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RESOLUTION NO. 968
A RESOLUTION OF THE CITY COUNCIL OF TIlE CITY
OF TUSTIN, CALIFORNIA, AMENDING RESOLUTION
NO. 840 RELATIVE TO COUNCIL POLICY NO. 20-4
AND COUNCIL POLICY NO. 20-8.
The City Council of the City of Tustin, California,
does hereby resolve as follows-
That Resolution No. 840 is hereby amended relative
to Council Policy No. 20-4 and Council Policy No. 20-8 as
follows-
That Council Policy No. 20-4 as amended, relative
to Special Leaves of' Absence and Holidays, a copy of which
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is attached hereto ra'arked Exhibit A and incorporated herein
by this reference, is hereby approved and adopted and incor-
porated in the Council Policy Manual;
That Council Policy No. 20-8 as amended, relative
to Extended Travel, 'a copy of which i.s attached hereto marked
Exhibit B and incorporated herein by this reference, is hereby
approved and adopted and incorporated in the Council Policy
Manual.
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PASSED AND ADOPTED at a regular mee%ing of
City Council of the City of Tustin, held on the 4th day of November, 1968 day
of November
, 1968.
0.
MAYOR
ATTEST-
CITY C LE~q<
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mb
10/29/68
-COUNCIL POLICY--
SPECIAL LEAVES OF ABSENCE Policy No.20-4
AND HOLIDAYS ResQlu~ion No' 968
Dafe. 11/4/6 8
Page'l of 2
PURPOSE
To establish City Council policy reg'arding certain special
leaves of.'absence for full-time City employees. Additional
details of such ].eaves of absence are contained in the City
Personnel Resolution. ' '
POLICY
1. Military Leave
A. A member of the National Guard or Military Reserve or¢].ered
to annual military duty, exbluding routine drill periods,
and who has not less than one year of City service, shall
receive ful)~ salary as provided, i~.~ the State' of California
Military ..an¢! Veteran's Code, for 'a period no:' to exceed.
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thirty (30) calendar ~ays per year.
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B. An employee with less than one year of service shall
receive one-twelfth (1/12) of the amoun~ of CJ. ty salary
that would have been received for the like period of tJ_rae
covered by military leave, for each month of completed
City service.
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C.. Except for holidays occurri.ng dur£ng the leave period,
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employees on military leave are not subject to loss of
any employee rights such as accrual of vacation an¢l sick
leave credit, seniority, and other privileges. .
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2. Jur~. : Duty . '
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A. All employees below.' the Department Hea~l ].evel wJ. ll be
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expected to serve on jury duty when summoned.
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B. Request for exemption will be requested for Department ·
Hea¢l or above, or.in the case of an employee whose absence
would cause extreme ):ardship to the City as may be
determJ, ne¢]. by the City Administrator.
C. An employee on jury ~uty will receive full City salary.
All checks made to the emp].6yee .from the County or court,
except for raileage and sub-Jistence reimbursen~ents will
be endorsee], over to the City.
Subieci"
'__cOu N. CIL POLICY ---
SPECIAL LE~-~VES OF ABSENCE Policy No' 20--4 ·
AND IiOL]]DAYS (Cont'd..) · Reso!ui'ion No' 968
Page' 2 of 2
3. }loliday Leave
A. Saturdays and Sundays, the fol].owin9 days, and ali.. other
days as may be declared by the President, Governor, or
the City Council as a pub]_J.c fast, thanksgiving, or holiday
are hereby established as holidays for regular shift CJ. ty
employees- : ·
January 1
February 22
May 30
July 4
ls% },'[[on. in Sept.
November 11
.
4th Thurs. i'n Nov.
The day following, the
4th Thurs. in Nov.
Afternoon .of Dec. 24
December 25 '
Afternoon of Dec. 31
New Year' s Day
Washington's Birthday
Memorial Day
Independence Day
· Labor Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving Day.
Christmas Eve afternoon
Christmas Day
New Year's Eve afternoon
B. When a holiday occurs on a Sunday, the .following Monday
will be observed.. When a holiday occurs on a Saturday,
the preceding Friday will be ob'served.
C. Equivalent holiday credit procedure for Police and Fire
personnel is contained in the Personnel Resolution.
4. Bereaveraen% Leave
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Up to five (5) days bereavement leave wi].l' be granted against
sick leave credits for an employee absent duo to serious
illness or death of father, mother, brother, sister, wife,
husband, or child. Bereavement leave requested by an employee
for persons other.than stated above may be approved by 'the
City Council, when recemmended by the City Admin.i. strai::or.
5. Other Leaves of Absence
A. Any leave .of absence, including vacation and sick leave,
for any Department Head for any period of time, and for
other emp].oyees in excess of' three (3) days duration, must
be approved by the City Ac]ministrator. Department }leads
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will approve employee leaves of three (3) days or ].ess.
B. Leaves.'. of absence for the City Administrator of three (3)
days or less will be approved by the Mayor; over three (3)
days requires approval by the City CouncJ. 1.
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C. All ].eaves of absence in excess df thir'hy (30) clays must
be approved by the CJ. ty Council.
..................... --- .......... --- ........... . ....... -CiTY OF 'i'USTiN, CALIFORi',IIA-" · ......................................................
' COUNCIL POLICY
..... ~ .... Subie~':.- .................................................. : ' Policy No' 2 O- 8
~ II EXTENDED TRAVEL ' - .............
