HomeMy WebLinkAbout01 CDBG EVAL FY 2009-2010 02-17-09MEETING DATE: FEBRUARY 17, 2009
TO: TUSTIN CITY COUNCIL
FROM: COMMUNITY DEVELOPMENT DEPARTMENT
SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT SUBRECIPIENTS
PERFORMANCE EVALUATION AND FUNDING REQUESTS FOR PROGRAM
YEAR 2009-10
RECOMMENDATION
That the City Council:
1. consider and provide staff with direction on public service performance evaluations
for continued funding;
2. consider and provide staff with direction on non-public services funding requests;
3. hold the first required public hearing to receive public input and testimony; and,
4. set a second required public hearing on April 21, 2009, to finalize the Program Year
2009-10 funding allocation and Program Year 2009-10 Action Plan.
BACKGROUND
The Federal Housing and Community Act of 1974, as amended, created the Community
Development Block Grant (CDBG) program to return Federal funds to local communities
for the purpose of developing viable urban communities by providing adequate housing
and a suitable living environment and by expanding economic opportunities, specifically for
low- and moderate -income persons. Grants are awarded to communities to carry out a
wide range of community development activities directed toward neighborhood
revitalization, economic development, and the provision of improved community facilities
and services.
The City of Tustin has not been notified by the U.S. Department of Housing and Urban
Development (HUD) of the City of Tustin's grant award for the 2009-10 funding year. The
HUD's representative for the City of Tustin indicated that there may be a ten (10) percent
reduction in the allocation across the board. However, with the recent President Obama
economic stimulus plan and the change of administration, there could be potential
increase in the overall allocation for the CDBG program. Therefore, for planning
purposes HUD had indicated that cities could use the previous year funding amount of
$797,511.
City Council
February 17, 2009
Page 2
For participation in the CDBG program, the Federal government requires that local
jurisdictions prepare a 5 -year Consolidated Plan document and state within its plan, the
jurisdiction's goal and priorities. The City's current Consolidated Plan, adopted on May 2,
2005, covers Program Years 2005-2010. The City is also required to submit an Annual
Action Plan for each of the five years covered in the Consolidated Plan.
The Consolidated Plan serves the following functions:
1. A planning document for the City of Tustin;
2. An application for federal funds under HUD's formula grant programs;
3. An action plan that provides a strategy for carrying out goals and priorities
(also serve as the City's annual application); and,
4. A basis for assessing performance.
Eligible Activities
Communities are permitted to develop their own programs and funding priorities, as
long as each activity meets one of the three CDBG National Objectives. These
objectives are as follows:
1. Benefit low- and moderate -income persons;
2. Aid in the prevention or elimination of slums or blight; or
3. Meet community development needs having a particular
urgency (conditions that pose serious or immediate threats
to the health or welfare of the community where other
sources of funding are not available).
The CDBG program as administered by HUD requires that at least 70 percent of the
total CDBG annual expenditures must be used for activities that benefit low- and
moderate -income persons over a one-, two-, or three-year period, and individual
activities designed to benefit low- and moderate -income persons must assist at least 51
percent of low- and moderate -income persons.
To assure that activities will meet the National Objectives, HUD established guidelines
for Eligible and Ineligible activities. Eligible activities include:
• Housing -related type of activities
• Removal of Architectural Barriers to Public Facilities
• Rehabilitation and Preservation Activities
• Public Facilities and Improvements
• Public Services Activities
• Economic Development Activities
• Planning and Program Administration, etc.
The CDBG program limits the amount of allocation for Public Services activities and
Program Administration. A maximum of 15 percent (15% x $797,511 = $119,626) of the
total grant award may be allocated to Public Service types of activities. A maximum of
City Council
February 17, 2009
Page 3
20 percent (20% x $797,511 = $159,502) of the total grant award may be expended on
administrative and planning activities.
Public Service Activities Multiyear Funding
On April 17, 2007, the City Council amended the City's Citizen Participation Plan by
designating the Tustin Community Foundation as the Citizen Participation Committee for
Public Service Activities and that funding for public services are to be allocated through a
three (3) multiyear funding cycle.
Accordingly, on February 25, 2008, the Tustin Community Foundation acting as the
City's Citizen Participation Committee held a public hearing, considered funding
requests for public service programs, and recommended allocation based on a multiyear
funding cycle. The City Council on April 15, 2008, accepted the recommendation and
approved the funding allocation for public services programs for a three year period.
Following the Year One (1) allocation for Program Year 2008-09, the approved public
service programs shall continue to receive Year Two (2) for Program Year 2009-10 and
Year Three (3) for Program Year 2010-11 funding if they meet the following criteria:
a. Activities must continue to meet the priority and objective for which the
activities are funded in Year One (1);
b. Activities must continue to leverage funds with other sources;
C. Activities must be in compliance with contractual obligations;
d. Activities must report accomplishments correctly in the Quarterly and Annual
Performance Reports and/or other documentation as described in current
year contract;
e. Activities must receive a successful assessment of project performance and
progress from City staff.
A list of public service programs and their accomplishments is attached as Attachment A.
The City Council is asked to consider: the subrecipients progresses; accomplishments to
date; and, whether they are to receive continued funding for Year Two (2) - Program Year
2009-10. Staff has provided a recommendation for the City Council's consideration.
