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Home My WebLink About14 SCAG DIST 17 VACANCY 12-02-08i ;, MEETING DATE: TO: FROM: SUBJECT: SUMMARY AGENDA REPORT DECEMBER 2, 2008 WILLIAM A. HUSTON, CITY MANAGER COMMUNITY DEVELOPMENT DEPARTMENT SCAG DISTRICT 17 VACANCY Agenda Item 14 Reviewed: I / City Manager ~/ Finance Director NIA The District 17 seat on the Southern California Association of Governments (SCAG) Regional Council and the Orange County Council of Governments (OCCOG) Board of Directors is vacant and open for declarations of candidacy. The District representative will represent the cities of Orange, Tustin, and Villa Park on the SCAG Regional Council for the remainder of the existing term (through May 2009) and on the OCCOG Board of Directors. RECOMMENDATION:. That the City Council appoint a candidate to fill the SCAG District 17 vacancy and direct staff to prepare a declaration of candidacy on behalf of the appointed candidate. FISCAL IMPACT: There are no significant fiscal impacts associated with declaring candidacy and/or filling the SCAG District 17 vacancy. BACKGROUND AND DISCUSSION: The District 17 seat on the Southern California Association of Governments (SCAG) Regional Council and the Orange County Council of Governments (OCCOG) Board of Directors is vacant and open for declarations of candidacy. The District 17 seat represents the cities of Orange, Tustin, and Villa Park on the SCAG Regional Council and the OCCOG Board of Directors. Mayors and/or Council Members from SCAG member cities in District 17 are eligible to seek the District 17 seat. Currently, the City of Tustin is the one SCAG member city in District 17. Council members from the cities of Orange and Villa Park may become eligible candidates if their respective city becomes a SCAG member city by December 12, City Council Report SCAG District 17 Vacancy December 2, 2008 Page 2 2008. Otherwise, the Tustin City Council's candidate to the District 17 seat will automatically serve as the District 17 representative, in accordance with SCAG election procedures. The District representative will represent the three cities on the SCAG Regional Council for the remainder of the existing term (through May 2009) and on the OCCOG Board of Directors. In Tustin, mayoral appointments to regional, County, City, and special district boards and committees are generally assigned in January of every year. However, declarations of candidacy for the SCAG District 17 seat must be received by the OCCOG Interim Clerk of the Board by letter, fax, or email by 5:00 p.m. on Friday, December 12, 2008. Therefore, it is recommended that the Council take the recommended action at this time. y~ _ r S/cvoJ(tt',/4/_RiAe~/~ej/'ksti n Senior Planner Elizabeth A. Binsack Community Development Director Attachments: Call for Candidates Announcement District 17 Special Election Notice S:\Cdd\CCReports\SCAG and OCCOG District 17 Seat.doc f.'a ,. h :~ 's ~ t ; .~ t ~~ ,o- ~ ^~, ~. a ~~~~a~.{ '. r ~ :~ ~ _. i f l't f ~i'!r f3; x ~ ~f~~~t i of :~' ' I ~:' '~ ~ ORANGE COUNTY COUNCIL OF GOVERNMENTS Cities Aliso Viejo SPECIAL ELECTION NOTICE Anaheim Date: November 21, 2008 Brea Buena Park costa Mesa To: City Clerks, City Managers and City Council Members of cypress SCAG District 17: Dana Point Fountain Valley • Clty Of OCange Fullerton • Clty Of TUStIn Garden Grove • City of Villa Park Iluntington Beach Irvine La Ilabra From: Dennis R. Wilberg, OCCOG Interim Executive Director/ La Palma Laguna Beach City Manager of the City of Mission Viejo Laguna Hills Lag°na Niguel Subject: Call for Candidates: SCAG District 17 Special Election: Laguna Woods bake Forest Vacant Seat on SCAG Regional Council and L°, tllamit°` OCCOG Board of Directors Mission Viejo Newport Beach orange Call-for-Candidates Announcement: Placentia Rancho Santa Margarita On behalf of the Orange County Council of Governments, I encourage your san Clemente consideration and request any declarations of candidacy for the District 17 seat on the san Juan Capistrano Southern California Association of Governments (SCAG) Regional Council. The Santa Ana seal Bach District 17 representative will also automatically serve as the District 17 appointment to Stanton the Orange County Council of Governments (OCCOG) board of directors. The selected Tustin viv P k District 17 re resentative would re resent the cities of Oran e Tustin and Villa Park on p p g a ar Westminster , the SCAG Regional Council and the OCCOG Board of Directors. Yorba Linda County of Orange This call-for-candidates and a special election is being conducted to fill the vacancy of the District 17 seat that was held by Council Member Lou Bone of the City of Tustin. Agencies The election rocess is bein conducted to fill the existin vacanc of the District 17 Costa Mesa Sanitary District p g g Y Last orange Water District seat through the remainder of the existing term (which expires May 2009). LI'I'oro Water District Irvine Ranch Water District oc sanitation District Eligibility Requirements for Candidates: oc ~rransportation Authority Eligible candidates for the District 17 seat are mayors and city council members of those oc Water District cities in District 17 that are SCAG member cities. At present the City of Tustin is the Transportation Corridor Agencies ~ one SCAG member city in District 17. Council members from the cities of Orange and Villa Park can become eligible candidates for the District 17 seat, if these respective cities become a SCAG member city by