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HomeMy WebLinkAboutCC RES 01-101RESOLUTION NO. 01-101 A.RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN ADOPTING THE REVISED CITY OF TUSTIN EMERGENCY PLAN WHEREAS, the City of Tustin General Plan establishes the goal to develop and maintain a disaster preparedness plan as part of the Public Safety Element; and WHEREAS, Tustin City Code Section 5200 provides for the preparation and carrying out of plans for the protection of persons and property within the City in the event of emergency or disaster conditions; and WHEREAS, the current City of Tustin Emergency Plan was developed pursuant to that Chapter and was adopted by the City Council on July 6, 1992; and WHEREAS, the California Code of Regulations Title 19, Section 2401 has since established the Standardized Emergency Management System, hereafter referred to as SEMS, to standardize response to emergencies involving multiple jurisdictions or multiple agencies; and WHEREAS, Government Code Section 8607 requires all Political Subdivisions to be in compliance with SEMS to be eligible for reimbursement of emergency response personnel costs; and WHEREAS, this revision of the City of Tustin Emergency Plan conforms with current State and federal guidelines for emergency plans and complies with SEMS; and WHEREAS, the City of Tustin has determined that it is in the City's interest and benefit to maintain a current Emergency Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin hereby · approves the City of Tustin Emergency Plan, dated November 5, 2001, attached hereto as Exhibit "A" PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council held on the fifth day of November, 2001. TRAC'C/VVILLS WORLEY, MAY¢ ATTEST: PAMELA STOKER CITY CLERK City of Tustin RESOLUTION CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF ORANGE )SS CITY OF TUSTIN ) RESOLUTION NO. 01-101 I, PAMELA STOKER, City Clerk and. ex-officio Clerk of the City Council of the' City of Tustin, California, hereby certifies that the whole number of the members of the City Council of the City of Tustin is five; and that the above and foregoing Resolution No. 01- 101 was adopted at a regular meeting of the City Council held on the 5~" day of November, 2001, by the following vote' COUNCILMEMBER AYES' Worley, Thomas, Bone, Kawashima COUNCILMEMBER NOES' None COUNCILMEMBER ABSTAINED: None COUNCILMEMBER ABSENT: Doyle Pamela Stoker,. City Clerk CITY OF TUSTIN EMERGENCY PLAN PART 1 Section A' THE BASIC PLAN City of Tustin Emergency Plan Introduction THE BASIC PLAN INTRODUCTION The City of Tustin Emergency Plan is designed to provide the framework for responding to major emergencies or disasters. The goals of this plan are to outline a strategy to (1) prepare for, (2) respond to, and (3) recover from an emergency or disaster that affects the City. As part of this strategy, this plan will: Establish official City policy for response to emergencies. Identify authorities and assign responsibilities for planning and response activities. Identify the scope of potential hazards which form the basis for planning. Identify other jurisdictions and organizations with which planning and emergency response activities should be coordinated. Establish the City Emergency Organization which will manage the emergency response. Outline pre-planned response actions which will bc taken by City emergency personnel to mitigate the emergency's effects. Outline the process of disseminating emergency information and instructions to the public. Describe the resources available to support emergency. response activities. Establish responsibilities for the maintenance of the overall City emergency preparedness program. Provide the basis for initial training and subsequent retraining of emergency workers. Personnel wh© are' assigned a responsibility in this plan should have a working knowledge of functions and actions described herein. On-going training will be provided to personnel to enhance knowledge for specific areas of responsibility. During an emergency, the enclosed Standard Operating Procedures (SOPs) and Emergency Action Checklists provide guidance for each function to be performed. The Plan is intended to be a dynamic preparedness document. It will be reviewed annually. Changes to improve the SOP's and checklists will be incorporated into the Plan as they are identified. For fast reference, the next several pages contain the City of Tustin Emergency Organization Chart and Emergency Operation Center (EOC) layout charts. Page ii City of Tustin Emergency Plan Introduction THE BASIC PLAN The EOC is located on the first floor of the Police Department Facility. This room is normally for use as a PD shift briefing and training area. During an emergency,, it can be converted for emergency use as noted on the following pages. Page iii City of Tustin Emergency Plan Introduction THE BASIC PLAN CITY OF' TUSTIN EMERGENCY ORGANIZATI'ON MAYOR AND CITY COUNCIL DIRECTOR of EMERGENCY SERVICES 1st Shift City Manager AIt/2nd Shift Asst City Mgr. 2nd Alt. Police Chief 3rd Alt. Public Works Dir. ..... Emergency..Services Coordinator PW Admin Svcs Mgr Operational Area Liaison PW Office Support Specialii'st Public Information Officer Asst. City Mgr City A.tt..orney City. Attorney or Designee OPERATIONS CHIEF 1st Shift: Police Chief AIt/2nd: PW Director FIRE & RESCUE Branch Director All Shifts: Pire Authority Staff LAW ENFORCEMENT BranCh Director 1st Shft: PD Captain AIt/2nd Shft: PDCapt/Lt ENGINEERING & UTILITIES Branch Director 1st Shft: Field Services Mgr: AIt/2nd: Eng. Services. Mgr. CARE AND SHELTER Branch. Director 1st Shift: P& R Director AIt/2nd: Recreation Supt. PLANNING.AND INTEL' CHIEF 1st Shift: CD Director AIt/2nd CDD Staff SITUATION· ASSESSMENT UNIT LEADER 1.st Shift Asst CD Dir. AIt/2nd Building Official DOCUMENTATION UNIT LEAD'ER 1st Shift: Chief Dep City Clerk AIt/2nd: Dep City Clerk RECOVERY' UNIT LEADER 1st Shift: Sr. Planner AIt/2nd: Redev. Proj Mgr LOGISTICS CHIEF · 1st Shift: Human Resources Director AIt/2nd: Mutual Aid ,, I SUPPORT UNIT LEADER 1st Shift: PW Staff ALtl2nd.: PD Staff FINANCE!ADMIN CHIEF 1st Shift': Finance Dir AIt/2nd: Asst Finance Dir ACCOUNTING UNIT LEADER 1st Shift Accounting Supervisor AIt/2nd Sr. Account Clerk Rev: October 2001 Page iv City of Tustin Emergency Plan i 'i,, 11 Introduction THE BASIC PLAN , , 111 22' M O V A B L E W A L L Regional Map city Map Status Boards 31'87 3188 3183 3180 3189 3181 3184 3182 , , 3191 3185 3198 3186 14'- 3" i. cSude plotters for status boards, ~e¢ essential by the DES. Some staE listed may be excluded as determine4 by the DES and tge ~atare of tge emergency. Storage :cellaneou~ EOC STORAGE (Phones, Maps, Emer. Plan Books) Key ~1 in Watch Commanders Office P O L I C E D E P T. E O C Page v Cit~ of Tuatin Emergency Plan Introduction THE BASIC PLAN ,,,, ,,,, ,, ,, , i 22' M 0 V 0 b I W P a n e I S 3190 3t91 F ax 508~464 Phone jack locations 3183 3180 318Z o ~--~ 3189 ~31813184 co o 3186 o 14' - 3" _ ] EOC STORAGE (Phones, Maps, Emer. Plan Books) Key ~1 in Watch Commanders Office .p O L i C E D E P T. E 0 C Page vi City of Tustin Emergency Plan TABLE OF CONTENTS Introduction THE BASIC PLAN INTRODUCTION Forward ....................................................................................................... ii Emergency Organization Chart .................................................................. iv EOC layout ................................................................................................... v Phones and Cable TV locations .................................................................. vi Table of Contents ....................................................................................... vii Distribution of Emergency ?lan .................................................................. x Record of Plan Revisions ........................................................................... xi Resolution Adopting Plan ......................................................................... xii Ae PART I: The Basic Plan 1. 2. 3. 4. '5. 6. 7. 8. 9. THE BASIC PLAN Purpose ............................................................................................. 1 Situation and Assumptions .............................................................. 1 Concept of Operations., ................................................................... 1 Organization and Assignment of Responsibilities ........................... 5 The Emergency Operations Center ................................................ 27 Administration and Logistics ......................................................... 27 Plan Development and Maintenance ............................................. 28 Summary of Legal Authorities and References ............................. 29 Summary of Hazard Analyses ....................................................... 31 Major Earthquake ............................................................... 35 Wildland Fire/Conflagration .............................................. 37 Flood/Storm/Dam Failure ' ..38 Mass Casualty Transportation Accident ............................ 39 Hazardous Materials Release ............................................. 41 Ao PART II: EOC POSITION GUIDES i i · II I I Management Section- Part II Section A A-I Director of Emergency Services A-l.a Director of Emergency Operating Procedures (SOP) A-2 Emergency Services Coordinator A-3 Operational Area (OA) Liaison A-4 Public Information Officer (PIO) A-5 City Attorney Services (Standard Page vii City of Tustin Emergency Plan Be Operations Section - Part II Section B B-I Operations Chief B-2 B-3 B-4 B-5 Introduction THE BASIC PLAN B-l.a Operations Standard Operating Procedures (SOP) Fire Services Branch Director Law Enforcement Branch Director B-3.a Police Department Standard Operating Procedures (SOP) Construction & Engineering Branch Director B-4.a Public Works Standard Operating Procedures (SOP) B-4.b Stage 3 Power Outages Standard Operating Procedures (SOP) B.4.c Sewer Overflow- Spill Response Plan Standard Operating Procedures (SOP) Care and Shelter Branch Director B-5.a Parks & Recreation Services Standard Operating Procedures (SOP) Co Planning and Intelligence Section - Part II Section C C-1 Planning Chief C-l.a Community Development Standard Operating Procedures (SOP) C-2 Situation Assessment Unit Leader C-3 Documentation Unit Leader C-3.a City Clerk Standard Operating Procedures (SOP) C-4 Recovery Unit Leader De · Logistics Section- Part II Section D D-1 Logistics Chief D-l.a Logistics Standard Operating Procedures (SOP) D-2 Support Unit Leader D-3 Communications Unit Leader me Finance and Administration Section E-1 Finance Chief E-l.a Finance Standard Operating Procedures (SOP) E-2 Accounting Unit Leader PART III: ! EOC & RIMS FORMS l RESOURCE DIRECTORIES AND A. EOC Forms Resolution Proclaiming Local Emergency .................................................... EOC Status Boards ........................................................................................ Personnel Notification Form .......................................................................... EOC Registration Form ................................................................................. EOC Activity Log .......................................................................................... Page viii City of Tustin Emergency Plan Introduction THE BASIC PLAN Emergency Worker Time Sheet .......................... · ........................................... Public Information Referral Logl ................................................................... Operational Area Notification & Reporting Procedures ................................ Generator Starting Instructions ...................................................................... Water Service Division- Service Area Zones & Facilities Map .................. Be Co RIMS Forms RIMS (OA) Forms Flow Chart Jurisdiction Status Report .............................................................................. Initial Incident Impact Report ........................................................................ Situation Report ............................................................................................. Emergency Fact Sheet .................................................................................... Initial Damage Estimate (IDE) Report ............................................. . ......... After Action Report ....................................................................................... Branch Reports Care & Shelter Branch Status Report ................. ' ........................................... MedicaVHealth Status Report ........................................................................ Fire/Rescue Branch Status Report ................................................................. Law Enforcement Branch Status Report ........................................................ Electric Power Branch Status Report ............................................................. Natural Gas Branch Status Report ................................................................. Waste Water Branch Status Report ................................................................ Potable Water Branch Status Report .............................................................. Pipeline Branch Status Report ............................ · .......................................... Public Works Branch Status Report .............................................................. Telecommunications Branch Status Report ......................................... ' ........ School Branch Status Report ......................................................................... Resources (Phones and Addresses) City Staff Phone Numbers ............................................................................. Radio Call Signs ............................................................................................ O.C. Cities/County Emergency Contact Lists ............................................... Orange County Fire Authority ....................................................................... Outside Resources .......................................................................................... Press & Media ................................................................................................ Public Utilities ............................................................................................... Tustin Unified School District ....................................................................... PART IV: APPENDICES Iffi II Ae Authorities and References B-1 Code Section 5200 ............................................................................. B-2 County of Orange Operational Area Agreement ................· ............... B-3 California Emergency Services Act ................................................... B-4 State of California Emergency Plan .................. · ................................ B-5 Standardized Emergency Management System (SEMS) Guidelines for Local Government ............................................................. ' ........ B-6 State OES "Legal Guidelines for Controlling Movement of People & Property During an Emergency" ................................ B-7 State OES "California Terrorism Response Plan... B-8 OCEMO Shelter Committee "Medical Resource Package" .............. Page ix City of Tustin Emergency Plan Introduction THE BASIC PLAN a~ City of Tustin Mutual Aid Agreements B-9 Building Officials ............................................................................... B-10 Calif. Master Mutual Aid ................................................................... B-11 Law Enforcement ............................................................................... B-12 Fire and Rescue .................................................................................. B-13 Public Works ...................................................................................... Page x City of Tustin Emergency Plan Introduction THE BASIC PLAN ~ , COPY lO 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 PLAN DISTRIBUTION LIST , , ISSUED TO RECEIVED BY Page xi City of Tustin Emergency Plan Introduction THE BASIC PLAN DATE RECORD OF PLAN REVISIONS SECTION REVISED REVISED BY: Page xii City of Tustin Emergency Plan Introduction THE, BASIC PLAN RESOLUTION NO. 01- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN ADOPTING THE REVISED CITY'OF TUSTIN EMERGENCY PLAN WHEREAS, the City of Tustin General Plan establishes the goal to develop and maintain a disaster preparedness plan as part of the Public Safety Element; and WHEREAS, Chapter of the Codified Ordinances of the City of Tustin provides for the preparation and carrying out of plans for the protection of persons and property within the City in the event of emergency or disaster conditions; and WHEREAS, the City of Tustin Emergency Plan was developed pursuant to that Chapter and was first adopted by the City Council on ; and WHEREAS, the Califomia Code of Regulations Section 2401 has since established the Standardized Emergency Management System, hereafter referred to as SEMS, to standardize response to emergencies involving multiple jurisdictions or multiple agencies; and WHEREAS, Government Code Section 8607 requires all Political Subdivisions to be in compliance with SEMS, by December 1, 1996, to be eligible for reimbursement of emergency response personnel costs; and WHEREAS, this revision of the City of Tustin Emergency Plan conforms with current State and federal guidelines for emergency plans and complies with SEMS; and WHEREAS, the City of Tustin has determined that it is in the City's interest and benefit to maintain a current Emergency Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin hereby approves the City of Tustin Emergency Plan, dated . on the PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council held- day of ,2001. MAYOR PAMELA STOKER CITY CLERK Page xiii City of Tustin Emergency Plan Introduction THE BASIC PLAN I, Pamela Stoker, City Clerk of the City of Tustin, California, do hereby certify that the foregoing Resolution No.~ was duly adopted and passed at a regular meeting of the City Council on the day of ,2001, by the following vote: AYES' NOES' ABSTAIN: ABSENT: PAMELA STOKER CITY CLERK Page xiv City of Tustin Emergency Plan Part One THE BASIC PLAN PART I THE BASIC PLAN 1. PURPOSE ~ , , This plan provides instructions regarding the actions to be taken by staff members of the City of Tustin Emergency Organization to respond effectively to the occurrence of a disaster and to provide' for the City's economic and social recovery in the aftermath of any emergency involving extensive damage or other debilitating influence on the normal pattern of life within the community. e e / SITUATION AND ASSUMPTIONS Ae Situation. Tustin is exposed to many hazards, all of which have the potential to disrupt the community, cause damage, and create casualties. Possible natural hazards include earthquakes, storms, and wildland fires. Other disaster situations could develop from dam failure, hazardous materials releases, major transportation accidents, terrorism, and civil disorder. There is also the possibility of national security threats such as war. Be Assumptions. The City of Tustin is responsible for the actions of its emergency organization. The City will commit all available resources to save lives, minimize injury to persons, and minimize damage to property. However, as a city which relies on contract services for many functions (including fire and health services), Tustin does not possess all of the personnel and equipment assets to deal with all emergency scenarios. To some degree, the City must rely on contract public agencies or other private vendors to provide assets and services in response to the situation. It is assumed these contract resources will be available to the City in time of emergency or disaster. While it is likely that outside assistance would eventually be available in most large- scale disaster situations affecting the City and while plans have been developed to facilitate coordination of this assistance, it is necessary for the City to plan for and to be prepared to carry out disaster response and short-term recovery operations on an independent basis. CONCEPT OF OPERATIONS A. GENERAL 1. Local, State, and Federal Roles. It is the responsibility of the City of Tustin to protect life and property fi'om the effects of hazardous events. The City and its contract agencies have the responsibility for emergency management activities. When the emergency exceeds the City's capability to respond, assistance will be requested fi'om the neighboring Cities, the County of Orange and the State of Page 1 City of Tustin Emergency Plan Part One THE BASIC PLAN Califomia utilizing existing mutual aid agreements (law, fire, public works, building officials) and the State-mandated Standardized Emergency Management Systems (SEMS). The Federal Government provides assistance to the State as necessitated by the nature and scale of the emergency. The diagram below illustrates the required reporting and emergency aid relationships addressed specifically in SEMS. , , , COMMUNICATION (Both Directions) FLOW OF CITY OF TUSTIN ,, County of Orange Operational Area (OA) k%%.% [i;ther Cities ! ! I x.~ viaM. umal i ii State Regional Office of Emergency Services (m~oc) State Office of Emergency Services Operational III i! ' Other State [ [I Federal EmergencY Management Agency and Other Federal Agencies as needed Page 2 City of Tustin Emergency Plan Part One · ' THE BASIC PLAN I I I I Ill 2. .Relationship Between Emergency and Normal Functions. 'This plan recognizes that the emergency functions to be accomplished by City staff members will generally parallel their'normal day-to-day functions. To the extent possible, the same personnel and materials will be employed in both cases. It is generally ~me, however, that in a disaster the usual way of doing things no longer suffices. Therefore, it is desirable, and should always be attempted, to maintain organizational continuity and to assign familiar tasks to personnel. In a large-scale disaster, however, it may be necessary to draw on peoples' basic capacities and use them in areas of' greatest need. Day-to-day functions that do not contribute directly to the emergency operations may be suspended for the duration of any emergency. Efforts that would normally be required of those functions will be redirected to accomplish the emergency task by the agency concerned. 3. Emergency Notification Levels There are three (3) levels of notifications during high or unusual emergency activity, or when there is a major incident. These levels are consistent with City, County and Operational Area EOC notification and activation levels. Level I Information Only- awareness of a routine incident(s), with no action required. Notification shall be made when time permits, or immediately following the incident. Level II Important Information - an emergency situation exists that could have significance or potential impact on the jurisdiction. The event may require planning, coordination or preparatory action. Notification should be made immediately. Initial contact to the jurisdiction(s) should be made by the Battalion Chief, Division Chief, Duty Officer, or designee. Based on the circumstances, some jurisdictions may elect to declare a "Level I Activation", or partially activate its EOC in order to monitor events and assess the potential impacts. In either event, City EOC staff will provide periodic briefings to the City Manager or DES (Fire Authority DOC staff will provide periodic briefings via telephone, fax or in person, dictated by the incident). Situation status reports will be updated every 4 hours, or as necessary based on conditions, to help ensure that timely and accurate information is furnished. Level III Emergency Information - a serious situation is imminent or has occurred. A situation exists where there is the potential to declare a "Local Emergency". The Fire Authority DOC is staffed, affected jurisdiction(s) have been notified and have activated their EOC to Level II or III. The notification of an EOC activation will result in the response of a Fire Authority Liaison or Agency Representative/Fire and Rescue Coordinator to the agency's EOC. DOC staff will maintain frequent contact with the OCFA Liaison or Agency Rep, in the affected EOC to ensure that timely and accurate incident information, coordination and support. Page 3 City of Tustin Emergency Plan Part One THE BASIC PLAN The Chart on the following page lists the general responsibilities of City departments and other local response agencies. Page 4 City of Tustin Emergency Plan Emergency Response Matrix* Part One THE BASIC PLAN DEPT/AGENCY» CITY ASST. CITY CITY COMM DEV iANCE ORANGE ORANGE COUNTY O.C. HEALTH O.C. PUBLIC FACILITIES/ O.C. SANTTATION O.C. SHERIFF OC. PARKS AND REC. H.R. POLICE PUBLIC CALIF. O.C. CHAPT. TUSTIN UNIFIED FUNCTION MGR MGR ATTY DEPT DEPT FIRE CARE SOURCES DISTRICT (LAW & . T.A. SERVICES DEPT. DEPT WORKS DEPT HICr�IWAY PATROL RED CROSS SCHOOL AUTH. AGENCY OA) DEPT. DISTRICT ALERT AND WARNING S S S S P S S CARE AND SHELTER S P P2 S COMMUNICATIONS S S S P S S CONST. AND ENG. S S S P CORONER S P FIRE & RESCUE P S S S S LAW ENFORCEMENT S P S LOGISTICS & S S S S S S P S S PROCUREMENT [MANAGEMENT P S S MEDICAL P S S S S H.R. DEPT. (Support to S S P S S EOC Logistics and Finance) PLANNING AND S S P S S S S S S S S SITUATION ANALYSIS PUBLIC HEALTH S P S S S S PUBLIC & MEDIA P P S S S S S S INFORMATION RADIOLOGICAL S P S S S S S PROTECTION RECOVERY S S S P S S S S TRAFFIC & ACCESS S S P S S CONTROL TRANSPORTATION P S S S S S UTILITIES S S S S P * Please See the Departmental SOP's in the Apendices Section of the Tustin Emergency Plan for further details. P = Department or Agency responsible for initial action. P2 = Department or Agency responsible upon notification and mobilization. S = Supporting or Secondary Responsibility (Includes departments and agencies in a coordinating function) 10/30/2001 City of Tustin Emergency Plan as i i1 , , PHASES OF EMERGENCY MANAGEMENT Part One THE BASIC PLAN Four primary phases of emergency management have been outlined, which relate to the City's activities before, during, and after an emergency or disaster has occurred. ® Mitigation. Mitigation activities are those that either prevent the occurrence of an emergency or reduce the community's vulnerability in ways that minimize the adverse impact of a disaster or other emergency. Building and Engineering are most closely associated with these activities. 