In summary, all public services have accomplished approximately 40 percent or more of
the stated objectives. Using reporting data and interviews with subrecipients, generally the
non-profit agencies indicated that the economic downturn have impacted their services
directly and indirectly. They have noticed that the lengths of counseling or needed stay for
individuals in the programs have been lengthened and that reduced allocations and/or
grants received from other agencies have also impacted their programs.
City Council
February 17, 2009
Page 4
Non Public Services Activities/Programs
On December 4, 2008, the City published a Notice of Availability of Funding Application
(NOFA) for non-public services CDBG funds in the Tustin News and transmitted
applications to all City of Tustin departments. The City staff committee, which consists of
all directors from various departments and a representative from the City Manager's
Office, also held a meeting to propose and discuss possible non-public service CDBG
projects for FY 2009-10. The purpose of the meeting was to review, evaluate and make
a recommendation to City Council on the disbursement of projects for public facilities
and improvement, rehabilitation and preservation, and program administration project
categories. While no funding application was received from outside agencies, a total of
seven (7) City's applications and one (1) Fair Housing application were received (note:
pursuant to CDBG program regulations, Fair Housing activities could be included as
part of the Planning and Administration).
Funding Allocation for Program Year 2009-10
The following are recommendation for funding allocation:
Public Services Activities (max. $119,626)
Boys and Girls Club
$ 15,000
(continue)
Community Service Programs (ATSC)
$ 10,000
(continue)
Community SeniorSery (Senior Meals)
$ 20,000
(continue)
Graffiti Removal - CDBG target areas
$ 19,626
(continue)
Laurel House
$ 5,000
(continue)
Human Options
$ 5,000
(continue)
Olive Crest
$ 5,000
(continue)
Tustin Parks and Recreation Department (Youth Center Staff)
$ 25,000
(continue)
Tustin Parks and Recreation Department (Kids Corner)
$ 15,000 (continue)
Public Services Subtotal
$119,626
Public Facilities and Improvements
Redhill Parking Bay $ 200,000
Tustin Family Youth Center Playground Equipment $ 85,750
Senior Center Lighting $ 50,000
San Juan Sidewalk Reconstruction $100,000
Public Facilities and Improvements Subtotal $ 435,750
Rehabilitation and Preservation Activities
Commercial Rehabilitation $ 22,473
Code Enforcement $112,250
Rehabilitation and Preservation Subtotal $ 134,723
Program Administration and Planning Activities (max. $159,502)
Fair Housing Counseling Agency $ 17,412
CDBG Program Administration 90,000
Administration & Planning Subtotal $ 107,412
Grand Total for all Activities 11
City Council
February 17, 2009
Page 5
Note: To facilitate the Council in making the decision, staff has included tables attached as
Attachments A and B. Attachment A is a table listing all public services activities and
their performances. Attachment 8 is a table listing all non-public service activities
along with the submitted applications.
Since there is no certainty in the amount of grant allocation that the City will receive in
Program Year 2009-10, the City Council may consider the following options:
• If the actual amount of CDBG funding allocation that the City receives in Program
Year 2009-10 is reduced/increased, the City Council may either reduce/increase
the amount of allocation proportionately among all activities. The City Council
should note the 15 percent cap on the maximum amount of funds that can be
allocated to public service activities, or
• The City Council may delay making a decision on the final amount until the 2nd
meeting in April in which the City Council may consider each activity based of its
merit and/or performance.
CITIZEN PARTICIPATION PROCESS
Federal laws relating to CDBG funds require cities to provide citizens with specific
information about the amount of monies expected for the program and the range of
activities that may be undertaken with those funds. Federal regulations also require a
jurisdiction to hold at least two public hearings to obtain the views of citizens on such
issues as housing, other community development needs, and the use of the CDBG
monies.
This is the first public hearing and another public hearing is tentatively scheduled in April to
consider the proposed Action Plan (a component of the Five-year Consolidated Plan and
an annual application for a CDBG grant) and to authorize staff to submit to the Action Plan
to HUD. After City Council approval, staff will submit the one-year Action Plan to HUD
detailing the City's specific use of the funds for FY 2009-10. The Action Plan is due on
May 15, 2009. After receiving final approval of proposed projects, each public
service/non-profit organization receiving continued funding will be asked to enter into
agreements with the City requiring compliance with all Federal CDBG regulations relating
to program management, reporting, auditing, etc. No disbursement of monies can be
made to any agency or organization until expenses are incurred and documented to
benefit the intended program.
dAh"
u tins Willkom
Principal Planner
Elizabeth A. Binsack
Director of Community Development
Attachments: Exhibit 1 (CDBG Low -Mod Target Areas Map)
Exhibit 2 (Redevelopment Project Areas)
Attachment A (Public Services Allocation and Performance Evaluation)
Attachment B (Non-public Services Funding Applications)
Exhibit 1
CDBG Low -Mod Target Areas Map
Exhibit 2
Redevelopment Project Areas
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06
Program Administration
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
CITY DEPARTMENT
GENERAL INFORMATION
FUNDING REQUEST FOR FY 2009-2010
1. Name of Department: Community Development
2. Name and title of contact person: Justina Willkom, Principal Planner
3. Phone number: (714 57Z 3-3115
FUNDING REOUEST
1. Name of proposed project: CDBG Program Administration
2. Area, physical location, or address of project: Tustin City Hall, 300 Centennial Way, Tustin
CA 92780
3. Description of project: Salary and benefit cost for a CDBG coordinator overseeing day-to-
day administration of the CDBG Program. Request also includes contingency funds for
unexpected expenditures.
