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HomeMy WebLinkAbout01 CDBG 09/10 PLAN 04-21-09TUSTIN ~, ~ ~ rex. Agenda Item 1 ~,~ Reviewed: ji AGENDA REPORT City Manager ~ Finance Director H~_ i _... BUILDING OUR FUTURE H ONO AING OUA PAST MEETING DATE: APRIL 21, 2009 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: PROGRAM YEAR 2009-10 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING ALLOCATION, PROGRAM YEAR 2009-10 ACTION PLAN AND AMENDMENT TO PROGRAM YEARS 2001-02, 2003-04, 2005-06, AND 2007-08 ACTION PLANS SUMMARY The Community Development Department is proposing to submit to the U.S. Department of Housing and Urban Development (HUD) a Program Year (PY) 2009-10 Action Plan (Attachment A), which describes the activities that the City will undertake during the program year. The Action Plan includes the program budget for disbursement of Community Development Block Grant (CDBG) funds. HUD has not notified the City of its grant award amount for PY 2009-10 and for planning purposes, HUD suggested the City should use the previous year funding amount. On February 17, 2009, the City Council conducted a public hearing and directed staff to prepare an Action Plan for Program Year 2009-10 reflecting the recommended projects and funding amount. The Community Development Department is also proposing to amend previous years' Action Plan to reallocate unexpended funds from previously approved projects. An amendment to an Action Plan is required when adding a new activity not previously described in the Action Plan of the respective Program Year. RECOMMENDATION That the City Council: 1. hold the second required public hearing to receive public input and testimony; 2. adopt Resolution 09-14 approving the Program Year 2009-10 Action Plan and funding allocation; directing staff to adjust funding amounts for PY 2009-10 based on the actual grant award; approving the amendments to previous Program Year Action Plans to reallocate unexpended funds; and, authorizing submission of the Program Year 2009-10 Action Plan to the U.S. Department of Housing and Urban Development. City Council April 21, 2009 Page 2 FISCAL IMPACT The proposed programs and expenditures will be implemented with CDBG funds. No impacts to the General Fund are anticipated. BACKGROUND The Federal Housing and Community Act of 1974, as amended, created the CDBG program to return Federal funds to local communities for the purpose of developing viable urban communities by providing adequate housing and a suitable living environment and by expanding economic opportunities, specifically for low- and moderate-income persons. Grants are awarded to communities to carry out a wide range of community development activities directed toward neighborhood revitalization, economic development, and the provision of improved community facilities and services. The City of Tustin has not been notified by HUD of the City of Tustin's grant award for the 2009-10 funding year. HUD's representative for the City of Tustin indicated that the City may receive approximately the same amount as the previous year. Therefore, for planning purposes, HUD had indicated that the City can use the previous year funding amount of $797,511. For participation in the CDBG program, the Federal government requires that local jurisdictions prepare a 5-year Consolidated Plan document and state within its plan, the jurisdiction's goals and priorities. The City's current Consolidated Plan, adopted on May 2, 2005, covers Program Years 2005-2010. The City is also required to submit an Annual Action Plan for each of the five years covered in the Consolidated Plan. The Consolidated Plan serves the following functions: 1. A planning document for the City of Tustin; 2. An application for federal funds under HUD's formula grant programs; 3. An action plan that provides a strategy for carrying out goals and priorities (also serve as the City's annual application); and, 4. A basis for assessing performance. A section of the Consolidated Plan, called the one-year Action Plan, serves as the City's application to HUD for CDBG program funding. The City must submit an Action Plan annually to receive the entitlement money. The purpose of the Action Plan is to detail how the City will spend its annual allocation of funds to meet community needs identified in the Consolidated Plan. This Action Plan, as required by federal regulations, must be available for public review for a period of not less than 30 days. The City advertised the availability of this document in the Tustin News. The review period began on March 9, 2009, and ended on April 8, 2009. No public comments were received. This document may be amended based on the City Council's action at this City Council April 21, 2009 Page 3 meeting. HUD mandates that the Action Plan must be submitted no later than May 16, 2009. Eligible Activities Communities are permitted to develop their own programs and funding priorities, as long as each activity meets one of the three CDBG National Objectives. These objectives are as follows: 1. Benefit low- and moderate-income persons; 2. Aid in the prevention or elimination of slums or blight; or 3. Meet community development needs having a particular urgency (conditions that pose serious or immediate threats to the health or welfare of the community where other sources of funding are not available). The CDBG program as administered by HUD requires that at least 70 percent of the total CDBG annual expenditures must be used for activities that benefit low- and moderate-income persons over cone-, two-, or three-year period, and individual activities designed to benefit low- and moderate-income persons must assist at least 51 percent of low- and moderate-income persons. To assure that activities will meet the National Objectives, HUD established guidelines for Eligible and Ineligible activities. Eligible activities include: • Housing-related type of activities • Removal of Architectural Barriers to Public Facilities • Rehabilitation and Preservation Activities • Public Facilities and Improvements • Public Services Activities • Economic Development Activities • Planning and Program Administration, etc. The CDBG program limits the amount of allocation for Public Services activities and Program Administration. A maximum of 15 percent (15% x $797,511 = $119,626) of the total grant award may be allocated to Public Service types of activities. A maximum of 20 percent (20% x $797,511 = $159,502) of the total grant award may be expended on administrative and planning activities. Public Service Activities Multiyear Funding On April 17, 2007, the City Council amended the City's Citizen Participation Plan by designating the Tustin Community Foundation as the Citizen Participation Committee for Public Service Activities and that funding for public services are to be allocated through a three (3) multiyear funding cycle. City Council April 21, 2009 Page 4 Accordingly, on February 25, 2008, the Tustin Community Foundation acting as the City's Citizen Participation Committee held a public hearing, considered funding requests for public service programs, and recommended allocation based on a multiyear funding cycle. The City Council on May 6, 2008, accepted the recommendation and approved the funding allocation for public services programs for a three year period and established a minimum funding amount of $5,000. Following the Year One (1) allocation for Program Year (PY) 2008-09, the approved public service programs would continue to receive Year Two (2) for Program Year 2009-10 and Year Three (3) for Program Year 2010-11 funding if they meet the following criteria: a. Activities must continue to meet the priority and objective for which the activities are funded in Year One (1); b. Activities must continue to leverage funds with other sources; c. Activities must be in compliance with contractual obligations; d. Activities must report accomplishments correctly in the Quarterly and Annual Performance Reports and/or other documentation as described in current year contract; e. Activities must receive a successful assessment of project performance and progress from City staff. A list of public service programs and their accomplishments is attached as Attachment B. The City Council, at the February 17, 2009, public hearing, considered the public service accomplishments, and directed staff to continue funding all Public Service projects in Year 2. Nonpublic Services Activities/Programs On December 4, 2008, the City published a Notice of Availability of Funding Application (NOFA) for non-public services CDBG funds in the Tustin News and transmitted applications to all City of Tustin departments. The City staff committee, which