HomeMy WebLinkAbout09 NOC PH 1 NEWPRT AVE EXT ET AL (CIP 7130, 7147 & 2585) 11-04-08Agenda Item
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--='- ~ AGENDA REPORT C tylManager
~.,,~~~. ~~`~ Finance Director
MEETING DATE: NOVEMBER 4, 2008
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: TIM D. BEREFT, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND
AUTHORIZATION TO FILE A NOTICE OF COMPLETION FOR
PHASE I OF THE NEWPORT AVENUE EXTENSION, STATE
ROUTE 55 NORTHBOUND RAMP RECONFIGURATION,
VALENCIA AVENUE AND DEL AMO AVENUE WIDENING
PROJECT (CIP No. 7130) AND FOR THE EDINGER AVENUE
WIDENING PROJECT (CIP No. 7147 IN THE CITY OF TUSTIN
AND CIP NO. 2585 IN THE CITY OF SANTA ANA)
9
SUMMARY
Construction of Phase I of the Newport Avenue Extension, State Route 55 Northbound Ramp
Reconfiguration, Valencia Avenue and Del Amo Avenue Widening Project (CIP No. 7130)
and the Edinger Avenue Widening Project (CIP No. 7147 in the City of Tustin and CIP No.
2585 in the City of Santa Ana) have been completed to the satisfaction of the City Engineer
and are now ready for City Council acceptance.
RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 08-77 accepting Phase I of the Newport Avenue Extension,
State Route 55 Northbound Ramp Reconfiguration, Valencia Avenue and Del Amo
Avenue Widening Project (CIP No. 7130) and the Edinger Avenue Widening Project
(CIP No. 7147 in the City of Tustin and CIP No. 2585 in the City of Santa Ana); and
2. Authorize the City Engineer to execute and file the Notice of Completion with the
County Recorder's Office; and
3. Authorize the Finance Director to transfer funds in the amount of $1,789,715 as noted
below to fully fund CIP No. 7130:
• Transfer Developer Bond funds in the amount of $178,715 from CIP No. 7147 to
CIP No. 7130
• Transfer Santa Ana-Tustin Transportation System Improvement Authority (TSIA)
funds in the amount of $107,000 from CIP No. 7147 to CIP No. 7130
• Transfer unappropriated Measure "M" Turnback funds in the amount of $ 200,000
from the fund balance to CIP No. 7130
Acceptance of Public Improvements and Authorization to file a Notice of Completion for
Phase I of the Newport Avenue Extension, State Route 55 Northbound Ramp
Reconfiguration, Valencia Avenue and Del Amo Avenue Widening Project (CIP No. 7130)
and for the Edinger Avenue Widening Project (CIP No. 7147 in the City of Tustin and CIP
No. 2585 in the City of Santa Ana)
November 4, 2008
Page 2
• Transfer unappropriated Gas Tax funds in the amount of $1,200,000 from the
fund balance to CIP No. 7130
• Transfer unappropriated Water CIP funds in the amount of $104,000 from the
fund balance to CIP No 7130
FISCAL IMPACT
The final construction cost for Phase I of the Newport Avenue Extension, State Route 55
Northbound Ramp Reconfiguration, Valencia Avenue and Del Amo Avenue Widening
Project (CIP No. 7130) and for the Edinger Avenue Widening Project (CIP No. 7147 in the
City of Tustin and CIP No. 2585 in the City of Santa Ana) is $21,287,040.06 for CIP No.
7130 and $10,920,289.21 for CIP Nos. 7147 and 2585 for a total construction cost of
$32,207,329.27.
Construction of CIP No. 7130 was funded by City Capital Improvement Program funds, Gas
Tax funds, Measure "M" Competitive funds, Measure "M" Turnback funds, Water Capital
Improvement Program funds, Redevelopment Agency-South Central funds, Santa Ana-
Tustin Transportation System Improvement Authority funds, and Developer Bond funds.
Construction of CIP Nos. 7147 and 2585 was funded by Measure "M" Smart Street
Competitive funds, Santa Ana -Tustin Transportation System Improvement Authority funds,
and Developer Bond funds.
In order to fully fund CIP No. 7130, fund transfers in the total amount of $1,789,715 are
required to provide funding for all construction costs and costs related to the Settlement
Agreement with FCI Constructors, Inc. The following transfer of funds is recommended:
• Transfer Developer Bond funds in the amount of $178,715 from CIP No. 7147 to
CIP No. 7130
• Transfer TSIA funds in the amount of $107,000 from CIP No. 7147 to CIP No.
7130
• Transfer unappropriated Measure "M" Turnback funds in the amount of $200,000
from the fund balance to CIP No. 7130
• Transfer unappropriated Gas Tax funds in the amount of $1,200,000 from the
fund balance to CIP No. 7130
• Transfer unappropriated Water CIP funds in the amount of $104,000 from the
fund balance to CIP No 7130
Acceptance of Public Improvements and Authorization to file a Notice of Completion for
Phase I of the Newport Avenue Extension, State Route 55 Northbound Ramp
Reconfiguration, Valencia Avenue and Del Amo Avenue Widening Project (CIP No. 7130)
and for the Edinger Avenue Widening Project (CIP No. 7147 in the City of Tustin and CIP
No. 2585 in the City of Santa Ana)
November 4, 2008
Page 3
Project construction, along with design, construction management, and right-of-way has
increased the City's infrastructure assets by approximately $30,857,411 for CIP No. 7130
and $11,845,913 for CIP No. 7147. Any increased infrastructure valuation amount will be
added to the City's infrastructure inventory after final project accounting by the Finance
Department as required by Statement 34 of the Governmental Accounting Standards Board
(GASB 34). Draft final cost information is currently shown on the attached GASB 34
Infrastructure Inventory Valuation Forms.