4. Number of Tustin residents to be benefited from the project: Citywide Program
5. Indicate under which federal criterion your program qualifies for CDBG funds. N/A
❑ Low/Moderate Income
❑ Slum/Blight
❑ Urgent Needs
If you are qualifying under the "slum/blight" criterion, describe the condition and economic
characteristics of the targeted area or properties. Explain how your program will address
the conditions which contribute to the deterioration of the area.
City of Tustin Page 2 of 4 City Department Funding Application
BUDGEURNANCIAL DATA
1. a. Is this a new project? ❑ Yes ® No
b. If not, how many years has it been in existence? 13 "Years
C. Is this a multi -phased project that would require funding in future years? N/A
❑ Yes ❑ No Number of years Indefinite
2. Previous year's funding sources (list amounts and sources)
Source Amount
CDBG $62,870.00
3.
4.
GJ
91
Total $
Total project cost: $90,000.00
Amount of CDBG Funding requested for this program year: $90,000.00
Other funding to be used for project (list amounts and sources) N/A
Source Amount
Total
What specific information was used to estimate the project cost?
Standard City salary and benefit costs.
City of Tustin
Page 3 of 4 City Department Funding Application
7. Provide a breakdown of project budget:
Administration/Service Cost $90,000.00 (Salaries)
Construction Cost
Support/Overhead
Contract/Consultant
Other services (Specify)
Total Project Cost
$ (Materials and Labor)
$ (Postage, Utilities, Etc.)
$90,000.00
8. If project is to be funded for more than one year, provide a breakdown for each year.
(Attach a separate page and follow the format used in Item 7).
January 5, 2009
Signature of Department Head Date
Hca eoontokk&\C&'YMBUD9-1acnffit ADNNisnunox eeeucnnON 2009-2010.aoc
City of Tustin Page 4 of 4 City Department Funding Application
Fair Housing Council of Orange County
'� COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
OUTSIDE SERVICE PROVIDER/NON-PROFIT AGENCY
\mss FOR FISCAL YEARS 2008-09, 2009-10, 2010-11
REQUEST FOR FUNDING APPLICATION
GENERAL INFORMATION
1. Name of applicant (agency): Fair Housing Council of Orange County, Inc.
2. Address: 201 S. Broadway, Santa Ana, CA_ 92701-5633
3. Phone number: (714) 569-0825
4. Name and title of contact person: David Levy, Housing Rights Advocate (ext. 204)
5. Non-profit incorporation (if applicable): 2/19/1968 California
Date State
6. Federal Tax ID number: 95-2538829
7. Purpose of the organization: This organization's primary mission is to counteract local
discriminatory housing practices. We "affirmatively further fair housing" laws and
policies. Also, we help advance the enforcement of general housing rights and
responsibilities, and do so in cooperation with local governments.
7a. Is organization affiliated with a religious institution?
O Yes IN No
8. Qualifications of organization :
The Fair Housing Council of Orange County (FHCOC), a nonprofit organization
incorporated in 1968, has been providing fair housing services to CDBG entitlement
jurisdictions since the inception of the CDBG funding program (33 years). The agency
employs 16 staff members, plus interns and volunteers. Staff members. are qualified,
trained and experienced in fair housing law, as well as landlord/tenant law and HUD
housing programs.
City of Tustin
Our services comply with HUD
Page I of 7
recognized methods
2008-09, 2009-10, 2010-11
Funding Application
to "affirmatively further fair housing". Additionally, the agency is a Certified HUD
Housing Counseling agency, and is recognized by the Orange County court system as a
referral resource for persons involved in eviction cases and as a mediation program.
The agency is governed by a 12 -member volunteer Board of Directors, which establishes
and oversees all policies. The background of the board members is diverse. They include
real estate professionals, current and former university professors, a CPA, business
executives and individuals from the nonprofit sector.
Fair Housing Council has one full-time and one part-time attorney on staff. Staff
members periodically attend specialized training and conferences on fair housing law,
landlord/tenant law and HUD programs. Six full-time staff members are certified
mediators, and numerous volunteers and interns go through the certification training for
mediators. Staff members, who may lack years in the classroom, more than make up for
it with their in-service experience and training. The agency's staff, between them, has
over 75 years of experience in the fields of fair housing and landlord/tenant law. The Fair
Housing Council's professional staff also has multi-lingual capability and can provide
comprehensive housing counseling services in English, Spanish and Vietnamese. All
past program audits of this agency by the U.S. Department of Housing & Urban
Development have passed.
City of Tustin
Page 1a of 7 2008-09, 2009-10, 2010-1 /
Funding Application
FUNDING REQUEST
1. Name of proposed project (please note the specific individual project/program for which
you are requesting funding, not the general services provided by your organization
Tustin Fair Housing Education, Counseling and Enforcement
2. Area, physical location, or address of specific project: City-wide program conducted
from agency's offices located at 201 S. Broadway, Santa Ana, California. On-site
activities at locations within Tustin as needed and appropriate.
