HomeMy WebLinkAbout21 FEE WAIVER-08 DINO DASH 08-05-08AGENDA REPORT
MEETING DATE: AUGUST 5, 2008
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: DAVID WILSON, DIRECTOR OF PARKS AND RECREATION SERVICES
SUBJECT: FEE WAIVER PERMIT FOR THE TUSTIN PUBLIC SCHOOLS FOUNDATION
2008 DINOSAUR DASH
SUMMARY:
The Tustin Public Schools Foundation has requested a waiver of staff costs, equipment
rental and permit fees for the 2008 Dinosaur Dash, which will be held on Sunday,
November 2, 2008.
RECOMMENDATION:
Grant a fee waiver of $5,400 representing 50% of staff costs and equipment and issue a
permit for the 2008 Dinosaur Dash.
FISCAL IMPACT:
The Parks and Recreation Department, the Police Department and the Public Works
Department provide services to assist the production and logistics of the Dinosaur
Dash. This eighteenth annual event accommodates over 7,500 participants, providing
them the opportunity to contribute to afund-raising event for the Tustin Public Schools
Foundation.
The Police Department provides nearly $4,500 in street personnel coverage and labor
assistance. The Public Works Department provides approximately $4,800 in labor
assistance and equipment rental to logistically support the event. The Parks and
Recreation Services Department provides approximately $1,500 in labor assistance and
permit processing.
The City will invoice the Tustin Public Schools Foundation after the event in the amount
of $5,400, representing 50% of the total cost of $10,800 incurred by the City for event
support services.
DISCUSSION:
The Tustin Public Schools Foundation hosts the Dinosaur Dash as their major fund-
raiser. Funds generated from the event go directly into teacher based classroom
programs. Approximately 7,500 participated in the 2k, 5k and 10k races last year. City
staff has met with Ms. Carol Burby Garrett, the Executive Director, and Mr. Bill
Pevehouse, the Event Chairperson, to review their permit details. The Tustin Public
Schools Foundation has been asked to coordinate radio-controlled intersections to limit
the delays of residents exiting onto major thoroughfares. Additional signage and
notification are required 30 days prior to the event to make sure all residents in the area
are aware of this large special event. City staff from the Police, Public Works and Parks
and Recreation Departments will coordinate street closure and traffic control duties.
The Tustin Public Schools Foundation is requesting fee waivers for 50% of all labor,
equipment and permits be granted. A member of the Tustin Public Schools Foundation
will be ' attendance at the August 5, Council meeting to answer any questions.
Respectfully,
David Wilson
Director, Parks and Recreation Services