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HomeMy WebLinkAbout10 APPV CONSULTANT AGRMNT (CIP 7194, 7195) 12-02-08Agenda Item 10 ~` ` Reviewed: ~~ ~ ~~~ AGENDA REPORT City Manager '. `~ v'~ Finance Director MEETING DATE: DECEMBER 2, 2008 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: TIM D. BEREFT, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVAL OF CONSULTANT SERVICES AGREEMENT FOR ENGINEERING DESIGN SERVICES ON THE JAMBOREE ROAD PAVEMENT REHABILITATION PROJECT (CIP NO. 7194) AND THE TUSTIN RANCH ROAD PAVEMENT REHABILITATION PROJECT (CIP NO. 7195) SUMMARY Approval of the subject Consultant Services Agreement will enable engineering design to proceed on the Jamboree Road Pavement Rehabilitation Project (CIP No. 7194) and the Tustin Ranch Road Pavement Rehabilitation Project (CIP No. 7195). RECOMMENDATION It is recommended that the City Council approve the Consultant Services Agreement with Norris-Repke, Inc. for Engineering Design Services on the Jamboree Road Pavement Rehabilitation Project (CIP No. 7194) and the Tustin Ranch Road Pavement Rehabilitation Project (CIP No. 7195) in the not to exceed amount of $197,535.00, and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City, subject to approval as to form by the City Attorney. FISCAL IMPACT The Consultant Services Agreement is task oriented and Norris-Repke, Inc. will invoice for actual services performed. The total cost of services to be performed for the Jamboree Road Pavement Rehabilitation Project is not expected to exceed $79,014.00 and the total cost of services for the Tustin Ranch Road Rehabilitation Project is not expected to exceed $118,521.0.0, for a combined total not to exceed cost of $197,535.00. Design engineering costs for each of these projects is budgeted in the Fiscal Year 2008-2009 Capital Improvement Program using Measure "M" Turnback Funds. BACKGROUND The Fiscal Year 2008-2009 Capital Improvement Program Budget contains a number of new projects, including the Jamboree Road Pavement Rehabilitation Project and the Tustin Ranch Road Pavement Rehabilitation Project, for which engineering design services are required. In an effort to streamline and expedite the completion of the design phase of these two projects, they were combined together for purposes of soliciting consulting engineering proposals. Approval of Consultant Services Agreement for Engineering Design Services on the Jamboree Road Pavement Rehabilitation Project (CIP No. 7194) and the Tustin Ranch Road Pavement Rehabilitation Project (CIP No. 7195) December 2, 2008 Page 2 Proposals to perform engineering design services were solicited from ten (10) firms and ten (10) proposals were received. Based upon review of the proposals, familiarity and experience with the work required, and favorable references, it was determined that Norris- Repke, Inc. is the most qualified to provide the engineering design services required for these projects. The fee for this work has been deemed fair and reasonable. Accordingly, a Consultant Services Agreement with Norris-Repke, Inc. has been prepared for design services on the Jamboree Road Pavement Rehabilitation Project (CIP No. 7194) and the Tustin Ranch Road Pavement Rehabilitation Project (CIP No. 7195). Approval of this agreement is subject to approval as to form by the City Attorney. The projects will both be designed this fiscal year (FY 2008-2009). Construction is currently slated to commence this fiscal year on the Jamboree Road Pavement Rehabilitation Project (CIP No. 7194), which is currently funded with a combination of State Proposition 1 B, Measure "M" Turnback, and Proposition 42 Funds. The Tustin Ranch Road Pavement Rehabilitation Project (CIP No. 7195) is currently slated to commence construction next fiscal year (FY 2009-2010), since no construction funding has been budgeted for this fiscal year. Ti . S r et Dir for of Public Works/City Engineei° Attachments: Location Exhibits Consultant Services Agreement Dana R. Kasdan Engineering Services anager S:\City Council Items\2008 Council Items\Approval of CSA with Norris-Repke for Jamboree and TRR Rehabilitation.doc ATTACHMENT "A" LOCATION EXHIBITS L f" ~1 C v rn 0 z a U v N H J } H U 2 F- O Z Z Q O Q O U Z Q Z N H t~ O 2 r- O Z f-- w w 0 N Z W i-- W m Z H Q F- _J m Q W d' O Q O w w O m Q w Q Z U W O a e L F- C rn n O Z d U ... W W Q' O OD Q D Z Q W Q Z Q >- m Z w w m z 0 a _J m Q 2 W Q 2 U Z Q Z H N F- W a z U w O Y 1 ATTACHMENT "B" CONSULTANT SERVICES AGREEMENT CONSULTANT SERVICES AGREEMENT THIS AGREEMENT FOR CONSULTANT SERVICES, is made and entered into this _ day of 20 by and between the CITY OF TUSTIN, a municipal corporation, hereafter referred to as "City", and Norris-Repke, Inc., a California Corporation, hereinafter referred to as "Consultant". RECITALS WHEREAS, City requires the services of a consultant to furnish the necessary Engineering Services for the Jamboree Road Rehabilitation Project between 2,750 feet north of Tustin Ranch Road and the north City Limits (CIP No. 7194) and the Tustin Ranch Road Rehabilitation Project between Bryan. Avenue and Jamboree Road (CIP No. 7195), hereinafter referred to as "Project"; and WHEREAS, City has prepared a Request for Proposal (RFP) dated September, 2008, a copy of which is attached hereto, marked as Exhibit "A" and is by this reference incorporated into this Agreement; and WHEREAS, in response to City's. RFP, Consultant has submitted to City a proposal dated September 29, 2008, a copy of which is attached hereto marked as Exhibit "B" and is by this reference incorporated into this Agreement; and WHEREAS, Consultant is qualified to provide the necessary services for the Project and desires to provide said services to City; and WHEREAS, City desires to retain the services of Consultant for said Project. NOW, THEREFORE, for the consideration and upon the terms and conditions hereinafter set forth, the parties agree as follows: 1 AGREEMENT Section 1: Scone of Consultant's Services Consultant shall perform all work necessary to complete in a manner satisfactory to City, the services set forth in Exhibit "A" and Exhibit "B" in accordance with the terms and conditions of this Agreement. Section 2: Order of Precedence In the event of a conflict between or among any of the documents comprising this Agreement, the following order of precedence shall govern the provision in question: 1. This Agreement 2. City's Request for Proposal (Exhibit "A") 3. Consultant's Proposal (Exhibit "B") Section 3: Time for Comaletion The time for completion of the work to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to reasonable schedules established by the City for various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Delays shall not entitle Consultant to any additional compensation regardless of the party responsible for the delay. Section 4: Comaensation A. The compensation to be paid under this Agreement shall be as set forth in Exhibit "B", which shall not exceed a total cost of $197,535.00. B. Consultant shall submit detailed invoices, based upon the actual work performed accompanied by backup documentation as requested by the City. C. Progress payments for work completed shall be paid by City as the work progresses, within thirty (30) days of the date of Consultant's invoice. 2 D. Consultant shall provide City with a monthly itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. Section 5: Indeaendent Contractor Consultant's relationship to City in the performance of this Agreement is that of an independent contractor. Consultant's personnel performing services under this Agreement shall at all times be under Consultant's exclusive direction and control and shall be employees of Consultant and not employees of City. Consultant shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, worker's compensation and similar matters. Section 6: Indemnification Consultant agrees to indemnify, defend and hold City, its officers, agents, employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or other claim made by any person and from all costs, expenses and charges including attorney's fees caused by or arising out of Consultant's, its officers', agents', subcontractors', or employees' negligent acts, negligent errors, or negligent omissions or willful misconduct, or conduct for which the law imposes strict liability on Consultant in the performance or failure to perform this Agreement. Section 7: Insurance A. Consultant shall maintain in full force and effect during the term of this Agreement policies of commercial general liability and automobile liability insurance (each of which shall include property damage and bodily injury) and each with limits of at least $1,000,000 combined single limit coverage per occurrence. B. Consultant shall maintain in full force and effect during the term of this Agreement a policy of professional liability insurance coverage with limits of at least $1,000,000 combined single limit coverage per claim or per occurrence. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to cover claims made within five (5) years of the completion of Consultant's service under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier, or with an equivalent carrier in the amount required by this Agreement for at least five (5) years after completion of Consultant's services under this Agreement. Consultant shall also provide 3 evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by executing the attached Letter Agreement on Consultant's letterhead. C. Consultant shall carry and pay for such workers' compensation insurance as is required to fully protect Consultant and its employees under California Worker's Compensation Insurance Law. The insurance company shall agree to waive all rights of subrogation against the City for losses paid under the policy, which losses arose from the work performed by the named insured. D. Other applicable insurance requirements are: (1) Name the City, its officials and employees as additional insured on the commercial general liability and automobile liability insurance policies. (2) The insurance shall be issued by a company authorized by the Insurance Department of the State of California and rated A, VII (seven) or better (if an admitted carrier) or A-, X (ten) or better (if offered by a surplus line broker), by the latest edition of Best's Key Rating Guide, except that the City will accept workers' compensation insurance rated B-, VII (seven) or better, or from the State Compensation fund. (3) The insurance shall not be cancelled, except after thirty (30) days written prior notice to the City; and (4) The commercial general liability and automobile liability insurance shall each be primary as respects the City, and any other insurance maintained by the City shall be in excess of this insurance and not contribute to it. E. Upon execution of this Agreement, Consultant shall provide to City certificates of insurance and insurer endorsements evidencing the required insurance. Insurer endorsements (or a copy of the policy binder if applicable) shall be provided as evidence of meeting the requirements of Subsections (1)(3) and (4) of Section 7D above and the waiver of subrogation requirement in Section 7C above. If self- insured for worker's compensation, Consultant shall submit to City a copy of its certification of self-insurance issued by the Department of Industrial Relations. Section 8: Termination of Agreement A. City and Consultant shall each have the right to terminate any or all of the services covered by this Agreement at any time or any reason by giving ten (10) business days written advance notice to the other party. B. Upon termination of this Agreement, Consultant shall be paid for services rendered by the effective date of the termination. C. Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph A. of this Section, Consultant shall within ten (10) business days of receipt of notice of termination, provide City with all documents within Consultant's possession relating to this Agreement and 4 the Project, including but not limited to all completed documents and all drafts of uncompleted documents. Section 9: Notice Any notice allowed or required to be given shall be effective upon personal delivery thereof, or upon depositing thereof in the United States Postal Service, certified mail, upon receipt requested, postage prepaid, addressed as follows: To City: City of Tustin Attn.: Tim D. Serlet, Director of Public Works/City Engineer 300 Centennial Way Tustin, CA 92780-3715 To Consultant: Norris-Repke, Inc. Attn.: Warren W. Repke, Principal in Charge 400 North Tustin Avenue, Suite 230 Santa Ana, CA 92705 Section 10: Miscellaneous Provisions A. Consultant shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. B. No part of this Agreement may be assigned by Consultant without the prior written approval of City. C. This Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. D. Consultant shall perform all services required under this Agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. E. Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this Agreement, or against any application of such employment, because of race, religion, color, sex, or national origin including but not limited to, the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of 5 pay or other forms of compensation, and selection for training, including apprenticeship. F. This Agreement shall be interpreted in accordance with California Law. The parties agree that the Orange County Superior Court is the exclusive venue for any lawsuits by either party regarding this Agreement. IN WITNESS WHEREOF, this Agreement was executed by the parties on the date and year first above written. "CITY" CITY OF TUSTIN By Jerry Amante Title Mayor ATTEST: Pamela Stoker, City Clerk APPROVED AS TO FORM: Douglas C. Holland, City Attorney "CONSULTANT" Norris-Repke, Inc. By Warren W. Repke Title Principal in Charge 6 ~nor~s•r~r~ November 18, 2008 City of Tustin 300 Centennial Way Tustin, CA 92780 Attn: Dana R. Kasdan, Engineering Services Manager Subject: Jamboree Road Rehabilitation Project (CIP No. 7194) and Tustin Ranch Road Rehabilitation Project (CIP No. 7195). Dear Mr. Kasdan: Norris-Repke, Inc. has executed the Consultant Services Agreement for the above referenced project. In lieu of providing occurrence based professional liability insurance coverage as required by the Agreement, Norris-Repke, Inc. warrants and represents that it shall maintain insurance coverage with the insurance company listed on the attachment, or with an equivalent carrier in the amounts indicated for at least five (5) years after the completion of the consulting services under the Agreement. Norris-Repke, Inc. will provide the City with certificates of insurance coverage within the period established above in order to evidence compliance with this Agreement. Sincerely, NOR S~EPKE, INC. ~'' s' ~~~ ~~ e~C~1(./ ~~ arren W. Repke, Princip Charge ACCEPTED AND AGREED TO: Tim D. Serlet Director of Public Works/City Engineer APPROVED AS TO FORM: Douglas C. Holland City Attorney TEL: 714-973-2230 FAX: 714-973-2263 UV11VW: www.norrisrepke.com 400 North Tustin Avenue, Suite 230, Santa Ana, CA 92705 EXHIBIT "A" CITY'S REQUEST FOR PROPOSAL TUSTIN CITY OF TUSTIN 300 Centennial Way Tustin, California 92780 REQUEST FOR PROPOSALS for BUILDING UUR FUTURE Professional Consulting Services HONORING OUR PAST for the Jamboree. Road Rehabilitation Project (CIP No. 7 194) and the Tustin Ranch Road Rehabilitation Project (CIP No. 7 195) September 2008 PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be submitted to: Dana R. Kasdan, P.E. Engineering Services Manager Public Works Department City of Tustin 300 Centennial Way Tustin, California 92780 no later than 4:00 P.M. on September 29, 2008. One copy of the proposal shall be submitted in a sealed envelope and marked: "Proposal for the Jamboree Road Rehabilitation Project (CIP No. 7194) and the Tustin Ranch Road Rehabilitation Project (CIP No. 7195)." Proposals received offer the specified time will not be accepted and will be returned unopened. Fees shall be provided in a separate sealed envelope. Questions regarding this request will be limited to written form and shall be submitted no later than 7 calendar days prior to the deadline for proposal submission. Verbal inquiries will not be accepted. Questions shall be directed to Dana Kasdan. INDEX i. Project Description 2 n. Schedule of Events 2 iii. Scopes of Work 2_q iv. Proposal Requirements 9-1 1 v. General Requirements 12_13 vi. Consultant Evaluation 8~ Selection Process 14 vii. Administration Specifications 14-15 ATTACHMENTS CITY OF ~I'USTIN Jamboree Road Rehab~Trtation Project (CIP No. 7194) and Tustn Ranch Road RehabTtaiion Project (CIP No. 7195) - RFP September 200 Page 2 I. PROJECT DESCRIPTION The projects will provide for crack sealing, cold planing of pavement edges, excavation of deteriorated pavement, construction of asphalt concrete repair, asphalt rubber hot mix (ARHM) overlay, repair of existing curb, curb and gutter, and sidewalk, replacement of.traffic loops, traffic signing and striping, and adjustment of -manholes/valves on a segment of Jamboree Road between 2,750 feet north of Tustin Ranch Road and north City Limits, and on a segment of Tustin Ranch Road between Bryan Ave. and Jamboree Road. Location maps of the project areas are attached (Attachment C) for reference. II. SCHEDULE OF EVENTS 9/08/08 Issuance of Request for Proposals 9/22/08 Deadline for written questions. 