HomeMy WebLinkAbout07 ADV FOR BIDS CIP 6161 05-20-08AGENDA REPORT MEETING DATE: MAY 20, 2008 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENTM/ATER SERVICES DIVISION SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE HEWES AVENUE WATER MAIN REPLACEMENT PROJECT FROM VALE AVENUE TO FAIRHAVEN AVENUE (CIP NO. 6161) SUMMARY The plans and specifications for the Hewes Avenue Water Main Replacement Project from Vale Avenue to Fairhaven Avenue (CIP No. 6161) have been prepared and the project is now ready to be bid. A Notice of Exemption has been recorded with the County of Orange for this project as statutorily exempt under the California Environmental Quality Act (CEQA). RECOMMENDATION It is recommended that the City Council approve a supplemental appropriation of funds from the Water Enterprise CIP (Fund No. 73) in the amount of $250,000, adopt Resolution No. 08-30 approving the plans and specifications for the Hewes Avenue Water Main Replacement Project from Vale Avenue to Fairhaven Avenue (CIP No. 6161), and authorize and direct the City Clerk to advertise for bids: FISCAL IMPACT The Fiscal Year 2007-2008 Capital Improvement Program (CIP) Budget provides $75,000 for design of the project. The Engineer's construction estimate for the contract portion of the work to be bid is $174,000. To fully fund project construction, it is requested that a supplemental appropriation of funds from the Water Enterprise Capital Improvement Program (CIP/Fund No. 73) in the amount of $250,000 be approved. DISCUSSION In June 2007, Orange County Public Works (OCPW) notified the City of Tustin Water Services that they had prepared a preliminary design of their Hewes Avenue Sidewalk Improvement Project. The County's improvements included reconstructing the entire roadway along Hewes Avenue, between Vale Avenue and Fairhaven Avenue. Due to the timing of the County's project, City staff has accelerated the schedule for replacement of the Hewes Avenue Water Main Project in this area. The Hewes Avenue Water Main Replacement Project (CIP No. 6161) consists of the replacement of an old 3-inch cast iron pipe with a new 8-inch PVC main, including the installation of new valves, fire hydrants, new water services, meter boxes and trench pavement. The County will completely reconstruct the pavement along Hewes Avenue as part of their Approval of Plans and Specifications and Authorization to Advertise for Bids for the Hewes Avenue Water Main Replacement Project from Vale Avenue to Fairhaven Avenue (CIP No. 6161) May 20, 2008 Page 2 Sidewalk Improvement Project soon after the completion of the Hewes Avenue Water Main Replacement Project. The County's current schedule to start construction of their Sidewalk Improvement Project is October 2008. The City's project must be completed prior to the start of the County's project to avoid construction conflicts. To meet this schedule, a supplemental appropriation of funds will be needed to fully fund project construction. The funds will. need to be authorized in advance of the City's regular Fiscal Year 2008-09 budget approval process. The funds will come from the Water Enterprise CIP (Fund No. 73). Since this project involves the replacement of existing facilities, it is statutorily exempt under the California Environmental Quality Act (CEQA). A Notice of Exemption for the subject project has been recorded with the County of Orange. The tentative schedule for construction of the project is as follows: Authorization to Advertise for Bids ........................................................05/20/2008 First Legal Advertisement .....................................................................05/29/2008 Second Legal Advertisement ................................................................06/05/2008 Bid Opening ..........................................................................................07/01/2008 Award of Contract .................................................................................07/15/2008 Start Construction ................................................................................08/25/2008 Complete Construction ...............................................................10/3/2008 Tim D. Serlet Director of Public Works/City Engineer Attachments: Resolution No. 08-30 Location Map Frederick J. Adjarian Water Services Manager S:\City Council Items\2008 Council ItemsWpproval of P&S Hewes Ave Water Main Project between Vale Ave and Fairhaven Ave (CIP 6161) 8 Reso 08-30.doc RESOLUTION NO.08-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE HEWES AVENUE WATER MAIN REPLACEMENT PROJECT FROM VALE AVENUE TO FAIRHAVEN AVENUE (CIP NO. 6161), AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Hewes Avenue Water Main Replacement Project from Vale Avenue to Fairhaven Avenue (CIP No. 6161); and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, this project is statutorily exempt from the requirements of the Califomia Environmental Quality Act; Section 15282 (k): Pipeline replacement less than one mile in length; and NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Hewes Avenue Water Main Replacement Project from Vale Avenue to Fairhaven Avenue (CIP No. 6161) BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 20th day of May 2008. 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