HomeMy WebLinkAbout07 AMEND CONT W/SPECTRUMCARE 04-15-08AGENDA REPORT
MEETING DATE: APRIL 15 , 2008
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: CONTRACT AMENDMENT FOR LANDSCAPE MAINTENANCE
SERVICES FOR THE LANDSCAPE ASSESSMENT DISTRICT WITH
SPECTRUMCARE LANDSCAPE & IRRIGATION MANAGEMENT, INC.
SUMMARY
Approval of the second contract amendment with SpectrumCare Landscape & Irrigation Management,
Inc. will extend the agreement for landscape maintenance services for the Landscape and Lighting
District for the period from July 1, 2008 to June 30, 2009, and will provide a price increase of 3.3%.
RECOMMENDATION
It is recommended that the City Council approve the second amendment to the contract agreement
between SpectrumCare Landscape & Irrigation Management, Inc. and the City of Tustin for landscape
maintenance services for the Landscape and Lighting District, subject to City Attorney approval.
FISCAL IMPACT
Adequate funds will be requested in the City of Tustin's Assessment District Budget for the 2008/2009
Fiscal Year to cover the cost of the contract.
DISCUSSION
The City has contracted with SpectrumCare Landscape & Irrigation Management, Inc. since January 1,
2007 for maintenance of all of the Landscape Assessment District areas. The original agreement was for
a 6-month period with three 1-year extensions available to City. This contract amendment would extend
the agreement for the second year of three 1-year extensions from July 1, 2008 through June 30, 2009,
and would grant the contractor a 3.3% increase in compensation, which is in line with the Consumer
Price Index for the Los Angeles, Orange and Riverside counties. The Contractor will be compensated a
sum not-to-exceed $334,853.16 for the period from July 1, 2008 to June 30, 2009.
SpectrumCare Landscape & Irrigation Management, Inc. has provided consistent service of reasonable
quality over the last year and a half, and has been very responsive in upgrading the maintenance
standards when needed. The implementation of this extension will allow the contractor to continue to
provide the same quality and responsiveness to the City.
Tim D. Serlet
Director of Public Works/City Engineer
Attachment (1)
Wisam Altowaiji
Field Services Manager
S:\City Council Items\2008 Council Items\Second Amend Spectrum Contract LLD.doc
SECOND AMENDMENT TO
CONTRACT AGREEMENT
THIS SECOND AMENDMENT (The "Amendment") is entered into the day of
2008, by and between the City of Tustin, A municipal Corporation (herein
referred to as "City"), and SpectrumCare Landscape & Irrigation Management, Inc., a
California corporation, (herein referred to as "Contractor").
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS, City and Contractor entered into an Agreement dated November 20,
2006 the "Agreement", wherein Contractor agreed to perform landscape maintenance
services in accordance with the Agreement and specifications entitled "Annual
Landscape Maintenance Services for the Assessment District."
B. WHEREAS, the initial term of the Agreement was 6 months, with the option to be
extended for three additional one-year terms by written agreement of the parties;
C. WHEREAS, City and Contractor entered into the First Amendment to the
Agreement on July 1, 2007 and extended the Agreement until June 30, 2008.
D. Whereas, City and Contractor desire to exercise the extension clause pursuant to
Section D, Page D-2, Paragraph 4, "Length of Contract", Item B, to extend the
Agreement for second year;
E. WHEREAS, City and Contractor also desire to adjust Contractor's compensation
under this Agreement to reflect a 3.3% increase effective July 1, 2008 for the 2008/2009
fiscal year. This increase will reflect the rise in the Consumer Price Index, for Los
Angeles, Orange and Riverside Counties, pursuant to Section D, Page D-3, Paragraph
6, "Extension of Terms of Contract".
AGREEMENT
The Agreement is hereby amended as follows:
A. The term of the agreement is extended for the second one-year extension,
through June 30, 2009 unless sooner terminated pursuant to Section D, Page D-
9; Item 6-5 of the Agreement.
B. City shall pay the Contractor the following sums for the periods indicated:
1. From July 1, 2008 to June 30, 2009, the City shall pay the Contractor, on
a monthly basis an amount equal to $27,904.43.
2. City shall pay the Contractor a sum not-to-exceed $334,853.16 for the
period from July 1, 2008 to June 30, 2009.
C. Except as expressly amended by this second amendment, all other terms and
conditions of the Agreement and all attachments and exhibits thereto, shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals
the year and date first above written.
BY:
THE CITY OF TUSTIN
(Seal) Mayor of the City of Tustin
ATTEST:
City Clerk of the City Tustin
APPROVED AS TO FORM
City Attorney
Date
APPROVED AS TO CONTENT:
Public Works Director Date
CONTRACTOR
Firm Name: SpectrumCare Landscape and
Irrigation Management, Inc.
(Seal)
BY:
John Hall
TITLE: President
ATTACH PROPER NOTARY ACKNOWLEDGEMENT FOR SIGNATURES OF AUTHORIZED PERSON (S)