consists of all directors from various departments and a representative from the City Manager's Office, also held a meeting to propose and discuss possible non-public service CDBG projects for FY 2009-10. The purpose of the meeting was to review, evaluate and make a recommendation to City Council on the disbursement of projects for public facilities and improvement, rehabilitation and preservation, and program administration project categories. While no funding application was received from outside agencies, a total of seven (7) City's applications and one (1) Fair Housing application were received (note: pursuant to CDBG program regulations, Fair Housing activities can be included as part of the Planning and Administration). A list of nonpublic service projects is attached as City Council April 21, 2009 Page 5 Attachment C. At the February 17, 2009, public hearing, the City Council recommended the following funding allocation: Funding Allocation for Program Year 2009-70 The following are recommendations for funding allocation: Public Services Activities (max. $119,626) Boys and Girls Club $ 15,000 Community Service Programs (ATSC) $ 10,000 Community SeniorServ (Senior Meals) $ 20,000 Graffiti Removal -CDBG target areas $ 19,626 Laurel House $ 5,000 Human Options $ 5,000 Olive Crest $ 5,000 Tustin Parks and Recreation Department (Youth Center Staff) $ 25,000 Tustin Parks and Recreation Department (Kids Corner) 15 000 Public Services Subtotal $119,626 Public Facilities and Improvements Redhill Parking Bay $ 200,000 Tustin Family Youth Center Playground Apparatus $ 85,750 Senior Center Outdoor Lighting $ 50,000 San Juan Sidewalk Reconstruction 100 000 Public Facilities and Improvements Subtotal $ 435,750 Rehabilitation and Preservation Activities Commercial Rehabilitation $ 22,473 Code Enforcement 112 250 Rehabilitation and Preservation Subtotal $ 134,723 Program Administration and Planning Activities (max. $159,502) Fair Housing Counseling Agency $ 17,412 CDBG Program Administration 90 000 Administration 8~ Planning Subtotal $ 107,412 Grand Total for all Activities S 797,511 Since the City of Tustin has not been notified by HUD of the City of Tustin's grant award for the 2009-10 funding year, the City Council is asked to direct staff to either reduce/increase the amount of allocation proportionately among all activities or allocate/reduce the difference from specific programs once the grant award amount is known. City Council April 21, 2009 Page 6 Action Plan Amendments for Program Years 2001-02, 2003-04, 2005-06, and 2007-08 Under the CDBG Program regulations, communities are required to expend CDBG monies expeditiously. For PY 2001-02, 2003-04, 2005-06, and 2007-08, there are unexpended funds that need to be allocated to ensure compliance with CDBG timeliness regulations. The unexpended funds are from projects that are complete or slow moving and therefore have no further or immediate expenses under CDBG. The City is proposing amendments to PY 2001-02, 2003-04, 2005-06, and 2007-08 Action Plans by reallocating unexpended funds of previously approved activities. An amendment to an Action Plan is required when the City adds a new activity not previously described in the Action Plan of the respective Program Year. The proposed amendments to the project allocations are as follows: • PY 2001-02: From Legacy Park project to Mitchell Avenue Storm Drain -amount $3,903.01 • PY 2003-04: From Pine Tree Park to Mitchell Avenue Storm Drain -amount $24,180.13 • PY 2005-06: From Old Town Study to Mitchell Avenue Storm Drain -amount $17,580.00 • PY 2007-08: From Program Administration to Mitchell Avenue Storm Drain -amount $14,336.86 • PY 2007-08: From Program Administration to Tustin Family Youth Center -amount $33,004.14 The Mitchell Avenue Storm Drain and Tustin Family Youth Center projects were approved for PY 2008-09 and are currently underway. Both these projects are not fully funded by CDBG and the additional CDBG funding toward these projects would offset costs that would otherwise be paid by other City sources. The proposed Action Plan amendments would add the Mitchell Avenue Storm Drain and Tustin Family Youth Center projects to the respective program year. The public was notified of the proposed amendments to previous Action Plans through the local news paper and postings. The public was given an opportunity to make comments on the proposed amendments during the public comment period between March 9, 2009 and April 8, 2009. No comments were received. CITIZEN PARTICIPATION PROCESS Program Year 2009-2010 Action Plan Federal laws relating to CDBG funds require cities to provide citizens with specific information about the amount of monies expected for the program and the range of activities that may be undertaken with those funds. Federal regulations also require a jurisdiction to hold at least two public hearings to obtain the views of citizens on such issues as housing, other community development needs, and the use of the CDBG monies. The first public hearing was held on February 17, 2009, and the April 21 ~ 2009, hearing is the second public hearing to consider the proposed Action Plan (a component of the Five- City Council April 21, 2009 Page 7 year Consolidated Plan and an annual application for a CDBG grant) and to authorize staff to submit to the Action Plan to HUD. After City Council approval, staff will submit the one- yearAction Plan to HUD detailing the City's specific use of the funds for PY 2009-10. The Action Plan is due on May 16, 2009. After receiving final approval of proposed projects, each public service/non-profit organization receiving continued funding will be asked to enter into agreements with the City requiring compliance with all Federal CDBG regulations relating to program management, reporting, auditing, etc. No disbursement of monies can be made to any agency or organization until expenses are incurred and documented to benefit the intended program. RECOVERY ACT FOR THE CDBG PROGRAM On February 17, 2009, the American Recovery and Reinvestment Act of 2009 was signed into law. Under this Act, $1 billion was allocated to Recovery Act for the CDBG Program (CDBG-R) to fund projects that create economic opportunities, suitable living environments, and provide decent affordable housing primarily for low- and moderate- income persons. Recently, HUD has notified the City's portion of CDBG-R funding to be $216,643. HUD has not published the requirements and submission procedures for CDBG-R and therefore, no action by the City is necessary at this time. nne V. Huffer Associate Planner Attachments: Elizabeth A. Binsack Director of Community Development A. Resolution No. 09-14 and Draft Action Plan for Program Year 2009-10 B. Table of Public Service Projects to receive funding in Year 2 C. Table of Requests for Nonpublic Service Funding Application Attachment A Resolution No. 09-14 and Draft Action Plan for Program Year 2009-10 RESOLUTION NO. 09-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE PROGRAM YEAR 2009-10 ACTION PLAN AND FUNDING ALLOCATION; DIRECTING STAFF TO ADJUST FUNDING AMOUNTS FOR PROGRAM YEAR 2009-10 BASED ON THE ACTUAL GRANT AWARD; APPROVING THE AMENDMENTS TO PREVIOUS PROGRAM YEAR ACTION PLANS TO REALLOCATE UNEXPENDED FUNDS; AND, AUTHORIZING SUBMISSION OF THE PROGRAM YEAR 2009-10 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT The City Council of the City of Tustin does hereby resolve as follows: WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set forth in the Act as the Community Development Grant (CDBG) Program; WHEREAS, during the February 17, 2009, Citizen Participation public hearing, citizens were furnished with information concerning the CDBG Program, the range of eligible activities, and the proposed use of funds; WHEREAS, on February 17, 2009, a public hearing was held by the City Council to evaluate the performance of the approved public service activities for continuation of funding in Year 2 and review nonpublic service funding allocation for Program Year (PY) 2009-10 for inclusion in the Action Plan; WHEREAS, the Draft 2009-10 One-yearAction Plan and amendments to PY 2001-02, 2003-04, 2005-06, and 2007-08 were noticed in a newspaper of local circulation and posted at City Hall and available for public review and comment for thirty (30) days beginning March 9, 2009, and ending April 8, 2009; WHEREAS, a report has been prepared transmitting to the City Council recommended priority needs, goals, and objectives by the Citizen Participation Committee including public testimony received during the hearing or comments received during the Draft 2009-10 One-year Action Plan public review period; WHEREAS, the City Council evaluated needs, priorities, goals, and