3. Statement of needs:
a). Housing discrimination occurs in the City of Tustin in violation of the federal
Civil Rights Act of 1866 and Civil Rights Act of 1968, as amended, and of the California
Fair Employment and Housing Act, Unruh Civil Rights Act, and Civil Code Section
§54.1. About 4 current or potential Tustin households will make allegations of
housing discrimination that merit the opening of case file, during the next fiscal
year. The Fair Housing Council of Orange County (FHCOC) will effectively respond to
each complaint received, even if greater in number than anticipated.
b). Other housing disputes and housing law violations arise within Tustin, which
relate, in part, to the "blighted condition" of CDBG target communities. About 750
Tustin landlord/tenant issues from 220 unduplicated households, making 250
requests for services, will be handled by this agency during the next fiscal year. Our
services directly influence needed housing quality improvements within Tustin's CDBG
target communities.
c). FHCOC will respond to as many Tustin housing discrimination allegations as
possible. We also provide professional services that address other general housing law
violations. We facilitate the opportunity for landlords and tenants to correct wrongful
housing policies or behavior. Tustin's unrestricted "service demand rate" for FY
2008-09 will be about 3.15% of this agency's entire program output designed to
"affirmatively further fair housing" (this may vary in subsequent years). Services will
impact and benefit the target CDBG areas and the low to moderate -income population
within the city, with more than 95% of Tustin clients being low ( 50% A.M.I.) or
moderate income (51-80% A.M.I.). In addition to direct counseling services, we expect
to conduct over 75 community education presentations, reaching over 1,900 individuals
throughout Orange County of which, at least, 2 community education presentations
will take place in Tustin. Last year, over 125 information packets were provided to
individuals from Tustin to further enhance the quality of service.
City of'Tustin Page 2 of 7 2008-09, 2009-10, 2010-11
Funding Application
PROJECT JUSTIFICATION
1. Number of persons anticipated annually to be benefited by pfejeet: 9,500 h'holds (countywide)
agency
2. a. Number of Tustin residents anticipated annually to be benefited by project: 225 h'holds
b. Percentage of Tustin residents anticipated annually to benefit by the project: 100%
(only Tustin residents served by proposed services)
3. a. Is this a new project? O Yes IN No
b. If not, how many years has it been in existence ? 33 years (including service via O.C.)
C. Is this a multi -phased project that would require funding in future years?
O Yes IN No Number of Years
4. To the extent known to you, please estimate the following characteristics of your client
population, or the population of the area served by your program. (Please refer to the
attached Income Limits)
Client Characteristics -Estimated Percent of Clients
Low income
-85%
Moderate income
10%
Abused children
unknown
Battered spouses
unknown
Elderly (62 or older)
10%
Handicapped
unknown
Homeless
0.5%
Illiterate
unknown
Migrant farm workers
unknown
5. Indicate under which federal criterion your program qualifies for CDBG funds.
Low/Moderate Income
19 Slum/Blight
If you are qualifying under the "slum/blight" criterion, describe the condition and economic
characteristics of the targeted area or properties. Explain how your program will address
City of Tustin
Page 3 of 7 2008-09, 2009-10, 2010-11
Funding Application
91
the conditions which contribute to the deterioration of the area.
In addition to serving eligible residents based upon income criteria, a number
Tustin residents served by this agency also qualify using the "slum/blight" criterion.
Through the landlord/tenant unit, the agency annually responds to about 45 Tustin
resident complaints concerning issues of substandard housing or "slum/blight".
Tustin residents benefit from housing counseling and, when necessary, legal advice
to help improve their substandard housing conditions. Last fiscal year, through the
landlord/tenant and dispute resolution units, we estimate we successfully facilitated
the improvement of about 30 rental units in Tustin. Agency staff is available to
work in cooperation with city officials to help bring about needed improvements.
Which of the following categories best describes your program:
13 Social service 0 Historical preservation 0 Capital improvement
® Other Fair housing activities eligible for CDBG administration funds.
BUDGET/FINANCIAL DATA
2.
Annual budget of organization (FY 07-08) $ 950,000
Estimated total project cost (Specific project/program for which you are requesting funding,
not entire organization)
FY 2008-09 $ 19,450
FY 2009-10 $ 20,050
FY 2010-11 $ 20,650
Anticipated FY 2008-09 through FY 2010-11 revenues & expenditures for the specific project:
REVENUE:
City of'Tustin
Tustin CDBG request (3 yrs)
Other public funding
Private f inding/contributions
Program fees
Other (please specify)
Total 2008-09 to 2010-11
Page 4 of 7
$ 52,248
$ 60,150
2008-09, 2009-10, 2010-11
Funding Application
EXPENDITURES: CDBG OTHER
FUNDS FUNDS TOTAL
FY 2007-08 to 2010-11 STAFFING EXPENSES
A.
President/CEO
$6,830
$1,020
$7,850
B.
V.P. Administration
3,920
570
4,490
C.
Accountant
2,890
430
3,320
D.
Admin. Assistant
2,250
340
2,590
E.
Part -Time Staff Attorney
2,820
420
3,240
F.