0 Preparedness. Preparedness activities, programs, and systems are those that exist prior to an emergency and are used to support and enhance response to an emergency or disaster. Planning, training, and exercises are among the activities conducted under this phase. City Departments that have emergency responsibilities will participate in developing standard operating procedures (SOPs), and checklists describing how resources will be used in an emergency. Such SOPs will provide for coordination and communications among agencies and organizations of other jurisdictions. Mandatory elements to be addressed in these SOPs are: Arrangemems for the provision of direction' and control within the agency. Specific emergency authorities that may be assumed by a designated successor during emergency situations. Circumstances under which successor emergency authorities would become effective, and when they would be terminated. Current intemal personnel notification rosters and a means to implement them. This should include a communication system to implement call-down rosters for personnel assigned to (1) the Emergency Operations Center (EOC); (2) support functions; (3) City and contract agency Department Operating Center(s); and (4) field response teams. Designation and establishment of a location for a Department Operation Center (DOC) to manage organizational resources and response personnel and maintain contact with the EOC during emergencies. Designation of a representative to report to the EOC during an emergency to advise decision makers and coordinate its own service's response effort with other responding entities. Page 6 City of Tustin Emergency Plan Part One THE BASIC pLAN Reporting of appropriate information (casualties, damage observations, evacuation stares, radiation levels, chemical exposure, etc.) to the EOC during an emergency. Support of cleanup and recovery operations during disasters. Training of assigned response staff and volunteer resources to perform emergency functions. City Departments should consider increasing their readiness for an emergency upon the issuance of an accredited long-term earthquake prediction, the receipt of a flood advisory that could impact the County, or a rapidly deteriorating international situation that could lead to a possible nuclear attack upon the United States. Actions to be accomplished during this phase include, but are not necessarily limited to: Review and update of emergency plans and SOPs. Dissemination of accurate, timely, emergency public information. Accelerated training of permanent and auxiliary staff. Inspection of critical facilities. Recruitment of additional staff and Disaster Service Workers. Mobilization of resources. e Response. Response involves activities and programs designed to address the immediate and short-term effects of the onset of an emergency or disaster. It helps to reduce casualties and damage and to speed recovery. ResponSe activities include direction and control, warning, evacuation, and other similar functions. The specific nature of the City's emergency operations will depend on the characteristics and requirements of the situation. The City's Emergency Organization will be activated as required to cope with the specific situation and each element will operate according to the provisions of this plan. Although not listed in a particular order, the following priorities will be given to operations' Disseminating warning, emergency public information, and other advice and action instructions to the public. Protect life and property. Surveying and evaluating the emergency situation. Marshaling, allocating, and positioning personnel and equipment. Conducting evacuation and/or rescue operations as required. Providing for the care and treatment of casualties. Collecting, identifying, and disposing of the dead. Providing for the mass care (food, lodging, etc.) needs of displaced persons. Page 7 City of Tustin Emergency Plan Part One THE BASIC PLAN ,, , ,, ,,,, , i , Enforcing police powers in controlling the locations and movement of people, establishing access controls, erecting traffic barricades, etc. Implementing health and safety measures. Protecting, controlling, and allocating vital resources. Advising industry, schools, and businesses of possible phased shutdowns. Restoring or activating essential facilities and systems. When local resources are committed to the maximum and additional material and/or personnel are required to respond to the emergency, requests for mutual aid and/or County operational area assistance will be initiated. Fire and law enforcement agencies will request or render mutual aid directly through established channels. The Director of Emergency Services must authorize any action that involves financial outlay by the City in excess of existing budgetary appropriations. If the situation so warrants, the Director of Emergency Services will proclaim a LOCAL EMERGENCY' and a formal request will be submitted through the County Operational Area to the Governor's Office of Emergency Services (OES) requesting that the Governor proclaim a STATE of EMERGENCY. The Califomia Emergency Services Act Chapter 7, Division 1, Title 2, Califomia Government Code (hereina~er referred to as the Act) provides the basic authorities for conducting emergency response and recovery operations provided a declaration LOCAL EMERGENCY, STATE OF EMERGENCY or STATE OF WAR EMERGENCY is made, consistent with the provisions of the Act. The'provisions of the Act are fia'ther reflected and expanded on by appropriate local emergency ordinances. The Govemor is empowered to proclaim a STATE OF EMERGENCY in any portion of the State when emergency conditions exist in any single county, city and county, or city. When a STATE OF EMERGENCY is declared, Mutual Aid is mandatory. The California Emergency Services Act, Section 8558, defines a LOCAL EMERGENCY as the duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within territorial limits. It further defines a STATE OF EMERGENCY or STATE OF WAR EMERGENCY as incidents .of such magnitude as to require or appear to require the combined resources of a Mutual Aid region(s) to manage the emergency. Page 8 City of Tustin Emergency Plan Part One THE BASIC PLAN The Califomia Emergency Services Act, Section 8617 provides that in emergency situations which do not require or result in proclaimed emergenciesl mutual aid may be provided. It is under this section that the Statewide Fire and Law Enforcement Mutual Aid plans are utilized, as needed, on a day-to-day basis. .. The California Emergency Services Act, Section 8630 states that a LOCAL EMERGENCY may be proclaimed only by the governing body or an official so designated by ordinance. If the Governor requests and receives a Presidential declaration of an EMERGENCY or a MAJOR DISASTER under Public Law 93-288 (Federal Disaster Relief Act of 1974), the Governor will appoint a State Coordinating Officer (SCO). A duly appointed Federal Coordinating Officer (FCO) and the SCO will coordinate and control state and federal efforts in support of City and County operations. Listed on the next page is a summary of disaster declaration events. Page 9 City of Tustin Emergency Plan Part One THE BASIC PLAN ,Ill II II DISASTER' OCCURS f FLOODS, SEVERE STORMS, FIRE ---~ LEARTHQUAKES, PLANE/TRAIN CRASH LOCAL/COUNTY/ STATE RESPONSE ~(1) RESPONDERS TO UTILIZE SEMS and ICS ~J(2) PERFORM SEARCH AND RESCUE, Save Life and 1 Property (Mutual Aid Available through OA) [.(3) PERFORM DAMAGE ASSESSMENT JOINT DAMAGE ASSESSMENT LOCAL DISASTER DECLARATIONS AND STATE REQUEST f(1) LOCAL AGENCIES ASSESS IMPACT 4(2) STATE/FEMA AND OTHER FEDERAL AGENCIES ASSESS & VERIFY DAMAGE. GOVERNOR'S STATE DISASTER DECLARATION AND FEDERAL REQU} ST (1) MUST IMPLEMENT STATE EMEGENCY PLAN & SEMS (2) MUST HAVE DISASTER CAUSED NEEDS BEYOND STATE & LOCAL CAPABILITIES (3) MUST HAVE COMMITTED REASONABLE EXPENDITURE OF STATE & LOCAL FUNDS (4) TO PRESIDENT THROUGH FEMA. FEMA REGIONAL RECOMMENDATION ,, FEMA NAT'L OFFICE REC TO PRESIDENT INDIVIDUAL ASSISTANCE fDISASTER-CAUSED NEEDS RESOURCES 4 MADE AVAILABLE TO MEET NEEDS lIS PL93-288 AID REQUIRED? DACs OPEN FEDERAL MAJOR DISASTER DECLARATION WHITE HOUSE FCO APPOINTED INITIAL FEDERAL/STATE BRIEFING DFO ESTABLISHED FEMA-STATE AGREEMENT EXECUTED ~~ ~ PUBLICASSIsTANCE APPLIcANTS'BRIEFING Page 10 City of Tustin Emergency Plan Part One THE BASIC PLAN e Recovery. Recovery is the phase .that involves restoring systems to normal. Short-term recovery actions are taken to assess damage and return vital life- support systems to minimum operating standards; long-term recovery actions may continue for many years. As soon as possible, the State OES Director, operating through the designated SCO, will bring together state agency representatives and appropriate local, federal, and American Red Cross officials to coordinate the implementation of state and federal assistance programs and establish support priorities. Details, policies and procedures for rehabilitation and recovery activities are provided in the State Disaster Assistance Procedural Manual (published and issued separately).The Post-Emergency or Recover Phase has at least six prime objectives, which may overlap. These objectives, listed generally, are: Reinstatement of family autonomy, via reunification, co-locating family members and returning family members back to school/ jobs. Provision of essential public services. Permanent restoration of public and private property; if possible Identification of residual hazards. Plans to mitigate future hazards. Recovery of costs associated with response and recovery efforts. In a State and Federally Declared disaster, financial assistance made available through a variety of state and federal sources. The most common form of federal disaster assistance is delineated in Title 44 CFR (Code of Federal Regulations). This code details the procedures and eligible response and recovery costs that can be recovered via the disaster declaration process (the declaration process is outlined in the chart on Page 7 of this document). In general, the federal government, represented by the Federal Emergency Management Agency (FEMA), will reimburse up to 75% of eligible costs. The State, represented by the Governors Office of Emergency Services (OES), will reimburse a local agency for 75% of the remaining 25% of eligible costs. The local agency is responsible for the remaining 25% of the 25% not reimbursed by FEMA or OES. The local agency can expect a minimum of 90 days before any money is reimbursed. The chart on the next page details the public assistance process used at the federal level: Note: Public Assistance is aid for government and non-profit agencies associated with emergency response and recovery. Individual assistance is the basic program that provides aid and assistance to individuals and businesses. Page 11 City of Tustin Emergency Plan DISASTER EVENT Preliminary Damage Assessment (PDA) Federal (Presidential) Declaration I~, Applicant completes: ITM Public Assistance Process Local Government/· State Agency Local Government/ Special District ,, ~r NDAA Share Obligated NDAA Form (3a) Completed by Subgrantee 90% of State NDAA Share Paid Part One THE BASIC PLAN o Notice of Interest (NOI) 2. List of Projects (Exhibit B) Project Application Number & Inspection Team Assigned Inspection Team Surveys Damage & Prepares DSR , DSR Reviewed by FEMA/OES DSRs Obligated by FEMA OES Receives Supplement from FEMA & Transit to Subgrantees Subgrantee Completes Payments Forms Private Nonprofit (PNP) PNP Cornpletes Questionnaire PNP Submits Tax Info/Artcle/Inc. OES & FEMA Verify ,, NEPA ......... Review Historic Review -~ DSRs Denies by FEMA Subgrantee Initiates Appeals Process Vendor Data Record (STD204) (for PNPs only) Designation of Applicants Agent Resolution (OES 130); and Project Application for Federal Assistance (OES 89) 1, FEMA Share Subgrantee __~ Federal Share Advanced ~ Project ~ ] Completes "of ~- ~ OES Expenditures ~ Form 131 . ~isubgrantee Finishes All w°rk II ! And Requests Final Inspection I-~ ' Page 12 City of Tustin Emergency Plan Part One THE BASIC PLAN PA Process - continued OES Assigns Inspector to do Final Inspection. 