HomeMy WebLinkAbout07 ADV FOR BIDS CIP 6161 05-20-08AGENDA REPORT
MEETING DATE: MAY 20, 2008
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENTM/ATER SERVICES DIVISION
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO
ADVERTISE FOR BIDS FOR THE HEWES AVENUE WATER MAIN
REPLACEMENT PROJECT FROM VALE AVENUE TO FAIRHAVEN
AVENUE (CIP NO. 6161)
SUMMARY
The plans and specifications for the Hewes Avenue Water Main Replacement Project from Vale
Avenue to Fairhaven Avenue (CIP No. 6161) have been prepared and the project is now ready
to be bid. A Notice of Exemption has been recorded with the County of Orange for this project
as statutorily exempt under the California Environmental Quality Act (CEQA).
RECOMMENDATION
It is recommended that the City Council approve a supplemental appropriation of funds from the
Water Enterprise CIP (Fund No. 73) in the amount of $250,000, adopt Resolution No. 08-30
approving the plans and specifications for the Hewes Avenue Water Main Replacement Project
from Vale Avenue to Fairhaven Avenue (CIP No. 6161), and authorize and direct the City Clerk
to advertise for bids:
FISCAL IMPACT
The Fiscal Year 2007-2008 Capital Improvement Program (CIP) Budget provides $75,000 for
design of the project. The Engineer's construction estimate for the contract portion of the work
to be bid is $174,000. To fully fund project construction, it is requested that a supplemental
appropriation of funds from the Water Enterprise Capital Improvement Program (CIP/Fund No.
73) in the amount of $250,000 be approved.
DISCUSSION
In June 2007, Orange County Public Works (OCPW) notified the City of Tustin Water Services
that they had prepared a preliminary design of their Hewes Avenue Sidewalk Improvement
Project. The County's improvements included reconstructing the entire roadway along Hewes
Avenue, between Vale Avenue and Fairhaven Avenue. Due to the timing of the County's
project, City staff has accelerated the schedule for replacement of the Hewes Avenue Water
Main Project in this area.
The Hewes Avenue Water Main Replacement Project (CIP No. 6161) consists of the
replacement of an old 3-inch cast iron pipe with a new 8-inch PVC main, including the
installation of new valves, fire hydrants, new water services, meter boxes and trench pavement.
The County will completely reconstruct the pavement along Hewes Avenue as part of their
Approval of Plans and Specifications and Authorization to Advertise for Bids for the Hewes
Avenue Water Main Replacement Project from Vale Avenue to Fairhaven Avenue (CIP No.
6161)
May 20, 2008
Page 2
Sidewalk Improvement Project soon after the completion of the Hewes Avenue Water Main
Replacement Project. The County's current schedule to start construction of their Sidewalk
Improvement Project is October 2008. The City's project must be completed prior to the start of
the County's project to avoid construction conflicts. To meet this schedule, a supplemental
appropriation of funds will be needed to fully fund project construction. The funds will. need to
be authorized in advance of the City's regular Fiscal Year 2008-09 budget approval process.
The funds will come from the Water Enterprise CIP (Fund No. 73). Since this project involves
the replacement of existing facilities, it is statutorily exempt under the California Environmental
Quality Act (CEQA). A Notice of Exemption for the subject project has been recorded with the
County of Orange.
The tentative schedule for construction of the project is as follows:
Authorization to Advertise for Bids ........................................................05/20/2008
First Legal Advertisement .....................................................................05/29/2008
Second Legal Advertisement ................................................................06/05/2008
Bid Opening ..........................................................................................07/01/2008
Award of Contract .................................................................................07/15/2008
Start Construction ................................................................................08/25/2008
Complete Construction ...............................................................10/3/2008
Tim D. Serlet
Director of Public Works/City Engineer
Attachments: Resolution No. 08-30
Location Map
Frederick J. Adjarian
Water Services Manager
S:\City Council Items\2008 Council ItemsWpproval of P&S Hewes Ave Water Main Project between Vale Ave and Fairhaven Ave (CIP 6161) 8
Reso 08-30.doc
RESOLUTION NO.08-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE
HEWES AVENUE WATER MAIN REPLACEMENT PROJECT FROM
VALE AVENUE TO FAIRHAVEN AVENUE (CIP NO. 6161), AND
AUTHORIZING ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California
to contract for the construction of the Hewes Avenue Water Main Replacement Project
from Vale Avenue to Fairhaven Avenue (CIP No. 6161); and
WHEREAS, the City Engineer has presented plans and specifications for the
construction of said work; and
WHEREAS, this project is statutorily exempt from the requirements of the
Califomia Environmental Quality Act; Section 15282 (k): Pipeline replacement less than
one mile in length; and
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the City Engineer are hereby approved as the plans and specifications for:
Hewes Avenue Water Main Replacement Project from Vale Avenue to
Fairhaven Avenue (CIP No. 6161)
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or proposals for
the performance of the work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 20th day of May 2008.
Jerry Amante, Mayor
ATTEST:
City Clerk
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