objectives based on recommendations of the Citizen Participation Committee and public testimony received during the Citizen Participation public hearing. Resolution No. 09-14 Page 2 of 3 NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's FY 2009-10 Action Plan is hereby approved as presented to the Council at their hearing of April 21, 2009, and attached hereto as Exhibit A. Section 2: Staff is hereby directed to include the proposed use of CDBG Funds for Fiscal Year 2009-10 in the One Year Action Plan to be submitted to the U.S. Department of Housing and Urban Development. Section 3: The Director of Community Development is authorized to proportionately adjust funding allocation based on the actual HUD grant award amount. Section 4: The Director of Community Development is authorized to execute such documents, certifications, contracts, or other instruments as may be required to carry out the City's Community Development Block Grant Program. Section 5: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. Section 6: The City of Tustin's FY 2001-02, 2003-04, 2005-06, and 2007-08 Action Plans are hereby amended to reallocate unexpended funds of previously approved projects as follows: • PY 2001-02: From Legacy Park project to Mitchell Avenue Storm Drain - amount $3,903.01 • PY 2003-04: From Pine Tree Park to Mitchell Avenue Storm Drain -amount $24,180.13 • PY 2005-06: From Old Town Study to Mitchell Avenue Storm Drain -amount $17, 580.00 • PY 2007-08: From Program Administration to Mitchell Avenue Storm Drain - amount $14,336.86 • PY 2007-08: From Program Administration to Tustin Family Youth Center - amount $33,004.14 Resolution No. 09-14 Page 3 of 3 PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 21st day of April, 2009. DOUG DAVERT MAYOR PAMELA STOKER CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 09-14 PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 09-14 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 21 st day of April, 2009, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: PAMELA STOKER, CITY CLERK \\Cot-second\cdd-rda\Cdd\CCRESOS\09-14 (CDBG Action Plan).doc TUSTIN W CL LL H[STCURY BUILDING ovR FUTURE HONORING OUR PAST City of Tustin Community Development Block Grant Action Plan Program Year 2009-10 TABLE OF CONTENTS Executive Summary ........................................................................................................................... 1 Application -Standard Form 424 ...................................................................................................... 3 A. Sources of Funds ......................................................................................................................... 6 B. Statement of Specific Annual Objectives .................................................................................... 17 C. Description of Activities, Outcome Measures, and Annual Affordable Housing Goals ............ 24 D. Allocation Priorities and Geographic Distribution ...................................................................... 49 E. Homeless and Other Special Populations .................................................................................... 52 F. Needs of Public Housing ............................................................................................................. 53 G. Antipoverty Strategy .................................................................................................................... 54 H. Evaluate and Reduce Lead-Based Paint Hazards ........................................................................ 54 I. Other Actions 1. General .................................................................................................................................. 54 2. Program-Specific Requirements ........................................................................................... 55 3. Citizen Participation and Consultation .................................................................................. 55 4. Communication ...................................................................................................................... 56 5. Community Vision ................................................................................................................. 57 6. Strategies ................................................................................................................................ 57 7. Action Plan ............................................................................................................................. 57 8. Integrated Approach to Planning and Development .............................................................. 58 J. Monitoring System ....................................................................................................................... 58 City of Tustin 2009-10 Action Plan i CERTIFICATIONS General Certifications ........................................................................................................................C-1 Specific CDBG Certifications ...........................................................................................................C-3 Appendix to Certifications ................................................................................................................C-5 LIST OF TABLES 1. Available Public and Private Resources (Table 1) ................................................................7 2. Potential Public and Private Resources (Table 2) ..................................................................9 3. Summary of Priorities and Objectives (Table 3) ...................................................................25 4. Listing of Proposed Projects (Table 4) ..................................................................................32 5. Listing of Homeless and Other Special Needs Activities (Table 5) ......................................53 LIST OF MAPS Areas of Low-Moderate Income Concentration ................................................................................50 Proposed Project Locations for Fisca12009-10 .................................................................................51 ATTACHMENTS 1. Summary of Five-Year Accomplishments APPENDICES A. Resolution No. 09-14 B. Legal Notices C. Agencies Contacted D. Summary of Citizen Comments E. Monitoring Process City of Tustin 2009-10 Action Plan ii EXECUTIVE SUMMARY BACKGROUND The City of Tustin's Consolidated Plan for Program Years 2005-10, is a five-year planning document that identifies the City's overall housing and community development needs and outlines a strategy to address those needs for Low- and Moderate-income households. The Annual Action Plan section of the Consolidated Plan details the City's specific use of Community Development Block Grant (CDBG) funds for one grant year as provided by the U.S. Department of Housing and Urban Development (HUD). ORGANIZATION OF THE PROGRAM YEAR 2009-10 ACTION PLAN The City of Tustin Action Plan for Program Year (PY) 2009-10 contains all elements required by HUD, which include: ^ Standard Form 424 -this form serves as the official application for federal funding. ^ Sources of Funds - A description of potential private and public funding sources that may be available to the City to support activities listed in the Consolidated Plan. ^ Statement of Specific Annual Objectives - A summary of activities the City will implement to address the priority needs identified in the Consolidated Plan. ^ Description of Activities and Outcome Measures - A description of community needs delineated in the Consolidated Plan; a list of projects and programs to be funded with 2009-10 CDBG funds allocated to the City of Tustin, and a list of objectives, outcome measures, and indicators (see Table 4) that describe outputs as established in the Federal Register Notice, dated March 7, 2006. ^ Geographic Distribution -Maps indicating eligible areas for CDBG funded projects and a map showing the location of projects to be funded with Program Year 2009-10 CDBG monies. • Homeless and Other Special Needs - A description of Program Year 2009-10 activities targeting the needs of the homeless and non-homeless with special needs. ^ Other Actions - A description of actions the City of Tustin will undertake to address various sub- strategies delineated in the Consolidated Plan. ^ Specific Program Requirements - A description of CDBG funds expected to be available during the 2009-10 Program Year. ^ Certifications and Miscellaneous -HUD required certifications and assurances. ONE-YEAR AND MULTI-YEAR USE OF FUNDS The City of Tustin is implementing aone-year funding cycle for non-public service