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Home My WebLink About05 ANNUAL MJR. MAINT. 12-03-01AGENDA REPORT MEETING DATE' DECEMBER 3, 2001 TO: WILLIAM A. HUSTON, CITY MANAGER FROM' PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION NO. 5 12-03-01 SUBJECT' APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE ANNUAL MAJOR MAINTENANCE PROJECT, FY 2001-2002 (CIP NO. 7001), AND ANNUAL SIDEWALK, CURB AND GUTTER REPAIR PROJECT, FY 2001-2002 (PROJECT NO. 402-6235) SUMMARY The Annual Major Maintenance Project and Annual Sidewalk, Curb and Gutter Repair Project will be bid as one project this year. In the past these projects have been bid and constructed as two separate projects. The Annual Major Maintenance portion of the project will repair and resurface or slurry seal various streets throughout the City, as well as in portions of unincorporated Orange County, where jurisdictional boundaries fall within the street paving limits. The Annual Sidewalk, Curb and Gutter Repair portion of the project will include removal and replacement of sidewalk, curb and gutter and drive aprons at various locations throughout the City. In addition, the sidewalk project will install missing sections of sidewalk and access ramps to comply with the Federal Americans with Disabilities Act (ADA). RECOMMENDATION It is recommended that the City Council adopt Resolution No. 01-112, approving the plans and specifications for the Annual Major Maintenance Project, FY 2001-2002 (CIP 7001), and Annual Sidewalk, Curb and Gutter Repair Project, FY 2001-2002 (Project No. 402-6235) and authorizing and directing the City Clerk to advertise for bids. FISCAL IMPACT The FY 2001-2002 Capital Improvement Project (CIP) budget provides the funding for all of the various components in the Annual Major Maintenance Project (CIP No. 7001), including design, construction and contract administration. The engineer's construction estimate for this portion of work is $464,000.00. Reimbursements from the County of Orange will reduce overall project costs by approximately $60,000.00. The City's Public Works Department/Engineering Division Operating Budget provides the funding to cover all of the costs associated with the Annual Sidewalk, Curb and Gutter Repair Project (Project No. 402-6235). The engineer's construction estimate for this portion of work is $101,000.00. Both of these projects are part of the City's on- going Maintenance of Effort (MOE) requirements to maintain eligibility for Measure M funding. The total engineer's construction cost estimate for both projects is $565,000.00. Annual Major Maintenance Project, FY 2001-2002 (CIP No. 7001), and Annual Sidewalk, Curb and Gutter Repair Project, FY 2001-2002 (Project No. 402-6235) December 3, 2001 Page 2 DISCUSSION In the past the Annual Major Maintenance Project and the Annual Sidewalk, Curb and Gutter Repair Project have been bid and constructed as two separate projects. This year the two projects have been combined to simplify the contract administration and to reduce duplication of efforts in coordination of the two projects. Combining the two projects will reduce disruption in certain areas where both projects have construction impacts and will facilitate coordination of the two construction contracts. The FY 2001-2002 Annual Major Maintenance Project consists of asphalt concrete repair, resurfacing, crack routing and sealing, slurry seal and traffic striping and markings at various locations throughout the City. These streets are predominantly within Zone 5 of the City's Pavement Management System (PMS), which is the current phase of the maintenance cycle. · Zone 5 is bounded by the northerly City limits, State Route 55 Costa Mesa Freeway, Irvine Boulevard and Prospect Avenue. A portion of Red Hill Avenue from Walnut Avenue to Nisson Road, which was omitted from last year's project, will be slurry sealed as part of this year's program. Portions of yorba Street to be repaired are located within the unincorporated area of the County of Orange. The County has committed to financial participation in the project through reimbursements in proportion to the area of improvements within their jurisdiction. The estimated reimbursement amount for the County portion of the work is $60,000.00. The actual reimbursement amount will be determined based on the actual construction costs. The City is in the process of finalizing the Cooperative Agreement with the County for this work. The FY 2001-2002 Annual Sidewalk, Curb and Gutter Repair Project consists of removal and replacement of sidewalk, curb and gutter, and drive aprons to correct tripping hazards at approximately 140 locations throughout the City. SOme of the areas identified for sidewalk replacement have been reconstructed during the last 5 years due to recurring damage from roots of adjacent parkway trees uplifting the sidewalk. With the aid of a consultant Arborist, the Engineering Division has conducted a survey and evaluated locations where tree roots are causing sidewalk damage. Some of the trees will be removed with the FY 2001-2002 project. These trees will be replaced either in kind or with a species more suitable to the parkway area available. The City's Tree Maintenance contractor will perform the tree removals and replacements as managed by the Field Services Division. The Annual Sidewalk, and Curb and Gutter Repair project for FY 2001-2002 will fund the tree removals and replacements. Annual Major Maintenance Project, FY 2001-2002 (CIP No. 7001), and Annual Sidewalk, Curb and Gutter Repair Project, FY 2001-2002 (Project No. 402-6235) December 3, 2001 Page 3 The other major function of the Annual Sidewalk, Curb and Gutter Repair project is to provide a means for addressing improvements throughout the City to comply with the ADA. These locations are typically requested by citizens and/or are identified by City staff to provide for completion of missing segments of sidewalk and curb ramps to improve disabled/pedestrian access. The tentative schedule for the project is as follows: Authorization to advertise for bids ...................................................... 12/03/01 First Legal Advertisement ................................................................... 12/13/01 Second Legal Advertisement ............................................................. 12/20/01 Bid Opening ....................................................................................... 01/08/02 Award of Contract ............................................................................... 01/21/02 Start Construction ............................................................................... 02/19/02 Complete Construction ....................................................................... 05/17/02 Tim D. Serlet Director of Public Works/City Engineer ~' .~, Da~a R. Kasdan' Engineering Services Manager Attachments: Resolution No. 01-112 Location Exhibit 6 8 9 l0 16 l? 18 19 20 27 RESOLUTION NO. 01-112 A RESOLUTION OF THE CITY COUNCIL.OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL MAJOR MAINTENANCE PROJECT, FY 2001-2002 (CIP NO. 7001), AND ANNUAL SIDEWALK, CURB AND GUTTER REPAIR PROJECT, FY 2001-2002 (PROJECT NO. 402-6235), AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Annual Major Maintenance Project, FY 2001-2002 (CIP No. 7001), and the Annual Sidewalk, Curb and Gutter Repair Project, FY 2001-2002 (Project No. 402-6235); and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, this project is categorically exempt from the requirements of the California Environmental Quality Act; Class i' Existing Facilities; NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Annual Major Maintenance .Project, FY 2001-2002 (CIP No. 7001), and Annual Sidewalk, Curb and Gutter RePair Project, FY 2001-2002 (Project No. 402-6235). BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt and sealed bids or proposals, for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 3rd day of December 2001. ATTEST: Tracy Wills Worley, Mayor City Clerk