9/29/08 Proposals due at Tustin City Hall by 4:00 P.M. 10/6/08 to 10/17/08 Anticipated interviews (est. date) 11 /4/08 City Council Approval of Consultant Contract (est. date) 11 /6/08 Issuance of notice-to-proceed (est. date) III. SCOPES OF WORK Although the City is attempting to identify the limits and services required, this should not unnecessarily limit the consultant in the development of a scope it believes is necessary to meet the City's goals and objectives: A. SCOPE OF WORK -JAMBOREE ROAD REHABILITATION PROJECT (CIP No 71941 DESIGN SURVEY AND BASE MAPPING A detailed topographic survey and map, plotted at a scale of 1 " = 40' supplemented with field inventories and verification shall be prepared and used by the Consultant in the preparation of the street improvement plans. All existing surface features must be depicted clearly on these plans. Minimum cross-sectional survey may be required to determine the limits of curb and gutter removal to correct nuisance flow drainage problems, to verify cross slope grades are within standards, and to ensure that water will not be constrained at the median curbs. On portions of the road north of Pioneer Rd., the vertical profile has moved from its original design and constructed position. Sufficient cross-sectional survey will be required in these areas to determine the level to which the original design profile has been exceeded. The Consultant shall evaluate the scope of the CITY OF TUSTIN Jamboree Road Rehab~Trtation Project (CIP No. 7194) and Tustin Ranch Road Rehab~Trtatron Project (CIP No. 7195) - RFP September 2008 Page 3 project and the existing conditions and recommend to the City the most appropriate level of detail required in performing the field survey. This survey work shall also include the filing of corner records for the survey tie-out of existing monuments with the Orange County Surveyor prior to and after construction. 2. GEOTECHNICAL /PAVEMENT INVESTIGATION The Consultant shall retain a qualified and experienced Geotechnical Engineering firm to perform a field investigation and testing and prepare a Pavement Investigation Report. The selection of a Geotechnical firm shall be based on demonstrated competence and experience with pavement investigations and public road rehabilitation projects. The City shall have the right to approve the selected firm prior to any work being done and reserves the right to reject it and suggest a firm of its choosing. The report shall include an evaluation of the existing pavement conditions with in - place strength test results, traffic use estimates, field core samplings with laboratory data and R-Values, and recommendations for rehabilitation. The report shall address the area north of Pioneer Rd. where the pavement has been lifted and shall contain recommendations for a solution. The report shall also address the portion of the northbound roadway that was repaved by the Irvine Ranch Water District in approximately 2003 as part of a water pipeline project. Any deficiencies of this pavement shall be noted in the report with recommendations for repair. The Consultant shall review this report, analyze the recommendations therein, and provide the City acost-effective approach to construct this project. This analysis may include, but not be limited to, cost comparisons, street cross-sections, and traffic control requirements. 3. IMPROVEMENT PLANS The Consultant is responsible for determining the limits of removal for asphalt, curb, curb and gutter, and sidewalk; overlay limits; and developing an appropriate cost- effective rehabilitation strategy as provided in the Pavement Investigation Report. The Consultant is also responsible for evaluating access ramps for compliance with the latest Federal standards and, where applicable, access ramps shall be redesigned to meet the current Federal standards. CITY OF TUSTIN Jamboree Road Rehab~taiion Project (CIP No. 7194) and Tustin Ranch Road Rehab~~tation Project (CIP No. 7195) - RFP September 200 Page 4 Complete improvement plans and profiles (where required) shall be prepared in ink on standard 24" x 36" mylar (4 mil) at a scale of 1 " = 40'. Traffic striping plans shall be prepared at a scale of 1 " = 40'. All plans shall be prepared with the latest version of AutoCAD, and shall follow the City's guidelines as described in Attachment D. The plans shall include, but not be limited to the following: identification of topographic features, existing underground utilities, curb and gutter, sidewalks, drive aprons, asphalt concrete pavement, street lights and conduit, traffic signing and striping, traffic signals, conduits and detector loops, traffic control, all proposed improvements clearly identified and dimensioned, and typical sections and full construction details, as required. For the areas north of Pioneer Rd. where the pavement has been uplifted, the Consultant shall evaluate the survey data and the recommendations outlined in the Geotechnical Report and make recommendations to the City as to the most cost effective solution and incorporate it into the plans and specifications. 4. SPECIFICATIONS The City of Tustin has adopted the Standard Specifications for Public Works Construction ("Green Book" latest edition) for highway construction, and the State of California Standard Specifications and Plans (latest edition) for traffic signal, signing and striping construction. The Consultant shall prepare detailed project specifications for bidding and construction purposes in accordance with the standard City format and with the City's standard boiler-plate detailed specifications where applicable. The Consultant is responsible for Detailed Technical Specifications (Section E) and the Bid Items Listing (to be included in Section B). The City will prepare Sections A through D, excluding the Bid Items Listing. Items to be addressed shall include, but not be limited to the following: all construction items, resurfacing/reconstruction of road as necessary, construction schedule, traffic control, and surveying/staking. 5. ESTIMATES The Consultant shall calculate quantities and prepare preliminary and final itemized cost estimates for the various bid items. The City requires unit breakdown of construction items. Lump sum items will require City approval, and require sufficient back-up information to justify the estimated cost. The preliminary estimate shall include a cost comparison of reconstruction and overlay methods that may be utilized on the project. The final estimate is to be submitted with the final construction plans and specifications. CITY OF TUSTIN Jamboree Road Rehab~Trtation Project (CIP No. 7194) and Tustin Ranch Road Rehab~~tation Project (CIP No. 7195) - RFP September 200 Page 5 6. UTILITY COORDINATION The Consultant shall provide full coordination with all affected utilities. This includes, but is not limited to, distributing an initial notice with map of project area requesting facility locations and a second notice with preliminary plans at the approximate 90% completion stage. A utility log shall be maintained to track all correspondence, responses, requests, and potential conflicts. It is the Consultant's responsibility to ensure that a written response is received from all utility companies. All utility companies shall be advised that after this pavement rehabilitation project is completed, afive-year excavation moratorium will become effective within the limits of this project. Pursuant to the Master Utility Adjustment Agreement of 2004, between the City of Tustin and the Irvine Ranch Water District (IRWD), the City is to be reimbursed by IRWD for the costs to adjust utility manholes and valve boxes. The Agreement provides for preparation of an Addendum for each City project which identifies the need for adjustment to IRWD valve boxes and manholes and specifies the quantities and costs associated with such adjustments. The City shall prepare and coordinate the execution of the Addendum. The Consultant shall include separate bid items in the Bid Items Listing in Section B of the Project Specifications for "Adjust Water Valve Box" and "Adjust Sewer Manhole". The Consultant shall coordinate with IRWD to ensure that all sewer manholes and water valve boxes have been located and clearly depicted on the improvement plans, and that prior to commencement of the project, IRWD has provided adequate markings to facilitate subsequent locating and adjustment of these items. Such work detailed on the plans shall conform to the latest IRWD standards and specifications for such work. 7. MAPPING, DOCUMENTATION AND PLAN PREPARATION REQUIREMENTS For all deliverables, the Consultant shall strictly adhere to the requirements and conditions specified in Attachment D titled: "CITY OF TUSTIN MAPPING, PLAN PREPARATION 8~ DOCUMENTATION REQUIREMENTS" CITY OF TUSTIN Jamboree Road Rehab~Trtation Project (CIP No. 7194) and Tushn Ranch Road Rehab~~tafion Project (CIP No. 7195) - RFP September 200 Page 6 B. SCOPE OF WORK -TUSTIN RANCH ROAD REHABILITATION PROJECT (CIP #7195] 1. DESIGN SURVEY AND BASE MAPPING A detailed topographic survey and map, plotted at a scale of 1 " = 40' supplemented with field inventories and verification shall be prepared and used by the Consultant in the preparation of the street improvement plans. All existing surface features must be depicted clearly on these plans. Minimum cross-sectional survey may be required to determine the limits of curb and gutter removal to correct nuisance flow drainage problems, to verify cross slope grades are within standards, and to ensure that water will not be constrained at the median curbs. The Consultant shall evaluate the scope of the project and the existing conditions and recommend to the City the most appropriate level of detail required in performing the field survey. This survey work shall also include the filing of corner records for the survey tie-out of existing monuments with the Orange County Surveyor prior to and after construction. 2. GEOTECHNICAL /PAVEMENT INVESTIGATION The Consultant shall retain a qualified and experienced Geotechnical Engineering firm to perform a field investigation and testing and prepare a Pavement Investigation Report. The selection of a Geotechnical firm shall be based on demonstrated competence and experience with pavement investigations and public road rehabilitation projects. The City shall have the right to approve the selected firm prior to any work being done and reserves the right to reject it and suggest a firm of its choosing. The report shall include an evaluation of the existing pavement conditions with in - place strength test results, traffic use estimates, field core samplings with laboratory data ar~d R-Values, and recommendations for rehabilitation. Previously, the City performed remedial work on the roadway profile to alleviate pavement uplifting that was occurring in an area south of Portola Pkwy. The effectiveness of that effort shall be evaluated and the report shall include recommendations for any actions necessary to further improve the roadway profile. The Consultant shall review this report, analyze the recommendations therein, and provide the City acost-effective approach to construct this project. This analysis may include, but not be limited to, cost comparisons, street cross-sections, and traffic control requirements. CITY OF TUSTIN Jamboree Road Rehabartation Project (CIP No. 7194) and Tustin Ranch Road Rehab~Trtation Project (CIP No. 7195) - RFP September 200 Page 7 3. IMPROVEMENT PLANS The Consultant is responsible for determining the limits of removal for asphalt, curb, curb and gutter, and sidewalk; overlay limits; and developing an appropriate cost- effective rehabilitation strategy as provided in the Pavement Investigation Report. The Consultant is also responsible for evaluating access ramps for compliance with the latest Federal standards and, where applicable, access ramps shall be redesigned to meet the current Federal standards. Complete improvement plans and profiles (where required) shall be prepared in ink on standard 24" x 36" mylar (4 mil) at a scale of 1 " = 40'. Traffic striping plans shall be prepared at a scale of 1 " = 40'. All plans shall be prepared with the latest version of AutoCAD, and shall follow the City's guidelines as described in Attachment D. The plans shall include, but not be limited to the following: identification of topographic features, existing underground utilities, curb and gutter, sidewalks, drive aprons, asphalt concrete pavement, street lights and conduit, traffic signing and striping, traffic signals, conduits and detector loops, traffic control, all proposed improvements clearly identified and dimensioned, and typical sections and full construction details, as required. The Consultant shall evaluate the recommendations given in the Geotechnical Report relating to the pavement uplift south of Portola Parkway and the effectiveness of the remedial work previously performed by the City. The plans and specifications shall include any further actions deemed necessary to further improve the vertical roadway profile. 4. SPECIFICATIONS The City of Tustin has adopted the Standard Specifications for Public Works Construction ("Green Book" latest edition) for highway construction, and the State of California Standard Specifications and Plans (latest edition) for traffic signal, signing and striping construction. The Consultant shall prepare the detailed project specifications for bidding and construction purposes in accordance with the standard City format and with the City's standard boiler-plate detailed specifications where applicable. The Consultant is responsible for Detailed Technical Specifications (Section E) and the Bid Items Listing (to be included in Section B). The City will prepare Sections A through D, excluding the Bid Items Listing. Items to be addressed shall include, but not be limited to the following: all construction items, resurfacing/reconstruction of road as necessary, construction schedule, traffic control, and surveying/staking. CITY OF TUSTIN Jamboree Road Rehab~Trtation Project (CIP No. 7194) and Tustin Ranch Road Rehab~tation Project (CIP No. 7195) - RFP September 2008 Page 8 5. ESTIMATES The Consultant shall calculate quantities and prepare preliminary and final itemized cost estimates for the various bid items. The City requires unit breakdown of construction items. Lump sum items will require City approval, and requires sufficient bock-up information to justify the estimated cost. The preliminary estimate shall include a cost comparison of reconstruction and overlay methods that may be utilized on the project. The final estimate is to be submitted with the final construction plans and specifications. 6. UTILITY COORDINATION The Consultant shall provide full coordination with all affected utilities. This includes, but is not limited to, distributing an initial notice with map of project area requesting facility locations and a second notice with preliminary plans at the approximate 90% completion stage. A utility log shall be maintained to track all correspondence, responses, requests, and potential conflicts. It is the Consultant's responsibility to ensure that a written response is received from all utility companies. All utility companies shall be advised that after this pavement rehabilitation project is completed, afive-year excavation moratorium will become effective within the limits of this project. Pursuant to the Master Utility Adjustment Agreement of 2004, between the City of Tustin and the Irvine Ranch Water District (IRWD), the City is to be reimbursed by IRWD for the costs to adjust utility manholes and valve boxes. The Agreement provides for preparation of an Addendum for each City project which identifies the need for adjustment to IRWD valve boxes and manholes and specifies the quantities and costs associated with such adjustments. The City shall prepare and coordinate the execution of the Addendum. The Consultant shall include separate bid items in the Bid Items Listing in Section B of the Project Specifications for "Adjust Water Valve Box" and "Adjust Sewer Manhole". The Consultant shall coordinate with IRWD to ensure that all sewer manholes and water valve boxes have been located and clearly depicted on the improvement plans, and that prior to commencement of the project, IRWD has provided adequate markings to facilitate subsequent locating and adjustment of these items. Such work detailed on the plans shall conform to the latest IR WD standards and specifications for such work. CITY OF TUSTIN Jamboree Road RehabTitafion Project (CIP No. 7194) and Tusfin Ranch Road Rehab~~rtation Project (CIP No. 7195) - RFP September 200 Page 9 7. MAPPING, DOCUMENTATION AND PLAN PREPARATION REQUIREMENTS For all deliverables, the Consultant shall strictly adhere to the requirements and conditions specified in Attachment D titled: "CITY OF TUSTIN MAPPING, PLAN PREPARATION 8~ DOCUMENTATION REQUIREMENTS" IV. PROPOSAL REQUIREMENTS Although the City requires no specific format, this section is intended to provide guidelines to the consultant regarding features that the City will look for and expect to be included in the proposal. t . Content 8~ Format The City requests that proposals submitted be organized and presented in a neat and logical format and are relevant to these services. Consultant's proposals shall be clear, accurate, and comprehensive. Excessive or irrelevant material will not be favorably received. Proposals shall contain no more than 10 typed pages using a 10 point minimum font size, including transmittal/offer letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, and graphic exhibits. The purpose of these restrictions is to minimize the costs of proposal preparation and to ensure that the response to the RFP is fully relevant to the project. The proposal should include the following: • Transmittal/offer letter. • Page numbering. • Index/Table of Contents. • Approach. • Team Organization including an organization diagram and time commitment of key staff. • Statement of Qualifications including descriptions of similar projects by key staff to be assigned during the term of the contract. • Brief resumes of key staff. • Schedule of Hourly Rates and fees in a separate sealed envelope. CITY OF TUSTIN Jamboree Road Rehab~Trtatron Project (CIP No. 7194) and Tuslin Ranch Road Rehab~Trtation Project (CIP No. 7195) - RFP September 200 Page 10 2. Approach A description of the firm's approach and work program to meet the city's objectives shall be included. It should explain the technical approach, methodology, and specific tasks and activities that will be performed to address the specific issues and work items. 