CDBG Program Director
3,030
450
3,480
G.
Outreach Manager / Counselor
3,930
590
3,520
H.
Housing Law Counselors (3)
9,080
1,210
10,290
I.
Housing Rights Advocate
3,950
590
4,540
J.
Interns/PT Counselors(1.00 FTE)
2,400
360
2.760
K.
V.P. Community Relations
3,920
570
4,490
Total Service Wages & Benefits:
$45,020
$6,550
$51,570
Supplies
$
1,030
$185
$ 1,215
Office Space
$
920
$175
$ 1,095
Communications
$
2,270
$425
$ 2,695
Professional Services
$
660
$120
$ 780
Local travel
$
230
$ 80
$ 310
Insurance
$
400
$ 80
$ 480
Staff training
$
710
$130
$ 840
Capital expenses
-0-
-0-
-0-
Other (Depreciation, consultants, dues,
$
1,008
$157
$ 1,165
subscriptions, bank charges, etc.)
Total FY 2007-08 to 2010-11 Expenditures $52,248 $7,902 $60,150
4. Amount of Tustin CDBG Funding requested for the 2008-09 program year $ 16,896
2009-10 program year $ 17,412
2010-11 program year $ 17,940
5. Other funding to be used for project (list amounts and sources)
Source
FundraisingL
Litigation Settlements
City of Tustin
Total
Page S of 7
Amount
$ 4,002
$ 3,900
$ 7,902
2008-09, 2009-10, 2010-11
Funding Application
6. Previous year's funding sources used for project if applicable (list amounts and sources)
Source
Amount
NONE $ -0-
Total $ -0-
7. What specific information was used to estimate the project cost? (Provide as an attachment,
if necessary).
Tustin's share of actual program activity from the prior fiscal year (3.15% of
service demand) formed the basis for estimating the project costs for FY 2007/08.
This share of service demand was applied to the agency's overall anticipated
operating budget for fair housing related services to arrive at the proiect costs.
Given the 3 -year funding cycle requested in this application, the costs for
subsequent years reflect an expected 3% growth in costs. However, actual service
demand rates could vary resulting in a fair share funding amount that is different.
Tustin is a part of a collaborative, which is comprised of 21 Orange County
jurisdictions, includine all 20 CDBG entitlement iurisdictions. This collaborative
approach allows the delivery of fair housing services to Tustin's residents at a
substantial savings over an "independent" program. Tustin's current "fair share"
of 3.15% was determined from services delivered to Tustin residents and home
seekers during the most recently completed fiscal year (7/1/06 — 6/30/07).
8. Evaluation of project:
Most aspects of this agency's programs are evaluated through established objective policy
and administration mechanisms. Individual records are kept for each service contact
provided by the project. Supervisors conduct regular, frequent service delivery reviews.
Monthly service reports and service reviews are disclosed to and discussed with program
staff. In addition, staff performance reviews are tied to the significant job functions that
are directly related to quality and quantity of service being delivered. Client letters or
evaluations are reviewed and considered. Staff from Tustin, other local governments and
HUD review quarterly service reports, and conduct on-site monitoring,. at least annually.
City of Tustin
Page 6 of 7 2008-09, 2009-10, 2010-11
Funding Application
The various service units of this agency plan to deliver and document the following
services as part of this project:
a). FAIR HOUSING COMPLIANCE UNIT: (Respond to all allegations of
housing discrimination received from current or potential Tustin residents; with an
estimate of 4 allegations meriting the opening of a case file.)
If deemed appropriate, we attempt to resolve conflicts of alleged discrimination before
resorting to litigation. When additional legal action is warranted, the agency may involve
staff legal counsel. Legal advice or representation may be provided in cases involving
housing discrimination, certain eviction actions, or other unique areas of housing law.
When settlement efforts prove futile, referrals can be made to governmental enforcement
agencies or qualified private attorneys to assist victims. Clients received over $100,000
in advanced legal services and court costs last fiscal year.
b). COMMUNITY EDUCATION UNIT: (Provide a minimum of 2 presentations
and distribute 125 information packets, plus coordinate, in cooperation with HUD, a
Fair Housing poster/essay contest with Tustin schools.)
Our agency works to inform the Tustin community about their essential housing
responsibilities. We conduct presentations and workshops about landlord/tenant housing
rights and obligations.
c.) LANDLORD/TENANT UNIT: (Respond to about 750 disputes or inquiries
from about 220 unduplicated households, making 250 requests for service.)
Because the overwhelming number of incidents of housing discrimination occur within
landlord/tenant relationship,
is most important
fulfillment of the project's main purpose. We assist people in resolving questions and
avoiding disputes over evictions, deposit returns, substandard conditions, and other
landlord/tenant matters. Staff counsels individuals about their respective rights and
responsibilities. About 20% of the discrimination caseload stems from this service unit.
FAIR HOUSING ADMINISTRATIVE
data to City CDBG administrators as well as HUD auditors as required.)
We will provide support to City staff related to HUD mandated planning and reporting
and are capable of producing fair housing related studies at reasonable cost. The agency
accumulates a substantial amount of housing related data annually. This unit evaluates
service needs and performance, maintains cost accounting and substantiates fair housing
2008-09, 2009-10, 2010-11
Funding Application
11. Certification.
I hereby certify that the above information is accurate and true. If funds are granted to our
organization, they will be used for a CDBG eligible purpose. We understand that liability
insurance will be required for our group, and that our formal agreement with the City will
specify other reporting and programmatic provisions.
