HomeMy WebLinkAbout06 AWARD GRAFFITI REMOVAL CONTRACT 10-21-08AGENDA REPORT
MEETING DATE: OCTOBER 21, 2008
TO: WILLIAM HUSTON, CITY MANAGER
FROM: COMMUNITY DEVELOPMENT DEPARTMENT
SUBJECT: AWARD OF CONTRACT FOR GRAFFITI REMOVAL PROGRAM
SUMMARY
On August 5, 2008, the City Council authorized staff to advertise for bids for the graffiti
removal program; therefore, the Community Development Department proceeded with a
Notice to Invite Bids. Six timely bids were received. Graffiti Control Systems has provided
professional and competent graffiti removal services in Tustin for the past sixteen (16)
years and is the lowest responsible bidder; therefore, staff recommends that they be
awarded the annual contract.
RECOMMENDATION
That the City Council authorize the Community Development Director to enter into a
contract with Graffiti Control Systems for the removal of graffiti from public and private
property.
FISCAL IMPACT
The total bid amount is $120,000; however, this contract is based on a per-job basis
and the total cost may be greater or less than the bid amount. The graffiti removal
program is funded by the Community Development Block Grant (CDBG) fiscal year
2008-2009 fund, the City's General Fund, and Redevelopment Agency Funds. The
following summarizes the total number of graffiti abatement cases and cost over the
past five (5) years:
Fiscal Year No. of Cases Annual Cost
FY 03-04 1, 095 $46,160
FY 04-05 1,411 $60,880
FY 05-06 2,340 $107,160
FY 06-07 3,502 $172,900
FY 07-08* 3,342 $174,260
* On August 7, 2008, the City Council adopted Ordinance 1338 amending TCC Section 5707 to require
owners of utility boxes, poles, cable boxes, and similar structures on public property to remove graffiti on
said structures within 48 hours or reimburse the City for graffiti removal costs. Since the Ordinance and
associated implementation policies have not been in effect for an entire fiscal year, it is difficult to ascertain
the fiscal benefit to the City.
City Council Report
Graffiti Removal Program
October 21, 2008
Page 2
DISCUSSION
For the past sixteen (16) years, the City of Tustin has managed a graffiti removal
program. This program provides graffiti removal services to property owners at no cost
within two working days from the time the graffiti is reported. To be eligible for the
program, property owners must sign an authorization form to allow the City to remove
graffiti from private property. For the past sixteen (16) years, the City contracted with
Graffiti Control Systems to provide the removal service. The current contract expires in
November 2008.
On August 5, 2008, the City Council authorized staff to advertise for bids for the graffiti
removal program. Advertisements regarding the bid invitation were printed in the Tustin
News, and letters containing the Notice to Invite Bids were sent to seven local graffiti
removal companies. For the purposes of drawing a comparison of bids, staff requested
that the bids be formulated assuming 3,000 jobs (maximum graffiti removal size of 100
square feet per painting job or 40 square feet of water/sand blasting or chemical
removal job). The contract establishes that the contractor will remove each graffiti
occurrence on a per-job basis regardless of the number of occurrences.
The City received six timely bids which were opened on September 11, 2008, as
follows:
Cost Per Job
Company Light Color Deep Color Water/ Chemical Total Bid
Base Base Sand Blast Removal Amount
Graffiti Control $40.00 $40.00 $40.00 $40.00 $120,000.00
S stems
Urban Graffiti $40.00 $40.00 $25.00 $75.00 $129,000.00
Enter rises
C.T. Georgiou $100.00 $100.00 $50.00 $50.00 $255,000.00
Paintin Co.
Industrial $80.00 $100.00 $102.00 $101.55 $276,597.50
Coating &
Restoration
Industry $90.00 $95.00 $160.00 $200.00 $355,250.00
Coatin s
Anemos $160.00 $200.00 $150.00 $150.00 $505,000.00
Enter rises
The recent bid submitted by Graffiti Control Systems states that for the new contract
period they will remove an average graffiti occurrence of no larger than 100 square feet
of painting, or 40 square feet for water/sand blasting and chemical removal, for a flat fee
of $40.00. Graffiti occurrences larger than 100 square feet of painting, or 40 square feet
City Council Report
Graffiti Removal Program
October 21, 2008
Page 2
for water/sand blasting and chemical removal, will be counted as multiple occurrences
for payment purposes.
Graffiti Control Systems has provided graffiti removal services for the City of Tustin for
the past sixteen (16) years. Their services have been completed professionally, and
they have met established response times for graffiti removal. Overall, City staff has
been satisfied with the performance of Graffiti Control Systems. Furthermore, staff has
verified that the required contractor's licenses for Graffiti Control Systems remain
current and active.
The contract will provide for a maximum of four (4) one-year extensions (Fiscal Year
2009-2010 through Fiscal Year 2012-2013). These extensions are subject to future
CDBG, General Fund and Redevelopment Agency Fund allocations.
Edmelynne V. Hutter
Associate Planner
Elizabeth A. Binsack
Community Development Director
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