HomeMy WebLinkAbout08 USED VEHICLE PUR 11-05-01AGENDA REPORT
NO. 8
11 -05-01
380-0
MEETING DATE'
TO'
FROM'
SUBJECT:
NOVEMBER 5, 2001
WILLIAM A. HUSTON, CITY MANAGER
POLICE DEPARTMENT
USED VEHICLE PURCHASE
380-40
SUMMARY
In accordance with the City's Purchase of Used Vehicles and Equipment Policy, the City
Manager has approved issuance of a Purchase Order for two used vehicles to
Enterprise Auto Sales for two unmarked vehicles for the Police Department. One is a
replacement vehicle for Investigations; the other is an additional vehicle to be assigned
to Community Services.
RECOMMENDATION
·
Authorize the purchase of a 2000 Chevrolet Astro Van at a total cost of $18,965
Authorize the purchase of a 2001 Pontiac Bonneville at a total cost of $20,550.
FISCAL IMPACT
Total amount budgeted' $ 44,000
Total amount of purchase' $ 39,515
Total savings' $ 4,485
BACKGROUND
The Police Department has found that purchasing used vehicles with generous warranty
protection through reputable dealers has resulted in significant savings to the Vehicle
Replacement Fund.
The Department has been dealing with Enterprise Auto Sales for more than five years
with excellent results, including good price reductions, quality vehicles, and excellent
warranty response and 'after-purchase attention.
The City's Purchase of Used Vehicles and Equipment Policy requires a staff report to
the city council outlining the fact that a purchase is being made according to Section
1624 of the Purchasing Ordinance.
STEVE FOSTER
Chief of Police
SF:RGS:tc
Attachment
DATE:
OCTOBER 30, 2001
ii
Inter-Com
TO:
FROM'
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
STEVE FOSTER, CHIEF OF POLICE
USED VEHICLE PURCHASE
SUMMARY
The Police Department needs authorization to purchase two used vehicles (both
budgeted in FY 2001/2002) by using the Used Vehicle Purchase Policy
(attached). This used vehicle purchase is for one Investigations unmarked car
(1994 Chevrolet Lumina, #503-3438) and an additional unmarked car for
Community Services.
FISCAL IMPACT
Total amount budgeted is $44,000. This amount reflects $25,000 from account
number 01-503-9845 and $19,000 from account number 01-503-6845.
Total amount to be spent is $39,515 which would result in a saving of $4,485.
BACKGROUND
In the past we have tried a variety of strategies to insure we have the highest
quality cars at the best prices. We have purchased new economy-sized vehicles
and we have purchased used mid-sized vehicles with additional equipment for
approximately the same amount of money. We have found that the used
vehicles of better quality are much better received by our personnel and (per
Alan Gallagher) cost about the same to repair and service as the stripped
models.
Attached are the two specific recommendation memos from Sergeant Jeff
Beeler, Investigations, and Sergeant Mark Bergquist, Community Services. They
contain the three competitive bids and information on the two vehicles we want to
purchase'
· Community Services--2000 Chevrolet Astro Van, White, 30,216 miles.
- Investigations---2001 Pontiac Bonneville, Gold, 17,200 miles.
We ask that these vehicles be purchased from Enterprise Car Sales of Orange
for the following reasons'
· Competitive pricing due to the over 40,000-vehicle inventory available.
· Verifiable maintenance records.
· Vehicle Certification at no additional cost to us.
· 12 month/12,000 mile warranty at no additional cost
· 24-hour Roadside Assistance for one year at no additional cost.
7-day money back guarantees or full exchange to another vehicle if not
happy with the vehicle for any reason.
Known supplier. We have used Enterprise in the past and Alan
Gallagher, our supervisor of vehicles, has advised us that these
vehicles have all been excellent purchases.
RECOMMENDATION
We have tentatively agreed to purchase these two budgeted vehicles from
Enterprise Car Sales. I recommend approval and ask you for authorization to
proceed.
STEVE FOSTER
Chief of Police
SF:BZ:tc
Attachments
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