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Home My WebLink About15 OLDTOWN STSCPE 12-03-01 · .:~..NO. 15 AG E N DA RE PO RI .. 400-45 · MEETING DATE: DECEMBER 3, 2001 TO: FROM' SUBJECT' WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/REDEVELOPMENT AGENCY AWARD OF CONTRACT FOP, CONSTRUCTION OF THE OLD TOWN STREETSCAPE AND PEDESTRIAN ENHANCEMENT PROJECT (C.I.P. NO. 7172) SUMMARY Bids for this project have been received and a construction contract is ready to be awarded. The project provides for permanent installation of diagonal parking on El Camino Real between Sixth Street and First Street. The project includes the construction of raised end-islands with landscaping, Iow-level walls, decorative lighting, area signage and other streetscape enhancements on El Camino Real between Newport Avenue and First Street. The project also includes the construction of lighting and pedestrian enhancements in the public alley bordered by El Camino Real and Third Street. RECOMMENDATION It is recommended that the City Council take the following actions' , Approve a supplemental appropriation in the amount of $272,246.45 for FY 2001-2002 from the unappropriated balance of the Capital Improvement Fund, a supplemental appropriation in the amount of $272,246.45 from the City's Gas Tax Fund, and a supplemental appropriation in the amount of $427,786.10 from the Tustin Lighting District to the Old Town Streetscape and Pedestrian Enhancement Project (CIP No. 7172). , Award the construction contract for the Old Town Streetscape and Pedestrian Enhancement Project (CIP No. 7172) to Ecology Construction, Inc., of Canoga Park, California, the Iow bidder, in the amount of $1,375,660.80, and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City. , Authorize the Director of Public Works to enter into an agreement with Southern California Edison, subject to approval by the City Attorney, for the design and construction of new and replacement street lighting on El Camino Real between Newport Avenue and First Street, and on Main Street between Preble Drive and B Street. The estimated amount to be identified at the City Council meeting on December 3, 2001, and funded through the Tustin Lighting District. FISCAL IMPACT . The City's Capital Improvement Program (CIP) budget for FY 2001-2002 provides $661,000.00 for the construction of this project. However, due to an expansion in the scope of work for the project and the opportunity to provide additional amenities with minimum disruption to the area, the construction bids resulted in a cost increase. Since the Iow bid is higher than the budgeted amount, additional funds are needed to finance this project. Award of Contract for the Old Town Streetscape and Pedestrian Enhancement Project Page 2 December 3, 2001 During evaluation of the bids it was determined that $727,786.10 of the Iow bid amount were electrical items and related work tasks that can be funded through the Tustin Lighting District. Therefore, it is estimated that $544,492.90 in additional funds will be needed to cover the shortfall in the bid amount, along with the additional costs of construction administration/engineering support, inspection and testing, surveying and construction contingencies. The shortfall amount will be funded equally from the unappropriated fund balance of the Capital Improvement Fund and the City's Gas Tax Fund. A separate contract with Southern California Edison for the new installation and replacement of street lighting will be entered into at a later date. The following table summarizes the remaining work: COnstruction ................................................................................ $1,375,660.80 Construction Contingency (10%) ................................................. $ 137,566.00 Construction Administration/Engineering Support ....................... $ 60,026.10 Inspection, Testing, and Surveying .............................................. $ 60,026.10 TOTAL ......... $1,633,279.00 BACKGROUND Bids for the Old Town Streetscape and Pedestrian Enhancement Project were opened on November 15, 2001. There were five (5) bids received and the results are as follows' Ecology Construction, Canoga Park ................................................ $1,375,660.80 Hillcrest Contracting, Corona ........................................................... $1,435,884.70 Terra-Cai Contracting, Baldwin Park ............................................... $1,482,017.25 Pima Corporation dba Advanced Construction, Los Angeles .......... $1,668,188.00 Los Angeles Engineering, Rosemead ............................................. $1,729,717.20 The Iow bid for the project is approximately 11.1% below the engineer's construction estimate of $1,547,206.00. The references and the State Contractor's License for Ecology Construction, Inc., have been checked and are appropriate for the project. Award of Contract for the Old Town Streetscape and Pedestrian Enhancement Project Page 3 December 3, 2001 The construction of the Old Town Streetscape and Pedestrian Enhancement Project is a key project for the Old Town Tustin downtown district. It is envisioned that this project will enhance and improve the pedestrian ambiance of the area. The existing street lights within the project area on El Camino Real and Main Street will be replaced with the "nostalgic style" light standards consistent with those currently on Main Street near "B" Street. This work will be done by and under separate contract with Southern California Edison concurrently with this project. Christine A. Shingleto~// ' Assistant City Manage1' Tim D. Serl~t-/ ' Director of Public Works/City Engineer jim,,~_raugh~' Redevelopment Pro'g'ram Manager TDS:DA:Award of Contract for Old Town Streetscape Attachments: Location Exhibit Engineering Services Manager Z SECOND ST. SIXTH FIRST STREET SECOND ST. _1 ST. THIRD ST.