1. Large Project Retention is paid by OES 2. Subgrantee Retains Records for three (3) Years , The table below provides information on various deadlines associated with FEMA public assistance: PUBLIC ASSISTANCE DEADLINES SUBJECT Notice of Interest (NOI) This is the application for the Public Assistance Program. Private nonprofit (PNP) organizations must submit additional documentation identified on the back of the NOI. [Title 44 CFR, §206.202(c)] Exhibit B This form lists information related to the damaged sites and is separate from any preliminary damage assessment (PDA) information previously provided [Title 44 CFR, §206.202(d)] New Damage Identification Title 44 CFR, §206.202(d)] Completion of Emergency Work Damage Survey Reports (DSRs) Title 44 CFR, §206.204(c),(d)] Completion of Permanent Wo.r..k. DSRs Title 44 CFR, §206.202(c),(d)1 Appeals Subgrantees have the right to appeal any action taken by FEMA. Title 44 CFR, {}206.206] Small Project Overruns For each disaster, FEMA will not normally review small project cost ovemms. DEADLINE 30 days (from Presidential declaration date) 60 days (recommended, from Presidential declaration date) 60 Days (after initial site visit) Six Months (following Presidential declaration date) 18 Months (following Presidential declaration date) 60 Days (from notification determination) of 60 days (after the last small project is complete) COMMENTS OES may submit a written request to extend the deadline under extenuating circumstances The inspection team will not prepare Damage Survey Repons (DSRs) until the Exhibit B is submitted. To report new damage, the subgrantee submits an amended Exhibit B or a request for a supplemental DSR if an initial DSR at the site was approved. Additional time may be granted based on extenuating circumstances or unusual project requirements beyond the subgrant.ee's control Additional time may be granted based on extenuating circumstances or unusual project requirements beyond the subgrantee's control The subgrantees have three opportunities to file an appeal with FEMA, via OES The subgrantee must appeal for additional small project funding, through the appeal process, once all small projects are complete. A supplemental DSR may be prepared based on the net ovemm of all Title 44 CFR, §206.204(e) Final Inspection OES must complete a Final Inspection Report (FIR) after a subgrantee has completed all of their projects under one disaster event. 60 days (after ' small project costs. The subgrantee must submit a written request to initiate the FIR. completing last project) Page 13 City'of Tustin Emergency Plan Part One THE BASIC PLAN , C, STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) In times of emergency or disaster, the City of Tustin will coordinate with other cities as well as the County of Orange, State of California, and the Federal Government to manage the emergency. To enhance this coordinated effort, the State adopted regulations establishing the Standardized Emergency Management System (SEMS). SEMS is based upon the Incident Command System OCS) concept originally developed by FIRESCOPE (Firefighting Resource of Califomia Organized for Potential Emergencies). SEMS is intended to standardize response to emergencies involving multiple jurisdictions or multiple agencies. SEMS is intended to be flexible and adaptable to the needs of all emergency responders in California. Local govemment was required to use SEMS by December 1, 1996 in order to be eligible for state funding of response-related personnel costs pursuant to activities, identified in California Code of Regulations, Title 19, Section 2920, 2925, and 2930. Individual agencies' roles and responsibilities contained in existing laws or the state emergency plan are not superseded by these regulations. lo SEMS Organizational Levels. All emergency response agencies shall use SEMS when responding to, managing, and coordinating multiple agency or multiple jurisdiction incidents, whether single or multiple discipline. Five levels are identified as part of SEMS' ao Field Response Level Local Government Level Operational Area Level (County) Regional Level.(State OES) State Level (OES and Governor) a. Field Response Level. This level commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. The City of Tustin is prepared to respond promptly and effectively to most simple emergencies. For those emergencies which exceed the capabilities of City resources, mutual aid resources can be provided in the areas of law enforcement, fire or rescue, public works and building inspection. Mutual aid is a concept which enhances the response capabilities of all governmental jurisdictions in times of large emergencies or disasters. Fiscal considerations and other practical considerations dictate that it is impractical that any one jurisdiction could provide all the resources necessary to properly handle the occasional large emergency or disaster. For this reason, the City is a signatory to the Public Works and Building Inspection Mutual Aid Agreements and relies upon existing aid agreements among the contract Fire Service and Law Enforcement agencies. Page 14 City of Tustin Emergency Plan Part One THE BASIC PLAN iiiii ® Fire and rescue mutual aid requests will be the responsibility of the Orange County Fire Authority (OCFA) representative in the Tustin EOC. If OCFA resources are insufficient or unavailable for response, the OCFA will invoke mutual aid from other cities, counties and/or the State. If the situation warrants, Federal assistance could be requested by the State. Most local governments, including the City of Tustin, are signatories to the California Master Mutual Aid Agreement. b. Local Government Level. This level manages and coordinates (tactically & strategically) the overall emergency response and recovery activities within the jurisdiction. c.. Operational Area Level. This level manages and/or coordinates information, resources and priorities among local governments within the operational area and serves as the coordination and communications link between the local government level and the regional and state levels. d. State Regional Level. This level manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code Section 8600 and between the operational areas and the state level. The state regional level along with the state level coordinates overall state agency support for emergency response activities. e. State Level. This level manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual' aid regions and between the regional level and state level, and serves as the coordination and communication link with the federal disaster response system. SEMS Organizational Functions. Local government, operational area, regional, and state levels shall provide for all of the following functions identified by SEMS: a® Management Operations Planning and Intelligence Logistics Finance and Administration a. Management Function. This function is responsible for overall emergency policy and coordination through joint efforts of govemmental agencies and private organizations. Page 15 City of Tustin Emergency Plan Part One THE BASIC PLAN b. Operations Function. This function is responsible for coordinating all , jurisdictional operations in support of the response to the emergency through implementation of the organizational level's action plan. c. Planning and Intelligence Function. This function is responsible for collecting, evaluating, and disseminating intelligence and information; developing the organizational level's action plan in coordination with other fimctions; and maintaining documentation. Additionally, this section is responsible for planning and implementing strategies related to economic and social recovery. d. Logistics Function. This fimction is responsible for providing facilities, services, personnel, equipment, and materials in support of all field and EOC operations. e. Finance and Administration Function. This fimction is responsible for financial and administrative aspects in support of field and EOC operations. e WHEN TO IMPLEMENT SEMS. SEMS shah be util. ized..when the .Ci .ty Emergency Operations Center . .~...._O..C) is activated and/or when a LOCAL....EMERGENCY~ as defined in.Government Code Section 8558(c)~ is declared or proclaimed. When the EOC is activated, communications and coordination shall be established between the Incident Commander(s) and the department operating center(s) to the EOC or between the Incident Commander(s) and the EOC. Coordination of fire and law enforcement resources shall be accomplished through their respective mutual aid systems. In addition, upon activation of the City EOC, the City is required to notify the Orange County Operational Area EOC (at OC Sheriff Communications facility on Loma Ridge, AKA Control One) of the city's stares, resource needs or resource availability. Communications and coordination shall also be established between the City EOC, when activated, and any state or local response agency having jurisdiction at an incident occurring with the local government's boundaries. All contact with state agencies (especially the Governor's Office of Emergency Services) shall be initiated via the Orange County Operational Area. As defined in Govemment Code Section 8607(a), the City shall use multi-agency coordination to facilitate decisions for overall local government level emergency response activities. Detailed below is the procedure to notify, activate and report to the Orange County Operational Area. Page 16 City of Tusttn Emergency Plan a. POLICY Part One THE BASIC PLAN The Operational Area is required to coordinate emergency resource requirements and availability, at the Operational Area level, is to secure resources from outside the Operational Area to protect lives, property and environment. It is n~cessary, and in the best interests of the citizens in all jurisdictions therefore to report both damage and resources available immediately. Note' Facsimile is the preferred method of communication due to the number of reporting jurisdictions and the documentation it provides. In case of equipment failure, other 'methods will be used. Whenever immediacy requires telephone or radio contact to be made, follow-up documentation by facsimile is requested. be OA PROCEDURE EMERGENCY RESPONSE- MOBILIZATION Incident occurs or is predicted to occur. e Jurisdiction(s) determine that additional response resources beyond that which would normally be covered by mutual aid/will be required and assistance from the Operational Area (OA) may be/is necessary, including, but not limited to: more than one mutual aid resource, aid not covered by mutual aid, disaster assistance funding for damage. public and/or private 3~ , Jurisdiction(s) will contact Orange County OA Administrative Lead to alert to situation and indicate whether activation of OA Emergency Operations Center (OA EOC) is requested. Contact is initially by phone .