Signature ! to December 20, 2007
Name D. Elizabeth Pierson Title President/CEO
Organization/Agency Fair Housing Council of Orange County
Note: If signer is a representative of a corporation/partnership, then documentation should be
attached which clearly authorizes them to sign on behalf of the organization/partnership.
S:\Cd&CDBG\Fmding ApPHWion.doc
City of Tustin Page 7 of 7 2008-09, 2009-10, 2110=11
Funding Application
Tustin Area Senior Center
Outdoor Ligthing
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
CITY DEPARTMENT
GENERAL INFORMATION
FUNDING REQUEST FOR FY 2009-2010
1. Name of Department: Parks and Recreation Services
2. Name and title of contact person: David Wilson, Director, Parks and Recreation
3. Phone number: (714) 573-3329
FUNDING REQUEST
1. Name of proposed project: Tustin Area Senior Center Outdoor Lighting
2. Area, physical location, or address of project: 200 S. C Street, Tustin, CA 92780
3. Description of project: Improve outdoor lighting at Senior Center
4. Number of Tustin residents to be benefited from the project: 10,000 annually.
5. Indicate under which federal criterion your program qualifies for CDBG funds.
* * Low/Moderate Income
Slum/Blight
Urgent Needs
If you are qualifying under the "slum/blight" criterion, describe the condition and economic
characteristics of the targeted area or properties. Explain how your program will address the
conditions which contribute to the deterioration of the area.
BUDGET/FINANCIAL DATA
1. a. Is this a new project? X Yes ❑ No
b. If not, how many years has it been in existence?
C. Is this a multi -phased project that would require funding in future years?
City of Tustin Page 2 of 4 City Department Funding Application
❑ Yes 11 No Number of years
2. Previous year's funding sources (list amounts and sources)
Source Amount
Total $
3. Total project cost: $ 0
4. Amount of CDBG Funding requested for this program year: $ 50,000
5. Other funding to be used for project (list amounts and sources)
Source Amount
e
Total $
6. What specific information was used to estimate the project cost?
Estimates from contractor.
7. Provide a breakdown of project budget:
Administration/Service Cost $ (Salaries)
Construction Cost $ 45,000 (Materials and Labor)
Support/Overhead $ (Postage, Utilities, Etc.)
Contract/Consultant $ 5,000
Other services (Specify) $
Total Project Cost $ 50,000
City of Tustin Page 3 of 4 City Department Funding Application
8. If project is to be funded for more than one year, provide a breakdown for each year. (Attach
a separate page and follow the format used in Item 7).
of Department Head
X1 X-eecad,&kdaCMCDBG1200 1GTORM_cuy D"M-d F.d" V Application 2009-2010Aoc
Date
City of Tustin Page 4 of 4 City Department Funding Application
Tustin Family Youth Center
Playground Equipment Replacement
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
CITY DEPARTMENT
GENERAL INFORMATION
FUNDING REQUEST FOR FY 2009-2010
1. Name of Department: Parks and Recreation Services
2. Name and title of contact person: David Wilson Director Parks and Recreation
3. Phone number: (714) 573-3329
FUNDING REQUEST
1.
2.
3.
4.
5.
Name of proposed project: Tustin Family Youth Center Playground Replacement
Area, physical location, or address of project: 14722 Newport Ave, Tustin, CA 92780
Description of project: Replace existing _p UUgund equipment with new interactive
playground equipment.
Number of Tustin residents to be benefited from the project: 1250 annually.
Indicate under which federal criterion your program qualifies for CDBG funds.
X Low/Moderate Income **
❑ Slum/Blight
❑ Urgent Needs
If you are qualifying under the "slum/blight" criterion, describe the condition and economic
characteristics of the targeted area or properties. Explain how your program will address the
conditions which contribute to the deterioration of the area.
BUDGET/FINANCIAL DATA
1. a. Is this a new project? X Yes ❑ No
City of Tustin
Page 2 of 4 City Department Funding Application
b. If not, how many years has it been in existence?
C. Is this a multi -phased project that would require funding in future years?
❑ Yes X No Number of years
2. Previous year's funding sources (list amounts and sources)
Source Amount
Total $
3. Total project cost: $
4. Amount of CDBG Funding requested for this program year: $ 85,750.00
5. Other funding to be used for project (list amounts and sources)
Source Amount
Total $ 0.00
6. What specific information was used to estimate the project cost?
Estimated playground equipment and installation costs.
7. Provide a breakdown of project budget:
Administration/Service Cost $ (Salaries)
Construction Cost $ 82,500 (Materials and Labor)
Support/Overhead $ (Postage, Utilities, Etc.)
Contract/Consultant $ 5,000
Other services (Specify) $
City of Tustin Page 3 of 4 City Department Funding Application
Total Project Cost $ 85,750
8. If project is to be funded for more than one year, provide a breakdown for each year. (Attach
a separate page and follow the format used in Item 7).
\CN--d'.a CWCDBG2009-1mF RM Coy Dq.WftFdn Awh fi. 2009-2010.m.
