HomeMy WebLinkAbout05 DEST OF RECORDS RDA 03-03-09--. + Agenda Item s
AGENDA REPORT Reviewed:
r-~ City Manager
Finance Director N/A
MEETING DATE: MARCH 3, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: CHRISTINE A. SHINGLETON, ASSISTANT CITY MANAGER
SUBJECT: DESTRUCTION OF RECORDS- TUSTIN COMMUNITY
REDEVELOPMENT AGENCY
SUMMARY:
Government Code Section 34090 and Resolution No. 01-91 permits destruction of
records which meet certain criteria with the approval of the City Council by resolution
and the written consent of the City Attorney.
RECOMMENDATION:
Adopt Resolution No. 09-10 authorizing the destruction of records no longer required in
possessionof the Tustin Community Redevelopment Agency.
FISCAL IMPACT:
None.
BACKGROUND:
The Tustin Community Redevelopment Aency requests that consent be granted for
destruction of outdated subject and information files. The California Government Code
and Resolution No. 01-91 authorizes the destruction of City records, documents and
papers upon approval of the City Council and the written consent of the City Attorney,
provided that those records are not included within certain specified categories.
have reviewed the files proposed for destruction in accordance with the City's Record
Retention Schedule approved by the City Council and the proposed action complies
with the Schedule.
Christine A. Shingleto
Assistant City Manager
RESOLUTION NO. 09-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AND
PAPERS IN THE POSSESSION OF THE TUSTIN
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY
OF TUSTIN NO LONGER REQUIRED FOR THE
CONDUCT OF CITY BUSINESS, PURSUANT TO THE
AUTHORITY GRANTED BY THE CITY OF TUSTIN'S
RECORDS RETENTION SCHEDULE
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of
City documents and audio recordings upon the approval of the legislative body of the
City, and with the written consent of the City Attorney, provided that said records are not
included within certain specified categories; and
WHEREAS, the TUSTIN COMMUNITY REDEVELOPMENT AGENCY
Department has requested authority to destroy certain documents which are not
included within said categories of documents of the City of Tustin Records Retention
Schedule; and
WHEREAS, all of the documents listed in the attached Exhibit A were prepared
on a date at least two years prior to the date of this resolution; and
WHEREAS, the described documents listed in Exhibit A is occupying space
needed by the department; and have determined that none of the described documents
have sufficient value to justify retention; and
WHEREAS, the City Attorney hereby gives written consent to the destruction of
the described documents listed in Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following documents are no longer required by the TUSTIN
COMMUNITY REDEVELOPMENT AGENCY and should be destroyed in order to
conserve storage space in the offices of the City of Tustin. Said documents and papers
are described in the attached Exhibit A.
SECTION 2: That the proper official of the TUSTIN COMMUNITY
REDEVELOPMENT AGENCY having custody of the above described documents is
hereby authorized to destroy said documents in a lawful manner, as scheduled.
Resolution No. ,
Date March 3, 2009
Page 2
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents destroyed
and the original certificate of destruction filed in the Office of the City Clerk.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin on the 3rd day of March, 2009.
DOUG DAVERT
Mayor
PAMELA STOKER
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No.09-10 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 3rd day of
March, 2009, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
PAMELA STOKER
CITY CLERK
XHIBIT A
CITY OF TUSTIN
OBSOLETE RECORDS DESTRUCTION LIST
REDEVELOPMENT DEPARTMENT
File # •
BOX 1
Requests .For Proposais (RFP) for City of Tustin Video Project: r~
Nikko Man Productions 1995
R. Productions & Video Events, Inc. 1995
Business Video 1995
Armour Productions 1995
Don Brown Video Productions 1995
Pix Video, Film & Multimedia 1995
APPROVE:
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Maria R. Huizar Date
Chief Deputy City Clerk
CONSENT:
Doug Holland
City Attorney
Date
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RECORDS DESTROYED BY:
Christine Shingleton Date
Assistant City Manager
S:\RDA\KIM\Records Retention\2009Wgenda Report Reso 3-03-09, Exh A.doc