HomeMy WebLinkAbout08 PURCH RIDING LAWNMOWER 03-03-09Agenda Item 8
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li, C-1V ~l r ~C-1 ~~1 O~~ City Manager
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MEETING DATE: MARCH 3, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: TIM D. BEREFT, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AUTHORIZATION FOR THE STATE TO PURCHASE ONE RIDING
LAWNMOWER
SUMMARY
Approval of Resolution No. 09-09 will authorize the General Services Department of the
State of California to purchase one current model year John Deere riding lawnmower on
behalf of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 09-09 authorizing the
General Services Department of the State of California to purchase one current model year
riding lawnmower on behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently available in the Lease Fund Budget Account # 84-801-9740 for
the replacement of one riding lawnmower. The total cost includes all discounts, taxes and
state fees is $13,305.33.
DISCUSSION
The purchase of this riding lawnmower is for the replacement of an existing riding lawnmower
in the Field Services Landscape Division. The replacement of this lawnmower will increase
the efficiency of the Landscape Division and minimize the maintenance cost.
Each year the state bids and awards vehicles and equipment contracts to various
dealerships throughout the state. Since the state buys in large volume they are able to
receive a more competitive price for vehicles and equipment than the City. Staff reviewed
published prices obtained from local vendors and compared these prices to those contained
in the state contract. Staff contacted a number of local dealers in the area and received the
following prices for a like equipped riding lawnmower. The prices listed below include all
taxes, applicable fees, rebates and early payment discount.
Authorization for the State to Purchase one Riding Lawnmower
One John Deere Riding Lawnmower
State Riding Total
Vendor Contract Mower Cost
C&CE Equipment YES $ 13,305.33 $13,305.33
Eberhard Equipment NO $ 14,006.94 $14,006.94
AA equipment NO $ 14,678.77 $14,678.77
* State Contract pricing includes 2.27% State Fee.
As a result of the comparison, the most cost-effective option for the City is to purchase the
new lawnmower through the General Services Department of the State of California at a total
cost of $13,305.33 from C&CE Equipment, Cary, North Carolina.
Approval of the attached resolution allows the City to utilize the State's Purchasing Program
to obtain one riding lawnmower as specified at a substantially lower cost than the City can
obtain on its own. It also designates the City Manager as the public official authorized to
execute this request on behalf of the City.
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Tim D. Serlet
Director of Public Works/City Engineer
son Ch ill
Field services Manager
Attachment: Resolution No. 09-09
TDS: JC: ccg: Auth state to purchase riding mower & Reso #09-09.doc
RESOLUTION NO. 09-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the state;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase one current model year John
Deere riding lawnmower for and on behalf of the City of Tustin pursuant to Section
10324 of the California Public Contract Code, and that Mr. William A. Huston, City
Manager, is hereby directed to sign and deliver all necessary requests and other
documents in connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
3rd day of March 2009.
Doug Davert, Mayor
ATTEST:
City Clerk