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RESOLUTION NO. 877
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, ADOPTING COUNCIL POLICY NO.
00-2, RELATIVE. TO CITY COUNCIL AND PLANNING
COMMISSION MINUTES AND RETENTION OF TAPE RECORDINGS
OF MEETINGS.
The City Council of the City of 'Tustin, California,
does hereby resolve as follows-
That Council Policy No.. 00-2, relative to City Council
and Planning Comm~ission Minutes and Retention of Tape
Recordings of Meetings, a copy of which is attached hereto
marked Exhibit A and incorporated herein by this reference,
is hereby approved and adopted and incorporated in the COuncil
Policy Manual.
PASSED AND ADOPTED at a regular meeting of the City
Council, held on the 1st day of May, 1967
.MAYOR' .
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
RUTH C. POE, City Clerk and ex-officio Clerk of the City
Council' of the City of Tustin, California, does hereby certify
that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Res-
olution was duly and regularly introduced, read, passed and
adopted at a regular meeting of the City Council held on the
1st day of M~y , 19 67, by the following vote:
AYES:
-~ .... COCO '"~ ~
COUNCILMEN'. ~'~'~.~ ~CE, KLINGEunoFER, , ~.~I~LER, RING
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NOES:
ABSENT:
COUNCILMEN: f~ONE
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~¢alifornia
............................ . . . .............. .COUNCIL POliCY .... . ............................
'J_ss o .............. ................
T2/')E RECOPDi~'~GS OF ~FT_Zx.~GS Resolution No' 877, .age :' ~) .~{
PURtK~SE
To establish a Policy regarding the preparation of City Council and
Planning Commission mi. nuteso
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To establish a Policy reg, arding the disposition of tape recordings
of City Coum¢il and Plarmir~. Ccm'nission meetings.
PROCED~Z
city comciz
A. Contents of Minutes
1. Item under cop~ideration
2. Names of persons speaking before the Council on the
issue and the substance of their ren~rks.
3. Substance of Council discussion.
4. Statements by the Council members "for the record".
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5. Motion (s) or action taken.
6. Vote. All roll call votes to include n~es and stand taken by
each Co ~uncilman' voting.
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B. ?r~ cr_ip~ and.._ AuditiQn
1. Transcript Of tapes to be made upon Council request only.
.2. Transcripts to be available for City Council members,, Ci.ty
,
officials and. others as may be dotermined by t.2~e City Clerk.
3. Audition (playback) of tapes to be authorized and accomplished
for City' Council members whenever recmested, and for others as
may be determined by the City Aa%ninistrator.
2. Planning C._.o/~._,issio_n
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A. Contents of Minutes
1. Item unde~ consideration
2~ Names of .persons speaking before the Commission on the issue
and the substance of their r~aarks.
---CITY OF TUSTIN, CALIFORNIA
CITY COUNCIL AND PLANNING
COi~.F..'4ISSiON ?,'!INUTES AND RETENTION OF
TAPE RECORDINGS OF MEETINGS .... (.CPn. t.'.....d.__,..)_
I
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................................. - ......... CO UNCIL POLICY__-:. ...........
Policy No:00_2
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Resolution No'877
3. Statements by ~,he Commission members '~for the record~.
4. Mo~ion(s) or action ~aken.
$.' Vote. Roll call votes clearly transcribed.
B. Transcripts :
.
1. A complete transcript of the Planning Commission hearin~ .
shall be transmitted to the City Council for the follow ng~.
a. Rezoning applications
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b. Amendments to City ordinances
c. .All matters involving an appeal of Planning
Commission action.
2. Transcript for any other purpose must be approved by
the Planning Director.
3 Dis;3osition of all Ta~e Recordings
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A. Tape recordings of City Council and Planning Commission
meeting shall be retained for a period of six (6) months
after any non-continued action on any matter included on
the recording.
B. Said recordings shall be kept in the safe at City Hall
and shall be the responsibility of the City Clerk.
C. Permission for use of the tapes shall be gained from the
City Clerk, with a report of each request to be made ,to
the City Council. '
D. A member of the City staff shall run the tane recorder for
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any person utilizing the tape. A charge of Ten Dollars
($10) per hour will be.~.made for this service.
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