Friday, December 12, 2008. If the cities of Orange and Villa Park are not SCAG member cities by Friday, December 12, 2008, the City of Tustin City Council's candidate to the District 17 seat will automatically be the District 17 representative to the SLAG Regional Council and the OCCOG Board of Directors, in accordance with SCAG election procedures. Declarations of candidacy must be received by my office no later than Friday, December 12, 2008. Electiut~ Notiee: City Clerl, please post the enclosed election notice. District 17 Special Election Notice Page 2 Special Election Process: The District 17 election is a two-step process. An election notice is attached that details the election process, its deadlines, and how nominations shall be submitted. If there is only one eligible candidate for the District 17 seat, that individual shall be declared the SCAG District 17 Representative without having to conduct an election. Only those city council members from SCAG member cities in District 17 are eligible to declare candidacy. If more than one eligible candidate is declared for the District 17 seat, OCCOG will announce all declared candidates to all cities in District 17 during the week of December 15, 2008. Elections will be held on Thursday, January 8, 2009 immediately before the General Membership meeting of the League of California Cities, Orange County Division. Only -those city council members from SCAG member cities in District 17 are eligible to vote in the District 17 election. How to Submit a Declaration of Candidacy: Due Date of Friday, December 12.2008: Any eligible District 17 city council member who is interested in serving on the District 17 seat must submit a declaration of candidacy (name, title, city) by letter, email or fax no later than Friday, December 12, 2008 to: Ms. Karen Hamman, OCCOG Interim Clerk of the Board/City of Mission Viejo City Clerk Address: 200 Civic Center Mission Viejo, CA 92691 Email: khamman@cityofmissionviejo.org FAX: 949/581-0983 Phone: 949/470-3033 District 17 Election Information: If more than one candidate is declared for the District 17 seat, elections will be held on Thursday, January 8, 2009 at 4:30 p.m. at the Hilton Orange County/Costa Mesa. The election will be conducted just prior to the General Membership meeting of the League. of California Cities, Orange County Division that evening. SCAG staff will conduct the elections. A separate election notice listing all the District 17 candidates will be transmitted to all District 17 cities the week of December 15, 2008. Should you have any questions, please feel free to contact Ms. Karen Hamman, Mission Viejo City Clerk/OCCOG Interim Clerk of the Board at 949/70-3033 or by email at khammann.citvofinissionvieio.or~. With appreciation, u~~ ~Ulhe~ Dennis R. Wilberg OCCOG Interim Executive Director/City of Mission Viejo City Manager Enclosure: District 17 Special Election Notice SPECIAL ELECTION NOTICE SCAG/OCCOG District Representative Seat District # 17 CALL FOR CANDIDATES The District 17 seat on the Southern California Association of Governments (SCAG) Regional Council and Orange County Council of Governments (OCCOG) Board of Directors is open for declarations of candidacy. The District 17 seat represents the cities of Orange, Tustin and Villa Park on the SLAG Regional Council and the OCCOG Board of Directors. Call for Candidates: Deadline of Friday, December 12, 2008: Mayors and/or Council Members from SCAG member cities in District 17 are eligible to seek the District 17 seat. Currently, the City of Tustin is the one SCAG member city in District 17. Council members from the cities of Orange and Villa Park can become eligible candidates if these respective cities becomes a SCAG member city by Friday, December 12, 2008. If the cities of Orange and Villa Park are not SCAG member cities by Friday, December 12, 2008, the City of Tustin City Council's candidate to the District 17 seat shall automatically serve as the District 17 representative to the SCAG Regional Council and the OCCOG Board of Directors, in accordance with SCAG election procedures. The elected District representative would represent all cities in District 17 on the six-county SCAG governing board -the Regional Council -for remainder of the existing term (through May 2009). The elected SCAG District representative would also automatically serve as the District 17 representative on the Orange County Council of Governments board of directors. Declarations of candidacy must be received by letter, fax or email by 5:00 p.m., Friday, December 12, 2008. Declarations of candidacy shall be transmitted to: Ms. Karen Hamman, OCCOG Interim Clerk of the Board/City of Mission Viejo City Clerk City of Mission Viejo 200 Civic Center Mission Viejo, CA 92691 FAX: 949/581-0983 Email: khamman@cityofmissionviejo.org Questions? Contact Ms. Hamman at: 949/470-3033 Election Date: Thursday, January 8, 2008 If there is only one eligible candidate for the District 17 seat, that individual shall be declared the SCAG/OCCOG District Representative without having to conduct an election. If two or more eligible candidates from SCAG member cities in District 17 are declared for the District seat, an election will be held. SCAG will conduct the election, which will take place on: Date: Thursday, January 8, 2009 Time: 4:30 p.m. [prior to the Orange County Division, League of California Cities General Membership Meeting] Location: Hilton Orange County/Costa Mesa 3050 Bristol Street Costa Mesa, CA