3. Team Organization The purpose of this section is to describe the organization of the project team including subconsultants and key staff. A project manager and an alternate project manager shall be named who shall be the prime contact and be responsible for coordinating all activities with the City. An organization diagram shall be submitted showing all key team members and illustrating the relationship between the City, the project manager, key staff, and subconsultants. There also should be a brief description of the role and responsibilities of all key staff and subconsultants identified in the team organization. 4. Statement of Qualiflcations The information provided in this section should describe the qualifications of the firm and key staff in performing projects within the past five years that are similar in scope and size to demonstrate competence to perform these services. The projects listed should be those that the key staff named for this project were responsible for performing services. Information shall include: • Names of key staff that participated on named projects and their specific responsibilities. • The client's name, contact person, addresses, and telephone numbers. • A brief description of type and extent of services provided. • Completion dates (estimated, if not yet completed). • Totat costs of the projects. There should be included in the section brief resumes of key personnel who will provide these services demonstrating their qualifications and experience. Resumes should highlight education, relevant experience, licenses, and specific responsibilities for services described. CITY OF TUSTIN Jamboree Road Rehab~'rtation Project (CIP No. 7194) and Tusfin Ranch Road Rehab~Trtation Project (CIP No. 7195) - RFP September 200 Page 11 5. Fee Proposal Compensation for services provided shall be based upon the consultant's detailed fee proposal to furnish the services detailed in their proposal. A Fee Proposal shall be submitted in a separate, sealed envelope and marked as "Fee Proposal" along with the names of the projects. A work program together with a breakdown of labor hours by employee billing classification together with the cost of non-labor and subconsultant services shall be included with the fee proposal. The labor breakdown shall be compiled based upon a listing of work tasks that correlates with the consultant's defined scope of work for the project proposal. This information will be used by the City staff to evaluate the reasonableness of the fee proposal and may be used in negotiating the final fee amounts for the contract agreement. The fee proposal of the three top ranked consultants will be opened at the conclusion of the consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The Fee Proposals of those consultants not ranked in the fop three will be returned to them unopened upon award of contract to the selected consultant. The City will negotiate the final fee with the top ranked consultant. Reimbursable expenses shall not be allowed unless negotiated prior to a contract. Price escalations during the contract term are disfavored and will not be allowed unless negotiated prior to execution of contract. Although no public meetings are anticipated, the fee proposal shall include a unit cost for a public meeting (eg, $/public meeting) in the event a meeting will be required. The consultant shall prepare progress billings, reflective of the project schedule and the scope of work completed, by line item and description. 6. Statement of Offer b Signature The Proposal shall contain a statement that the proposals are a firm offer fora 90- day period and signed by an individual authorized to act on behalf of the firm. CITY OF TUSTIN Jamboree Road Rehab1'rtation Project (CIP No. 7194) and Tustin Ranch Road Rehab~Trtation Project (CIP No. 7195) - RFP September 2008 Page 12 V. GENERAL REQUIREMENTS . Insurance Requirements The consultant shall furnish with the proposal proof of the following minimum insurance coverage. These minimum levels of coverage are required to be maintained for the duration of the project: A. General Llabllity and Automobile Liability Coverage - $1,000,000 per occurrence for bodily injury and property damage. If Commercial General Liability Insurance or other form with a general limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 8. Professional Liability Coverage - $1,000,000 per occurrence (note: A "claims made" policy is acceptable). If consultant provides "claims made" coverage, consultant shall also agree in writing either: i. Purchase Tail Insurance in the amount required by the resulting agreement to cover claims made within five years of completion of consultant's services under the agreement. ii. Maintain professional liability insurance coverage with the same carrier, or with an equivalent carrier in the amount required by the resulting agreement five years after completion of consultant's services under this agreement. The consultant shall provide written evidence of either form by executing the attached letter agreement (Attachment B) on consultant letterhead. C. Worker's Compensation Coverage -State statutory limits. Deductibles, Self-Insurance Retentions, or Similar Forms of Coverage Limitations or Modifications, must be declared to and approved by the City of Tustin. The consultant is encouraged to contact its insurance carriers during the proposal stage to ensure that the insurance requirements can be met if selected for negotiation of a contract agreement. The City shall be named as Additional Insured and no coticv may be modified or cancelled crior to thirty_(~) days written notice. Certificates of insurance- and insurer endorsements evidencing the required insurance shall be provided. CITY OF TUSTIN Jamboree Road RehabTrtation Project (CIP No. 7194) and Tustin Ranch Road Rehal~~tation Project (CIP No. 7195) -RFP September 200 Page 13 2. Standard Form of Agreement The consultant will enter into an agreement with the City based upon the contents of the RFP and the consultant's proposal. The City's standard form of agreement is included as Attachment A. The consultant shall carefully review the agreement, and include with the proposal a description of any exceptions requested to the standard contract. If there are no exceptions, a statement to that effect shall be included in the proposal. 3. Disclaimer This RFP does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations. 4. Assigned Representatives The City will assign a responsible representative to administer the contract, and to assist the consultant in obtaining information. The consultant also shall assign a responsible representative (project manager) and an alternate, who shall be identified in the proposal. The consultant's representative will remain in responsible charge of the consultant's duties from the notice-to-proceed through project completion. If the consultant's primary representative should be unable to continue with the project, then the alternate representative identified in the proposal shall become the project manager. The City's representative shall first approve any substitution of representatives or subconsultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and subconsultant substitution or removal, and may consider such changes not approved to be a breach of contract. 5. City Business License A city business license will be required of the consultant and any subconsultants for services under this agreement. CITY OF TUSTIN Jamboree Road Rehab~tation Project (CIP No. 7194) and Tustin Ranch Road Rehab~Trtation Project (CIP No. 7195) - RFP September 2008 Page 14 VI. CONSULTANT EVALUATION 8~ SELECTION PROCESS The City's consultant evaluation and selection process is based upon Qualifications Based Selection (QBS) for professional services. The following criteria will be used in evaluating the proposals using a point value system (100 points) based upon the weighting indicated below: 1. Approach and work plan to achieve specified city objectives. (25 points) 2. Qualifications and experience of the project manager and other key individuals. (40 points) 3. Results of reference checks. (15 points) Reference checks will only be conducted for a short list of firms or the top rated firm. 4. Clarity of proposal. (10 points) 5. Compliance with proposal requirements including the 10 page limitation. (10 points) The City may elect to interview a short list of qualified firms or to interview only the top rated firm based upon the proposals submitted for the project. The City staff will negotiate a contract with the best qualified firm for the desired consulting services. Should the City staff be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated. Negotiations will then be undertaken with the next most qualified firm. Failing accord with the second most qualified firm, the City staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached and a firm is selected and an agreement is executed. Additional information related to the consultant selection process will be made available in the future once the City has executed this contract. Please refrain from making any verbal inquires or requests for a formal debriefing related to the subject RFP until the City of Tustin completes the ongoing contract process. VII. ADMINISTRATION SPECIFICATIONS A. The City of Tustin's Riahts to Proposals All proposals, upon submission to the City of Tustin shall become its property for use as deemed appropriate. By submitting a proposal, the offer covenants not to make any claim for or have any right to damages because of any misinterpretation or misunderstanding of the specification, or because of any misinformation or lack of information. The City of Tustin has the following prerogatives with regard to proposals submitted: - to accept or reject any or all proposals; CITY OF TUSTIN Jamboree Road Rehab~Trtation Project (CIP No. 7194) and Tusfin Ranch Road RehabTrtation Project (CIP No. 7195) - RFP September 2008 Page 15 - to correct any arithmetic errors in any or all proposals submitted; - to utilize any or all the ideas from proposals submitted; - to change the proposal's due date upon appropriate notification; - to adopt any or all of an offeror's proposal; and - to negotiate modifications to the scope and fee with selected offeror prior to contract award. ATTACHMENTS Attachment A -- Sample Consultant Services Agreement Attachment B -- Letter Agreement Attachment C -- Location Maps Attachment D -City of Tustin Mapping, Plan Preparation 8~ Documentation Requirements S:\CIP Projects -Active\7194 -Jamboree Rehab btwn 2750 North TRR & North City Limits\Design\7194 & 7195 RFP.doc EXHIBIT "B" CONSULTANT'S PROPOSAL c c ~: ~~ ~. C t {.. t t ~: • e (. t~. G • t~ • • • c c t C °~ ~,:~~ f Consulting Engineering Services Proposal For Jamboree Road Rehabilitation Project (C/P No. 7194) and Tustin Ranch Road Rehabilitation Project (C/P No. 7195) Presented To City of Tustin September 29, 2008 P-4157 NORRIS-REPKE HOME OFFICE 400 North Tustin, Suite 230 Tustin, CA 92705 Phone: (714) 973-2230 FAX: (714) 973-2263 www.norrisrepke.com c ~ September 29, 2008 ( C c ~ir SubJect: Mr. Dana R. Kasdan, PE Engineering Services Manager Public Works Department City of Tustin 300 Centennial Way Tustin CA 92780 FAKE Consulting Eng/neer/n8 Serv/ces Proposal for the Jamboree Road Rehab/lltatlon Protect (CIP No. 7194) and the Tustin Ranch Road Rehabilitation Project (CIP No. 7195) Dear Mr. Kasdan: Thank you for sending us your Request for Proposal for the Jamboree Road and Tustin Ranch Road Rehabilitation Projects. Norris-Repke is extremely interested in providing the services that you are seeking for this important project. We have prepared a proposal that addresses the specific needs of the City of Tustin. We are excited about demonstrating why we are known as one of the best in delivering the professional services you are seeking. We appreciate being considered for this project and look forward to the prospect of a personal interview. Norris-Repke has provided civil engineering services to municipal and public works agencies for over 24 years. We specialize in preparing PSSE packages for street rehabilitation projects in southern California. To date, we have successfully served over 80 public agencies with the majority of them remaining as ongoing clients. Our background and experience in street rehabilitation is exceptional. Norris-Repke has delivered over 30 projects in the past 5 years similar to the Jamboree Road and Tustin Ranch Road Rehabilitation Project. Furthermore, we are not just a design firm, we understand the unique needs of southern California cities since our staff also provides staff augmentation to municipalities. Our approach includes: - Open communication with the City of Tustin staff - Ident~cation and resolution of the project issues and major concerns ~ - Development and comprehensive analysis of alternative pavement rehabilitation strategies - Pr+eparafion of a final PS&E package with attention to "details, details, details" ~ Our project team will be lead by Mr Kamran Saber, PE. In addition to serving as Project Manager, Mr. Kamran is also a • Principal of Norris-Repke. His experience includes over 20 years of municipal engineering and Public Works, with in-depth experience in street rehabilitation methods and projects. He will serve as your single point of contact and take ~ responsibility for project deliverables. He will be assisted by Mr. Buddy Hines, Project Engineer - a street design specialist with over 27 years of experience in roadway design. Norris-Repke has an experienced and qualified staff of engineers, ~ designers and CADD specialists to support the project. Mr. Kasdan, we want to thank you for this opportunity to be of service to the City of Tustin. Norris-Repke is committing the f necessary resources to deliver this project on time and in budget. We have carefully reviewed the agreement included ~ with the RFP dated September 8, 2008 and have no exceptions to it. We look forward to working with you and your staff towards successful completion of this important project. ~ Si ely, ~'"' ~&~ Gril.~- . amen W. Repke, PE Kamran Saber, PE ~ Principal In Charge Project Manager This proposal is a firm offer for 90 days. 400 North Tustin Avenue, suite 230, Santa Ana, CA 92705 TEL: 714-973-2230 FAX: 714-973-2263 www.norrisrepke.com P~1S7 ~._ ~ SECTION B: TABLE OF CONTENTS t. {_ SECTION A ~ Cover Letter ................................................................................................... 1 C. SECTION B Table of Contents SECTION C Project Approach .......................................................................................... 2 SECTION D Project Team Introduction & Organization Chart SECTION E Qualifications ................................................................................................ 