programs such as public facility improvements, housing/neighborhood rehabilitation and preservation, and program administration/planning activities. Funding requests for these types of projects will be reviewed City of Tustin 1 2009-10 Action Plan annually. Public Service programs are allocated on a three-year funding cycle; PY 2008-09 was Year 1, PY 2009-10 is Year 2, and PY 2010-11 is Year 3. Funding for PY 2009-10 public service activities will be based on PY 2008-09 funding levels, adjusted to account for variations in CDBG grant allocations from HUD. This Action Plan covers activities to be funded during PY 2009-10; public service allocations for PY 2010-11 will be included in the PY 2010-11 Action Plan. For the 2009-10 Program Year, the City of Tustin's CDBG grant allocation is estimated to be $797,511.1 Of this amount a maximum of 15 percent maybe used for public services and 20 percent for program administration. The following is a listing of the activities that will be funded with CDBG during PY 2009-10: Public Services Activities (maximum $119,626) Boys and Girls Club $ 15,000 Community Service Programs (ATSC) $ 10,000 Community SeniorServ $ 20,000 Graffiti Removal (limited to CDBG target areas) $ 19,626 Human Options $ 5,000 Laurel House $ 5,000 Olive Crest $ 5,000 Tustin Parks and Recreation Department (Youth Center Staff) $ 25,000 Tustin Parks and Recreation Department (Kids Corner) 15 000 Public Services Subtotal $119,626 Public Facilities and Improvements Redhill Parking Bay $ 200,000 Tustin Family Youth Center Playground Apparatus $ 85,750 Senior Center Outdoor Lighting $50,000 San Juan Sidewalk Reconstruction $ 100,000 Public Facilities and Improvements Subtotal $ 435,750 Rehabilitation and Preservation Activities Commercial Rehabilitation $ 22,473 Code Enforcement 112 250 Rehabilitation and Preservation Subtotal $134,723 Program Administration & Planning Activities (maximum $159,502) Fair Housing Counseling Agency $ 17,412 CDBG Program Administration 90 000 Administration & Planning Subtotal $ 107,412 Grand Total for all Activities ~~ HUD regulations also require that the City provide a summary of past accomplishments. Attachment 1 provides a summary of the City's efforts to meet five-year Consolidated Plan goals. ~ Currently HUD has not provided the City with the actual 2009-10 grant amount. City of Tustin 2 2009-10 Action Plan OMB Number: 4040-0004 Expiration Dater M / t 1 /2009 Application for Federal Assistance SF-424 Version 02 *1. Type of Submission: *2. Type of Application ' If Revision, select appropriate letter(s) ^ Preapplication ®New ® Application ^ Continuation *Other (Specify) ^ Changed/Corrected Application ^ Revision 3. Date Received: 4. Applicant Identifier: 5/15/2009 B-09-MC-06-0583 5a. Federal Entity Identifier: *5b. Federal Award Identifier: B-09-MC-06-0583 B-09-MC-06-0583 State Use Onl 6. Date Received b State: 7. State A lication Identifier: 8. APPLICANT INFORMATION: *a. Legal Name: City of Tustin *b. Employer/Taxpayer Identification Number (EIN/TIN): *c. Organizational DUNS: 95-6000804 076072487 d. Address: *Street 1: 300 Centennial Way Street 2: *City: Tustin County: Oran4e *State: CA Province: *Country: USA *Zip /Postal Code 92780 e. Organizational Unit: Department Name: Division Name: Community Development Department Planning Division f. Name and contact information of person to be contacted on matters involving this application: Prefix: Ms. *First Name: Edmelynne Middle Name: *Last Name: Huffer Suffix: Title: Associate Planner Organizational Affiliation: City of Tustin *Telephone Number: 714-573-3174 Fax Number: 714-573-3113 *Email: ehutter tustinca.o City of Tustin 3 2009-2010 Action Plan OMB Number: 4040.0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 version 02 *9. Type of Applicant 1: Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: *Other (Specify) *10 Name of Federal Agency: U. S. Department of Housing and Urban Development 11. Catalog of Federal Domestic Assistance Number: 14-218 CFDA Title: Community Development Block Grant (CDBG) *12 Funding Opportunity Number: *Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Tustin, CA *15. Descriptive Title of Applicant's Project: Community Development Block Grant program for Program Year 2009-10. Funds will be used to provide a variety of public services, public facility improvements and facilities, code enforcement, commercial rehabilitation and program administration (including fair housing). OMB Number: 4040-0004 City of Tustin 4 2009-2010 Action Plan Expiration Date: Ol/31/2009 Application for Federal Assistance SF-424 Version 02 16. Congressional Districts Of: *a. Applicant: CA-48 *b. Program/Project: CA-48 17. Proposed Project: *a. Start Date: 7/1/09 *b. End Date: 6/30/10 18. Estimated Funding (a): *a. Federal 797,511 *b. Applicant *c. State *d. Local *e. Other *f. Program Income *g. TOTAL 797,511 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? ^ a. This application was made available to the State under the Executive Order 12372 Process for review on ^ b. Program is subject to E.O. 12372 but has not been selected by the State for review. ® c. Program is not covered by E. O. 12372 *20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.) ^ Yes ® No 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001) ® ** I AGREE ** The list of certifications and assurances, or an intemet site where you may obtain this list, is contained in the announcement or agency specific instructions Authorized Representative: Prefix: Ms "'First Name: Elizabeth Middle Name: A. *Last Name: Binsack Suffix: *Title: Community Development Director *Telephone Number: 714-573-3031 Fax Number: 714-573-3113 * Email: ebinsackCa)tustinca.org *Signature of Authorized Representative: *Date Signed: Authorized for Local Reproduction Standard Form 424 (Revised 10/2005) Prescribed by OMB Circular A-102 City of Tustin 5 2009-2010 Action Plan ACTION PLAN: ONE-YEAR USE OF FUNDS As outlined previously, the Annual Action Plan delineates the City of Tustin's funding priorities and allocation of CDBG funds for the 2009-10 Program Year. The following section of the Action Plan outlines the City's course of action to address housing and community developments needs in the City in compliance with HUD regulations. A. SOURCES OF FUNDS There are several potential sources of funding that might enable the City of Tustin to address housing and community development priority needs and the specific objectives identified in the Strategic Plan component of the Consolidated Plan; however, as a result of the current financial crisis the actual financial resources currently available to the City are somewhat limited. Nonetheless, throughout the program year, the City will pursue additional funding opportunities. The City's aim is to leverage, to the maximum extent feasible, the use of available Federal, State, and local funds in an effort to create a viable community, development of new affordable housing opportunities, and maintain and preserve existing housing. To ensure the financial feasibility of a project, the City will consider the use of funds from other sources, such as Redevelopment Housing Set-Aside Funds, to further affordable housing and community development goals whenever a match, grant, or loan is necessary or appropriate. The following tables list potential funding resources for community development activities, Table 1 lists anticipated resources to be available to the City and Table 2 lists potential funding resources during Program Year 2009-10. 