Medical
Coordinators and will coordinate ambulance activity.
Page 40
City of Tustin Emergency Plan
DISASTER THREAT NO. 5
THREAT SUMMARY
HAZARDOUS MATERIALS RELEASE
Part One
THE BASIC PLAN
Hazardous materials are transported through the City via highway, rail, and pipeline. Public
facilities and numerous businesses located in the City store and use varying types and quantities of
hazardous materials. The haulers and users of hazardous materials are listed with the Orange
County Fire Department and are regulated and monitored under the auspices of the County of
Orange. There are no production facilities for the manufacture of hazardous materials in the City.
A hazardous material incident could arise from a transportation mishap or a situation at a fixed
installation. The release of a hazardous material, because of its quantity, concentration, or
characteristics, could cause widespread damage and pose a significant threat to the health and safety
of the public and to the environment.
Hazardous material emergency response activities will be provided by the Orange County-City
Hazardous Material Emergency Response Authority, a joint powers agency.
The planning basis for response to a hazardous material incident in Tustin is the Orange County
Hazardous Materials Area Plan. The plan is executed within the contract services of the Orange
County Fire Department under the Orange County-City Hazardous Material Emergency Response
Authority, a joint powers agency.
Maps and occupancy use data are on file with the Orange County Fire Authority and can be
reviewed upon request to the Emergency Planning section of OCFA.
Page 41
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
CITY OF TUSTIN
EMERGENCY PLAN
EMERGENCY OPERATION CENTER
ACTIVATION CHECKLIST AND
CALL OUT CHARTS
Page 42
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
CITY OF TUSTIN EMERGENCY CALL DOWN TREE
CITY OF TUSTIN
EOC CALL DOWN
TREE
IEmergency Services
Coordinator
.....
Mayor and
Council
POLICE DISPATCH
WATCH
COMMANDER
POLICE CHIEF,
CAPT ~or LT.
Support Services
Manager
PD Staff As
Needed
Finance Staff as
Needed
Finance Director
CITY
MANAGER
ORANGE COUNTY
Fire Authority Liaison
City Attorney
Field Services
Manager
PUBLIC WORKS
DIRECTOR
Engineering Services
Manager
Supervisors and staff
as Needed
City Contractors/Other
Agencies as Needed
Engineering Staff/
Inspectors as Needed
ASST CITY
MANAGER
Chief Deputy City
Clerk
Staff as .Needed for
records and plotting
Water Services
Manager
Supervisors and staff
as Needed
City Contractors as
Needed
Staff as Needed for
shelter setup &
coordination
Parks and
Recreation
Services Director
Community Dev.
Director
Asst. Community Dev.
Director
Building Official
Elldg Inspectors
Page 43
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
CITY OF TUSTIN
EOC ACTIVATION PROCEDURE
(All EOC Positions are provided with this basic information)
Assess preliminary type and magnitude of emergency (injuries, deaths, size,
damage, impacts).
Assess city facilities for damage including structural, gas, electrical, telephone,
elevator, and personnel injuries.
Determine stares of telephone/fax and radio communications systems
Discuss need to activate EOC with Director of Emergency Services (DES -- City
Manager or alternate in line of succession). Notify Orange County EOC at Loma
Ridge Communications Facility (Sheriff Dept. Control One) immediately regarding
status of City EOC
Initiate Notification Call Down Tree.
First-arriving management person serves as DES and declares EOC stares.
Document all activities, use of personnel, equipment, materials and expenses.
Establish chain of command according to City Emergency Organization and report
to predesignated EOC location.
Arrange for EOC security with PD personnel and EOC staff registration utilizing
sign-in forms in the Basic Plan section of this document.
Retrieve phones 'from EOC storage and connect telephones to the proper outlets in
the floor (see diagram in Basic Plan section). Ensure proper operation; tape down
cords, if necessary.
Turn on ceiling mounted TV's and VCR's. Insert empty video tape VCR to record
news coverage
Retrieve fax machine from EOC storage and connect to wall outlet.
Request mobile communications console from Field Services (if not in use at an
incident command post) or obtain a public works handi-talkie for PW Director's
office. Law enforcement branch director will obtain a PD radio.
Set up scanner from the EOC storage cabinet.
Turn on EOC to EOC Radio (PW Vehicle Maintenance has EOC to EOC radio
console).
Page 44
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
Turn on City Net radios and distribute portable radios to field units (use handi-
talkies or communications console from PW vehicle Maintenance).
Establish lines of communications with affected agencies(cities, county, districts,
Red Cross) utilizing most efficient means (phone, fax or radio)
Page 45
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
EMERGENCY OPERATION CENTER FACILITY
LAYOUT DIAGRAMS
Page 46
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
ROOM ARRANGEMENT
22'
M
0
V
A
B
L
E
W
A
L
L
ci~
Map
Status
Boards
Regional
Map
3187 3188
3183 318o
3189 3181
3184 3182
3191 3185
319o 3186
14'- 3"
Other staff may
include plotters for
status boards, Red
Cross Rep and
other staff deemed
essential by the
DES. Some staff
listed may be
excluded as
determined by the
DES a~¢l the nature
of t~e emergency.
....
Storage
~cellaneou~ [
P
O
L
I
C
E
EOC STORAGE
(Phones, Maps,
Emer. Plan
Books)
Key g'31 in
Watch
Commanders
Otfice
D
E
P
T.
E
O
C
Page 47
City of Tustin Emergency Plan
Part One
THE BASIC PLAN
PHONE JACKS AND CABLE TV CONNECTION LOCATIONS
22'
M
0
V
0
b
I
e
W
Cable TV
connection
behind large
screen TV
F ax 508-8464
Phone jack and Cable TV
connection locations
3187 o
3180
3184 o
3181
Cable TV
connection
inside of
cabinet
14' - 3"
EOC STORAGE
(Phones, Maps,
Emer. Plan
Books)
Key #31 in
Watch
Commanders
Office
P
O
L
I
C
E
D
E
P
T.
E
O
C
Page 48