HomeMy WebLinkAbout08 AMEND CONT W/DIAMOND 04-15-08AGENDA REPORT
MEETING DATE: APRIL 15, 2008
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: CONTRACT AMENDMENT FOR CUSTODIAL SERVICES WITH
DIAMOND CONTRACT SERVICES, INC.
SUMMARY
Approval of the second contract amendment with Diamond Contract Services, Inc. will extend the
Agreement for custodial services for the period from July 1, 2008 to June 30, 2009 and provide an
annual price increase of 3.3%.
RECOMMENDATION
It is recommended that the City Council approve the second amendment to the contract agreement
between Diamond Contract Services, Inc. and the City of Tustin for custodial services subject to City
Attorney approval.
FISCAL IMPACT
Adequate funds will be budgeted in the 2008/2009 Fiscal Year to cover the proposed 3.3%
adjustment.
DISCUSSION
The City has contracted with Diamond Contract Services, Inc. since October 1, 2006 for custodial
services for City facilities. The original Agreement was fora 9-month period with three 1-year term
extensions available to the City. This second contract amendment would extend the Agreement for
one year~from July 1, 2008 to June 30, 2009 and would grant the Contractor a 3.3% annual increase
which is in line with the adjustment in the Consumer Price Index. The Contractor will be compensated
a sum not-to-exceed $237,085.56 for the period from July 1, 2008 to June 30, 2009 or $19,757.13 per
month.
Diamond Contract Services, Inc. has provided consistent service of a reasonably high quality over the
last two years and has been very responsive in upgrading maintenance standards when requested.
The implementation of this increase will allow the Contractor to continue to provide the quality and
responsiveness the City has received previously.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
Attachment (1)
SECOND AMENDMENT TO
CONTRACT AGREEMENT
THIS SECOND AMENDMENT is entered into the day of 2008, by and
between the City of Tustin, A municipal Corporation (herein referred to as "City"), and
Diamond Contract Services, Inc., a California corporation, (herein referred to as
"Contractor").
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS, City and Contractor entered into an Agreement dated August 7,
2006 the "Agreement", wherein Contractor agreed to perform custodial services
in accordance with the Agreement and specifications entitled "Custodial
Services" for the period from October 1, 2006 to June 30, 2007;
B. WHEREAS, the initial term of the Agreement was nine months, with the option to
be extended for three additional one-year terms by written agreement of the
parties;
C. WHEREAS, City and Contractor entered into first amendment to the agreement
on June 25, 2007 and extended the agreement until June 30, 2008;
D. WHEREAS, City and Contractor desire to exercise the extension clause pursuant
to Section B, Page B-6, Paragraph 3 "Extension of Contract";
E. WHEREAS, City and Contractor also desire to adjust Contractor's compensation
under the Agreement to reflect a 3.3% annual increase effective July 1, 2008 for
the 2008/2009 Fiscal Year pursuant to Section B, Page B-6, Paragraph 4
"Extension of Contract".
AGREEMENT
The Agreement is hereby amended as follows:
A. The term of the Agreement is extended for the second one-year extension,
through June 30, 2009, unless sooner terminated pursuant to Section B, Page B-
6; "Termination of Contract Agreement", of the Agreement.
B. City shall pay the Contractor the following sums for the periods indicated:
1. From July 1, 2008 to June 30, 2009, the City shall pay the Contractor, on
a monthly basis, an amount equal to $19,757.13. The total sum for this
time period shall not exceed $237,085.56.
C. Except as expressly amended by this second amendment, all other terms and
conditions of the Agreement and all attachments and exhibits thereto, shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals
the year and date second above written.
THE CITY OF TUSTIN
BY:
(Seal) Mayor of the City of Tustin
ATTEST:
City Clerk of the City Tustin
APPROVED AS TO FORM
City Attorney
Date
APPROVED AS TO CONTENT:
Public Works Director Date
(Seal)
CONTRACTOR
Firm Name: Diamond Contract Services, Inc.
BY:
John Hall
TITLE: President
ATTACH PROPER NOTARY ACKNOWLEDGEMENT FOR SIGNATURES OF AUTHORIZED PERSON (S)