8 APPENDIX Certificate of Insurance Location Map Complete Staff Resumes t ~~, /~1.H, l i City of Tustin Consuking 3eMces Proposal Jamboree Road Rehabilkatlon Project (CIP No. 7194) Tustin Ranch Road Rehabilkation Project (CIP No. 7195) ~_ SECTION C: PROJECT APPROACH C.1 PROJECT DESCRIPTION The project consists of the rehabilitation of Jamboree Road from 2750 feet north of Tustin Ranch Road to the north City Limits and Tustin Ranch Road from Bryan Ave to Jamboree Road. Construction elements include crack sealing, cold planning, R8R of failed pavement areas, curb 8 gutter repair, sidewalk repair, sidewalk ramp upgrades, ARHM overlay, manhole and valve adjustments, traffic loop replacements and traffic striping. Location maps of the project locations are included in the Appendix. (. C.2 EXISTING CONDITIONS t A. Jamboree Road Jamboree Road is an arterial highway with two travel lanes and a bike lane in each direction and a landscape median throughput the project reach. There are tum lanes and traffic signals at Patriot Way and Pioneer Road. Existing elements to be considered during the design include the following: • Speed limit of 55 mph • Sidewalks along the east side with existing grind areas and some lifting at joints. • Median curb shed gutter • Left turn pockets • Non conforming access ramps • Poor pavement condition with alligator cracks in wheel lanes, longitudinal and transverse crack in travel lanes, surface raveling in number one lane and utility trench repair areas. • Pavement uplifting north of Pioneer Road. • Curb and gutter condition appears good but will need evaluation for drainage B. Tustin Ranch Road Tustin Ranch Road is an arterial highway with three travel lanes and a bike lane in each direction and a landscape median throughout the project reach. There are a total of seven traffic signals within the project limits. Existing elements to be considered during the design include the following: • Adjacent land use includes some commercial areas with driveway access • Sidewalks along both sides of streets with some lifted areas • Curb and gutter in good conditions but will need evaluation for drainage • Left turn pockets_ • Non conforming access ramps • Signalized intersections with through traffic • Poor pavement conditions with alligator cracking in wheel paths, longitudinal and transverse cracking in travel lanes, skin patch areas, utility trench repair areas and raveling in the number one and two lanes. • Prior remedial work south of Portola Pkwy. ~ C.3 KEY ELEMENTS ISSUES AND OBSERVATIONS Based on the Request for Proposal and our site evaluation, the following will present what we believe are some of the key ~ elements and major considerations of the project. A. Pavement Condition and Rehabilitation Strates>lies ( Although this project may seem straightforward technically, each project.of this type has its own unique characteristics ,., and potential pitfalls. From a technical standpoint, determining the thickness of a replacement structural section based on the R-value and TI is not difficult, however, finding the most appropriate and economical approach for rehabilitating E.J+~ the pavement section based on the economical (project cost, ratio of investment to benefit, etc) practical (desired life ~ cycle, constructibility, urban conditions, etc.) and even political factors comes to play. It has typically been our experience that the selection of the final pavement rehabilitation strategy requires working i closely with our subconsultant preparing the Pavement Evaluation Report followed by a detailed evaluation of the City of Tustin Consuking services Proposal Page 2 Jamboree Road Rehabilitation Project (CIP No. 7194) Tustin Ranch Road Rehabilitation Project (CIP No. 719'. t ~ SECTION C: PROJECT APPROACH report by the Norris-Repke design personnel. We do not blindly use the report recommendations but evaluate the data C. and conditions that resulted in them to determine the final "Best Fit" economical strategies over the project limits to recommend to the City. This approach is a Norris-Repke specialty. ~. Some existing conditions that need to be considered during the rehabilitation strategy design include: • Subgrade conditions including excessive subgrade moisture. • Pavement cross falls. • Traffic considerations. • Impact of existing median curb and gutter. • Thickness of overlay required. • Project budget ~9~ Special attention will be given in the pavement report to addressing the lifted pavement area and IRWD trench repair on Jamboree Road as well as the City remedial work to correct pavement lifting on Tustin Ranch Road. effective. vet economical street rehabilltatfon design B. Drslnaae issues During our initial field review, we observed a few areas of damaged curb and gutter and ponding water in the flow lines, however, the curb and gutter on both facilities is in good condition overall. Additional flow line elevations, for problem areas, will be obtained during the field survey to provide the necessary data to identify areas for reconstruction of the existing curb and gutter (both median and roadside). Other drainage considerations that need to be evaluated include the left turn pocket areas and the intersections to ensure adequate drainage cross falls are provided. C. Sidewalk. Curb and Gutter Repair The existing sidewalk, curb and gutter are in good condition. However, there are some damaged sections scattered throughout the project. During the detailed street evaluation phase of the project we will take note of damaged sidewalk and broken or depressed curb and gutter and confirm concurrence with the City staff prior to their inclusion in the project improvements. Our extensive experience with rehabilitation projects, including the preparation of recent citywide curb, gutter and sidewalk repair contracts for several cities, will be a valuable asset in this element of the work. D. ADA Compliance The City has requested that all existing access ramps be evaluated to conform to current Federal standards and regulations. The existing access ramps at the intersections will be evaluated for compliance. Slopes will be checked with a "smart level" Based on our initial site visit it appears some modifications will be required on all existing ramps. If slopes and landing areas conform, only installation of truncated domes and some concrete grinding may be required to remove the lip. Existing driveway approaches will also be reviewed for ADA compliance and any deficiencies brought to the attention of the City for discussion and resolution. During the project field review a thorough survey of ADA violations related to ramp conformance, minimum sidewalk clearance due to obstructions, etc., will be performed. Norris-Repke has considerable experience in design of street improvements requirements. E. Construction Phasino and Traffic Control Impacts to traffic are always an issue during rehabilitation projects. The City will require the contractor to prepare City of Tustin Consuking Services Proposal Jambon~e Rosd Rehabilitation Project (CIP No. 7194) Tustin Ranch Road Rehabilitation Project (CIP No. 719 Page 3 to conform to ADA ~ ~ SECTION C: PROJECT APPROACH t traffic control plans. Therefore, inclusion of clear guidelines in the project spec cations will be required to provide the contractor the direction needed to bid the project and prepare the plans necessary to minimize the traffic impacts of ~ the project. The traffic impacts to business access points along arterials must be addressed and minimized. Some speck concerns that will require attention include: ~ • Maintaining emergency access • Intersection operation during rehabilitation • Maintaining adequate travel lanes, particularly at peak hours ~ Allowable hours of work and lane closures ~ • Turn lane impacts • School hours coordination • Bus stop coordination f F. Existing Manholes and Water Valves ~,. There are existing sewers, storm drain, and utility manholes and water valves on the streets within the proposed ® project areas. This will require raising to grade of the manhole covers and may require reconstruction of the manholes if adjustment rings cannot be used. Water valves shall also be adjusted to the proposed grade. Please see "Utility Coordination" for further discussion on this issue. ~ G. Utility Coordlnatlon ® As with most projects in existing public right-of--way, utility company not cation and coordination is an important aspect of the project. Norris-Repko has extensive experience in this area and has established a successful ~' comprehensive utility not cation procedure to ensure we have done all that is reasonable to eliminate costly utility ~ conflicts or delays. This procedure includes a series of standard notification letters. and a log of all contacts and replies. Early notification and close communication are necessary to avoid delays and construction problems. f ~- H. Adiacent Pfooerty Impacts There will be minimal property impacts on Jamboree Road due to the nature of the area. Impacts on Tustin Ranch Road will be more of ~a concern particularly in the southern reaches due to the commercial areas and close proximity of residential areas. There also may be schools within the project limits that could be affected during construction. In addition there are a number of streets that provide the only access to residential areas and the golf course. Providing adequate access to the above properties with attention to working hours will need to be addressed during the ~ preparation of the traffic control guidelines in the project specifications. ~ I. Working Hours Project working hours will need to be addressed. Consideration for night work at some locations such as the busy ~ arterial intersections should be evaluated. Night work adjacent to residential areas is usually discouraged. ~ J. Intersection Rehabilitation Rehabilitation of the arterial or signalized intersections requires special attention. The Norris-Repko approach ~ includes obtaining additional survey on a grid of approximately ten feet to analyze intersection drainage and ride. If necessary a new design to correct existing deficiencies is prepared with overlay fill amounts given on the ten foot grid ( to guide the paving and produce a satisfactory final product. f C•4 SCOPE OF WORK ( Norris-Repko has developed afour-phase approach to the design and preparation of construction documents for ~ pavement rehabilitation projects. This approach consists of: ( Phase I: Orientation ~ Data Collection ~,,~ Phase II: Design Development Phase III: Construction Document Preparation f;=~, Phase IV: Bidding and Construction ~ The following will present a narrative outline of the various phases and tasks that, in general, would make up the work ~ plan for this project. City of Tustin Consuking services Proposal Page 4 Jamboree Rosd Rehabilitation Project (CIP No. 7194) Tustin Ranch Rosd Rehabilitation Project (CIP No. 719 SECTION C: PROJECT APPROACH t PHAS! 1: ORIlNTATION A DATA COLLlCTION ( Task 1 Orientation This important task consists of the various meetings, research and data collection activities associated with getting the { project off to a good start. Specific activities would include: ( d / Kickoff meeting with City staff and project team. J / Research City and other agency records for project related data and information. (( ~/ / Utility research with applicable utility companies. ~ / Review all information collected and discuss with City staff where warranted. ( Task 2 GeotechnlcaUPavement Evaluatlon/Materials Report Prepare the Geotechnical and Pavement Evaluation Report consisting of the following: ( / Deflection Testing: 200 foot intervals in each lane + 25 foot intervals in Tustin Ranch Rd uplift area and 50 foot (~ interval on Jamboree Road north of Pioneer Rd. / Core samples: 14 locations on Jamboree Rd. to max. 4' depth + 2 additional north of Pioneer to 5' depth; 30 locations on Tustin Ranch RD + 2 additional south of Portola Pkwy, to 5' depth. ~ / Laboratory testing and R-Values / Engineering analysis / Final report with alternative rehabilitation recommendations and structural section requirements ® Task 3 F1e/d Desij~n Survey ("' Obtain field survey information required for preparation of designs and construction plans. This may include some or all of ( the following: / Establish horizontal and vertical control and stationing for the complete length of the project. / Obtain cross sections at sufficient locations to check for cross fall. Locations or intervals to be determined. Obtain vertical profile on Jamboree Rd. north of Pioneer Rd. ( / Obtain topographic features within existing curbs (manholes, valves, median curbs, etc.) and sidewalk or ramp (_ - repair areas (may obtain aerial topo map). / Obtain and prepare grid of selected intersections ~r / Check topo maps and verify existing conditions • / All elevations will be referenced to a City or Orange County Benchmark, if within 400 feet of the project. Basis of bearing will be referenced to a bearing as shown on the latest recorded tract or parcel map nearest to the (~ proposed streets. / Plot cross-sections and .profiles showing existing elevations. / Monument preservation including tiling pre-construction corner records with County Surveyor. • Task 4 Develop Base Sheets/Cross Sections S Prepare plan and profile base sheets (1"=40') to be used in development of designs and construction plans. Base sheets will be prepared in the latest version of AutoCAD and include some or all of the following: / Right-of--Way @~1 / Topographic information / Existing profiles ( / Horizontal controls ( / Utility locations ~ / Existing cross-sections would be plotted for use during design ( Task 5 F1e/d Review ~ Perform a comprehensive field review of the project site to: Photograph the project area ("'> / Check the base sheets for accuracy ~~ / Review existing conditions and drainage ~ / Determine pavement removal areas ~ / Locate damaged curb and gutter or sidewalk / Look for other existing conditions which could affect the project / Evaluate traffic conditions, bus routes, adjacent land use and other elements, which could affect traffic control and ~~ working hours. City of Tustin Page S Consulting Services Proposal ~ Jamboree Road Rehabilttatlon Project (CIP No. 7194) Tustin Ranch Road Rehabilkatlon Project (CIP No. 719'J) ~ SECTION C: PROJECT APPROACH / Pavement and ride conditions / Identify utility manholes PIFIAS! 11: D~slOn D~wlopn~~nt ~ Task 1 Prellminary Design and Studies Norris-Repke will review the results of the pavement evaluation report, field and survey data and prepare preliminary designs and studies including the following: ~ 1. Typical sections and details 2. Cross-fall analysis E 3. Pavement rehabilitation strategies 4. Recommendations on the special study areas of pavement on Jamboree and Tustin Ranch Roads E 5. Intersection grid requirements ~, 6. Proposed curb and gutter replacement areas ® 7. Proposed P.C.C. Sidewalk replacement areas 8. ADA ramp compliance with the current standards 9. Proposed utility removals, adjustments or relocations. 10. Preliminary traffic signing and striping 11. Proposed pavement removals, construction and reconstruction • 12. Pavement Overlay Limits 13. Outline areas where additional input, direction or information is needed (~'` ~ Task 2 Prellminary Construction Est/mate Prepare itemized construction quantities and preliminary engineers cost estimate. The cost estimate shall be prepared on ( a computer spreadsheet in Microsoft Excel. Quantity calculations shall be neat and orderly, and shall be done separately for on each plan sheet. All sketches, diagrams, and dimensions necessary to support the calculations and to allow for use by field inspectors will be shown. All quantity calculations will be independently checked. A yardage/tonnage summary (t sheet will also be prepared. ~r Task 3 Submittal of SO% Completion Plans • Upon completion of the preliminary design and studies outlined in Tasks 1 8 2 Norris-Repke will prepare 50% complete construction plans to be used to present the preliminary designs and recommendations to City staff. ~`« Task 4 Utlllty Submittal Submit the preliminary plans to all utility agencies and companies and coordinate potential conflicts, if any. Task 3 City Staff Meeting Meet with City Staff to present and discuss results of the preliminary designs and reach concurrence on the project elements. PHAS! 111: CONSTRUCTION DOCUMlNT PREPARATION Based on the information and direction obtained at the design development meeting, we would proceed with preparation of the construction plans and spec cations. All construction plans would be prepared in accordance with the City of Tustin Mapping, Plan Preparation Requirements. Task 1 Construction Plans All plans would be prepared using the latest version of AutoCAD. 1. Prepare a "Title Sheet". Included on this sheet would be: / Project title / Vicinity and location maps / Utility and drawing legends / Benchmarks / Utility companies listing / Sheet index / General notes / Standard title/Signature blocks These will include all or some of the following: City of Tustin Pags 8 Consulting Services Proposal Jamboree Road Rehabilitation Project (CIP No. 7194) Tustin Ranch Road Rehabilitation Project (CIP No. 719 ( ~ SECTION C: PROJECT APPROACH (. / USA information 1, / City staff addresses and phone numbers ( 2. Plan or plan and profile construction plans 3. Traffic striping and signing plans 4. Detail sheets ~ 5. Computerized design cross sections with proposed improvements ( Task 2 Spec/flcatlons and Spec/al provisions Prepare project Detailed Technical Specifications (Section E) and Bid Proposal form in Microsoft Word in a format { consistent with current City projects. Copies of the applicable standard plans would also be included in the specifications. ~ Task 3 Quantities and Cost Est/mate ( Determine final construction quantities and prepare itemized cost estimate on an Excel computerized spreadsheet format. A detailed backup plan set with calculations will also be provided. ~ Task 4 Construct/on Document Process/n8 • 1. Upon 100% completion of the construction documents, submit construction plans, specifications, cost estimate and appropriate work copies of cross-sections and other design data to the City for review and comment. 