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HomeMy WebLinkAbout05 AWARD CONTRACT-PRINT SVCS 04/07/09s Agenda Item 5 AGENDA REPORT Reviewed: _- t City Manager .--755; Finance Director MEETING DATE: APRIL 7, 2009 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: LISA WOOLERY, COMMUNICATIONS MANAGER SUBJECT: AWARD A CONTRACT FOR CITY PRINTER SERVICES SUMMARY: Award a contract to The Halftone Shop for the quarterly Tustin Today/City Scene brochure and other Citywide printing services and authorize the City Manager to execute a contract subject to the City Attorney's approval of the form of the contract. RECOMMENDATION: It is recommended that the City Council award a contract to The Halftone Shop for printing Tustin Today/City Scene brochure, in an amount not to exceed $12,530 per quarter. FISCAL IMPACT: Today/City Scene will not exceed $12,530 per quarter unless page count exceeds 28 pages. Other print jobs will be priced in accordance with project needs based on the hourly rate of $65 per hour for design work. Additionally, all City departments can use Halftone Shop for printing and design needs and will benefit from negotiated prices and design services. All printing needs are funded by requesting department and are included in each department's budget. BACKGROUND: The previous contract expired with the printing of the spring 2009 brochure. A request for proposal was advertised. The City received twenty proposals in response to the RFP (Aloha Graphics, American Print Media, Coburn Creative, Creative Mark, Dalton Public Relations, Gypsy Cab Advertising, Huntington Advertising, J&A Printing, The Lab Design Group, LlghtSource, Marina Graphic Center, Meridan Graphics, Halftone Shop, Performance Printing and Business Forms, Print Management Group, PSB, Simpson Advertising, Studio Three-Sixty, U Creative Group, Yes Design Group). The bids were opened on March 2, 2009 and judged on the following criteria: scope of proposal, quality of samples, design capabilities, prices, and location (nearby for ease of print checks). Page 2 Staff has reviewed and rated the responses and determined that the contractor posses the necessary skills and equipment to best meet the City's printing needs. Staff will be available to answer any questions Council may have at its regular meeting on April 7, 2009. Lisa Woolery Communications Manager W N -' ~ N 7 7 -0 Cn _ ~ 07 C 0 ~ ~ : 0 p ~ O 3 ~ ~ v °1 o ~ 3 O '~ ~ fA ~ N ~ N ~ TI ~ C ~ ~ ~ ~ m a y i o ~ ~ ~. D y n in ~ ~• n~ o 3 m n ~ (A ~ ~ cD ~ O y ~ f~1 CA ~ X X X X X X m m m m m m - - - - - - A m m m m m cu c ~. ~ ~ ~ ~' v n ~ n -a n ~ f0 ~ ~ fL] C ~ . 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O' 3~ cQ O c~ o n "~ `G ~ ~ ~ ~. fD ~ CD fD ~7 ~ 'fl N • r The Ha~one shop PRINTING GRAPNIC DESIGN OUTPUT February 18, 2009 To: Tustin City Manager's Office Attn: Lisa Woolery From: The Halftone Shop Vince Monaco Re: City of Tustin RFP Printing The Halftone Shop appreciates the opportunity to provide the City of Tustin with the attached RFP for printing of "Tustin Today", and for any other printing needs that you may have. The Halftone Shop is a full service Printing & Direct Mail Production Company located in the City of Tustin. Our services include Concept Development and Graphic Design, high quality Sheet Fed, Web, and Envelope Printing: Laser Personalization, Addressing, Bindery, Mail Assembly, and Fulfillment services. I have enclosed a company Brochure to further explain or services and capabilities. Please feel free to contact any of the following references regarding our work and our services. Action Mailing, Tustin, 714-792-2900 Leon Laid DeSnoo &DeSnoo, Santa Ana. 714- 921-1181 Dennis DeSnoo Meridian Pacific, Sacramento, 916-648-1222 Josiah Keane As an incentive to award The Halftone Shop this contract, our payment terms to the City of Tustin for the length of the contract will be 45 to 60 days, with a 5% discount on anything paid before 15 days. We are not your typical 9 - 5 company, we have built our reputation on service and quality, you can always reach me at any time via my ce1124 hours a day seven days a week. I trust you will find the attached prices competitive; I can assure you will find no other company that will work as hard for you and provide you with exceptional service along with a high quality product than The Halftone Shop. Please feel free to contact me if you have any questions or need any assistance. Again Thank you for the opportunity, I look forward to working with you and providing the City of Tustin with all of their Printing and Direct Mail needs. B. Full Service Print Source Printing • Graphic Design • Film Output • Proof Output • Die Cutting The Halftone Shop • 14352 Franklin Ave. • Unit B • Tustin, CA 92780 Tel: (714) 838-1125 • Fax: (714) 505-5187 ®,..