DISCUSSION
Phase I of the Newport Avenue Extension, State Route 55 Northbound Ramp
Reconfiguration, Valencia Avenue and Del Amo Avenue Widening Project (CIP No. 7130)
and the Edinger Avenue Widening Project (CIP No. 7147 in the City of Tustin and CIP No.
2585 in the City of Santa Ana) was completed on October 17, 2008
All of the work for these projects has been completed to the satisfaction of the City Engineer
and are now ready for City Council acceptance.
r of Public Works/City Engineer
Attachments: Resolution No. 08-77
Location Exhibit
GASB 34 Infrastructure Inventory Valuation Forms
Dana R. Kasdan ---~
Engineering Services Manager
NOC Phase 1 Newport Ext & Reso 08-77.docx
RESOLUTION NO. 08-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA,
ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE
RECORDATION OF THE NOTICE OF COMPLETION FOR PHASE I OF THE
NEWPORT AVENUE EXTENSION, STATE ROUTE 55 NORTHBOUND RAMP
RECONFIGURATION, VALENCIA AVENUE AND DEL AMO AVENUE WIDENING
PROJECT (CIP No. 7130) AND FOR THE EDINGER AVENUE WIDENING PROJECT
(CIP No. 7147 IN THE CITY OF TUSTIN AND CIP NO. 2585 IN THE CITY OF SANTA
ANA)
WHEREAS, FCI Constructors, Inc., having a contract with the City of Tustin to
construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described
as follows:
PHASE I OF THE NEWPORT AVENUE EXTENSION, STATE ROUTE 55
NORTHBOUND RAMP RECONFIGURATION, VALENCIA AVENUE AND DEL AMO
AVENUE WIDENING PROJECT (CIP NO. 7130) AND THE EDINGER AVENUE
WIDENING PROJECT (CIP NO. 7147 IN THE CITY OF TUSTIN AND CIP NO. 2585
IN THE CITY OF SANTA ANA)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby
authorized to execute and file a Notice of Completion for the acceptance of said public
works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 4th day of November 2008
Jerry Amante, Mayor
ATTEST:
City Clerk
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CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by:
Dennis Jue
Date Prepared: October 27, 2008
Division: _ Engineering
Phone/Extension: (714) 573-3030
Description of the Asset: Phase I of the Newport Avenue Extension, State Route 55
Northbound Ramp Reconfiguration, Valencia Avenue and Del Amo Avenue Widening Project (CIP
No. 7130)
Date: ^ Acquired ®Constructed ^ Removed: October 17, 2008
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description Quantity Total Amount
Asphalt Concrete Pavement 450,000 SF $6,043,864
Concrete Sidewalk 21,500 SF $966,032
Concrete Curb & Gutter 8,500 LF $1,067,422
Storm Drain Structure 36 EA $356,826
Catch Basins 7 EA $10,205
450 mm Steel Pipe 33 LF $6,919
450 mm RCP 1,375 LF $202,922
600 mm RCP 923 LF $179,165
750 mm RCP 175 LF $47,939
1,050 mm RCP 166 LF $56,123
1,200 mm RCP 282 LF $99,959
1,220 mm RCP 68 LF $31,659
1,350 mm RCP 1,197 LF $454,227
1,650 mm RCP 2,546 LF $1,288,765
500 mm Flared End Section 1 EA $830
Jacked 1,200 mm RCP 160 LF $371,389
300 mm C900 PVC Class 200 2,276 LF $501,982
300 mm Ductile Iron 1,050 LF $237,301
150 mm FH Assembly 9 EA $173,412
Traffic Signals 3 EA $867,265
SUBTOTAL $12,964,206
Design (City) $805,314
Right-of-Way $10,687,934
Construction Management $6,399,957
SUBTOTAL (CITY'S GASB VALUATION) $30,857,411
Work for Caltrans & OCSD (Design) $472,354
Work for Caltrans & OCSD (Construction) $8,332,832
SUBTOTAL FOR CALTRANS & OCSD $8,805,186
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount
S:\GASB\GASB - CIP 7130.docx
$39,662,597
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CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by: Dennis Jue
Division: Engineering
Phone/Extension: (714) 573-3030
Date Prepared: October 27, 2008
Description of the Asset: Edinger Avenue Widening Project (CIP No. 7147 in the City of Tustin
and CIP No. 2585 in the City of Santa Ana)
Date: ^ Acquired ®Constructed ^ Removed: October 17, 2008
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description Quantity Total Amount
Asphalt Concrete Pavement 290,000 SF $4,573,368
Concrete Sidewalk 46,000 SF $649,048
Concrete Curb & Gutter 9,300 LF $560,435
Storm Drain Structure 7 EA $71,332
Catch Basins 20 EA $98,507
18" RCP 481 LF $153,093
24" RCP 771 LF $172,618
12" PVC, Class 350 902 LF $195,442
10" DIP Water 10 LF $5,730
8" PVC, Class 350 366 LF $141,151
6" PVC, C900 16 LF $2,554
Fire Service 4 EA $175,453
FH Assembly 3 EA $39,977
Traffic Signals 3 EA $682,176
Street Lights 40 EA $27,439
SUBTOTAL $7,548,323
Design (City) $94,154
Right-of-Way $2,308,384
Construction Management $1,895,052
SUBTOTAL (CITY'S GASB VALUATION) $11,845,913
Work for Caltrans and Santa Ana (Design) $31,539
Work for Caltrans and Santa Ana (Construction) $3,371,967
SUBTOTAL FOR CALTRANS AND SANTA ANA $3,403,506
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount $15,249,419
S:\GASB\GASB - CIP 7147.docx
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