HomeMy WebLinkAbout08 NOC-CARPET IN CITY HALL 04-01-08AGENDA REPORT City Manager
MEETING DATE: APRIL 1, 2008
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION
TO FILE THE NOTICE OF COMPLETION FOR CARPET PURCHASING,
REMOVAL AND INSTALLATION AT CITY HALL (CIP NO. 1032)
SUMMARY
The re-carpeting of City Hall (CIP No. 1032) has been completed to the satisfaction of the
City Engineer and is now ready for City Council acceptance.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 08- 23 accepting the public
improvement project for carpet purchasing, removal and installation at City Hall (CIP No.
1032) and authorizing the recordation of the Notice of Completion and direct the City Clerk
to:
1. Release the labor and Materials Bond not sooner than thirty-five (35) days after
the date of recordation of the Notice of Completion: and
2. Release the Faithful Performance Bond not sooner than one year after the date of
recordation of the Notice of Completion; and
Assuming no claims or stop payment notices are filed, it is further recommended that thirty
five (35) days after the date of recordation of the Notice of Completion, the City Council
authorize payment of the final 5% retention in the amount of $8,289.46 to Shaw Industries,
Inc. dba Shaw Strategic Solutions Group. The final installation cost for the project including
one contract change order is $165,789.27.
FISCAL IMPACT
The final installation cost for re-carpeting of City Hall (CIP No. 1032) is $165,789.27. Project
construction has increased the City's infrastructure assets by approximately $165,789.27.
Any increased infrastructure valuation amount will be added to the City's infrastructure
inventory after final project accounting by the Finance Department as required by Statement
34 of the Government Accounting Standards Board (GASB 34). Draft final cost information
is currently shown on the attached GAS 34 Infrastructure Inventory Valuation Forms.
Acceptance of Public Improvements and authorization to File the Notice of Completion for
Carpet Purchasing, Removal and Installation at City Hall (CIP NO. 1032)
April 1, 2008
Page 2
BACKGROUND AND DISCUSSION
The carpet purchasing, removal and installation project at City Hall (CIP No. 1032) was
completed on February 24, 2008. The work consisted of removal/disposal of old carpet and
installation of new carpet at all of City Hall offices and the Police Department executive
offices.
All work for this project has been completed to the satisfaction of the City Engineer and is
now ready for City Council acceptance.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
Attachments: Resolution No. 08-23
GASB 34
TDS:WA:ccg:NOC City Hall carpet & reso #08-23
RESOLUTION NO. 08-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF
COMPLETION FOR THE CARPET PURCHASING, REMOVAL AND
INSTALLATION PROJECT AT CITY HALL (CIP NO. 1032)
WHEREAS, Shaw Industries, Inc. dba Shaw Strategic Solutions Group, having a
contract with the City of Tustin to construct the hereinafter described public works and
improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory to the
City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions of
the contract documents and the Notice of Completion, and acceptance of said public works
and improvement should be filed and payment of the balance due said contract authorized
in accordance with the contract documents.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is hereby
accepted. Said public works and improvement is more particularly described as follows:
Carpet purchasing, removal and installation at City Hall
(CIP No. 1032)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
public works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 1St day of April 2008.
Jerry Amante
ATTEST:
City Clerk
CITY OF TUSTIN
Department:
Prepared by:
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
PUBLIC WORKS
John Herrell
Division:
Phone/Extension:
FIELD SERVICES
714-573-3359
Date Prepared: March 24, 2008
Description of the Asset:
Re-carpeting of City Hall Project, FY207-2008 (Project No. 1032)
Date: ®Acquired ®Constructed ®Removed: February 24, 2008
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description Quantity
New carpet, removal and 2680 SY
Installation. Plus misc.
Related items
TOTAL
Source of Document /Information:
Actual Contract Cost
Total Amount
$165,789.27
$165,789.27
Total Valuation Amount: $165,789.27