- ass e-mail: mrapidaC~halftoneprinting.com City of Tustin RFP Design and Print Shop Page 3 PRINTING AND DELIVERY OF TUSTIN TODAY PRINTING: High resolution press quality artwork from CD, Email, or FTP upload provided by City. Printer must have the ability to print material generated by all three of these programs: PageMaker, Quark or In Design. SIZE: 8.375 x 10.875 finished size. INK/PAPER: Four color process ink and full bleed. 70 Ib. gloss book paper. QUANTITY: 35,000 per quarter PAGES: 20-28 pages of copy and art work per brochure Include additional prices for 4 page increments as addendum. BINDING: Saddle stitch, bundled in 50's and turned at 25 DELIVERY: 5,000 copies to Tustin City Hall 30,000 copies to Tustin Post Office Proof of delivery to Post Office is required before payment C'tt~ crf 3 u5tttt {2{'{> tarp€~€~ art€S t'rtr~i'{iltc+p t'e~,~ {# f'ffENTING, n;ESfGN At~lC? CtELtV;~E!~iY F~R{1Pt~SAL SNET Phase ~~;;~ this st~ee# or include the follou.~in~ iterr~s in this ~arrtaat in your propc~si- Attach ad~fitionai sheets if necessary to address other points of this faroposat and for your list ref references. 1"t~e ur~adersic~ned vender certifies that they iaave read and ~~ndrstan+:t all doc4~ments re4at~~} to ±l~~s ~arcapc~sal, and in confcarmanc with these documents nc,~v proposa~s the f4ll~,roin~. ~. F ~: A. F'rlre for rintin k~rr~chure: ~~~'' .~ 8. ~'r~ir.e fear adciitioroat a es over 28 a es ~~ :.~` -». _ _ ~~ ~ p ~ ~ ~ t t ~ 1ad~i~ti~~ai ~t pages or Ff ~ ~~~ ~ ~~. ~ _ Pales ~- C. 4irlder~+ Charges-~sadd4e stitch. bandied in SG's '~ ±~°~ , - .._ - t3 C~elivery Charges to past office a~zd City f-tall `~_._.._l ~ ~m.~.e. f graphics design: charges per hcaur or €>iece~ _, ~ ~ ~~`__.~? t' t= P6ease list an~° c~rt,~;{ irtformatioi~ regard€ng additional charges` (attach additit~nal. sheets if necessary} C. C:o:~t far hourly de~~gn ~_..~< '~ ~ .~ -~~ .: -- N. ~'urra tirxae~°sp~ecEtit:~at~r~~; for ct~sig~ __ _~_ ~ :.~.~: " ~, t I Current ~arices on {~r~nting runs t,~, ,% .. ' °'~J_____ ... ~c r _ ' ("ity cxf'l uytirr RE E' [7r;~i~t:s at7S Nrint Sl~v~ t'age $ PRINTINti~ ©IESIGN AN© L)ELt~'1=l~'# I~ROPf3SAl. ~N~~T Please use this sheet or include the following items in this farrt~at in year proppsal, attach additional sheets if necessary to address other points cif this prapasat and far your list of references. The undersigned vendor certi(;es that they have read and understand ell documents related tra this prespsasai, and in conforrnanc~ with these dacumerrks ntaw prcapast~s the fallowing: r. r ~ A. Price fear printing brochure; $ ~ ~ > ~-- _ ~~ ~ =~ -- '- ~ _~ ~ ~u ~. l~ric.e for additional pages aver 8 pages: `~ ~~ ladditigna4 4 pages ar/fi ~ '. ~G ~~, " pages // s. +, ~. ~inciery C~hargesm-saddle stitch, bundled in 50's: ~ ~~°"~°~ __.. ~. Delivery Charges tca past office and City Hall _.~~~ _~ t~. (.~r~~phies design charges (per hour Cyr piece} ~'~ ~;" `~P ,~~~", F. Please list any ether irzfflrmakiran regarding additional charges: (attach additional sheets if necessary} ~; ..`_. C. Cast. fear hourly des~g~"~ ~ --- ~~. _--t--........_. M Tura tirnelspeeifieatians far design __ ~'~', .~ 7 ,~ 1. Current prices an printing runs ~....._,lf~~_r~.~ ~ ~__~_____. City of Tustin RFP Design and Print Shop Page 9 DATE: ~~~ 7~ `c> PREPARED BY (SIGNATURE): ~~ /~ TITLE/NAME (PRINT): ~: FIRM NAME: ~iH ~ ~,~A L ~ 1~-~-~- _~ `L ~~' ADDRESS: ~7 ..~.~~ ~Z%W~~i sv ~;, 7 ~ ___ CITY/ZIP: `~~.c.l 7/v ~~ 7 c~. U TELEPHONE: ~/ 5~~ G~'~ ~ - /~ ~ -~ E-MAIL: ~/~~ N~Ly ~~ ~ON%'4~Jr-r/?~ ~~I TUSTIN f tUIIMMG (7UR {UTUtt ,{p,yIMIMG OUt PA1T City of Tu sti n 300 Centennial Way Tustin, California 92780 714.573.3010 FAX 714.832-1602 ADDENDUM TO REQUEST FOR PROPOSAL CITY OF TUSTIN DESIGN AND PRINT SHOP Response due by 5:00 p.m. Friday, March 6, 2009 1. Please state the location of the actual print shop that the respondent will use for printing, including City and State: 2. With respect to your response to the RFP, please identify with specificity the design samples submitted with your response (versus print only samples) and/or submit no more than 3 design samples as an attachment(s) to your response to this addendum in pdf format. All samples previously submitted were both designed and printed by respondent. Please use this sheet for your response and attach any additional sheets/samples you may wish to submit. Submissions will be accepted in written form at Attn: City City of Tustin RFP Design and Print Shop Page 2 Manager's Office, City of Tustin, 300 Centennial Way, Tustin, CA 92780; or electronically by a-mail to: dsowderCa)tustinca.orq. An electronic confirmation will be sent upon receipt by the City to those respondents submitting electronically. Please note that electronic submissions may not exceed 10 MB. DATE: PREPARED BY (SIGNATURE): TITLE/NAME (PRINT): FIRM NAME: ~ U ADDRESS: /~~.S~S~~- ~~t~~J~~r~ ~-~~ "~ CITY/ZIP: `%~-~'1 i~~ ~~ ~v ~' TELEPHONE: fir' Y/ ,~' `~ E-MAIL: ~,~/~y~~ ~~ ~. 6~yiic'~l ~°~~~Z..~~, ~~-'~