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SUMMARY OF PRIORITIES AND STATEMENT OF SPECIFIC ANNUAL OBJECTIVES CDBG monies allocated to the City for the 2009-10 funding year will not address all of the community's priority needs. Instead, allocations will be focused toward specific projects addressing high community priorities in order to produce tangible community benefits. The following are the needs rated by the community as high priorities and their relation to the Five- Yearpriorities indicated in the Consolidated Plan. Also listed are the actions that the City identified it will undertake during the program year to address priority needs. Table 3 summarizes the City's priorities, objectives, and goals for the program year. HOUSING NEEDS Priority Activity: First-time Homebuyers Program The City's First-Time Homebuyer Program provides downpayment and second mortgage assistance to low and moderate income buyers to assist them to purchase an existing home in the City. Specifically PY 2009-10 programs include the following: ^ The City has allocated $2.4 million to assist new first-time homebuyers in purchasing a home. This may include negotiated purchase of homes in foreclosure, which may represent a lower cost buying opportunity for first-time homebuyers. Priority Activity: Preservation of Existing Affordable Units The City will preserve its existing affordable housing by utilizing CDBG funds, Redevelopment housing set-aside funds, and other Federal/State resources. These programs include: ^ Funding for nonprofits to assist with the acquisition of Section 8 project-based projects with expiring contracts. Strategies to preserve existing affordable housing units included: ^ Continue to require developers converting apartments to condominiums, to process a use permit, provide relocation assistance, and/or provide incentives and assistance for purchase of the units by Low- and Moderate-income households. ^ Continue to provide housing referral services to families in need of housing assistance and information. ^ Code enforcement -CDBG funding will be used to provide code enforcement activities focused in Low- and Moderate-income neighborhoods. Code enforcement efforts support the City's housing rehabilitation program, which is funded with non-Federal monies. ^ Provide opportunities for affordable secondary residential dwelling units in single-family residential districts through existing Zoning Ordinance provisions. ^ Continue the provision of counseling and dispute resolution services via the Fair Housing Council of Orange County. ^ Continue the provision of services by the Fair Housing Council of Orange County to ensure equal housing opportunities within the City. City of Tustin 17 2009-10 Action Plan ^ Ensure that processing of permits for Low- and Moderate-income housing are fast-tracked with Low- and Moderate-income housing permits being given priority over other permit applications. Priority Activity: Rehabilitation of Existing Housing Stock As indicated in the Consolidated Plan, a large number of older housing units are located within the City's South Central and Town Center redevelopment project areas. Many of these older homes are in need of rehabilitation. Currently, rehabilitation programs have been targeting specific areas located in the southwest portion of the City. Programs include: ^ Owner Rehabilitation Loans and Grants ^ Rental Rehabilitation Loans and Grants The City's/Redevelopment Agency's strategies for the rehabilitation of the City's existing housing stock include: ^ Require appropriate deed restrictions to ensure continued affordability for Low- or Moderate- income housing constructed or rehabilitated with the assistance of public or Redevelopment Agency funds, as legally required. ^ Allocate available CDBG and Redevelopment Agency funds to finance public improvements and rehabilitation of residential units in the City's target areas. ^ Use 20 percent housing set-aside funds as subsidies (i.e. land write downs, acquisition, and rehabilitation assistance grants and loans, etc.) from the South Central, Town Center and MCAS Tustin Redevelopment Projects to reduce the affordability gap for developing new and rehabilitating existing owner and rental units for Low- and Moderate-income households. Priority Activity: New Housing Construction With the closure of MCAS Tustin, the City of Tustin is presented with opportunities to provide affordable housing. Accordingly, the City has included inclusionary requirements for affordable units to be created at the former MCAS Tustin (Tustin Legacy). The following programs have been designed to assist with the development of affordable units within newly constructed projects in the City. Programs include: ^ New Ownership Housing Construction ^ New Senior Ownership Housing Construction Strategies to encourage new housing construction include: ^ The City will assist with the development of new affordable ownership or senior rental housing within Tustin Legacy. A priority maybe given to ownership housing projects that are consistent with the City's Housing policy. ^ The City will provide for mixed-use site opportunities in Old Town where new ownership townhomes could be constructed. ^ The City will provide referrals to the Orange County Housing Authority when necessary for the development and operation of federally assisted Low- and Moderate-income housing programs. City of Tustin 18 2009-10 Action Plan Priority Activity: Homeless Needs This priority encourages activities which support the homeless, those at-risk of being homeless, and families in transition from homelessness to independent living, by providing support services, counseling, and transitional housing. Programs include: ^ Homeless Housing Partnership Program ^ Laurel House ^ Olive Crest Transitional Housing Placement Program Strategies for support of ancillary services to support the homeless include: Tustin Family Campus -Support Orange County Social Services Agency programs for the creation of a new family campus for abused and neglected children. Laurel House -Allocates CDBG funds to assist Laurel House in providing temporary shelter and information for support resources to runaway teens. ^ Olive Crest -Allocates CDBG funds to assist Olive Crest. Olive Crest provides shelter, support, education, and counseling to youth (16-18 years old) transitioning out of the foster care system. The Transitional Housing Placement Program helps prepare the youth for the challenges and stresses of independent adult life with the goal of helping them become productive members of society. Priority Activity: Support and Ancillary Services This priority encourages activities which support affordable housing units for particular groups, such as Low- and Very Low-income households, homeless, and families in transition from homelessness to independent living. Programs include: ^ Section 8 Certificate and Vouchers Strategies for support and ancillary services to support affordable housing units for targeted groups include: ^ The City supports activities of the Orange County Rescue Mission in operating and providing a transitional housing facility to assist families in transition from homelessness to independent living, located at Tustin Legacy. ^ Encourage the availability of Section 8 rental assistance certificates and voucher certificate program assistance funds through Orange County Housing Authority. ^ Encourage the maintenance of existing and establishment of new Section 8 certificates and support the County's efforts to obtain continued Federal funding. City of Tustin 19 2009-10 Action Plan COMMUNITY DEVELOPMENT NEEDS The Community Development needs within the City of Tustin are summarized below. Priority Activity: Youth Centers/Services Youth centers/services have been identified by the community as essential to provide recreational options to area youth. The target area for the CDBG program is severely limited in terms of park and recreation resources that are available to area youth desiring to participate in constructive, affordable, and organized activities. Therefore, priority programs to address the need for youth centers and services within the City of Tustin include: Tustin Family Youth Center -CDBG funds will be allocated to the City of Tustin Parks and Recreation Department toprovide afull-time recreation coordinator at the Tustin Family Youth Center located in the southwest neighborhood of the City. The Center provides free and affordable recreation services to children, the majority of whom are of Low-income families. Boys and Girls Club -Upward Bound enrichment program is provided by the Boys and Girls Club for the academic, social, and character development needs of at-risk youth in the southwest area of Tustin (CDBG Low- and Moderate-income tracts). The Upward Bound program provides a comprehensive non-student day program for 100 at-risk youth with computerized tutoring and homework assistance, arts, sports, fitness and recreation. CDBG funds will be utilized to pay for a portion of staff's salary. Priority Activity: Neighborhood Facilities Community facilities to serve children, youth, adults, and seniors are high priorities for the City of Tustin. Several existing facilities in the City need to be expanded to serve the City's growing population and the changing needs of target-area residents. Programs include: Senior Center Outdoor Lighting -The City will improve the exterior lighting at the Tustin Area Senior Center in order to provide additional safety and security. Staff estimates 1,250 Tustin seniors will benefit from this improvement. Priority Activity: Childcare Facilities/Services Additional childcare facilities and services that are affordable to Low- and Moderate-income families are needed to serve the number of families in need in the target area. Kids Corner Preschool - A preschool program will be provided at the Tustin Family and Youth