City of Tustin
Date
Page 4 of 4 City Department Funding Application
San Juan Street Sidewalk
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
CITY DEPARTMENT '
FUNDING REQUEST FOR FY 2009-2010
GENERAL INFORMATION
1. Name of Department: Public Works Department
2. Name and title of contact person: Dana R. Kasdan, Engineering Services Manager
3. Phone number: (714, 57� 3-3150
FUNDING REQUEST
1. Name of proposed project: San Juan Street Sidewalk
2. Area, physical location, or address of project: San Juan Street, south side, west of Browning
Avenue
3. Description of project: Installation of approximately 400 feet of missing concrete sidewalk
on the south side of San Juan Street opposite C.E. Utt Middle School
4. Number of Tustin residents to be benefited from the project:
5. Indicate under which federal criterion your program qualifies for CDBG funds.
® Low/Moderate Income
❑ Slum/Blight
❑ Urgent Needs
If you are qualifying under the "slum/blight" criterion, describe the condition and economic
characteristics of the targeted area or properties. Explain how your program will address the
conditions which contribute to the deterioration of the area.
BUDGET/FINANCIAL DATA
1. a. Is this a new project? ® Yes ❑ No
b. If not, how many years has it been in existence?
City of Tustin Page 2 of 4 City Department Funding Application
C. Is this a multi -phased project that would require funding in future years?
❑ Yes ® No Number of years
2. Previous year's funding sources (list amounts and sources)
Source Amount
$0.00
Total $
3. Total project cost: $100,000.00
4. Amount of CDBG Funding requested for this program year: $100,000.00
5. Other funding to be used for project (list amounts and sources)
Source Amount
Total $
6. What specific information was used to estimate the project cost?
Actual bid price from previous projects
7. Provide a breakdown of project budget:
Administration/Service Cost $ (Salaries)
Construction Cost $85,000.00 (Materials and Labor)
Support/Overhead $ (Postage, Utilities, Etc.)
Contract/Consultant $15,000.00 (Design Phase)
Other services (Specify) $
Total Project Cost $100,000.00
City of Tustin Page 3 of 4 City Department Funding Application
8. If project is to be funded for more than one year, provide a breakdown for each year.
(Attach a separate page and follow the format used in Item 7).
Head
S:\Miscellanean Enginaring\CDBG\FY2009-2010\CDBG Funding Application -San Juan Street Sidewalk - FY09-I O.docc
/ /V09>
Date
City of Tustin Page 4 of 4 City Department Funding Application
Red Hill Avenue Parking Bay at Pine Tree Park
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
CITY DEPARTMENT
FUNDING REQUEST FOR FY 2009-2010
GENERAL INFORMATION
1. Name of Department: Public Works Department
2. Name and title of contact person: Dana R. Kasdan, Engineering eering Services Manager
3. Phone number: (7 14) 573-3150
FUNDING REQUEST
1. Name of proposed project: Red Hill Avenue Parking Bay at Pine Tree Park
2. Area, physical location, or address of project: West side of Red Hill Avenue at Pine Tree
Park
3. Description of project: Installation of approximately 175 feet of one-way parallel parking
stalls in a concrete parking bay on southbound Red Hill Avenue at Pine Tree Park
4. Number of Tustin residents to be benefited from the project:
5. Indicate under which federal criterion your program qualifies for CDBG funds.
® Low/Moderate Income
❑ S1umBlight
❑ Urgent Needs
If you are qualifying under the "slum/blight" criterion, describe the condition and economic
characteristics of the targeted area or properties. Explain how your program will address the
conditions which contribute to the deterioration of the area.
BUDGET/FINANCL4,L DATA
1. a. Is this a new project? ® Yes ❑ No
b. If not, how many years has it been in existence?
City of Tustin Page 2 of 4 City Department Funding Application
C. Is this a multi -phased project that would require funding in future years?
❑ Yes ® No Number of years
2. Previous year's funding sources (list amounts and sources)
Source Amount
$0.00
Total $
3. Total project cost: $200,000.00
4. Amount of CDBG Funding requested for this program year: $200,000.00
5. Other funding to be used for project (list amounts and sources)
Source Amount
Total $
6. What specific information was used to estimate the project cost?
Actual bid price from previous projects
7. Provide a breakdown of project budget:
Administration/Service Cost $ (Salaries)
Construction Cost $175,000.00 (Materials and Labor)
Support/Overhead $ (Postage, Utilities, Etc.)
Contract/Consultant $25,000.00 (Design Phase)
Other services (Specify) $
Total Project Cost $200,000.00
City of Tustin Page 3 of 4 City Department Funding Application
8. If project is to be funded for more than one year, provide a breakdown for each year.
(Attach a separate page and follow the format used in Item 7).
/ 0- /�' -�' 14, tvf>
V ' Jn�urkf Department Head Date
SWiscellancous Engk aring\CDBG\FY2009-2010\CDBG Funding Application --Red Hill Parking Bay - FY09-l0.docx
City of Tustin
Page 4 of 4 City Department Funding Application
Code Enforcement Program
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
CITY DEPARTMENT
GENERAL INFORMATION
FUNDING REQUEST FOR FY 2009-2010
1. Name of Department: Community Development
2. Name and title of contact person: Amy Thomas, Senior Planner
3. Phone number: (714)573-3126
FUNDING REQUEST
1.