2. Meet with City staff to discuss results of their review, if necessary.. ® 3. Make revisions and corrections within our scope of work to the plans, spec cations and cost estimate and resubmit check sets to City for final review. ~^ 4. Make final revisions & corrections to the plans, specifications and estimate and provide the City with the signed and stamped original plans (Final PS&E) on high quality Mylar, the original specifications (unbound) and itemized cost ~ estimate. Computer disks would be provided for AutoCAD drawings, spec cations and cost estimate and submitted ~ to the City. t. Task 5 Utl/!ty CoordlnaUon and Investigation Norris-Repke has developed a complete Utility Coordination and Notification Procedure based on our experience with ~- public works projects. In addition to the initial utility research the following activities are usually required: 1. Prepare preliminary utility notices and send preliminary plans to utilities. • 2. Monitor responses from utility companies. 3. Coordinate with utility companies regarding relocation of facilities. 4. Prepare final utility notice and submit to City with the original Mylars and specifications. City shall copy plans after approval and mail to the utility companies. 5. Determine pothole requirements and request from utility companies, if required. Task 6 Storm Water Pollution Prevent/on Plan (SWPPP) Norris-Repke is experienced in the requirements, process and BMP's associated with the NPDES program. Asa co- permittee under the County General Permit, the City is responsible for administering the Construction Component of its Local Implementation Plan (LIP). For public projects covered by the General Permit a Notice of Intent (NOI) will need to be filed with the Water Quality Control Board and a Storm Water Pollution Prevention Plan (SWPPP) prepared prior to construction. Norris-Repke will prepare the required SWPPP upon final review of the plans by the City and submit with the final construction PSBE. ,( PHASE IV: BIDDING AND CONSTRUCTION The following tasks will be performed during the bidding and construction phases. ~ • Remain available to address questions during the bidding period ( • Attend Pre-Construction meeting City of Tustin Page 7 Consulting Services Proposal Jambon~e Road Rehabilitation Project (CIP No. 7194) Tustin Ranch Road Rehabilitation Project (CIP No. 7195) "~?M1 r O _~ O O V _Z W I- W d V H W _ m ~ ~ c av Q 3 m ,c ~ co ~ .4 ~'~`~ c o~~~ C'! C C C.C ~ .m •y co 3 ~- 'O m ~ ~ ~ ~ h ~ 4 1{~ ~,,~~, mC~ oo m ~ ~ C ~ m ~C p O) c E y o E Q ~ ~ W v ~. i o ~ J C H ~ O v~.~c ~ ~ C ,t~ ~ m ~ L V ~ ~ ~ •y mrm ~m a i .C .C .y -~ y O O ~ m Z 4 O~ W a ~.~ m~ 3 y•~~ ~ a •~ °~ J ~ ~ Q W a L -~• c c~ N C V •~ E ~1 Y .... 0 0, w ~~ C O ~ Y ~ ~ C .V ~ .t t C V ~ ~ ~ ~o ~ U ~ h C cp m ~ ;C a '~ ,m +r mxm 0_m .C 4 cp c 4.v ~ O ~ N w C y yO ~C ~ y F- J Y ~ O CN v~ _~ ~ C9 A y V O ~ ~ ~- t~ c~ oa ~a ~~ m m ~ .c W a~ ~ V .m ma c~ .Z ~o ~ _m c ~~ .~ J a ~~ J a .~ v d1 J m m~ C cp ~ =Z ~ o.c o -U c O ~ Z a~ '~ 3 m ~ ~ ~ Y '~ ti ~ ~ ~ W ~ F- W ~ m N . ~ W Q .C c vW ~ ~ . W EW € C ~ ~ ~~ m .y ~ ~ ~ ~ ~ ~ C .~ N •~ C C ~~~ C •~ .t O ~ Ca ~ 7 V J~ ~ ~ ~ v _C m C ~ C4 ~~ Q ~ m c p .c V 3 m ~ c W (_ t ~,~ SECTION E: QUALIFICATIONS E.1 FIRM RELATED EXPERIENCE ~ Over 24 years, Norris-Repke has develo ped a renowned reputation locally for providing cost effective and innovative ( services on street improvement projects to agencies in southern California. We specialize in street improvement projects and have provided planning, design and construction services on hundreds of projects in southern California. Our ~ expertise ranges from local roads to major arterials from rehabilitation and maintenance projects to arterial widenings, ~ intersection improvements and landscape medians. ~ In addition to providing design, we have also provided plan and constructability review, design surveying and construction ~ staking, construction management and inspection on hundreds of road projects for southern California cities since 1984. In addition to design, we have also proven ourselves as leaders in developing cost effective Pavement Management Programs (PMP) for agencies. ~ Please refer to Table 1, "Recent S/mllar Completed Projects'; following Page 10 for a Ilst/ng of projects recently completed by Norris-Repke that are similar /n size and scope to this project All staff named /n th/s vrovosal • performed protect management and vrolect engineering services on these vrolects ~ E.2 STAFF QUALIFICATIONS ~ Warren W. Repke, PE Principal In Charge ~~ Mr. Repke's career in municipal engineering management and public works s ans over fo p rty years and includes service to ( over 100 public agencies in California. ~ H/ghllghts of Mr. Repke's experience Include: ~ • Construct/on and Design Project Management on hundreds of public infrasUucture improvement projects over 40 years, providing expertise in the design and construction management of streets and highways, airport runways, ~- storm drain, sewer and water improvement projects • 30 years of service as a consultant to municipal agencies in the southern California area, directing the enterprise in service to agencies on hundreds of public works improvement projects across four counties ~ 7 years service as City Engineer ~ • 1 year service as Interim Director of Public Works • Over 40 years experience in land surveying, including right-of-way engineering and cadastral mapping. Licensed ~..~ to practice Land Surveying in the state of California. • • Principal In Charge or Project Manager on street rehabilitation projects in the Cities of Costa Mesa, Buena Park, Cen'itos, Westminster, La Palma, San Gabriel, Orange, Placentia, Diamond Bar, San Clemente, Lawndale and ® Lynwood. • • Registered Civil Engineer in California ~ Kamran Saber, PE ( Project Manager ( Mr. Saber has over 20 years of experience in civil engineering and over 16 years experience in the direction of design and management of major multi-disciplinary public works projects including roads, transportation design, structural and utility ( engineering, hydraulics, hydrology, cost estimating, construction, contract specifications, constructibility analysis, peer ~: reviews, environmental process and reviews, report writing, and construction management and support services. ( Highl/ghts of Mr. Saber's street rr3hab/l/tatlon project and management experience Include: Project Manager for PSBE Preparation for Mulrlands Boulevard arterial rehabllifatlon protect (2007) for the City of Lake Forest .Project Manager for PSBE Preparation for EI Toro Road and Rancho Santa Margarita Parkway arterial rehabil/tatfon protects (2007) for the City of Lake Forest Project Manager for PSBE Preparation for three years of the C/ty of Diamond Bar's annual street maintenance and rehab111tation program (2007), including local, collector and arterial streets City of Tustin Consulting Services Proposal Page >s Jamboree Road Rehabilitation Project (CIP No. 7194) Tustin Ranch Road Rehabilitation Project (CIP No. 7195) t l ( SECTION E: QUALIFICATION8 • Project Manager for PSBE Preparation for San Ga6rle/ Boulevard Arter/a/ Rehabllltatlon Project (2007) in the ( City of San Gabriel • Expertise on federally funded street projects • Published paper: Application of Geosvnthetics in the Improvement of Flexible Pavement Systems ~. • Interim City Engineer experience for the Cities of Placentia, San Gabriel, Villa Park and Yucca Valley • Registered Civil Engineer in California ( Mr. Saber's street rehabilitation experience includes experience as Design Squad Leader for the County of Sacramento where he supervised key municipal projects in the Transportation and Water Resources Divisions including bridge ~ replacement and roadways maintenance and rehabilitation projects. At the County of Sacramento, Mr. Saber developed ( expertise in Federally funded projects under ISTEA, TEA21, SAFTEA-LU, CDBG and EDA programs, including Caltrans and Federal requirements, policies, and procedures, contract specifications preparation and review. Mr. Saber joined the private sector in August of 2000 and managed various design projects for a consultant providing engineering design services to the Los Angeles Unified Schools District and the Alameda Corridor in downtown Los ® Angeles, as well as street rehabilitation projects for the County of Los Angeles and the City of Memphis Tennessee. ~ Upon joining Norris-Repke, Mr. Saber has directed the design and management of street improvements for the Cities of ® Lake Forest, Diamond Bar, San Gabriel, Villa Park, La Palma and Placentia. Mr. Saber also provides construction ® management, management of inspection staff, and plan review for street design and public works improvement projects for the Cities of Placentia, Diamond Bar, San Gabriel, Villa Park and Buena Park. The complete resume of Mr. Saber is ~°!- included in the Appendix of this section. Ludwig 1. Smeets, PE ~ Project Manager (Alternate) ( Mr. Smeets has over 30 years of experience in the civil engineering profession, including 15 years in the public sector, and over 15 years with private consulting firms serving public entities and private land developers. He has a exceptional ~- experience in road design. ~ H/ghllghts of Mr. Smeets' street rehabll/tat/on and management exper/ence Include: ~ • Project Management for the $16 million Pigeon Pass Widening Project and $13.1 million Sunnymead Boulevard Revitalization Project (2006-2008) for the City of Moreno Valley ~r` • Preliminary Design and Project Report for the Culver Drive/Walnut Avenue Widening Project ($2 million) in the • City, of /Nine (2006-2007) • Project Management for over 30 road improvement projects in the last five years, including street improvements for the cities of Villa Park, Irvine and Westminster • Contract CIP Manager far the City of Moreno Valley, managing consultants in the design of public works improvement projects, including road widenings and rehabilitation projects ~ • Registered Civil Engineer in California ~ While at Norris Repke, Mr. Smeets has managed numerous projects to include arterial hi hwa g y projects for the Cities of ~ Villa Park, Westminster, Irvine, Inglewood, Stanton, Rancho Cucamonga, Tustin, Costa Mesa, County of Los Angeles, ~ San Gabriel, Moreno Valley, and the City of Placentia. Most of these projects included coordination and/or managing other subconsultants, primarily geotechnical engineers, environmental engineers, landscape architects, and traffic (. engineers. Some of these projects also included application for funding, environmental documentation, right-of--way ~ acquisitions, and construction adminstration and inspection within the project scope. C~ Buddy Hines ~~~~ Project engineer ~ Mr. Hines oversees and manages the day-today operations of Norris-Repke's design teams. Mr. Hines has over 30 years of experience in the design of roadways and public works improvements and has served as Civil Designer, Design Engineer, Project Manager, Engineering Manager and Plan Check Engineer on hundreds of road projects in his 30-year ~ career. Highlights of his project experience include the design of over 17,500 feet of road improvements for the City of City of Tustin Page 9 Consuking services Proposal Jambon» Road Rehabilitation Project (CIP No. 7194) Tustin Ranch Road Rehabilitation Project (CIP No. 719 1~1~ ( 8ECTION E: pUALIFICATIONS ` Commerce City, Colorado, 2.7 miles of highways for the City of Aurora, Colorado and Lead Plan Check Engineer for the ( City of Victorville. ~ H/ghllghts of Mr. H/nes engineering design experience Include: f • Nearly 30 years of experience in providing civil engineering design for municipalities • Has served as an Engineering Design Manager and Senior Project Engineer for over 15 years • Project Engineer for PSBE Preparation for Muirlands Boulevard, EI Toro Road and Rancho Santa Margantfa Parkway arterial rehabilltat/on project (2007) for the City of Lake Forest • Project Engineer for PSBE Preparation for Villa Park Road arterial rehabilltatNon project (2007) in the City of Villa Park • Project Engineer for PSBE Preparation for three years of the City of Diamond Bar's annual street ma/ntenance and rehabilitation program (2007), including local, collector and arterial streets • Project Engineer for PSBE Preparation for San Gabree/ Boulevard Arterial Rehabilitation Project (2007) in the City of San Gabriel • Mr. Hines relocated from Colorado to California and joined Norris-Repke in 2006 where he has managed the design of road rehabilitation and improvement projects for the Cities of San Gabriel, Villa Park, Lake Forest and Diamond Bar. The ® complete resume of Mr. Hines is included in the Appendix. Coy Glasscock, LSIT Survey Manager Mr. Glasscock has over 15 years of land surveying and mapping experience performing surveys across seven states including two international boundaries. Mr. Glasscock has performed design and as-built surveys from elevations ranging from 11,000 feet above sea level to 100 feet below sea level and has successfully coordinated large transportation projects covering multiple states and UTM coordinate zones. He is a member of the California Land Surveyors Association and the American Bar Association. Mr. Glasscock's has been involved in street and road improvement projects since 1990. His first projects were Boundary • and Right-of-Way surveys in preparation for court decisions where he learned the critical procedures of surveying and mapping. Mr. Glasscock has prepared or supervised the design surveys of numerous road improvement projects including ("~ major widening and new alignment projects for State of Texas, State of Nevada and State of Calffornia along with numerous Counties and Cities. In addition, Coy has been responsible for Topographic Surveys that include Transportation ~ projects over a two state region. ~. E.3 SUBCONSULTANT TEAM Norris-Repke has assembled the following team of subconsultants to augment the project team and provide quality and responsive services to the City of Tustin for this project. Norris-Repke has worked successfully with Labelle-Marvin to achieve project goals on several similar projects in the past, and ultimately believe that they possess the quaycations and dedication to provide the required services to the City on this project. Labe//e-Marvin, Inc. ~' ~_~ Steve Marvin, Principal Labelle-Marvin has developed a reputation as a leader in the evaluation of asphalt concrete pavements including the dynamic testing of in-situ pavement strength using mobile Road Rater equipment. Expertise in paving system services include laboratory evaluation of asphalt concrete materials, aggregates, soils, soils stabilization and pavement rejuvenating/recycling. Specialized services include use of the California Profilograph to determine pavement surface smoothness or the Mu-Meter to measure skid resistance characteristics. Steven R. Marvin, an engineering graduate of California State University at Long Beach and Registered Civil Engineer who has been with the company since 1975 now serves as the company's Principal Engineer and Chief Executive Officer. The company continues to take pride in offering Professional Pavement Engineering Services to our valuable variety of clients. The firm is Caltrans cert~ed to perform testing on federally funded projects. The company employs ten to twelve full time employees, with annual sales of approximately 2 million dollars. City of Tustin Consulting Services Proposal Pegs 10 Jambon~e Road Rehabilitation Project (CIP No. 7194) Tustin Ranch Road Rehabilitation Project (CIP No. 719Q~ z ~ " ~ 1~~ ~ SECTION E: QUALIFICATIONS t r raeLE 1 RECENT SIMILAR COMPLETED PROJECTS ~, Project: Mu/rlands Blvd. Arterial Rehabilitation Project, EI Toro Road, Rancho Santa Margarita Parkway Arterla/ Rehablllfatlon Project and ~ Cycle 1, Cycle 2 and Cycle 3 Street Resurfacing Projects ( Client: City of Lake Forest ~ 25550 Commercentre Drive, Suite 100, Lake Forest, CA 92630 Contact: Robert L. Woodings, City Engineer, Luis Estevez, Public Works Manager t. Contact Phone: 949-461-3490 ( Year Designed: 2007 ~:, Construction Cost: $3,000,000 ® Construction Completed: 2008 Project Manager: Kamran Saber (Project Manager) Buddy Hines (Project Engineer) • Description: Preparation of PSBE for thn3e cycles (two years) of the City's pavement resurfacing and ~ ~ rehabilitation program, including arterial highway rehabilitation. Project: Area 1, Area 2, Area 3, and Area 4 Annual Street