(see emergency contact lists at the rear of this section) and followed up by facsimile to 834-7154 of the Incident Notification Form (sample included in the forms section of this Basic Plan). (This is in addition to any direct contact with Mutual Aid resources either at a city or local agency level or via Orange County). .. The Orange County OA EOC will be activated in support of the jurisdiction(s) as required by SEMS Regulations. (The City may be responsible for OA activation and operational costs if no emergency is declared by the City, County and State) Page 17 City of Tustin Emergency Plan Part One THE BASIC PLAN ~,, , , , o , 10. 11. 12. The Orange County OA EOC will alert all jurisdictions by facsimile (fax) and by CLETS (Califomia Law Enforcement Teletype System) terminal that the OA EOC has been activated, confirm OA EOC contact points, and request immediate response of all jurisdictions on the Initial Damage Report Form (a sample is included in the forms section of this Basic Plan) which is obvious in it immediacy, takes little time to complete, and includes the following: Has the jurisdiction sustained damage? Has the jurisdiction declared or does it need a declaration of emergency? Does the jurisdiction need any resources? Has the jurisdiction activated their EOC? Does the jurisdiction have resources available to support other jurisdictions? Jurisdiction contact points. The Orange County OA EOC will alert State Regional Emergency Operations Center (REOC) that the Orange County OA EOC has been activated and report as much information as is available. The REOC will activate as required by regulation and confirm with the Operational Area contact points. All jurisdictions will immediately report their status by facsimile to 834-7154 using the Initial Damage Report Form, and standby for resource requests. The Orange County OA EOC Will compile the damage assessment and send out resource requests to all jurisdictions. If the damage warrants, the OA may immediately send a resource request to the REOC. The resource requests from the OA may include assistance with staffing the OA EOC. All jurisdictions will report their availability of resources. The Orange County OA requesting jurisdictions. EOC will connect resources with The Orange County OA EOC will send a status report and request appropriate additional resources from the State'Office of' Emergency Services Regional EOC (REOC, located in Los Alamitos). The REOC will coordinate resources with the OA EOC and the OA EOC will connect resources with appropriate jurisdictions. Page 18 City of Tustin Emergency Plan Part One THE BASIC PLAN 13. The Orange County OA EOC will request regular status reports from local jurisdictions and compile the in. formation for regular status reports to the REOC. The OA EOC will send copies of these reports and appropriate REOC reports to the jurisdictions. 14. The REOC will coordinate with the State Disaster Field Office (DFO) the establishment of Preliminary Damage Assessment (PDA) teams to assess the need for State and Federal declarations. 15. The Orange County OA EOC will serve as the contact point for the REOC' to arrange for PDA teams to visit the OA EOC, coordinating between the PDA teams and jurisdictions sustaining damage to substantiate a State or Federal Declaration. The OA EOC will contact the designated Emergency Services Coordinator for each jurisdiction. It will be the responsibility of the Emergency Services Coordinator to coordinate between the OA and the person(s) designated by the jurisdiction to complete disaster field visits and claim forms. 16. The jurisdictions will attend meetings with PDA teams coordinated by the OA EOC. OA RECOVERY-DEMOBILIZATION The REOC will coordinate with the DFO the establishment of Public Assistance (PA-public property) and Individual Assistance (IA-private property and businesses) teams to assist the jurisdictions with claiming. The Orange County OA EOC will serve as the contact point for the REOC to arrange for PA and IA teams to visit the jurisdictions to review eligibility for damage and mitigation programs. The OA EOC will contact the designated Emergency Services Coordinator for each jurisdiction. It will be the responsibility of the Emergency Services Coordinator to coordinate between the OA and the person(s) designated by the jurisdiction to complete disaster field visits and claim forms. Jurisdictions will report to the Orange County OA EOC when their EOC's are deactivated. The OA EOC will report the deactivation of the OA EOC to the jurisdictions and the REOC. de OA AFTER ACTION REPORTS The Operational Area Administrative Lead will request from all jurisdictions, through the jurisdiction's Emergency Services Coordinator, and the REOC for the OA After Action Report which is required to be submitted to the State 90 days atter the close of the incident period. Page 19 City of Tustin Emergency Plan Part One THE BASIC PLAN e SEMS GUIDELINES. In addition to the information below, detailed information concerning the Standardized Emergency Management System, is located in Part III, Section B-4 of this plan. a. Direction and Control The ultimate responsibility for emergency management within the legal boundaries of the City belongs to the City Manager, who serves as the Director of Emergency Services for the Tustin Emergency Organization. The Emergency Organization consist of various functions as described in the SEMS regulations and are specifically described in Part II of this plan. bo Continuity of Government 1. Succession of Command. The line of succession for the Director of Emergency Service is from the City Manager to the Assistant City Manager to the Police Chief followed by the Director of Public Works. 'The line of succession to each department head is according to the departmental operating procedures. 2. Preservation of Records. Preservation of important records and measures to ensure reconstimtion is necessary for the continued operation of local government during and after catastrophic disasters or national security emergencies. CITY OF TUSTIN SEMS ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES Tustin's Emergency Organization consolidates the existing City departments, contract agencies and services, and resources of the private organizations which have accepted responsibility for normal and emergency response functions. Most City departments have emergency functions in addition to their normal duties. Each department is responsible for developing and maintaining its own emergency management procedures. In this Emergency Plan document, the Tustin emergency organization is divided into five fimctional areas consistent with SEMS requirements: ae Management (with four support positions) Operations (with four operational branches) Planning and Intelligence (with three support units) Logistics (with one support trait) Finance & Administration (with one support unit) Organizational charts detailing all SEMS required EOC positions are located; 1) on the next page; 2) after the preface of this Basic Plan; 3) at the end of this Basic Plan (along with EOC layout diagrams); and 4) with each Position Guide in Section II of this plan. Page 20 City of Tustin Emergency Plan Part One THE BASIC PLAN CITY OF TU.STIN EMERGEN'CY ORGANIZATION MAYOR AND CITY COUNCIL DIRECTOR o~'i=MERGE.NCY SERVICES 1st Shift City Manager AIt/2nd Shift Asst City Mgr. 2nd Alt. Police Chief 3rd Alt. Public Works Dir. Emergency Services Coordinator PW Admin Svcs Mgr Operational Area Liaison PW Office Support Specialiist Public Information Officer Asst. City Mgr City Attorney City Attorney or Designee' OPERATIONS CHIEF 1st Shift: Police Chief AIt/2nd: PW Director FIRE .& RESCUE Branch Director All Shifts: Fire Authority Staff LAW ENFORCEMENT Branch Director 1st Shft: PD Captain AIt/2nd Shff: PDCapt/Lt ENGINEERING & UTILITIES Branch Director 1st Shft: Field .Services Mgr. Alt/2nd: Eng. Services Mgr. CARE AND. SHELTER Branch. Director 1st Shift: P& R Director AIt/2nd: Recreation Supt. PLANNING' AND INTEL .CHIEF 1st Shift: CD Director AIt/2nd CDD Staff I SITUATION ASSESSMENT UNIT LEADER 1st Shift Asst CD Dir. AIt/2nd. Building Official DOCUMENTATION UNIT LEADER 1st Shift: Chief Dep City' Clerk AIt/2nd: Dep City Clerk RECOVERY UNIT LEADER 1st Shift: Sr. Planner AIt/2nd: Redev. Proj Mgr LOGISTIC~ CHIEF 1st Shift: Human Resources Director AIt/2nd: Mutual Aid SUPPORT UNIT LEADER 1st Shift: PW Staff ALt/2nd: PD Staff FINANCE/ADMIN CHIEF 1st .Shift: Finance Dir AIt/2nd: Asst Finance Dir ACCOUNTING UNIT LEADER' 1st Shift Accounting Supervisor Ait/2nd Sr. Account Clerk Rev: October 2001 Page 21 City of Tustin Emergency Plan Part One THE BASIC PLAN The general responsibilities for positions in the MANAGEMENT section are outlined below: A~ .Director of Emergency Services The Director of Emergency Services has responsibility for all emergency operations. Responsibilities for this position include the following: Directing the Command Staff and General Staff. Developing and implementing strategic decisions. Approving the order and release of resources. Reviewing and authorizing the release of information about Tustin emergency actions to the news media and public. Ensuring the general welfare and safety of Emergency Organization personnel. Approving the plan for demobilization and recovery. Support staff to this position includes all positions listed below, The City Manager's Office Support Specialist and the Executive Coordinator. gJ Emergency Services Coordinator The Emergency Services Coordinator (ESC) serves as the primary contact for outside agencies and may serve as the City's liaison to an Incident Command Post if one is established. The primary responsibilities of the Emergency Services Coordinator position includes the following' Assisting the Director of Emergency Services. Establishing contacts and communication links with appropriate extemal agencies and organizations. Providing information to and responding to requests from interagency and intra-agency contacts. Requesting assistance from response agencies on behalf of the Director of Emergency Services. Coordinating and supporting the activities of assisting liaison positions. C Operational Area Liaison (OA Liaison} During an emergency, the Operational Area Liaison may be located at the County Emergency Operations Center or the City EOC. The OA Liaison will transmit emergency information to or from the City EOC. The OA information will be obtained from technical briefings by OA personnel and conversations with other jurisdictional liaison personnel. City information will be obtained in discussions with the Emergency Services Coordinator and Section Chiefs. There is no support staff associated with this position. Page 22 'City of Tustin Emergency Plan Part One THE BASIC PLAN Di Public Information Officer (PLO) The Public Information Officer (PIO) is responsible for formulating and presenting information about the emergency and City of Tustin response to the news media and the general public. The PIO's primary responsibilities include: Gathering and disseminating emergency information. Obtaining Director of Emergency Services approval for the release of information. Coordinating the release of emergency information to the public and news media with other agencies. Responding to special requests for information. Supp°rt staff to this position includes Redevelopment staff and some Community Development Department staff, as needed. To the extent necessary, clerical staff from all departments will be utilized to answer public phone inquiries. Ee Ci.ty Attorney The City Attorney will provide legal services to the Director of Emergency Services and the other members of the Command and General Staff. Support staff for this position will be provided by available clerical staff from all City departments and by the contractor's own staff. The general responSibilities for each OPERATIONS. position are outlined below' Fi, Operations Chief The Operations Chief reports to the Director of Emergency Services and has responsibility for the management and coordination of all tactical field operations and safety activities. This position requires extensive communication and coordination with all other sections chiefs. The section is subdivided into four branches' the Fire & Rescue Branch, Law Enforcement Branch, Engineering and Utilities Branch, and Care and Shelter Branch. Support staff for this position includes all of the Branch Director's listed below, the Emergency Services Coordinator, the OA coordinator and other staff deemed necessary for message running. Gt Fire & Rescue Branch Director The Fire & Rescue Branch Director is responsible for monitoring and coordination of all tactical fire service, medical, and rescue