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Home My WebLink AboutCC RES 938. 2 8 10 11 ].2 14- 15 16' 17 18 19 2O 21 24 25 26' 27 28 29 3]. 32 RESOLUTION NO. 938 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ADOPTING · COUNCIL POLICY NO. 90-3, RELATIVE TO PROGRAM RECOMMENDATIONS FROM COMMISSIONS . · ' .,RND OTHER GROUPS. ' · The City Council of the City of Tustin, California, · does hereby resolve as follows' · That Council Policy No. 90-3, relative to program recommendations from Commissions and other groups, a copy of which is athached hereto marked Exhibit A and incorporated herein by this reference, is hereby approved and adopted and . incorporate¢~ in ~he Council Policy. Manual. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin, California, held on the 20th day of May 1968. MAYOR ATTEST · CITY CI, t~tK_ , , STATE OF CALIFORNIA) GOUI'!TY OF ORANGE ) SS CIT~ OF TUSTIN ) RUTH C. POE, Ci.%y Clerk and' ex-officio Clerk of %he Gii~ Council of 6he. Oi6~ of l~s6in, California, does hereby cerqify Zha6 the whole number of Zhe members of the City Council of the City of Tns6in is five; '6ha% %he above and for-egoin~ Resolution was du].~ a,~a regularl~ inZroduced, read, passed and adopted at a regular meeling of %he Ci%y Coqncil held on %he 20ih da~ of Ma~, 1968, by %he following vole' AYES' NOFS' ABSE~I T' COUNCILMEN' COCO ,.~J2.?~_..'~I?.!GELHOi~ER~. l~fI.I.,i,El:{ COUNCI~ ',~ · COUNCILMEN- ).~ 0['7 E City California Subject' ................... COUN'CIL POLICY- Policy Nc~: 90- 3 Resolution No' 938 PROGRAM RECOMMENDATIONS FROM COMMISSIONS AND OTHER GROUPS · PURPOSE " · D.~.~,to. 5~o/68 P~ge.' 1 o'[ 3 To establish policy and procedures regarding programs and projects' · . which are'requested by City Conunissions, boards, committees, or other groups appoin-ked by the City Council. BACKGROUND Policies and programs for the government of the City are established by the City Council, but there are several areas in which the "advice of qualified citizens is highly desirable'. It is 'in these areas ~hat the City Council has established advisory bodies, and members are appointed because of their ~nown integrity and civic interests. . · When a commission, board, or committee is established by the Council, the duties.of that organization may be specified in an ordinance or I! resolution. As a matter of implied understanding, the advisory agency is limited %o consideration of those matters which are specifically assigned to its jurisdiction. Advisory bodies must be forever cognizant'that the authority for making decisions on the various recommendations is vested in the City Council, which is chosen by the voters to evaluate the overall needs of %he co~munity. POLICY The authority and responsibility for public policy and programs rests with the City Council, therefore the role of advisory bodies is to assist the City Council in the .formation of such policy and programs by making recommendations and being guides to public opinion; the City J.s thereby assuring citizen participation in the affairs of government. · · . RELATIONSHIPS" TO STAFF The well-recognized principle of unity of conunand renders it ' improper for advisory bodies to attempt to exercise administrative authority or attempt to direct the par~icu.lar activities of the City staff. · Staff personnel are assigned by the City Administrator to assist ~ and act in a technical advisory capacity to the representative ' commissions or boards. The staff member serves, the commission or board in a Similar relationship as the commission or board 'serves the City Council, but the major distinction between the relation- : ships of a board or commission to the City Council and of a staff 1 i · " ............... : .............................................................................. CITY ,..~, ...................................................................................... ii ,CO UN'ClL POLICY ' Subieci': PROGRAbl RECOMMENDATIONS FRObl Policy No:90-3 D.a'~e' 5/20/68 COMMISSIONS AND OTttER GROUPS ................................................. (Continued) P, esolufion No' 938 ~i~' -~"i ~ _ member to the board/colmmission' is in tile dual responsibility of the staff member. The staff member is directly responsible to and under the authority of the 'City Administrator. The staff. member i~ assigned to provide technical guidance, but he is also at liberty to make recommendations to the. Council through the City Administrator, which may be counter to those of the commission or board. ADVISORY BODY ACTIVITIES Under normal pr'ocedures, any business transacted with the Council by the advisory body shall be through the Chairman %o the full City Council. · It is incumbent upon the Chairm~n to ascertain the responsibi].ities of his organization and to limit discussion and recommendations to the appropriate assigned areas. When commission interest spans into an area beyond its jurisdiction, the Chairman should direct the organization back to the assigned purpose. PROCEDURE FOR SUBMITTING PROGRkb{S . 1. City commissions, boards, and committees' shall be.'afforded the opportunity to recommend and/or request various programs and pro- jects for implementation by the Ci.%y. Such organizations may. advise or make recommendations to the City Council, but these advisory bodies do not have admini'strative authority or responsi- bility over the City staff for implementation of. programs or projects. 2. Recommendations or requests should, where possible, be sub- mitred %o the City Administrator to 'coincid. e with the preparation Qf the annual City budget, for consideration by th'e City .Council. 3. Programs and projects not included in the preliminary budget prepared by the City Administrator should, if it is so desired by the various requesting bodies, .be submitted to the City Council for their consideration for inclusion in %he budget before adoption. o 4. Matters. contained in %he final adopted budget of the City will be implemented by City personnel without further review by the . Council, unless otherwise directed by %he Council or required by State or City law. ' .................. ~ ........ -' .... COUlqCl'l. POL'ICY ....... '_ ......... .=_--.- Su6iecf:." PROGRAM RECO]~.'IMENDAT];ONS FROM Policy No- 90-3 Date' 5/20/68 COMi'4ISSIONS AND OTHER GROUPS (Continued) Resolufion No' 938 Page' 3 o'[ 3 5. During the year, requests for additional programs or p.rojects. which are desired but are not contained in th'e final budget, must be submitted first to the City Council for their approval, before consideratiOn and implementation by City personnel.. Such requests should normally be of an emergency nature. EXCEPTION Nothing in this policy shall supersede or eliminate other regulations o~ requirements which are contained in the Government Code and the laws of California, or City laws, policies, and directives as they . affect the- activities of commissions, boards, committees, or other groups.; 1!