improvements Projects 50+ streets each year Cl/ent: City of Diamond Bar 21825 Copley Drive, Diamond Bar, CA 91765 Contact: David Liu, City Engineer Contact Phone: 909-839-7000 Year Designed: 2005-2006 Construction Cost: $600,000 - $1,800,000/year Construction Comp/eted: 20042008 Pro/ect Mansger: Kamran Saber (Project Manager) Buddy Hines (Project Engineer) Description: PS$E and construction management and inspection for three years of the City of Diamond Bar annual sheet maintenance and. improvement projects. Projects included slurry seal, chip seal and pavement rehabilitation on local, collector and arterial streets. ~ Project: Villa Park Road Rehabllltatlon Client: City of Villa Park ~ 17855 Santiago Boulevard, Villa Park, CA 92881 ~ Contact: Ken Domer, City Manager Contact Phone: 714-998-1500 ~ Year Designed: 2007 ( Construction Cost: $475,000 ( Construction Completed: 2008 F,,+~ Project Manager: Kamran Saber (Project Manager) Buddy Hines (Project Engineer) F"x~ Description: PS&E Preparation and Construction Management for a arterial highway rehabilitation ~ project. ~ City of Tustin Consulting Services Proposal Jamboree Road Rehabilitation Project (CIP No. 7194) Tustin Ranch Rosd Rehabilitation Project (CIP No. 7195) ~. ~. i (. C SECTION E: QUALIFICATIONS Project: San Gabriel Boulevard Improvements Mission Drive to Las Tunas Drive Client: City of San Gabriel Contact: Bruce Mattern, City Engineer Contact Phone: 626-308-2800 Description: Preparation of PS&E and construction management of 4 560 LF of arterial roadw , ay. Project includes pavement rehabilitation and reconstruction reconstruction of centerline to , increase cross fall and to improve cross drainage, curb, gutter and, sidewalk repair, addition of gutter plate where missing, addition of cross gutters where missing or were not functioning, addition and upgrading of curb ramps and reconstruction of damaged driveway aprons. Year Designed: 2007 Construction Cost: $1,000,000 Construct/on Completed: 2008 Project Manager Kamran Saber (Project Manager) Buddy Hines (Project Engineer Project: Campus Drive Rehabilitation . Culver Drive to Turtle Rock Drive Client: City of Irvine, 1 Civic Center Plaza, P.O. Box 19575, Irvine, California 92623-9575 Contact: Mr. Kirk Streets, Associate Engineer Contact Phone: 949-724-7516 Year Designed: 2005 Construction Cost: $600,000 Construction Completed: 2004 Project Managrer ~ Kamran Saber (Project Manager) Description: Preparation of construction plans, specfications, cost estimates, and contract bid documents for the rehabilitation of 2000 LF of roadway, including AC removals and replacement, ADA improvements, traffic striping, and median curb replacement. Review pavement report, make recommendations based on the report, and further analyze raw data, R-values, and traflFic ADT to make design more cost effective (Value Engineering). Project: San Gabrie/Boulevard Improvements Las Tunas Drive to Lonjyden Street Client: City of San Gabriel Contact: Bruce Mattern, City Engineer Contact Phone: 626-308-2800 Description: Survey, design, preparation of PS&E and construction management for the improvement of 3900 LF of San Gabriel Boulevard, an arterial highway, as part of the City Master Plan in conjunction with the San Gabriel Valley Council of Governments (SGVCOG) "Strategic Plan" Year Designed: 2003 Construction Cost: $900,000 Construction Completed: 2004 Project Manager: Kamran Saber (Project Manager) City of Tustin Consulting Services proposal Jamboree Road Rehabilitation Project (CIP No. 7194) Tustin Ranch Road Rehabilitation Project (CIP No. 7195) „ CERTIFICATE OF LIABILITY INSURANCE o6ii7/M/~Ya ^RODUCER (949)297-5962 FAX (949)297-3960 THIS CERTIFICATE IS ISSUED AS AMATTER OF INFORMATION Insurance Office of America, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE SBA IOA Insurance Services HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. '?° Vantis, Suite 165 ~ D Viejo, CA 92656-2703 INSURERS AFFORDING COVERAGE NAIC ~ iURED INSURER A: Travelers Property Casualty Co. f Ameri ca INSURER e: Travelers Indemnity Co. of CT Norris-Repke, Inc. INSURER C: Travelers Indemnity Co. of CT 400 North Tustin, Suite 230 INSURER D: Beazley Insurance Company, Inc. Santa Ana, CA 92705 INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR VIAY PERTAIN- THE INSIIRANCF AFFnRnrn wv Tuc tanl ~cir=e neero~een uroew ~e e~ m ~on~r Tr, .. ~ r~,~ T~.,..~ . . AG REGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. R DD' TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTNE POLICY EXPIRATK)N LIMITS GENERAL LIABILITY 6802245L507 06/14/2008 06/14/2009 EACH OCCURRENCE S 1 000 ~ 00 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED S 1 , OOO, OO CLAIMS MADE a OCCUR MED EXP (Any orle person) f 5 00 X Additional Insured PER ATTACHED CG D3 81 PERSONALiAOVINJURY s 1 000 00 X Prim b NOn-COntrib GENERAL AGGREGATE i 2 000 00 • GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG , i 2 ~ 000 ~ 00 POLICY X CT LOC AUTOMOBILE LuBIUTY BA2246L05 S08GRP 06/14/2008 06/14/2009 X ANY AUTO COMBINED SINGLE LIMIT (Ea accidarlt) i 1 000 , 00 ALL OWNED AUTOS BODILY INJURY t SCHEDULED AUTOS, (Per person) X HIRED AUTOS X NON-OWNED AUTOS BODILY INJURY (Per accident) s PROPERTY DAMAGE : (Per acciderM) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S ANY AUTO EA ACC OTHER THAN S AUTO ONLY: AGG _ • EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE t OCCUR a CLAIMS MADE AGGREGATE : C : DEDUCTIBLE i RETENTION i = WORKERS COMPENSATION AND UB6S244163 06/14/2008 06/14/2009 X WC STATU- OTH- EMPLOYERS' LIABILn1r • ANY PROPRIETORlPARTNER/EXECUTNE OFFI PER ATTACHED E.L. EACH ACCIDENT S 1, OOO OO CER/MEMBER EXCLUDED9 WC 99 03 76 If yes, describe under E.L. DISEASE - EA EMPLOYE ~ 1 OOO OO ~ f SPECIAL PROVISIONS below E.L. DISEASE -POLICY LMAIT i 1 000 00 ro~`essional Liability V13MSY08PNPA 06/14/2008 06/14/2009 51,000,000 per claim - Claims Made 52,000,000 aggregate DE~C " RIPTKNd OF QPERATK)NS / LOCATKN~18 / VEFUCLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISION8 P td ence o coverage in fnrra_ fnntnnr~tu~l ;..~....~..~e ...__~_ _„ ~_ _~~___ he time the contract is awarded. ~. ~.~ •. • • • a•c QYY~ C7~CY QL ~-:q Proposal Proposal Proposal Proposal Proposal :ORD 25 (2001/08) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE El(PIRATK)N DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTK:E SHALL IMPOSE NO OBLIGATION OR LIA&Lfl'Y OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATNE3. AUTHORI~D REPRESENTMTiIE Earl een Thomas/THOMAE ~ _ ©ACORD CORPORATION 1988 i~~ ~{ t- ~ IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). ~ If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. :ORD 25 (2001/08) rn n O Z a U v W W a' O m a 0 z a F L i H i< z m z w W m 2 O J_ m Q W Q 0 S U Z Q Z N ~.I Q Z v 3 C L t ~/ l F L L~ r C .. a~ n O 2 a U ... ~_ J hQ-' O Z Z K Z F N C~ 2 z W W N Z W F W m F t- _J 2 W g 0 W W m W Z .~ C L ~ Warren W. Repke, PE ( Principal (. Warren Repke's professional career began in 1965 as a civil engineer with the ( California Department of Water Resources and was followed by employment with the cities of Buena Park, Costa Mesa and Orange. His municipal consulting ~ career began in 1978 as Vice President and Project Manager for a local firm specializing in public works engineering and construction. In 1984 he joined with {: Jack Norris in the formation of Norris-Repke, a firm built from the ground up to ~ serve local government. ( E~ In his 43 years of service to agencies, Mr. Repke has directed the design and construction of hundreds of pubic works improvement projects in southern California. Mr. Repke is also licensed to practice land surveying in California and has served as Project Surveyor and Surveyor of Record on a multitude of both public and private projects since the 1970s. ~ ~~ Education BS Civil EngineeNng, lll/nols Institute of Technology Registration Civil Engineer, California, C-19442 Licensed to practice Land Surveying in California Years of Experience Service to trade organizations has always been an important part of Warr'en's 43 years In Clvll Engineer/ng career and he has served as President and Vice President of the Los An ales ~ ~~'n Pudic Woks 9 years as Clty Engineer Section of ASCE, President of the Orange County Branch of ASCE, as well as ~ ~~ as Public Woks Dlredor chairman of several local and national ASCE and APWA committees. He 28 years as a consultant to municipal agenc/es continues to support ASCE as a Lffetime Member. Since 1968, Mr. Repke has been involved in the planning, design and construction of a wide variety of municipal public works projects: Street Rehabilitation 8 Improvements ~- A special expertise in the design of street improvement projects and pavement ( rehabilitation, involving a history of over 250 street improvement and rehabilitation projects including new streets, street widenings, landscape medians, handicap ~~. ramps, parkway improvements and street rehabilitation, and pavement management program. Storm Dra/ns Direct involvement in the planning, design & construction of storm drainage projects including small and large pipe systems, open channels and retention ~;, basins, the preparation of Master Plan of Drainage for two cities as well as many • drainage studies. Sewer Systems Design and construction of small to medium size collection and trunk sewer ® systems, pump stations, as well as several municipal sewer system studies and ~ master plans. C Water Service ( A substantial background in the design and construction of the pipe distribution portion of municipal water systems, including new mains as well as existing main replacement. Land Surveying and Mapping C Substantial surveying and mapping experience, including preparation of design surveys, topographic maps, subdivision maps and construction staking; fully "'` licensed to legally sign maps and survey documents. f.W~ Public Works Engineering Service 11 years of service as City Engineering employee, six years as contract City ~ Engineer employee and one year Interim Director of Public Works. Fully capable of working with City Council and the public. Professional Affiliations American Society of Civil Engineers Ufetlme Member Award President, LA Sed/on (1997-1998) Vice President for Education, LA Section (1992-1995) Chairman, National Committee on Student Servkes President, Orange County t3ranch (1980-81) American Public Works Association Chairman, Water Resources Committee Chaimtan, Pavement Maintenance and Management Subcomm/ttee Member, Munkipal Eng/neering Committee American Water Works Assoclatk~n Member Orange County Water Association Member t t. Kamran Saber, PE ~• Principal 'R~~ t` Mr. Saber has over 20 ears of ex y perience in the direction of design and management of major multi-disciplinary public works projects, including transportation design, Education MS Clvll Engineering ~ structural, utility engineering, hydraulic, hydrology, cost estimating, construction, BS Civil Engineering contract specifications, constructibility analysis, peer reviews, environmental process and reviews, report writing, and construction mans ement and su g pport ServICeS Registration . Civil Engineer, Callfomla, C-47567 t Mr. Saber's street design experience includes experience as Design Squad Leader for Years of Experience t the County of Sacramento where he supervised key municipal projects in the 20 yearsln Civil Engineering ~ Transportation and Water Resources Divisions including bridge replacement and t 3 years in Public Works 6 years as a consultant to municipal roadways maintenance and rehabilitation projects. At the County of Sacramento, Mr. agencies Saber developed expertise in Federally funded projects under ISTEA, TEA21, SAFTEA- 1 year as C/ty Engineer LU, CDBG and EDA programs, including Caltrans and Federal requirements, policies, (_ and procedures, contract specifications preparation and review. Protessionai ntnitationa Member ~• Mr. Saber joined the private sector in August of 2000 and managed various design American Public Works Association ® projects for a consultant providing engineering design services to the Los Angeles Member Unfitted Schools District and the Alameda Con'idor in downtown Los Angeles, as well as American Society of Clvll Engineers road rehabilitation projects for the County of Los Angeles and the City of Memphis Member ® Tennessee. Society of AmeNcan Value Engineers ® Upon joining Norris-Repke, Mr. Saber has directed the design and management of Publications ~" street improvements for the Cities of Lake Forest, Diamond Bar, San Gabriel, Villa Park A~lication of Geosynthetfcsln the provement of Flexible Pavement ( La Palma and Placentia. Mr. Saber also provides construction management, man t f i systems agemen o nspection staff, and plan review for road design and public works ~ improvement projects for the Cities of Placentia, Diamond Bar, San Gabriel, Villa Park and Buena Park. Mr. Saber has extensive training and hands-on experience in projecUresource management and Total Quality Management. He is a certified facilitator and a member of Society of American Value Engineers. His construction management experience has included the administration and inspection of projects in various cities, including ~ monitoring, scheduling, coordination, interagency coordination, as well as claims ~-+ analysis and contract change order review and resolution. ~~, Recent Street Protect Experience ® City of Lake Forest ® Arterial Rehabilitation Projects and Annual Street Resurfacing Projects • Project Manager for the preparation of PS&E for the City of Lake Forest's annual street resurfacing projects as well as the design for an Arterial Highway Rehabilitation Projects ~ (AHRP) along Muirlands Boulevard, EI Toro Road and Rancho Santa Margarita Parkway. These projects involved pavement resurfacing using rubberized asphalt, slung f sealing, adjusting manholes and monument preservation, re-striping and the installation ~ of loop detectors. City of San Gabriel San Gabree/ Boulevard Rehabilitatfon, Mission Drive to Las Tunas Drive Project Manager for the preparation of PS&E and construction management of 4560 LF of arterial roadway. Project includes pavement rehabilitation and reconstruction, reconstruction of centerline to increase cross fall and to improve cross drainage, curb, gutter and, sidewalk repair, addition of gutter plate where missing, addition of cross gutters where missing or are not functioning, addition and/or upgrading of curb ramps and reconstruction of damaged driveway aprons. City of San Gabriel West Roses Road Rehabilitation, Mission Drive to Del Mar Avenue Project Manager for the preparation of PSBE and construction management of 3600 LF of collector roadway. Project includes pavement rehabilitation, curb, gutter and sidewalk repair, addition of gutter plate where missing, addition of cross gutters, addition of curb ramps and reconstruction of damaged driveway. City of Costa Mesa 17th Street WJdening and Beautitlcation Project Project Manager for the preparation of PS&E of $2,300,000 in improvements including the widening of the intersection, the addition of a raised median, the modrfication of traffic signals, removal and replacement of damaged pavement, curb and gutter and sidewalk, pavement rehabilitation, as well ADA ramp upgrades to meet Federal requirements, right-of-way legal descriptions, and property owner negotiations. The project also includes storm drain system mod cations, landscape beautycation, street and pedestrian lighting. C fr ~' r~~ /~fi4 (/ l Clty of Buena Park Commonwealth Avenue Improvement Project Project Manager for the preparation of PS&E for improvements of 2,180 LF of arterial roadway. This project including AC removals and replacement, ADA improvements, traffic striping and traffic signal modification. C/ty of San Gabriel Mlllennlum Mlles Street Improvement Program 2000-2005 Project Manager for the preparation of PSBE and construction management for five- year citywide annual street improvement program. Clfy of San Gabrfel San Gabr/e/ Blvd. Improvement Project, Las Tunas to Longden Project Manager for the preparation of PSBE and construction management for the rehabilitation and reconstruction of 3,900 LF of poor condition major arterial roadway. Project included the removal and replace of poorly degraded pavement areas, curb, asphalt overlay, gutter and sidewalk repair, gutter plate and cross gutters, curb ramps and the reconstruction of driveway aprons where needed. Ludwig 1. Smeets, PE Principal w Beginning his career with the City of Fullerton, initially as a draftsman, then designer, f. and then project engineer/assistant engineer, Mr. Smeets became proficient in roadway, and arterial highway design for various projects in his 12-year tenure with the City of ff Fullerton. From the widening design of Harbor Boulevard, the extension and widening ~' of Bastanchury Road, to the design of the Lemon Street grade separation detour road, ~ Mr. Smeets was learned roadway design completely, to include the hydrology and hydraulics associated with the work at hand. t During his first 12 years in the design department at Fullerton, the engineering staff completed most of the