Center. Free preschool services will benefit Low- and Moderate-income families. The program's main objective is to strengthen a child's self image and feelings of competence through activities such as arts and crafts, field trips, storytelling and nutrition education. Priority Activity: Recreation Facilities The City's CDBG target area was largely developed prior to its annexation by the City of Tustin; therefore, the area is comparatively limited in terms of park and recreational opportunities. The higher population density within the target area also contributes to the need for more recreational facilities. As a result, considerable attention has been focused on ways to provide additional private City of Tustin 20 2009-10 Action Plan and public youth, adult, and senior services and facilities to supplement those which are heavily used at this time. Programs to address this priority include: Tustin Family Youth Center Playground Apparatus - CDBG funds will be utilized to replace the existing playground apparatus at this youth center with a new interactive playground apparatus. This center predominately serves the City's Low- and Moderate-income families. Priority Activity: Street and Sidewalk Improvements/Infrastructure The majority of the streets, sidewalks, and infrastructure in the CDBG target area, were constructed more than 25 years ago. Also, some portions of the target area were never developed with storm drain and/or sidewalks. These facilities have reached the age where they are beginning to deteriorate more rapidly and require reconstruction. With the population growing, the need for new street surfacing and infrastructure is also increasing. The City's objective is to promote the improvement of existing infrastructure and the creation of new infrastructure where such infrastructure is nonexistent or completely inadequate. Programs to address the needs of street, sidewalk, and/or infrastructure improvements include: ^ Redhill Parking Bay -CDBG funding will be used for the installation of approximately 175 feet ofone-way parallel parking stalls in a concrete parking bay on southbound Red Hill Avenue at Pine Tree Park. This project will help improve parking and traffic circulation near Pine Tree Park. Pine Tree Park is frequented by nearby residents and residents of the Southwest Neighborhood, of which are Low- and Moderate-income families. ^ San Juan Sidewalk Reconstruction -CDBG funds will be used to construct approximately 400 feet of missing concrete sidewalk on the south side of San Juan Street opposite C E Utt Middle School (San Juan Street south side west of Browning Avenue). Priority Activity: Senior Services Area senior services are presently provided through the City's full-service senior center located in Old Town Tustin. While the senior center is geographically close to the CDBG target area, multi- cultural and economic limitations may be preventing full participation in the center's programs. Additional services are necessary to target this population. Current programs include: Community SeniorServ -Community SeniorServ's Nutrition Program for the elderly include congregate and home-delivered meals. These programs provide nutritious meals to Tustin elderly. The programs' objective is to alleviate poor nutrition among the vulnerable elderly population, especially prevalent among those who live alone and/or on limited incomes. The programs not only provide meals at a congregate site in Tustin, but also deliver meals to at-risk seniors (homebound) residing within the City. CDBG funds will be allocated to reimburse the raw food and other meals' related costs. Priority Activity: Crime Awareness The target area has become the community's highest priority for crime prevention activities, given the increasing population density and increasing need for police services. Area residents are potential targets for victim-related crime, which might be prevented by the implementation of crime awareness programs which include: Ciry of Tustin 21 2009-10 Action Plan ^ Community Service Program (CSP) -CDBG funds will be allocated to the Assessment and Treatment Services Center (ATSC), managed by CSP, to provide staff for youth and family counseling services. ATSC provides counseling to minor and first-time offenders, youth who demonstrate poor school behavior or performance, youth with family problems, youth who are victims of domestic violence, youth who use drugs or alcohol, or delinquent youth. While program participation is voluntary, a child and his/her entire family must agree to undergo therapy together. Referrals are made to this organization by the Tustin Police and area schools. Counseling services are provided by CSP staff or coordinated with other agencies. Priority Activity: Anti-Crime Programs Domestic violence has a presence in the City and affects individuals on an emotional, mental and physical level. Many times, victims of domestic violence suffer in silence and do not seek help right away. When victims do seek help, they may not know what resources are available. Domestic violence can be prevented or stopped if victims or potential victims have access to support and counseling services. To meet this need current programs include: ^ Human Options -CDBG funds will be allocated to Human Options, Inc. to provide staff for outreach, shelter, and counseling services that focus on helping victims identify the impact of violence and developing a plan to take charge of their own lives. Counseling services are provided by Human Options staff or coordinated with other agencies. The program will be operated within the Low- and Moderate-income areas of the City and specifically service City residents. Priority Activity: Health Services Based on the 2000 census, the Southwest area of the City (CDBG target area) is concentrated with high-density residential and low-income households. Often, the majority ofthe households' income is utilized to pay for housing. Consequently, limited funds or maybe none at all is set aside for health insurance. Preventive medical and dental care is a luxury that typical households may not be able to afford. Low-cost health services are needed to help the household with preventive health and dental care. Programs to address this need include: ^ Health and Human Services: The Tustin Parks and Recreation Department offers health services such as fitness programs, hearing test, senior hair cuts, Alzheimer support, housing referrals, counseling, etc. All services are offered free or at small nominal fee to Tustin Seniors. Priority Activity: Code Enforcement Property maintenance issues are of significant importance to the community as the majority of residential, commercial, and industrial structures in the target area are at least 25 years in age. Absentee property owners contributed to delayed property maintenance in many cases. Active Code Enforcement is needed to ensure that properties are properly maintained in accordance with City standards. Programs addressing code enforcement include: ^ Code Enforcement -CDBG funds will be allocated for salary and benefits for code enforcement officers to support the City's Housing Rehabilitation program targeting the southwest neighborhood (Low- and Moderate-income target areas). City of Tustin 22 2009-10 Action Plan ^ Graffiti Removal -CDBG funds will be allocated for the removal of graffiti in the southwest neighborhood. The southwest neighborhood is located within the CDBG Low- and Moderate- income target areas. Priority Activity: Economic Development Stimulating and retaining business within the CDBG target areas is necessary to rejuvenate dilapidated areas, stimulate private investment, strengthen the City's financial base, improve public facilities, create jobs, and prevent further economic decline to enhance the quality of life in the area. Redevelopment Agency staff resources and funds will be utilized to assist businesses that benefit the CDBG target area. Programs assisting businesses include: ^ Commercial Rehabilitation -CDBG funds will be used to expand existing Commercial Rehabilitation Project Area (include west side of Red Hill from Sycamore to Bryan east side of Red Hill from Mitchell to Bryan). The program provides rebates up to 50 percent of eligible construction costs (not to exceed $10,000) and 100 percent of design costs (not to exceed $10,000) for business property owners and tenants for facade improvements or code compliance. ^ Start up and technical assistance -The Redevelopment Agency provides businesses with access to a variety of financing programs authorized by either the federal or state government, as well as programs provided by other private, public and nonprofit agencies. The Redevelopment