operations. This position is staffed by the Orange County Fire Authority. Page 23 City of Tustin Emergency Plan Part One THE BASIC PLAN The OCFA will provide all necessary support staff for this function. Depending on the nature of the emergency, Law Enforcement staff (Tustin PD) and Public Works staff, may provide direct support (site security, traffic control, light S&R) to OCFA operations. He Law Enforcement Branch Director Thc Law Enforcement Branch Director is responsible for monitoring and coordinating all law enforcement tactical operations including security, evacuation, traffic control and situation reporting. This position is staffed by the Tustin Police Department. Support staff for this position will be provided by available sworn and non- sworn Police Department personnel. Specific positions include the Property Manager, all Community Services Officers and the Administrative Services and Support Services Managers. Mutual Aid personnel can also be utilized in support positions. Ie Engineering and Utilities Branch Director The Engineering and Utilities. Branch Director is responsible for monitoring and coordinating all public works operations. This position is staffed by the Tustin Public Works Department. Support staff for this position will be provided by the Public Works Department, contract employees, various contractors and personnel requested via public works or WEROC mutual aid. Je Care and Shelter Branch Director The Care and Shelter Branch Director is staffed by the Parks and Recreation Services Director (or designee) and supplememed by a representative(s) from the Orange County Chapter of the American Red Cross (ARC). This position is responsible for coordinating the response by American Red Cross and communicating with the City Liaison. Extensive coordination with County and State health and welfare staff, local hospitals and other health care facilities, the National Guard and other military branches should also be anticipated during mass care incidents. Care/disposition of animals is an additional responsibility of this position as animals are not allowed in ARC shelters. Support staff for. this position will be provided by Parks and Recreation Department staff (Regular employees and seasonal staff), volunteers and by the American'Red Cross and O.C. Animal Control. Page 24 City of Tustin Emergency Plan Part One THE BASIC PLAN i i i iii i i i The general responsibilities fOr each PLANNING AND INTELLIGENCE position are outlined below: Plannin~ and Intelligence Chief The Planning and Intelligence Chief has responsibility for the operation of the Planning and Intelligence Section. The section's duties consist of the .collection, evaluation, analysis, display, and dissemination of information about the incident situation and stares of resources. A primary responsibility is damage assessment utilizing the Building Division on Commtmity Development Department for private facilities and public buildings and Engineering inspectors for streets and other Public facilities. The Plann/ng and Intelligence Section also prepares and recommends strategies for implementation by other sections (e.g. operations and logistics) and presents summary information regarding the potential of actual or anticipated incidents. In order to accomplish the section's duties, the Planning Chief is assisted by the Situation Assessment Unit and the Documentation Unit. Support staff for this position includes all available 'Community Development Department and City Clerk staff. te Situation Assessment Unit Leader The Situation and Resources Unit Leader is responsible for the collection, evaluation and display of the current status of the emergency and of resources (personnel, equipment, apparatus, etc.). The Building Official reports to this position. Engineering inspectors report to the Engineering and Utilities Operations Chief but also report all damage assessment information to this position. Other operations staff provide information to this position also. Support staff for this position includes all building inspectors, code enforcement staff, other available Community Development Department staff, contract staff and building inspectors requested via mutual aid. M DoCumentation Unit Leader The Documentation Unit Leader is responsible for maintaining accurate and complete incident files related to emergency response and recovery, with the exception of finance and personnel related documents which are the responsibility of the Finance and Administration section. The general responsibilities for each LOGISTICS position are outlined below: Logistics, Chief The Logistics Chief has the responsibility to obtain and manage resources (personnel, equipment, facilities, services, transportation and materials) in support of the emergency response. The Human Resources Director will perform the duties of this position. The altemate for this position will be provided by Mutual Aid. This individual is assisted by the Support Unit Leader. Page 25 City of Tustin Emergency Plan Part One THE BASIC PLAN i i , ............ i Support staff for this position will be provided by the Public Works and Finance Departments and the Personnel office O, Support Uni,t,, Leader The Support Unit Leader is responsible for providing facilities, services, and material in support of the 'emergency response and for establishing and maintaining all forms of emergency communications for the City's emergency response organization. This position will also serve as coordinator of ham radio operators and facilitate the re-establishment of normal phone services in City facilities. This position is staffed by the Public Works staff. Support staff for this position will be provided by the Public Works Field Services, Water Services or Parks & Recreation Department as available. The general responsibilities for each FINANCE & ADMINISTRATION position are outlined below: Support staff for the functions below will be provided by the Finance Department and the Personnel office. Q$ Finance Chief The Finance Chief is responsible for all City financial planning, cost accounting and cost recovery aspects of the response and recovery efforts during, a declared emergency. The Finance chief will also be responsible for coordinating state and federal disaster response relating to disaster assistance.' Support for this position will be provided by the Finance Department, Personnel and all other departments involved in emergency response' and recovery. Coordination with County emergency management, CA OES and, to a limited extent, FEMA personnel will be necessary. Ro Accountin~ Unit Leader The Accounting Unit Leader is responsible for all resource tracking, cost analysis and claims documentation related to the response and recovery efforts. The Finance Department Accounting Supervisor will perform the duties of this position. Support for this position will be provided by the Finance Department, Personnel and all other departments involved in emergency response and recovery. Page 26 City of Tustin Emergency Plan ® THE EMERGENCY OPERATIONS CENTER iiiii i i Part One THE BASIC PLAN iiii In anticipation of, or upon declaration of a Local Emergency, the City of Tustin shall establish and utilize an Emergency Operations Center (EOC) in which the following fimctions can be performed: Information Collection, Evaluation and Display - A single point where all information is collected and analyzed. Coordination- Coordinate forces within the City, with other agencies and various contractors. Establishment of Priorities - Determining short-term and long term strategies and objectives to protect life and property and restore normal social systems. Direction and Control - Decisions are made based on best available information and communicated to response personnel. Resource Management - Based on needs and priorities, but with cost containment and cost effectiveness measures in place. The following locations will serve as the City of Tustin EOC, depending upon facility availability: PRIMARY EOC City of Tustin Police Department Briefing Room 300 Centennial Way (Also serves as Police Department Operating Center) ALTERNATE EOC City of Tustin City Manager's Conference Room 300 Centennial Way 2nd'ALTERNATE EOC City of Tustin Field Services Division Maintenance Facility Break Room 1472 Service Road (Also serves as Public Works Department Operating Center) 5 The EOC Activation Procedures are at the end of this BASIC PLAN. Other copies of the Activation Procedures are. located in the EOC Stora~te Cabinet and the PD Watch Commander's office. ADMINISTRATION AND LOGISTICS Administrative procedures are frequently designed to provide oversight and, therefore, inhibit certain actions by government personnel. It is not unusual for the most cost- effective approach to solving a problem to require more time than an alternative approach that achieves the same results. It is clear, therefore, that some administrative procedures should be suspended, relaxed, or made optional under threat of disaster. Such action should, however, be carefully considered, and the consequences should be projected realistically. Page 27 City of Tustin Emergency Plan Part One THE BASIC PLAN Clearly, it is desirable for changes in administrative procedures to be foreseen and allowed for in plans. Administration .must facilitate operations to carry out appropriate disaster response actions. Procedures to achieve this goal will be detailed in this plan, and any necessary departures from business-as-usual methods will be noted. e PLAN DEVELOPMENT AND MAINTENANCE [ , . . This plan is the principal source of documentation on Tustin's emergency management activities. Almost every agency of the government has responsibility for developing and maintaining some part of this plan. Plan Development and Maintenance The Tustin Emergency Plan will be reviewed and, as necessary, revised annually. The City Emergency Services Coordinator (ESC) will ensure this plan and the associated Standard Operating Procedures are maintained according to the established schedule. As needed, the ESC will be assisted in this responsibility by other departments and agencies. Revisions will be distributed to all holders of the plan. Plan Approval This plan has been approved by the Tustin City Council. Subsequent revisions to the plan will be approved by the City Council. Revisions to the Standard Operating Procedures (SOPs) will be approved by the City Manager or designee. Ct Standard Operating Procedure Maintenance Each section in Part II of this plan is considered to be a Standard Operating Procedure (SOP). Significant changes that impact any emergency response activity will be made to the appropriate SOPs as they occur. Telephone numbers and rosters will be reviewed and updated semi-annually. SOP content will be reviewed and, as necessary, revised annually. SOP revisions, which affect the plan content will be incorporated into the plan during the next annual plan review. Revision to the SOPs will be distributed to all holders of the Plan. De Inspection, Inventory, and Testing of Equipment and Supplies Disaster supplies maintained by the City of Tustin Emergency Services Coordinator 'at various locations will be inventoried at least annually by the Emergency Services Coordinator. Dedicated emergency supplies are located in the Police Department property storage area, Building Officials office, Engineering and Field Services Maintenance Facility. Page 28 City of Tustin Emergency Plan Part One THE BASIC PLAN Communications equipment is tested according to the test frequency listed below. · Equipment Test Frequency ~ Commercial telephone netWork ................................................... Daily by City staff ~ EOC-to-EOC Radio Network ........ ' ............................... Monthly by Orange County ~ EOC to EOC Fax ...................................................... Quarterly by Orange County ~ City Radio Network .................................................................... Daily by City staff ~ Police Radio Network ................................................................. Daily by City staff [~ City Telephone Network ............................................................. Daily by City staff ~ Ham Radios ...................................... Quarterly by City staff or RACES volunteers The County of Orange is responsible for testing equipment owned and operated by the County agencies with which the City contracts. Ee Emergency Management Training Program The Emergency Services Coordinator and Tustin Police Department will coordinate disaster response training for the City in cooperation with the City Departments and supporting agencies. ge / SUMMARY OF AUTHORITIES AND REFERENCES The following authorities and references establish: 1) the legal basis (statutes, ordinances, executive orders, regulations, proclamations) for emergency operations; and 2) the basis for delegation of emergency authority, i.e., enabling measures sufficient to ensure that specific emergency-relate legal authorities can be exercised by elected or appointed leadership or their designated successors. The Califomia Emergency Plan, promulgated in accordance with provisions of the Act, provides statewide authorities and responsibilities and describes the functions and operations of government at all levels during extraordinary emergencies, including war. Section 8568 of the Act states in part that "the State Emergency Plan shall be in effect in each political subdivision of the state, and the governing body of each political subdivision shall take such action as may be necessary to can'y out the provisions thereof." The Tustin Emergency Plan is, therefore, considered to be an extension of the State Emergency Plan. ' Ae Authorities The following provide emergency authorities for conducting and/or supporting emergency operations. When dictated by the situation, additional ordinances or other emergency regulations will be enacted by City officials. le Federal ® Federal Civil Defense Act of 1950, Public'Law 81-920, as amended. ® Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974, Public Law 93-288, as amended by Public Law 100-707. ® Public Law 84-99 (U.S. Army Corps of Engineers-Flood Fighting.) Page 29 City of Tustin Emergency Plan Part One THE BASIC PLAN ii i i i[l~[ i i i Be 2. State ® California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the Government Code). California Code of Regulations, Title 19, Sections 2920, 2925, and 2930 (Standardized Emergency Management System-SEMS). California Natural Disaster Assistance Act (Chapter 7.5 of Division 1 · of Title 2 of the Government Code). Water Code, Division 1, Chapter 2, Article I, Section 128 (California Department of Water Resources~Flood Fighting). Orders and Regulations which may be Selectively Promulgated by the Govemor during a STATE OF EMERGENCY. Orders and Regulations Promulgated by the Governor to Take Effect upon the Existence of a STATE OF WAR EMERGENCY. e City of Tustin City Code ® Section 5200 of the Tustin City Code References lo Federal ® Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974, Public Law 93-288, as amended by Public Law 100-707. - Section 406 Minimum Standards for Public and Private Structures. 2~ State California State Emergency Plan. Disaster Assistance Procedural Manual (published by the California Office of Emergency Services). California Emergency Resources Management Plan. California Master Mutual Aid Agreement. California Law Enforcement Mutual Aid Plan. California Fire and Rescue Operations Plan. Govemment Code, Title I, Division 4, Chapter 8, Sections 3100- 3109: · Declares all public employees to be disaster service workers. · Defines disaster service worker. · Defines public employees (excludes aliens). · Describes Loyalty Oath requirements. e Local ® County of Orange Resolution, November 28, 1950, adopting the California Master Mutual Aid Agreement. Unified Orange County-Cities Emergency Management Agreement. Orange County Operational Area Emergency Broadcast System Plan (September, 1981). Page 30 City of Tustin Emergency Plan Part One THE BASIC PLAN i i iii County of Orange Hazardous Materials Area Plan (1992). Orange County Law Enforcement Mutual Aid Compact. Orange Cotmty Fire Service Operational Area Mutual Aid Plan. Orange County Operational .Area Building Inspection Mutual Aid Agreement The Orange County Operational Area Emergency Plan (to be adopted) e / SUMMARY OF HAZARD ANALYSIS In order to assess the level of threat that the City of Tustin faces from a variety of natural and man made conditions, a hazard (or threat) analysis has been performed. Not every potential occurrence or combination of occurrences is examined. However, each potential hazard is assessed at its worst case in order to properly'plan a potential response and/of to institute proper hazard mitigation. The specific Criteria and methodologies used to evaluate hazards or threats to the City of Tustin are located on the following pages. Page 31 City of Tustin Emergency Plan Part One THE BASIC PLAN Criteria Used in Rating Hazards RATING OF POTENT~ DISASTERS A~ Determine the threats facing the community. le Natural Disasters Man-made Disasters g~ What is the probability of occurrence? 1. Likely? 2. Possible? 3. Unlikely? Co What is the danger factor? (If a disaster were to occur, what is the threat to lives and property?) o HIGH? (Regional threat) AVERAGE? (Limited area threat) LOW? (Isolated threat) D, What is the disaster rating? (Multiply Probability x Danger Factor) Ee Threats which score a "4" or higher on the disaster rating scale will be addressed in this plan. The threat information includes' o A Threat Summary (See the following pages) , An Emergency Action Checklist (Checklists are located in the from of each EOC Position Guide) , A Hazard-Specific Analysis Page 32 City of Tustin Emergency Plan · i i iii Il II Part One THE BASIC PLAN CITY OF TUSTIN HAZARD ANALYSIS Probabilities and Danger Factors Civil Disiurbance 1 2 2 Drought 2 . 2 ......... Earthquake t 3 9 · .... Energy Shortage/Power 2 2 Outage . . , ' Flood/Storm/Dam 3 9 Failure2 , , Hazardous Materials 3 2 6 Release ..... Mass Casualty 2 6 Transportation Accident3 .... National Security 1 3 Threat4 ,.. Nuclear Power Plant 2 2 Accident . , Terrorisms 1 1 ......... Wildland Fire/Urban 3 9 Conflagration ..... , , , This threat can lead to all of the other threats. 2 This threat tends to be more regional; includes evacuation threats due to dam failure, hunScane. and/or tornado. 3 Includes aircraft, rail, or major multi-vehicle accident. 4 Includes acts of war and nuclear attack. Includes work place violence. Page 33 City of Tustin Emergency Plan Part One THE BASIC PLAN ,, CITY OF TUSTIN HAZARD ANALYSIS Planning Priorities EARTHQUAKE FLOOD/STORM/DAM FAILURE MASS CASUALTY TRANSPORTATION ACCIDENT WILDLAND FIRE / URBAN CONFLAGRATION HAZARDOUS MATERIALS RELEASE NATIONAL SECURITy THREAT TERRORISM CIVIL DISTURBANCE DROUGHT ENERGY SHORTAGE/POWER OUTAGE 6 When several potential disasters have the same rating, .they should be prioritized according to: 1) potential life loss; and 2) damage to property and environment. 7 Priorities are subjective and require input from all affected agencies. Compare this priority list to recent events within the community and see if it reflects the frequency and danger of actual events. Page 34 City of Tustin Emergency Plan DISASTER THREAT NO. 1 THREAT SUMMARY MAJOR EARTHQUAKE Part One THE BASIC PLAN All jurisdictions in California are subject to the effects of damaging earthquakes. Earthquakes are considered a threat to the City of Tustin due to the proximity of fault zones which could influence the entire southern coastal portion of the State. Most notable of these is the Newport-Inglewood Fault, which trends southeast from the Malibu Fault in westem Los Angeles County, along the northern section of the Orange County coastline, heading offshore at approximately Newport Beach. An earthquake along the Newport-Inglewood Fault or along one of the other faults in the vicinity, either known or unknown, could cause a number of casualties and extensive prOPerty damage. The effects of such a quake could be aggravated by aftershocks and secondary effects such as fires, hazardous materials releases, landslides and other threats to public health, safety and Welfare. The potential direct and indirect consequences of a major earthquake can easily exceed the response resources of the City and would require a high level of self-help, coordination and cooperation. Assistance from neighboring cities, Orange County, and other local, State and Federal agencies may be delayed for up to 72 hours or more depending on the regional severity of the earthquake. Damage control and disaster relief support could be required from other governmental and private organizations. Earthquake emergency planning for the City. of Tustin reflects and is consistent with the City's General Plan Public Safety Element. The primary sources applied in the development of this plan are the State of California Earthquake Plan Scenarios for the Newport-Inglewood and San Andreas faults and the Califomia Earthquake Response Plan. The emergency plan for the City of Tustin responds to those scenarios and is compatible with the plans of local jurisdictions. Page 35 City of Tustin Emergency Plan Regional Fault Map Part One THE BASIC PLAN , San Andreas fauit Page 36 City of Tustin Emergency Plan DISASTER THREAT NO. 2 THREAT SUMMARY WILDLAND FIRE/URBAN CONFLAGRATION Part One THE BASIC PLAN ! This summary addresses the threat of a major fire which threatens large numbers of people, may pose a significant impact on the environment, or where loss of property may require a multiagency response. Major fires include, but are not limited to forest fires, structural fires, or explosions. Wildland and urban fires have occurred within Orange and Los Angeles Counties, particularly in the fall of the year, ranging from small, localized fires to disastrous fires coveting thousands of acres. The most severe fire protection problem is in the unincorporated areas where wildland fires can occur, especially during Santa Ana wind conditions. Reasons for control difficulty associated with wildland fires are: Adverse weather conditions Large quantities .of combustible fuel Inaccessible terrain Nonexistent or very limited water supply Large fire frontage requiting disbursement of fire forces While the City of Tustin has no significant wildland areas within the City, wildland fires can pose a threat to the urban areas of the City via the unincorporated areas to the north of the City. There are a number of natural conditions which might increase the possibility of wildland and urban fires. Three such conditions are weather elements, the topography of the area, and the type and condition of wildland vegetation. Major urban fires are typically associated with large or high density commercial, industrial and residential developments. Some areas of the City display a potential for this type of incident, although the probability in not great. Specific conditions which can increase the potential and probability of such an event include adverse weather conditions, large quantities of combustible fuel and limited water supply The Orange County Fire Authority will actively enforce codes and ordinances to ensure a reasonable degree of fire safety exists in facilities and occupancies to minimize the threat to life and property. This activity is ongoing and conducted daily. Comprehensive pre-emergency planning, fire protection engineering, and training programs are currently in place and are designed to ensure the Department's ability to meet furore service demands. Some of the more successful programs currently in effect which contribute to the success of fire prevention activities are: Closure of public access 'to land in hazardous fire areas Uniform Building Code prohibition of combustible roof coveting materials Construction and maintenance of community and private fuel modification zones Vegetative Management Program (controlled burning) Weed Abatement Program Fire Prevention Education Programs Building and Occupancy Inspections Page 37 City of Tustin Emergency Plan DISASTER THREAT NO. 3 THREAT SUMMARY FLOOD/STORM/DAM FAILURE Part One THE BASIC PLAN The City of Tustin is subject to atmospheric events and severe weather conditions that could threaten public safety. The potential for catastrophic events suCh as a hurricane or tomado is remote. There is greater potential for the City to experience a tropical storm or weather, patterns leading to flooding and other storm related damage. Flooding is a natural attribute of any stream and is influenced by the intensity and distribution of rainfall. Areas within the City have been identified as being subject to a 100-year flood and a 500- year flood. The eastem part of the City lies within the floodway for the Peters Canyon Wash. Above Peters Canyon Wash and outside of City boundaries is the Peters Canyon Reservoir. This reservoir has a rock/earthen