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RESOLUTION NO. 73-75
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUSTIN, CALIFOFORNIA, AMENDING RESOLUTION
NO. 968 RELATIVE TO COUNCIL POLICY NO. 20-8.
; The City Council of the City of Tustin, California, .
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does heroby resolve as follows: .
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That Resolution No. 968 is hereby amended relative
to Council Policy No. 20-8 as follbws:
That Council Policy. No. 20-8, as amended, relative
to Extended Travel, a copy of which is attached hereto marked
Exhibit A and incorporated herein by this referenc~-~ is here~
by approved and adopted and incorporated in the Council
PASSED AND ADOPTED at a regular meeting of the City
Council of the City of Tustin, held on the 19th day of November, 1973.
ATTEST'
~ ].973.
,.
,MAYOR
S.ubiect'
EXTENDED TRAVEl
PURPOSE
"COUNCIL POLICY .........,-.:.- ... ................
I Policy No' 20-8 Dale' 11/19/73 '
Resoiution No'73-7~ Page' 1 of 2
1. To establish the policies, regulations, and procedures
relative to travel by Councilmen, Commissioners, and
'" all 'City personnel on extended official City business.
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2. Only extended travel, generally beyond a 100 mile radius
of the City, falls within the scope of this regulation.
POLICY
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1. Requests for extended travel shall in all cases be limited
to City business, or conferences and meetings from which
the City will derive a specific benefit through the atten-
dance of a representative. Membership in .an organization
is not of itself a basis for travel authorization.
2. Travel within the scope of this policy, whenever possible,
should be a budgeted item.
3. If a conference can be adequately covered by one repre-
sentative of the City, attendance shall normally be
limited to one representative.
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4. Reimbursed travel outside of Arizona, California, and
Nevada shall generally not be permitted for personnel
below the Department Head level.
5. Travel in excess of 500 miles one way shall generally be
.limited to Department Heads or higher.
6. Method of travel shall normally be selected on the basis
of the least total cost to the City after all expense
items are considered, including salary costs during travel.
7. If private auto is used, reimbursement shall be limited
to the fare for the most appropriate mode o.'~! ?u'f'3!Lc trans-
portation, but in no case shall such reimbursemen~ e:,.:caed
the mileage allowance for the use of a private car.
8. Authorized travel time shall be based on that required by
the most appropriate mode of public transportation. Should
an employee de~ire travel time in e:cccs~.~ o" t~'' "-
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time shall be considered and accounted for as vacation
].e ave,
CITY OF T,,USTIN, CALIFORNIA
234
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Subiecf'
EXTENDED T .RAVEL (Cont'd)
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PROCEDURE
......................................... : ~-~COUNCIL POLICY- ..' ....
'-,- .... Rev.
I Policy N~,', 20-8 i_,[' D~Jte: 11/19/68
Resolution No:73-7 I~-g'~; 2
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1.' Ail requests for budgeted extended travel will be sub-
mitted in writing to: the City Administrator for process-
ing, review and approval for personnel under the City
"%Administrator, preferably One month in advance of the
travel date. Emergency or previously unanticipated,
unbudgeted trips will be submitted as soon as the pur-
pose and date of the trip is known.
2. Where it appears that travel to be taken throughout the
year would exceed the amount of funds so budgeted, or
when a trip is requested that would not be consistent
with this policy,then such requests must be submitted
first by the City Administrator for City Council approval.
3. After a trip is approved, it is the responsibility of
each employee to make necessary travel arrangements within
the scope of this policy. .
4. The City will reimburse the cost of transportation, room,
and conference registration, in addition to a per diem
expense of $30.00 for each day while attending out-of-
town conferences or meetings. The Per diem allowance is
to cover
..... p_~ .... ~ ' ' ~,--'"'; and ~ ~ ~ ~her
expenses in connection with the' travel.
5. A request for a travel advance, if desired, in an amount
not to excced the estimated cost of the trip, should be
made to the City Administrator. ~'
6. Upon completion of the trip, a Travel Expense Report
(Form 9H976) will be submitted to the' City Administrator
for processing of reimbursement. Reimbursement requested
over the amount budgeted requires sufficient additional
justification on Form 9H976.
EXCEPTIONS
1. Exceptions to this policy may be recommended by the
City Administrator, with approval of the City Council.
2. Travel for extradition, emer'gency law enforcement matters,
or other matters of an emergency nature, which are not
consistent with this policy, may be approved by the City
Administrator if time does not permit prior Council
approval. The City Adr0inistrator will report such trips,
upon completion, to the City Council.
CITY OF TUSTIN, CALIFORNIA
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
,
RUTH C.
Council
certify
Council
AYES:
NOES:
POE,' City Clerk and ex-offici° Clerk of
of 'the City of Tustin, California, does
that. the whole' number of the members of
ABSENT -
the City
hereby
the City
above and
regularly
of the .City of Tustin is five; that the
foregoing Resolution No. 73-75 was duly and
introduced, read, passed and ad0P't~d''' at a regular meeting
of the City Council held on the 19th day of November
1973, by the following vote: - ' ......... ' ..........
%
COUNCILMEN_ _ SALTARELLI., . LANGLEY., WOODRUFF., SHARP
, , . ,~ ,, .,,, _ . ,
COUNCILMEN NONE ·
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COUNCIL~N Wq~LSH
._. .~ ..-_- __ _ , .........
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235.
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city Cl~e~rk ,~'~of Tus tin'i' caii