street and highway designs in-house and all work was done by ~ the same design team from preliminary engineering through final design to final construction acceptance of improvements. Mr. Smeets completed numerous projects, t. primarily arterial highway projects, from the initial submittals to the County for funding through project design, and finally, through the construction management phase. ® After Fullerton, Mr. Smeets served as the Senior Civil Engineer and Deputy Public • Services Engineer for the City of Whittier, Mr. Smeets undertook responsibility for the Earthquake-Damage-Related-Improvement Projects, including the repair of all damaged infrastructure within the city limits. In this position, he was responsible for the repair and reconstruction of the City's damaged roadways, the water system, and the City's Landfill ® Expansion Program concurrently. During his three years at the City of Whittier, he completed all earthquake-damage-related improvement projects within the City of Whittier and expanded the Whittier Landfill b pearl 100 acres, b Y Y y providing a cost ~ saving construction recommendation of over $500 thousand dollars. After ears in the ublic sector, Y p Mr. Smeets moved into private consulting work for both public agency contracts and private development. This experience included management in the design of roadways, sewer, storm drainage, and water systems, either as separate projects for public agencies, or complete systems to support an (~, overall master development plan for both residential and commercial developers. In the private sector, Mr. Smeets' diverse experience includes various projects from the design of acorner-commercial service station site, to a 380-acre commercial center, to a 1,100-acre master residential development. While in the private sector, his experience supporting public agencies included the management of design work from minor to major street widenings and extensions to master drainage plan and sewer master plan updates, to the complete redesign of part of a city's sewer system. • While at Norris Repke, Mr. Smeets has managed numerous projects to include arterial highway projects for the Cities of Villa Park, Westminster, Irvine, Inglewood, Stanton, Rancho Cucamonga, Costa Mesa, County of Los Angeles, San Gabriel, Moreno Valley, and the City of Placentia. Most of these projects included coordination and/or managing ~ other subconsultants, primarily geotechnical engineers, environmental engineers, ~ landscape architects, and traffic engineers. Some of these projects also included application for funding, environmental documentation, right-of-way acquisitions, and ~ construction adminstration and inspection within the project scope. ~ Additional public works experience also includes preparing funding applications with ~ OCTA and Caltrans, extensive plan checking of plans completed by other ~ subconsultants or other in-house design teams, managing pavement rehabilitation projects, preparation of hydrology studies, Water Quality Management Plans and f~+ NPDES compliance studies and reports. ~ Recent Street Project Experience City of Moreno Valley Sunnymead Boulevard Beafificatfon Protect Capital Improvement Program Project Management and plan checking services for the 13.1 M Sunnymead Revitalization Project for the City of Moreno Valley. Scope of services included the coordination and management of consultant staff on this large CIP Ii~P~ Years of Expsrl~ncs 33 years in Civil Engineering Education BS Clvi! Engrlneer/ng Raglstratlon Civil Engineer, Callfom/a, 37221 Clvll Engineer, Nevada, 11105 Civil Engineer, Arizona, 28642 Professional Afflllatfons Member American Public Works AssociaBon Member American Society of Professional Engineers Member National Soc/ety of Professional Engineers ~. project as well as plan review. ' CIty of Irvine f, Culver Drlve/Wa/nut Avenue Protect Report ~ Project Manager for the preliminary design and project report for the proposed addition of a northbound lane on Culver Drive and an eastbound lane on Walnut Avenue to (:~ increase the intersection capacity and reduce congestion in the area (this project). ~ Construction was estimated to be at $2.3 million. Important elements in determining the design concepts included right-of-way acquisition, environmental study and impact ~~ report, the relocation of existing landscaping and traffic analysis. ~ City of Westminster ~ Westminster Boulevard Improvements and Widening Project Manager for the preparation of PSBE for 16,000 LF of arterial highway ( improvements, traffic signal and striping plans. Project also included median islands, ~ landscaping, widening, street reconstruction, bike lanes, and street rehabilitation. The project included Federal funding with Caltrans coordination and processing. CIty of Westminster ® Bo/sa Avenue Improvements Project Manager for the preparation of PSSE for 7,500 LF arterial .highway improvements, traffic signal and striping plans. Project also included median islands, ® landscaping, widening, street reconstruction, bike lanes, and street rehabilitation. The S project included Federal funding with Caltrans coordination and processing. City of Westminster ~ Westminster Boulevard Improvements Project Manager for the design of raised medians on this major east/west arterial ( highway from Newland to Bushard, approximately 5,800 LF. The design of these medians utilized an innovative "dowel-on" curb approach to minimize design and ~- construction costs. City of Vllla Park Annual Citywide Maintenance and Improvement Projects Project Manager for the annual citywide street maintenance and improvement projects for the City of Villa Park. Project included the selection of candidate streets for overlay or slurry seal application using the City Pavement Management Program, the preparation of separate bid packages for overlay and slung seal projects and the determination of removal and replace areas. C/ty of Westminster 19th, 20th, 21st 8 22nd Street Improvements Project Manager for the preparation of construction plans, spec cations, cost estimates, and contract bid documents for the rehabilitation of several local streets totaling $1.1 M in construction costs in the City of Westminster. This project included AC removals and replacement, sidewalk replacement, drive approach replacement, ADA improvements. C f ~..,~ ( '~ Buddy Hines t Project Engineer ~~ ~' Mr. Hines has over 30 years of experience in the design of roadways and public works Education C_ improvements and has served as Civil Designer, Design Engineer, Project Manager, AAs (- Engineering Manager and Plan Check Engineer on hundreds of road projects in his 30- year career. Years of Experience 30 years /n Civil Engineering (- Highlights of his project experience include the design of over 17,500 feet of road Certification improvements for the City of Commerce City, Colorado, 2.7 miles of highways for the Storm Water Management (: City of Aurora, Colorado and Lead Plan Check Engineer for the City of ViCtorville Hyd-aogyn-IydrgullcAnalysis . Construction Management ( Mr. Hines relocated from Colorado to California and joined Norris-Repke in 2006 where Professional Affiliations ( he has managed the design of road rehabilitation and improvement projects for the Member, American Pubik Works Cities of San Gabriel, Villa Park, Lake Forest and Diamond Bar. AssoGatlon Member, American Water Works Recent Street Project Experience Assodatkm ® C/ty of Lake Forest • Arterial Rehabllltatlon Projects and Annual Street Resurfacing Pro/ects Project Engineer for the preparation of PSBE for the City of Lake Forest's annual street resurfacing projects as well as the design for an Arterial Highway Rehabilitation Projects • (AHRP) along Muirlands Boulevard, EI Toro Road and Rancho Santa Margarita Parkway. These projects involved pavement resurfacing using rubberized asphalt, slung ~~ sealing, adjusting manholes and monument preservation, re-striping and the installation of loop detectors. (~ City of San Gabr/el San Gabriel Boulevard Rehabllltatlon, Mission Drive to Las Tunas Drive Project Engineer for the preparation of PSBE and construction management of 4,560 LF ~ of arterial roadway. Project included pavement rehabilitation and reconstruction based on pavement evaluation and visual inspections, reconstruction of centerline to increase (~; cross fall and to improve cross drainage, curb, gutter and, sidewalk repair, addition of gutter plate where missing, addition of cross gutters where missing or are not functioning, addition and/or upgrading of curb ramps and reconstruction of damaged ~ driveway aprons. City of San Gabriel • West Roses Road Rehabilitation, Mlsslon Drive to Del Mar Avenue Project Engineer for the preparation of PSBE and construction management of 3600 LF of collector roadway. Project includes pavement rehabilitation, curb, gutter and sidewalk • repair, addition of gutter plate where missing, addition of cross gutters, addition of curb ramps and reconstruction of damaged driveway. City of Vflla Park C Annual Citywfde Maintenance and Improvement Projects ~ Project Engineer for the annual citywide street maintenance and improvement projects for the City of Villa Park. Project included the selection of candidate streets for overlay ~ or slurry seal application using the City Pavement Management Program, the C preparation of separate bid packages for overlay and slurry seal projects and the determination of removal and replace areas. ~;;n C/ty of Commerce Clfy, Colorado Street Rehabllltatlon and Improvements ~~~<. Project Manager for a street rehabilitation and improvement project for 17,500 feet. ( PS&E for multi-street rehab of a commercial/warehouse district roadways damaged by large truck traffic and soils entrainment of ground water. Included delineation of areas of ~ existing to be reinforced, overlayed and full depth replacement. Project also included the ~ delineation of areas of gutter stone replacement, and walkway replacement. ~. City of Aurora, Colorado ~ Highway Design Project Manager for the preparation of PS&E for the rehabilitation (pavement grinding ~_ and overlay) and reconstruction of Alameda Avenue (2.7 miles) and intersecting local and collector streets. ( C/ty of Lakewood, Colorado ~ Highway Design Project Manager for the preparation of PSSE for the improvements of 3450 LF of 6th ~ Avenue arterial roadway. Project included AC removal and replacement, ADA upgrades, traffic striping and median design. (. E ~"~ ~ Coy Glasscock, LSIT ~ ~. Survey Manager •~~ Mr. Glasscock has over 15 years of land surveying and mapping experience performing (. surveys across seven states including two international boundaries. Mr. Glasscock has Education ~ performed design and as-built surveys from elevations ranging from 11,000 feet above Texas A6M unhrersity sea level to 100 feet below sea level and has successfully coordinated large Louisiana stare university ~ transportation projects covering multiple states and UTM coordinate zones. He is a Registration member of the California Land Surveyors Association and the American Bar LsIT #6885 Calffomia ~- Association. { Years of Experience Mr. Glasscock's has been involved in street and road improvement projects since 1990 15 years ~ ~ . His first projects were Boundary and Right-of-Way surveys in preparation for court decisions where he learned the critical procedures of surveying and ma in Mr Professional Affiliations ( pp g. . Glasscock has prepared or supervised the design surveys of numerous road im Cal/fomla Land Surveyors Association provement projects including major widening and new alignment projects for State of ~ Texas, State of Nevada and State of California along with numerous Counties and American Confess on S i ~ Cities. In addition, Coy has been responsible for Topographic Surveys that include urvey ng and Mapping ® Transportation projects over a two state region. American B~Association In his Ca aci as a Surve and Ma P tY Y Aping Manager for Norris-Repke, Coy continues to Continuing Education ~ provide Legal Documents and Map preparation for Right-of--Way Acquisitions and Easements and also provides detailed Topographic and Planametric surveys for State Boundary Detenn/natlon John Keen 1997 A , County and City projects. ~••} GPS for survey/ng In addition to his street and road experience, Coy has managed projects that included Dr. James Riley 1997 ~ Vertical and Horizontal control for Rail Roads, Drainage Channels and Airport Runways, Leica GPS post processing ~ also working on projects for NASA including GPS flight path alignment and control for DO""y steels ~99s the United States Department of Defense and Lockheed Martin Test Flight centers . Lelca GPS-RTK City of Westminster Donny Steele 1999 ~- On-Call Surveying and Public Works Design and Construction Surveys Trimble Geomatics Project Manager overseeing the vertical and horizontal design survey for the engineering design of JT ~ 2~ ~i~ • joint pubik; roadway projects between the County of Orange and the City of Westminster ~, Clty of San Gabriel AdJustments and Enors Jeremy Evens 2003 On-Call Surveying and Public Works Design and Construction Surveys ~,~ Project Manager providing surveying and mapping services for improvement projects, plan checks Condominium Planning and Mappin 9 M/chael Pallamary 2005 and the verification of aerial mapping projects, inducting the verification of the existing City Benchmark System and the Los Angeles County's benchmark System. Trade Certifications city of Villa Park Bentley Mlcrostation Autodesk AutoCAD On-Call Survey/ng and Public Works Design and Construction Surveys Letca Survey Manager for various public works improvement projects. Projects included design and Trimble (~ construction surveying on arterial, collector and residential roadways, in addition to sewer and storm drain constn~ction projects. ~ County of Orange ( Legal DescNption Preparation ( Project Manager for legal description services for Orange County title transfers. Providing legal f descriptions exhibits and documents for various County of Orange properties being bought or solo. City of Newport Beach Various Condominium and Single Lot Subdivisions ,,,,# ` Survey Manager providing survey staking and city required certifications for mufiiple condominium com lexes. Also su P pplying condominium plats and mapping, including Record of Surveys Comer , Records, Tract and Parcel Maps. SAAB A/bertson's ALTA Surveys Provide surveying and mapping services, including horizontal and vertical control along with design topographic mapping in the form of ALTA/ACSM Land Title surveys for the exclusive use of Title transfer. ~. (, Clry of Buena Park Map Checking Provide map review as part of an on-call services agreement with the City. Los Angeles County San/tat/on D/stNct (; Puente Hills Landfill Mr. Glasscock provided Surveying and Mapping services including horizontal and vertical conrol ~ along with earthwork calculations and protective cover certificates for the award winning Puente ~ Hills landfill which serves approximately one thins of the daily disposal needs of Los Angeles County. Mr. Glasscock also worked with the Los Angeles County Sanitation District to establish CAD and Certification standards for their future projects. { DesertXpress Hlgh Speed TiaJn Project Manager overseeing the initial vertical and horizontal alignment for earthwork calculations and the Geodetic control for the Environmental Impact Study to be presented to the Federal Railroad Administration, the United States Department of Transportation and the United States Environmental Protection Agency. Also provided horizontal and vertical data to engineering design teams for this two state, 125-mph European style passenger train. Mr. Glasscock also served as a technical advisor of surveying and mapping for project planning, budgeting and (,,; marketing. • /~ ("'I t L ~' ~.