2.
3.
4.
5.
Name of proposed project: Code Enforcement
Area, physical location, or address of project: CDBG target area (southwest area)
Description of project: One full-time Code Enforcement Officer (salary and benefits) to
work exclusively in the southwest CDBG target area and purchase of cameras to aid in the
code enforcement activities.
Number of Tustin residents to be benefited from the project: All residents within the
CDBG target
Indicate under which federal criterion your program qualifies for CDBG funds.
® Low/Moderate Income
❑ Slum/Blight
❑ Urgent Needs
If you are qualifying under the "slum/blight" criterion, describe the condition and economic
characteristics of the targeted area or properties. Explain how your program will address
the conditions which contribute to the deterioration of the area.
City of Tustin
Page 2 of 4 City Department Funding Application
BUDGEURNANCIAL DATA
1. a. Is this a new project? ❑ Yes ® No
b. If not, how many years has it been in existence? 12 years
C. Is this a multi -phased project that would require funding in future years?
❑ Yes ® No Number of years Indefinite
2. Previous year's funding sources (list amounts and sources)
Source Amount
CDBG $85,000
Total $85,000
3. Total project cost: $112,250
4. Amount of CDBG Funding requested for this program year: $112,250
5. Other funding to be used for project (list amounts and sources) N/A
Source Amount
Total $
6. What specific information was used to estimate the project cost?
Standard Citysalary and benefit costs.
City of Tustin Page 3 of 4 City Department Funding Application
7. Provide a breakdown of project budget:
Administration/Service Cost $92,250 (Salaries)
Construction Cost $ (Materials and Labor)
Support/Overhead $ 20,000 (Postage, Utilities, Etc.)
Contract/Consultant $
Other services (Specify) $
Total Project Cost $112,250
8. If project is to be funded for more than one year, provide a breakdown for each year.
(Attach a separate page and follow the format used in Item 7).
January 5, 2009
Signature of Department Head Date
\\C0t-W=d�\Cdd1CDBGW9-101CDB0 ADMAIISTRATION APPLICATION 2009-2010.doc
City of Tustin
Page 4 of 4 City Department Funding Application
Commercial Rehabilitation Program
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
CITY DEPARTMENT
GENERAL INFORMATION
FUNDING REQUEST FOR FY 2009-2010
1. Name of Department: Redevelopment Agency
2. Name and title of contact person: Jerry Craig Redevelopment Program Manager
3. Phone number: 714.573.3121
FUNDING REQUEST
1. Name of proposed project: Commercial Rehabilitation Program
2. Area, physical location, or address of project: band the existing Commerical
Rehabilitation Proiect Area (see Attachment) to include the west side of Red Hill Avenue
from Sycamore Avenue to Bryan Avenue, east side of Red Hill Avenue from Mitchell
Avenue to Bryan Avenue
3. Description of project: Provide financial incentives, rebates up to 50% of eligible
construction costs (not to exceed $10,000) and 100% of design costs not to exceed
$10,000), for business property owners and tenants to make facade and sign improvements
as well as seismic renovations. The long-term objective is to retain existing businesses by
improving the physical and economic vitality of designated commercial areas of Tustin.
4. Number of Tustin residents to be benefited from the project: Residents of the CDBG
Target Area.
5. Indicate under which federal criterion your program qualifies for CDBG funds.
OO Low/Moderate Income
❑ Slum/Blight
❑ Urgent Needs
If you are qualifying under the "slum/blight" criterion, describe the condition and economic
characteristics of the targeted area or properties. Explain how your program will address
the conditions which contribute to the deterioration of the area.
City of Tustin Page 2 of 5 City Department Funding Application
BUDGET/FINANCIAL DATA
1. a. Is this a new project? ❑x Yes ❑ No
b. If not, how many years has it been in existence?
C. Is this a multi -phased project that would require funding in future years?
® Yes ❑ No Number of years 2
2. Previous year's funding sources (list amounts and sources)
Source Amount
V
Total $
3. Total project cost: $ Z2,473
4. Amount of CDBG Funding requested for this program year: $ 22,473
5. Other funding to be used for project (list amounts and sources)
Source Amount
N
Total $
6. What specific information was used to estimate the project cost?
The average commercial rehabilitation grant is $10,000 and the Redevelopment Agency is
seeking to provide one or two rehabilitation grants to local businesses or retail centers
City of Tustin Page 3 of 5 City Department Funding Application
7. Provide a breakdown of project budget:
Administration/Service Cost $ (Salaries)
Construction Cost $ 16,455(Materials and Labor)
Support/Overhead $ (Postage, Utilities, Etc.)
Contract/Consultant $
Other services $ 5,618 (Design Rebate)
Total Project Cost $22;473
8. If project is to be funded for more than one year, provide a breakdown for each year.
(Attach a separate page and follow the format used in Item 7).
Signature of D pa
,v rnent Head
hCd-smmtch4Ma\Cd(tCDBG\20119-10\FORM_City Dgwune l Fundi% Application 2009-2010Aoc
/-5- o /
Date
City of Tustin Page 4 of 5 City Department Funding Application