filled dam which has some potential for failure during a seismic event or during severe weather. Planning for the natural disasters of flood/storm/dam failure is based on information available through programs administered by the Federal Emergency Management Agency. The City of Tustin is a participant in the National Flood Insurance Administration .program. Emergency planning is directed at the four_floodways which have been identified within the City: North Tustin Channel, E1 Modena-Irvine Channel, Peters Canyon Wash/San Diego Creek and the Santa Fe- Santa Ana Channel. Federal Insurance Rate Maps for potential flood areas are maintained by the Building Official and can be viewed on request. Maps of flood channels and storm drains are available in the Tustin Public Works Department. Page 38 City of [ustin Emergency Plan Part One THE BASIC PLAN III I DISASTER THREAT NO. 4 THREAT SUMMARY MASS CASUALTY TRANSPORTATION ACCIDENT This threat summary applies primarily to large-scale Countywide and single point mass-casualty disaster events that Would cause sufficient casualties and/or fatalities to overwhelm local medical, health, and mortuary services capabilities. For the purposes of this summary, a Mass Casualty Transportation Accident is defined as an incident of air or rail passenger travel that results in death or serious injury. All but the most serious highway accidents are excluded from consideration under this hazard since such incidents are generally handled by emergency response services without emergency management organization involvement. Many commercial aircraft arriving and, at times, departing John Wayne Airport follow flight paths over the City of Tustin. Military aircraft also travel through the air space above the City. Parts of Tustin are on the approach to Marine Corps Air Station at Tustin. Other military aircraft are en route to the various military installations located throughout Southern California. Although the occurrence of an aircratl accident is rare, such an incident can result in many casualties, both in the aircraft and on the ground. Local rail traffic passes 'through the City on a daily basis. The railroad right-of-way is owned by Orange County Transportation Authority (OCTA). Rail traffic includes Amtrak passenger transportation, Metrolink Commuter Rail Service, and the Santa Fe Railway Company. An accident involving any of these railroad companies could result in multiple casualties, both on the rail cars and in the surrounding community. Any air or rail accident will involve coordination among federal, state and local agencies. The City of Tustin will coordinate with the Orange County Fire Authority, County of Orange, State of California, and the federal government to provide the necessary resources to manage such an event. The nature of a mass casualty transportation accident will require these agencies to organize by (1) establishing a unified command post; (2) setting up casualty collection points, medical aid stations, and disaster support areas; and (3) developing a plan for moving patients and resources. A Command Post is a fixed location where incident commanders from the various agencies can coordinate' to develop and implement strategic decisions, and for approving the ordering and releasing of resources. A Casualty Collection Point (CCP) is a location within a jurisdiction which is used for the assembly, triage (sorting), medical stabilization, and subsequent evacuation of casualties. It may also be used for the receipt of incoming medical resources (doctors, nurses, supplies, etc.). Preferably the site should include or be adjacent to an open area suitable for use as a helicopter pad. A Medical Aid Station may be necessary to assess the nature of injuries, stabilize patients for transport, and relieve suffering. Supplies, personnel, and conditions will not usually allow definitive care of even minor or moderate injuries. Page 39 City of Tustin Emergency Plan Part One THE BASIC PLAN Care and Medical Aid Stations should ordinarily be limited to' Arrest of significant bleeding Splinting' of fractures Maintenance or improvement of hemodynamic conditions by intravenous solution Treatment of severe respiratory conditions Pain relief A Disaster Support Area (DSA) is a predesignated facility anticipated to be at the periphery of a disaster area, where disaster relief resources (manpower and material) can be received, accommodated or stockpiled, allocated, and dispatched into the disaster area. A separate portion of the area may be used for receipt and emergency treatment of casualty evacuees arriving via short- range modes of transportation (air and ground) and for the subsequent movement of casualties by heavy, long-range aircraft, to adequate medical care facilities. Casualty transportation resources will be in great demand; therefore, it is vital that 'casualties be transported on the basis of medical triage priorities. Patient tracking will begin at CCPs, using a Patient Tracking Tag which will be attached to the patient during triage operations. This tag will remain with the patient until the final medical treatment facility is reached. The California National Guard (CNG) is prepared to support the operation of CCPs, principally by providing logistical support. In the event of a catastrophic earthquake or similar major disaster, CNG's plans provide for certain of their units to automatically respond to the County in order to render this support. Transportation for personnel and equipment from other areas of the State to the DSA will be requested of private air and surface carders, the military, and state and federal agencies through the State Office of Emergency Services. Most medical supplies and support equipment supplied by the federal government will probably originate from Department of Defense Logistic Supply Depots and the Veterans Administration. Initial transport of supplies will be accomplished by the military; later transport may be supplemented by the private sector. Open market purchased resources will be delivered by the supplier. If the supplier is unable to transport, transportation will be requested through the DSA. If land routes are open between CCPs and the DSA (or other Sites of definitive or intermediate care), tracks and buses will be used to transport large numbers of casualties requiting evacuation. However, ambulances from unaffected areas will be primarily needed for the transport of casualties from the receiving sites in reception areas to definitive care facilities. Regional Disaster Medical Coordinators (RDMCs) will require assistance through Operational Area Disaster Medical Coordinators and will coordinate ambulance activity. Page 40 City of Tustin Emergency Plan DISASTER THREAT NO. 5 THREAT SUMMARY HAZARDOUS MATERIALS RELEASE Part One THE BASIC PLAN Hazardous materials are transported through the City via highway, rail, and pipeline. Public facilities and numerous businesses located in the City store and use varying types and quantities of hazardous materials. The haulers and users of hazardous materials are listed with the Orange County Fire Department and are regulated and monitored under the auspices of the County of Orange. There are no production facilities for the manufacture of hazardous materials in the City. A hazardous material incident could arise from a transportation mishap or a situation at a fixed installation. The release of a hazardous material, because of its quantity, concentration, or characteristics, could cause widespread damage and pose a significant threat to the health and safety of the public and to the environment. Hazardous material emergency response activities will be provided by the Orange County-City Hazardous Material Emergency Response Authority, a joint powers agency. The planning basis for response to a hazardous material incident in Tustin is the Orange County Hazardous Materials Area Plan. The plan is executed within the contract services of the Orange County Fire Department under the Orange County-City Hazardous Material Emergency Response Authority, a joint powers agency. Maps and occupancy use data are on file with the Orange County Fire Authority and can be reviewed upon request to the Emergency Planning section of OCFA. Page 41 City of Tustin Emergency Plan Part One THE BASIC PLAN CITY OF TUSTIN EMERGENCY PLAN EMERGENCY OPERATION CENTER ACTIVATION CHECKLIST AND CALL OUT CHARTS Page 42 City of Tustin Emergency Plan Part One THE BASIC PLAN i i i i CITY OF TUSTIN EMERGENCY CALL DOWN TREE , , CITY OF TUSTIN EOC CALL DOWN TREE ,,, Emergency Services Coordinator Mayor and Council POLICE DISPATCH WATCH COMMANDER POLICE CHIEF, CAPT ~or LT. Finance Staff as Needed Finance Director CITY MANAGER ORANGE COUNTY Fire Authority Liaison City Attorney PUBLIC WORKS DIRECTOR I Field Services Engineering Services Manager Manager Supervisors and staff as Needed City Contractors/Other Agencies as Needed' Engineering Staff/ Inspectors as Needed. I Support Services Manager , , PD StaffAs Needed ASST CITY MANAGER Chief Deputy City Clerk Staff as .Needed for records and plotting Water Services Manager , Supervisors and staff as Needed City Contractors as Needed Staff as Needed for shelter setup & coordination Community Dev. Director Parks and' Recreation' Services Director IA,sst. Community Dev. 'Director Building Official Bldg Inspectors Page 43 City of Tustin Emergency Plan CITY OF TUSTIN Part One THE BASIC PLAN EOC ACTIVATION PROCEDURE (All EOC Positions are provided with this basic information) Assess preliminary type and magnitude of emergency (injuries, deaths, size, damage, impacts). Assess city facilities for damage including structural, gas, electrical, telephone, elevator, and personnel injuries. Determine status of telephone/fax and radio communications systems Discuss need to activate EOC .with Director of Emergency Services (DES -- City Manager or alternate in line of succession). Notify Orange County EOC at Loma Ridge Communications Facility (Sheriff Dept. Control One) immediately regarding status of City EOC Initiate Notification Call Down Tree. First-arriving management person serves as DES and declares EOC status. Document all activities, use of personnel, equipment, materials and expenses. Establish chain of command according to City Emergency Organization and report to predesignated EOC location. Arrange for EOC security with PD personnel and EOC staff registration utilizing sign-in forms in the Basic Plan section of this document. Retrieve phones 'from EOC storage and connect telephones to the proper outlets in the floor (see diagram in Basic Plan section). Ensure proper operation; tape down cords, if necessary. Tum on ceiling mounted TV's and VCR's. Insert empty video tape VCR to record news coverage Retrieve fax machine from EOC storage and connect to wall outlet. Request mobile communications console from Field Services (if not in use at an incident command post) or obtain a public works handi-talkie for PW Director's office. Law enforcement branch director will obtain a PD radio. Set up scanner from the EOC storage cabinet. Tum on EOC to EOC Radio (PW Vehicle Maintenance has EOC to EOC radio console). Page 44 City of Tustin Emergency Plan Part One THE BASIC PLAN Turn on City Net radios and distribute portable radios to field units (use handi- talkies or communications console from PW vehicle Maintenance): Establish lines of communications with affected agencies(cities, county, districts, Red Cross) utilizing most efficient means (phone, fax or radio) Page 45 City of Tustin Emergency Plan Part One THE BASIC PLAN EMERGENCY OPERATION CENTER FACILITY LAYOUT DIAGRAMS Page 46 City of Tustin Emergency Plan Part One THE BASIC PLAN ROOM ARRANGEMENT 22' M 0 V A B L E " W A L L city Map ' Sts~~s Boards Regional Map 31~7 - -3iE~8 31B3 31B0 , 3189 3181 3184 3182 , 3191 3185 3190 3186 14'- 3" Other staff may in¢$ude pioffers for status boards, Rec/ other staff ~eeme~ e~senti~l ~y t~e DES. Some staff liste~ m~y be Storage --'T- Icellaneous! EOC STORAGE (Phones, Maps, Emer. Plan Books) Key ~1 in Watch Commanders Office P 0 L I C E D E P T. E 0 C Page 47 City of Tustin Emergency Plan Part One THE'BASIC PLAN PHONE JACKS AND CABLE TV CONNECTION LOCATIONS 22' M 0 V 0 b I W Cable TV connection behind large screen TV F ax 508-8464 Phone jack and Cable TV connection locations 3183 3180 3187 o -, 3181 31~4 o Cable TV connection inside of cabinet 14' - 3" EOC STORAGE (Phones, Maps, Emer. Plan Books) Key ~¢31 in Watch Commanders Office P O L I C E D E P T. E O C Page 48