~ f Flamingo Hotel and Casino, Las Vegas, Nevada Project Manager providing Surveying and Mapping services of the Flamingo Hotel and Casino. Mr. Glasscock provided 3 dimensional CAD files for an exterior and interior As-Built survey. This included 3-d data for all twenty-four floors of the exterior and the lower 5 floors of the interior. Cad files where delivered in a 3 dimensional, rendered and modeled format for architectural design of casino and retail shops remodel. Texas Department of Correct/ons Design and Topographic surveys for many prison sites located throughout Texas Texas Department of Transportat/on Design, Topographic and Right-of-Way surveys located throughout Texas. Un/ted States Department of Wl/d/ll~e and Fisheries Boundary Surveys within the State of Texas. Lockheed Martin Airport Runway GPS Geodetic Survey located in Fort Worth, Texas. United States Department of Defense Airport Runway GPS Geodetic Survey located at Navel Air Station in Fort Worth, Texas. t. a7oo South Crrand Avenue Santa Ana, Cal}fornia 9705 r~ Statement of Qualifications Established and Incorporated in February 1969 Participants in Caltrans Correlation Testing Program ti Steven R. Marvin, RCE 30659 President Mary A. Might Secretary-Treasurer Federal Tax Identification Number 9S 257297 "` Phone: C714) 546 3468 Fax: (714) 546-5841 ~{'~ www.labellemarvin.com InfoCa~~aBelleMarvin.com ounded as LaBelle and Associates in 1969 by Francis F. LaBelle, LaBelle Consultants and ultimately LaBelle Marvin, is a leader in the evaluation of asphalt concrete pavements. Utilizing state of the art equipment including dynamic testing of in-situ pavement strength, skid testing and profilograph testing, LMI maintains an expertise in paving system design, use impacts, and rehabilitation methodologies. Services include field and laboratory evaluation of asphalt concrete and Portland cement concrete pavements, asphalt concrete and Portland cement concrete materials, pavement recycling, aggregate use and reuse, soil characteristics and soil stabilization. LaBelle Marvin has evaluated and provided recommendations for pavement restoration and rehabilitation of over 20,000 lane miles of roadway throughout the Western United States. Public streets and highways, airfields, commercial pavements and private street systems have been evaluated with recommendations serving as a basis for design of rehabilitation measures, effectively extending the useful life of the surface transportation system. Pavement construction and restoration recommendations over the past three decades has progressed from use of overlay thickness tapers and aggressive local reconstruction to include pavement profiling, hot and cold in-place recycling, central plant recycling, polymer binder modification, chemical subgrade modification and stabilization, conventional and asphalt rubber hot mix overlays, pavement reinforcing fabrics and geotexiiles. LMI also provides designs to address environmental sensitivities which have led to inclusion of previous waste materials such as glass, plastics, paper pulp, automobile tires and rubber, and waste materials from automobile wrecking yard operations, into beneficial pavement products. LaBelle-Marvin, Inc. LaBelle Marvin has and continues to provide design and evaluation services relating to roadways, airfields and parking lots. Specialty services also include development of rehabilitation and construction methods for citywide street restoration and reuse of available materials for the City of Avalon, Catalina Island, development of asphalt mastic requirements for off shore drilling platforms in Alaska, improved airfield pavements on Diego Garcia in the Indian Ocean, and stabilized access roadways in the jungles of Peru. LMI designs have led to reuse of asphalt concrete layers at Spokane Airport damaged by ash from the Mt. St. Helens eruption, reuse of sands and aggregates contaminated with bunker fuel as viable asphalt concrete components, certification of the structural integrity of pavements for the US Space Shuttle, and evaluation of the impacts of extraordinary loading from permit loads on existing street pavements. LMI works closely with public agencies, contractors and suppliers in development of project specific materials and construction solutions. Products and construction procedures include rut resistant, large aggregate mixtures used for high temperature, heavy loaded desert pavements, procedures for construction of ultra smooth pavements in laser test site applications, and determination of the impact of proposed construction activities on existing street and highway networks LMI takes pride in offering Professional Pavement Engineering Services to a variety of clients, including Cities, Counties, States and the Federal Government, private communities, commercial property owners and developers. Services provided also include plans, specifications and bid documents, contract administration, construction inspection and quality control testing as client needs dictate. The firm is Caltrans certified to perform testing on federally funded projects. LaBelle-Marvin, Inc. t c c t t' f t~ STEVEN R. MARVI N President/Principal Engineer Professional Registration: Civil Engineer -State of California (RCE 30659) Quality Engineer -State of California (RQE 5463) Honors: 1991 Engineer ofMerit -American Society of Civil Engineers -Orange County Branch 2001 Engineer of the Year -American Society of Civil Engineers -Orange County Branch 2002 Engineer ofMerit -Orange County Engineering Council Associations: American Public Works Association American Society of Civil Engineers -National Technical Activities Committee American Society of Civil Engineers -National Committee on Government Affairs American Society of Civil Engineers -Orange County Branch, Treasurer, Secretary, Vice President and President American Society of Civil Engineers -Los Angeles Section -Vice President and President E rya Asphalt Pavement Association Asphalt Recycling and Reclaiming Association Association of Asphalt Paving Technologists Associated General Contractors California Society of Civil Engineers -Treasurer California State Council ASCE -Chairman Institute for the Advancement of Engineering Inc. Maintenance Superintendents Association Orange County Engineers Club -Secretary/Treasurer and President Rotary International LaBelle-Marvin, Inc. Teaching Engagements: ( Calif. State University -Los Angeles -Asphalt Laboratory Procedures, Asphalt ( Concrete Inspection Calif. State University -Long Beach -Pavement Design, Asphalt Concrete Design ( Santiago College -Asphalt Technology, Soils and Foundations, Introduction to ( Public Works University of Calif. -Irvine -Professional Registration Review -Portland Cement ( Concrete Design ( ~ Education: California State University -Long Beach BSCE Orange Coast College - AA ~ Tau Beta Pi -Engineering Honor Society • Chi Epsilon -Civil Engineering Honor Society ~ Experience: (" ~\ fir. Marvin began his cazeer with Contra Costa County, California, in 1968. In 1972, he joined the engineering staff of Testing Engineers, Inc., and Smith Emery Company in Southern California, specializing in asphalt and soil testing, design and construction quality control. ~ During -this period he also served as Quality Control Representative for the reconstruction of the ( main runway, helicopter landing pads and hangaz aprons at the MCAS -Helicopter Base, Tustin, ~ California. e left Smith-Emery Company in the fall of 1975 to become Vice President and Project _ Engineer for LaBelle Consultants. Pavement consulting services during the past three decades ~~ have included highway, roadway and airfield pavement desi ~ gn and rehabilitation combined with the unique challenges presented in places such as the oil fields of Peru, the off-shore drilling platforms ~ of Alaska and the runways and taxiways of Diego Garcia in the Indian Ocean. Steve oversees e operations of the asphalt concrete laboratory, field sampling and testing of roadway, aggregate and ® subgrade materials, soil stabilization design and evaluation, pavement design, rehabilitation design for existing pavement systems, and complete investigations of material and/or design caused (~ pavement failures. ~teve became President of LaBelle Marvin in December of 1985. He is regulazly involved in ( developing the scope and overseeing ongoing roadway and airport investigations and desi s. ~ Included within the investigations aze numerous cases involving legal issues relativegrto materials, design, construction, pavement use and abuse. Samule Proiects: LaBelle-Marvin, Inc. ~_ ~ ( • Evaluation and rehabilitation design of over 15,000 lane miles of roadways throughout the - ~ Western United States. Rehabilitation designs applied field and laboratory test data with ~ , available technologies for rehabilitation including reconstruction, asphalt concrete and asphalt rubber hot mix ove l t r ay, pavement profiling, hot and cold in-place recycling, central plant recycling, polymer binder modification, chemical subgrade modific ti d ~ a on an stabilization, and pavement reinforcing fabrics and geotextiles C • Rehabilitation design of the roadway network within the City of Anaheim commonly referred to as the "Disney Resort" area. Design required interfa ith d i ce w es gn teams, City of Anaheim and Disney Corp. with short timeline and ever chan 'n desi ~ g gn goals and criteria ~ . ~ • Evaluation of the structural capacity of Vandenberg pavements proposed for use by the ~ Space Shuttle. ~ • Repaving design for the City of Avalon including characterization of available on-island ~ ~ material sources from existing roadway, island aggregate sources and island material manufacturers. The final design included reuse f i i ~ o ex st ng roadways and import of supplemental aggregate and asphalt cement binder. Resident engineer, construction management, quality control testing and inspection were also provided. ~, • Design development of rut resistant asphalt concrete mixtures in heavy wheel load and high ~ temperature use environment. Pavement design required consideration of construction logistics, intersection closure duration material availabilit d i _ ( , y an nternational trucking regulations. L . • Recycle/re-use design of asphalt concrete runway at Spokane, Washington impacted by ash from Mt. St. Helens eruption. C,; ~ • Development of working specifications for use on John Wayne Airport to place additional design requirements for new asphalt concrete pavements. ~ • Reuse design of contaminated desert sands for rural roadway use . ® -~ • Reuse design of contaminated aggregate support materials below existing power plant fuel tanks. Design required characte i ti f ~ ~ r za on o contaminated aggregate for reuse as power plant pavement areas and was based on addition of fine aggregate and/or additional asphalt based liquid bitumen. ~~ • Determine the impacts of offshore drilling and related pipeline improvements on roadwa ys within the Pt. Arguelo region and design mitigation repairs. ~~ ~+~ • Determine the impacts of railroad rolling stock movement along several hundred miles of ~~, roadways in Humboldt County. • Investigate underground caves and canyons developing beneath the Military Runway non San Nicolas Island, California. LaBelle-Marvin, Inc. c t t {- • Relinquishment Studies for various cities including determination of present conditions ( including surface grades, crown, cross slope, boundary conditions, structural integrity and ~ maintenance history and development of necessary improvements and/or upgrades prior to acceptance. • Stabilized soil design of all weather access roadways to Peruvian oil fields. • Asphalt Mastic design for off-shore drilling platforms in Alaska. • Development of smoothness testing protocol for asphalt, surfacing used at the Palmdale laser test site. LaBelle-Marvin, Inc. •~~ September 29, 2008 Mr. Dana R. Kasdan, PE Engineering Services Manager Public Works Department City of Tustin 300 Centennial Way Tustin, CA 92780 Subject: Fee Proposal for the Jamboree Road Rehabilitation Project (C/P No. 7194) and the Tustin Ranch Road Rehabilitation Project (C/P No. 7195) Dear Mr. Kasdan: This presents our fee proposal to provide the consulting engineering services for the scope of services presented in the attached proposal for the subject projects. Norris-Repke proposes to provide the services for the NOT TO EXCEED, TOTAL LUMP SUM FEE presented below. A breakdown of the fees for these projects is attached for your information. Norris-Repke is available to discuss these fees and their association to our proposed scope of work and make revisions where mutually agreeable. Total Not To Exceed Fee (Jamboree Road Project) _ ~ 79,014.00 Total Not To Exceed Fee (Tustin Ranch Road Project) _ ~ 118,521.00 Total Fee (both projects) = S 197,535.00 Our fee will be invoiced monthly based on actual time expended, according to the provisions of the City's Agreement for Consultant Services. Additional services will be provided at the attached hourly rates. We appreciate this opportunity to be of service to the City and look forward to a successful project. Sincerely, Warren W. Repke, PE Principal in Charge 1 TEL• 714-973-2230 FAX: 714-973-226311VUVW: www.norrisrepke.com 400 North Tustin Avenue, Suite 230, Santa Ana, CA 92705 N E Z ORR~Ii~P~ Hourly Rate Schedule July 1, 2008 to December 31, 2008 Confidential Design Engineering & Land Planning Principal Engineer/Project Advisor ....................................................... $ 170 00 ............................. Senior Project Manager . ..................................................................................................... Project Manager .... 160.00 ............................................................................................................ Project Engineer 150.00 ............................................................................................................... Senior Proj t D i 125.00 ec es gner .................................................................................................... Engineer III, Designer III, Planner III ................................................:....... 120.00 115 00 .......................... Engineer II, Designer II, Planner II .................................................................................... . 110.00 En ineer I De i I Pl g , s gner , anner I ....................................................................................... CADD Technician II 100.00 .......................................................................................................... CADD Technician I 80.00 ........................................................................................................... Engineering Aide ..... 70.00 .......................................................................................................... 60.00 Staff Augmentation City Engineer ................................................ $1 ..................................................................... Project Manager ........ 70.00 ......................................................................................................... Associate En i R i 140.00 g neer ( eg stered) ...................................................................................... Assistant Engineer ..... 130.00 ....................................................................................................... Plan Checker/Counter Person 110.00 ........................................................................................... Engineering Technician 90.00 .................................................................................................... 80.00 Construction Management Construction Manager ..................:.................................................................................... $ 150.00 Resident Engineer ............................................................................................................ Senior Public Works Observer 120.00 .......................................................................................... Public Works Observer : 100.00 ................... ................................................................................. 90.00 Land Surveying, Mapping ~ GIS Services Survey Party 3 Person ...................................................................................................... Survey Party 2 Person $ 160.00 ...................................................................................................... Survey Party 1 Person ...... 120.00 ................................................................................................ Survey Manager ............... 80.00 ................................................................................................. GIS Specialist .......... 100.00 ........................................................................................................ Senior Survey Technician 100.00 ................................................................................................. Junior Survey Technician ... . 70.00 . ............................................................................................. 50.00 Building 8 Safety Building Official ................................................................................................................. Senior Building Inspector $ 120.00 .................................................................................................. Building Inspector .......... 100.00 ................................................................................................... 90.00 Administrative Services Senior Administrative Assistant ............................................................ ............................ Administrative Assistant/Clerk $ 80.00 ......................................................_ G~ nn • Services performed by subconsultants are billed at cost plus an additional management, coordination, insurance and consultation fee of 15%. • Outside printing or reproduction costs, messenger service, equipment rental, special supply purchases or other direct expenses are billed at cost plus an additional administrative overhead fee of 10%. • Outside agency fees are billed at cost plus an additional administrative overhead fee of 10%. 400 North Tustin Avenue, Suite 230, Santa Ana, CA 92705 TEL: 714/973-2230 FAX: 714/973-2263 www.norrisrepke.com