...... ~ :II'" ...... ; .................. .- ................... :- ............... '--"- .. ' Resolution No' 968
Dale' 11/4/68
Page' 1 of 2
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.1. To establish the policies, regular, ions, and procedures
relative to travel by Councilmen, Corn. missioners, and
all City personnel on extended official City business.
. 2. On~ly extended travel, generally beyond a 100 mile radius
'. o:[t City. Hall, falls within the scope., of this .regulation.
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POLICY
1. Requests for extended travel ~hall. in all' cases be limited
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tO City busine, ss, or conferences and meetings from which
............................ the City will derive a specific ben,fit tl~roug]? the attendance
of a representative. Membership in' an organization is. not
of itself a basis for travel authorization.
2. Travel withi'n ~he scope of this policy, whenever possible,
-- should be a budgeted item. : ·
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~ 3. If a conference can be adequat.ely covered by one representative
................................ of. the City, arran.dance shall normally be limited, to one
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' representative. · ·
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4. Reimbursed travel outside of Arizona, California, and Nevada
shall generallY not be permitted for personnel below the
Department Head level. Department Heads should not exceed'
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'" One such.trip per fiscal .year. .
5..--Travel in excess of 200 miles one way shall gener'ally be
limited to Department Heads or higher, Assistant Department
Heads, or positions of a technical or professional nature.
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6. Use of air, train, automobile, or bus shall normally be '
.............................. selected on .the basis of the least total cost to the City
................ ~ftef all expense items are considered, including travel
time salary cos ts.
'~i.' .... .7.. If use of private auto is approved, reimbursement shall be
limited to the fare for the most appropriate mode of public
transportation, but' in no case shall such rein~33ursement
· · ....... .e.x...c?.2_e.ct...th~.,~..i3_aage~.allowance for the use of a private car.
: 8. A.u~horized travel time shall be based on that required by
. ,. . .. the. most appropriate ~.n. ode of public transportation. Should
j an employee desire travel time in excess of the above, such
ii ti~e shall be considered and accounted for as vacation
].cave, if e'ligible, or leave without pay. ,
......... -?::.:--..-=..::-z-:'..~::.:..--..:~;.:.:.::_-.':-:':-.:. .... '::::---.~-: .... :..---:-::'":--.-CITY O,~ TUST{.N, CAt. I' O~L~'.!!,q'':-'::'''':':''=:'':'''''::'--''='-'-''' ...... '--'"-":--' ..... '-'-'-' .......... "'"-::'::' ....
Sul ioct:
· COUNCIL POLICY '
EXTENDED TRAVEL (Cont' d' ) Policy No~0--8
Resolution No. 968
Dole'. '11/4/68
Page' 2 of 2
PROCEDUP~E
1.. All requests for budgeted extended travel will be submitted
in writing to the City ACuninistrator for processing, review
and approval for personnel under the City Administrator,.
preferably one month in advance of the travel date.
Emergency or previously unanticipated, unbudgeted trips
. will be submitted as soon as the purpose and date of the
" trip is known.
2. Where it appears %hat travel to be taken throughout the
year would exceed the amount of funds so budgeted, or when
a trip is requested that would not be consistent with this
policy, then such requests must be submitted first by the
City Administrator for City Council approval "
3' After a trip is approved, it is the responsibility of each
employee to make necessary travel arr'angements within the
scope of this policy, and the City Administrator will
periodically su.b]~]it to the City Council a list of trips
taken by employees.
4. A request for a travel advance, if desired, and not to exceed
the estimat6d cost of the trip, should be made to th= City
Administrator. ' ~
5. Upon completion of the trip, a Travel Expense Report
(Form 9H976) will be submitted .to the City Administrator
for proce.ssing of reim. burs. ement. Reimbursement requested
over the amount budgeted requires sufficient additional
justification on Form 9H976 or by letter. ~"
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6. A report will be' prepared and submitted to .the City Council
within thirty (30) days of completion' of each trip made ·
within the scope of this policy.
EXCEPTIONS
1. Exceptions to this policy may be recommended by the City
Administrator, with approval b'y the City Council. ·
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2. Travel for extradition, emergency law enforcement matter's,
or other matters of an emergency nature, which are not
_c_0nsistent with this poi. icy, may be approved by the-'C--i-ty
: AdmJ. nistr'~'tor if time does not permit prior Council approval
The City ' ' ' ·
Ac.,mznist'rator will reporL such trips, upon com-
pletion, to the City' Cou]]ci]..
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....... ':' ................ ':'=:=-.':.'"."--.=---= Ct'I"Y O,'-: TUSTiN, CAL, IFO/[NIA=--.-=:==..:- ...... :.-.== ....
STATE OF CALIFORNIA )
COUNTY OF ORANGE
) SS
OITY OF TUSCAN )
RU~}t C. P~E, City Clerk and ex-officio Clerk of the City Council of %he
City of. Tus%in, Ca].ifor~]ia, does hereby certify that the whole number of
the members of the City. Council of the City of ~.stin is five; that the
above and foregoing Resolution No. ~~ ___ was duly and regularly in-
troduced, read, passed and adopted at a regular meeting of the City Council
held on the ~h ....... day of ~Q~~_~.er _, 1968, by the following
vote' . '
AYES'
NOES'
ABSENT.
COUNCILMEN :.C_O_CO_~_M.~_K_,_~ L IN GELH OFE R ~_MILLE R_,.. I~R_S TE RS
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C0~%! CILI.HiX~ :N_Q_N~
NONE
COUNCILM'EN:
o o
City O~erk~ity o~-'2~~in, California