Agency also facilitates preliminary development/business license application meetings to discuss site location needs that would be of mutual benefit to the City and businesses and maybe able to facilitate land assembly assistance or zoning incentives. The Community Development Department provides permit streamlining services to target businesses. Priority Activity: Plannin~/Administration Planning services are needed to administer the CDBG program, to prepare planning documents, and to facilitate fair housing assistance -these services are necessary to support other Consolidated Plan priorities. Planning and administration programs include: ^ Fair housing activities -Tustin has distinct and independent policies and programs that affect housing development. From time to time the City will review these policies and programs and evaluate if modifications may be warranted to ensure the jurisdiction is affirmatively furthering fair housing. In addition, CDBG funds will be allocated to contract with the Fair Housing Council of Orange County (FHCOC) to provide fair housing services to Tustin residents. The FHCOC actions during the 2009-10 reporting period include: ^ Fair Housing Community Education -Conduct fair housing community education presentations, publish and distribute fair housing newsletters, speak at public meetings, and hold training programs for consumers and housing industry professionals. ^ Fair Housing Enforcement -Respond to housing discrimination complaints, including investigation and portfolio testing, to evaluate the merits of a fair housing claim, and if appropriate, conciliation and/or prosecution of meritorious housing discrimination cases. ^ Tenant Legal Assistance -Provided legal assistance in court actions within the region, which involve important housing rights such as eviction, housing discrimination, substandard conditions, or retaliation for exercising a lawful right. City of Tustin 23 2009-10 Action Plan ^ Housing Dispute Evaluation & Resolution - Assist in evaluating housing issues/complaints. ^ Mediation Program -Resolve disputes through certified mediators to assist housing providers/consumers to reach agreements about the disputes without litigation. ^ Planning and Administration - CDBG funds will be allocated for City staff administration of the CDBG program. Funds may also be used to undertake specific plans with impact to the Low- and Moderate-income target area. C. DESCRIPTION OF ACTIVITIES, ANNUAL AFFORDABLE HOUSING GOALS & OUTCOME MEASURES Tables 3 and 4 that follow describe activities to be undertaken, annual goals for each activity including affordable housing goals and the outcome measures. 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A C Table 4 Grantee Name: Tustin CPMP Version 2.0 Project Name: Bo sand Girls Club - U ward Bound Description: IDIS Project #: UOG Code: CA63804 The Upward Bound Academic Enrichment Outreach Program provides after-school and non-student day programs. The focus of the program is on academic, social an character development needs of at-risk youth in the Southwest Tustin area. CDBG funds will be used to pay for a portion of staff salaries. National Objective: Low/Mod Income Limited Clientele - 24 CFR 570.208 (a)(2). Location: Priority Need Category Citywide ~ - ----- -- Select one: Public Services ~ Explanation: Expected Completion Date• Youth Program: The community identified this program as a high priority since it is 06/30/2010 important to provide constructive, safe, organized and affordable recreation activities f hild i ll f l - d d t -i f ili 0 jective ategory or c ren, espec y or ow an mo era e ncome am es. a Decent Housing Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 Improve the services for low/mod income persons ~~ ~ ^~ Availability/Accessibility ^ Affordability 21 ~ ^ Sustainability 3' ~ ~ O1 People Proposed 400 Accompl. Type: ~ ~ +' C _ Underway ~ d Complete H Accompl. Type: ~ Accompl. Type: ~ v d c 'o E L d u Accompl. Type: ~ Accompl. Type: ~ V Q Pro osed Outcome Performance Measure Actual Outcome 400 persons served Number of people served To be determined 05D Youth Services 570.201(e) ~ Matrix Codes ~ Matrix Codes ~ ~ Matrix Codes ; ~ Matrix Codes ~ ~ Matrix Codes ' ~ r L R L 01 0 L a City of Tustin 32 2009-10 Action Plan Table 4 Grantee Name: Tustin CPMP Version 2.0 Project Name: Communit Services Pro rams, Inc. -ATSC Description: IDIS Project #: UOG Code: CA63804 Assessment Treatment and Services Center (ATSC) will provide counseling service to youth in an effort to halt delinquent behavior. Funding is requested for staff salaries and benefits. National Objective: Low/Mod Income Limited Clientele - 24 CFR 570.208 (a)(2). Location: Priority Need Category Citywide ' ~ -- I ~'ublic Services Select one __ Explanation: Expected Completion Date• Youth Program: The objective is to support the development of facilities and services 06/30/2010 for youth, especially those in the target area. The goal is to assist 150 Tustin at-risk th ll ith b h i difi ti li i li t b d t d t 0 jective Category annua y w e av or mo ca on/counse ng serv er nquen You ces o e e e Decent Housing behavior. Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 Improve the services for low/mod income persons ~ ---- - - - ^~ Availability/Accessibility ^ 2 _ Affordability ^ Sustainability 3 _ ~ ~ ~ Ol People ~ Proposed 80 Accompl. Type: ~ +' C Underway ~ O Complete N Accompl. Type: ~ Accompl. Type: ~ u- d a 'o E d v Accompl. Type: ~ Accompl. Type: ~ v Q Pro osed Outcome Performance Measure Actual Outcome 80 persons served Number of people served To be determined 05D Youth Services 570.201(e) ~ ~ Matrix Codes ' ~ j Matrix Codes ~ Matrix Codes ~ Matrix Codes ~ Matrix Codes ~ ~ m CDBG ~ Proposed Amt. $ 10,000 Fund Source: ~ ~ Actual Amount f0 } Fund Source: ~ Fund Source: ~ ~ i Accompl. Type: ~ Accompl. Type: ~ O i' Accompl. Type: ~ Accompl. Type: ~ a City of Tustin 33 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: Communit Senior Serve Con re ate Lunch & Home Delive Meals Pro rams. Description: IDIS Project #: UOG Code: CA63804 Meal programs for seniors and frail elderly, Congregate meals served at the Tustin Senior Center. Meals on wheels program delivered to homebound seniors. National Objective: Low/Mod Income Limited Clientele - 24 CFR 570.208 (a)(2). Location: Priority Need Category Home Meal Delivery program is i d --- Public Services C tywi e & Congregate Meal Select one: program is offered at Tustin Senior Center - 200 C Street Tustin, CA. Explanation: Expected Completion Date• Funds will be allocated to Community SeniorServe to provide meals for seniors at a 06/30/2010 congregate site (Tustin Senior Center) and home delivery for those seniors who are bl ti i t th it t t t Objective Category una o par pa e congrega e c e a e s e. Decent Housing Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 Improve the services for low/mod income persons ~ ^ Availability/Accessibility ^ 2 ,~ - Affordability Sustainability 3 ~ O1 People ~ Proposed 295 Accompl. Type: ~ y +' C Underway ~ d Complete ~ Accompl. Type: ~ Accompl. Type: ~ V d a 'o ~ d v Accompl. Type: ~ Accompl. Type: ~ v a Pro osed Outcome Performance Measure Actual Outcome 295 persons to serve Number of persons served To be determined 05A Senior Services 570.201(e) ~ ~ Matrix Codes ~ Matrix Codes ' ~ Matrix Codes ~ Matrix Codes ~ Matrix Codes ~ ~ CDBG ~ ~ Proposed Amt. $ 20,000 Fund Source: ~ ~ Actual Amount ~ Fund Source: ~ Fund Source: ~ i Accompl. Type: ~ Accompl. Type: ~ O1 O d Accompl. Type: ~ Accompl. Type: ~ City of Tustin 34 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: Graffiti Removal ro ram Description: IDIS Project #: UOG Code: CA63804 Funds will be allocated to the Cit of Tustin Community Development Dept. to pay contractor to remove graffiti in the Southwest neighborhood (CDBG target area). National Objective: Low/Mod Income Area Benefit - 24 CFR 570.208 (a)(i) . Location: Priority Need Category Low- &Moderate-Income Census - Tracts & Block Groups Select one: Public Services ~ - Explanation: Expected Completion Date• The Southwest neighborhood (CDBG area) has experienced increased population 06/30/2010 density & declining property maintenance. Area is also infested with gang-related CT:075403 ffiti P li it CT 074407 BG CT 074408 BG 1 2 3 d t 2 jective Category rogram : : : , , ; . m e o: : ; gra Decent Housing BG:3; CT:075505 BG:1,2 3; CT:075507 BG: 3,4; CT:075512 BG:1, CT:075513 Suitable Living Environment BG:1; CT:075514 BG: 1,2; CT:075515 BG:1, 2; CT:075603 BG:3 Economic Opportunity Specific Objectives Outcome Categories 1 ~ Improve the services for low/mod income persons ~ _ _ ^ Availability/Accessibility 2 _ ^ Affordability ---- --_-- ---- -- - ^~ Sustainability 3 ~ Accompl. Type: ~ Proposed 32,993 Accompl. Type: ~ H = Underway ~ O Complete s Accompl. Type: ~ Accompl. Type: ~ ~+ ~n V ~ a 'o ~ d ~ Accompl. Type: ~ Accompl. Type: ~ v Q Pro osed Outcome Performance Measure Actual Outcome 200 households served Number of people served To be determined 05 Public Services (General) 570.201(e) L__..._-__------- - ~ Matrix Codes --- _----- ~ Matrix Codes ~ ~ Matrix Codes ~ !Matrix Codes ~ ~ ~ Matrix Codes ~~ ____. _ ~ CDBG ~ Proposed Amt. $ 19,626 Fund Source: ~ i Actual Amount f0 ~ Fund Source: ~ ~ Fund Source: ~ i Accompl. Type: ~ Accompl. Type: ~ Of O i Accompl. Type: ~ Accompl. Type: ~ a City of Tustin 35 2009-10 Action Plan Attachment 1 CPMP Version 2.0 Grantee Name: Tustin Project Name: Human 0 tions -Tustin Outreach Pro ram Description: IDIS Project #: UOG Code: CA63804 Human Options will provide shelter, counseling, education and support services for women and their children that are victims of domestic violence. National Objective: Low/Mod Income Limited Clientele - 24 CFR 570.208 (a)(2). Location: Prrlority Need Category Citywide --- - ----_-- ---- -- Select one: Public Services __ Explanation: Expected Completion Date• The program will provide free services to low- and moderate-income individuals with 06/30/2010 the goal of ending the cycle of domestic violence and ensuring a safe and stable f il i t 0 jedive Category am y env ronmen . Decent Housing Suitable Living Environment Q Economic Opportunity Specific Objectives Outcome Categories ~ Improve the services for low/mod income persons ~ • 1 ---------------__-- -- - --- Availability/Accessibility ~ ^ Affordability 2 _ ^ Sustainability 3 i • • O1 People Proposed 18 Accompl. Type: • N +r _- _ - Underway C ~ d Complete H Accompl. Type: • Accompl. Type: • u - d a 'o E d ~ Accompl. Type: • Accompl. Type: • v Q Pro osed Outcome Performance Measure Actual Outcome 18 persons served Number of persons served To be determined 05G Battered and Abused Spouses 570.201(e) ~~ • Matrix Codes • Matrix Codes ~ • Matrix Codes • Matrix Codes ~ • Matrix Codes • ~ Fund Source: • Proposed Amt. $ 5,000 Fund Source: • i Actual Amount ~ i ~ Fund Source: ~ • Fund Source: • i Accompl. Type: • Accompl. Type: • IT O a Accompl. Type: • Accompl. Type: • City of Tustin 36 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: Laurel House Description: IDIS Project #: UOG Code: CA63804 Emergency shelter for homeless teens. In addition to shelter, a variety of support services are also provided. CDBG funds will be used to fund a portion of salaries and benefits for house parent and the executive director. National Objective: Low/Mod Income Limited Clientele - 24 CFR 570.208 (a)(2). Location: Priority Need Category Citywide Select one: - -- ------------------- ~ublic Services_ _ __ _ , ~ Explanation: Expected Completion Date: Youth Program: Support for local agencies and nonprofit organizations that provide 06/30/2010 shelter and other services to homeless through financial contribution of CDBG funds. h iti d l - Thi k t l t it ith th i f ili ith 0 jective ategory s program wor eens reun ve an ong s o e p e w e r am es w a pos Decent Housing term effect. 0 Suitable Living Environment Q Economic Opportunity Specific Objectives Outcome Categories 1 ~ Increase the number of homeless persons moving into permanent housing ii ~ ^~ Availability/Accessibility ^ 2 ~ Increase range of housing options & related services for persons w/ special needs ~ ~ Affordability ------ - -- ^ Sustainability 3 Improve the services for low/mod income persons _ ~ ~ People ~ ~ O1 Proposed 10 Accompl. Type: ~ ~ _ +~' . ~ Underway ~ d Complete t Accompl. Type: ~ Accompl. Type: ~ ++ H v ai' a 'o ~ L a ~ Accompl. Type: ~ Accompl. Type: ~ v Q Pro osed Outcome Performance Measure Actual Outcome 10 persons served Number of people served To be determined 03T Operating Costs of Homeless/AIDS Patients Programs ~ Matrix Codes ; ~ Matrix Codes ~ j Matrix Codes ~ Matrix Codes ~ Matrix Codes ~ ~ ~ CDBG ~ Proposed Amt. $ 5,000 Fund Source: ~ ~ L Actual Amount ~ Fund Source: ~ Fund Source: ~ i Accompl. Type: ~ Accompl. Type: ~ 01 O a Accompl. Type: ; ~ Accompl. Type: ~ City of Tustin 37 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Vercinn ~_fl Project Name: Olive Crest -Transitional Housin Placement ro ram Description: IDIS Project #: UOG Code: CA63804 Olive Crest provides shelter, support, education and counseling for youth (16 to 18 years old) who are transitioning out of the foster care system. Funds will a used for staff salary and benefits. Nations/ Objective: Low/Mod Income Limited Clientele - 24 CFR 570.208 (a)(2). Location: Priority Need Category Citywide Select one' Public Services Explanation: Expected Completion Date: Youth Program: The Transitional Housing Placement program helps prepare the 06/30/2010 youth for the challenges and stresses of independent adult life and become f i i th f t d ti b t ft th t f t 0 jective Category ve mem ers o er ey emanc pa rom er care sys em. uc soc e y a e e os pro Decent Housing Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 ~ Increase range of housing options & related services for persons w/ special needs • Q Availability/Accessibility ^ Affordability 2 i Increase the number of homeless persons moving into permanent housing -- -- ------ ---- - • ^ Sustainability 3 Improve the services for low/mod income persons • ~ O1 People • Proposed 24 Accompl. Type: • +~ C Underway ~ d Complete s Accompl. Type: ~ • Accompl. Type: • ~ H V d a 'o E a v Accompl. Type: • Accompl. Type: • U Q Pro osed Outcome Performance Measure Actual Outcome 24 persons served Number of persons served To be determined 03T Operating Costs of Homeless/AIDS Patients Programs • I Matrix Codes i • ~ Matrix Codes • i Matrix Codes ~ • Matrix Codes . • ~ Matrix Codes • ------- ---fig - - - -- ~ CDBG ~ - u Proposed Amt. ~ Actual Amount f0 } Fund Source: • i Accompl. Type: • p1 O L Accompl. Type: • a 5,000 Fund Source: ~ • Fund Source: ~ • Accompl. Type: j • Accompl. Type: • City of Tustin 38 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP VPrclnn 7-f) Project Name: Tustin Park & Rec De t -Youth Center Staff Description: IDIS Project #: UOG Code: CA63804 Funds will be allocated to the City of Tustin Parks and Recreation Department to provide a recreation coordinator at the Tustin Family Youth Center located in the southwest neighborhood (Low/Mod area). The majority of the children and families served at the Tustin Family Youth Center are low/moderate-income families. National Objective: Low/Mod Income Limited Clientele - 24 CFR 570.208 (a)(2). Location: Priority Need Category 14722 Newport Ave, Tustin CA r ~~ Select one: I Public Services ! J ~ ----.--- Explanation: Expected Completion Date: Youth Program: The community identified this program as a high priority since it is 06/30/2010 important to provide constructive, safe, organized and affordable recreation activities f hild i ll f l i ili d t f 0 jective ategory or c ren ,espec a y or ow/mo era ncome e- am es. Decent Housing Suitable Living Environment Economic Opportunity Specific Objettiveis Outcome Categories 1 Improve the services for low/mod income persons ~ ^ Availability/Accessibility Affordability 2 ------__ ____-- _-__- _ .- _ -- _ ^ Sustainability 3 ~ m 01 People ~ Proposed 2,400 Accompl. Type: ~ +' _ Underway ~ ~ Complete s Accompl. Type: ~ Accompl. Type: ~ a+ H v - G7 C. ~O d v Accompl. Type: ~ Accompl. Type: ~ v a Pro osed Outcome Performance Measure Actual Outcome 2400 persons served Number of people served To be determined ~ OSD Youth Services 570.201(e) - ~ j Matrix Codes ~~ Matrix Codes i ~ Matrix Codes ~ Matrix Codes ~ Matrix Codes ~ ~ CDBG I, ~ Proposed Amt. $ 25,000 Fund Source: ~ L Actual Amount f0 } Fund Source: ~ Fund Source: ~ i Accompl. Type: ~ Accompl. Type: ~ 01 O d Accompl. Type: ~ ~ Accompl. Type: ~ City of Tustin 39 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: Tustin Parks & Rec De t -Kids Corner Description: IDIS Project #: UOG Code: CA63804 Kids Corner Preschool encourages children 2 to 4 years old to creatively explore the world around them through art, crafts, music, field trips, storytelling and nutrition education. Funding requested is for salaries and benefits of program staff. National Objective: Low/Mod Income Limited Clientele - 24 CFR 570.208 (a)(2). Location: Priority Need Cats ory 14722 Newport Ave, Tustin CA ----- - Select one' ~ Public Services Explanation: Expected Completion Date: This is a new program to benefit Tustin residents. It is free to local families that 06/30/2010 qualify. The community identified this program as a high priority since it is hildr n i id t ti f i d ff bl f t t t d d jective Category , mpor an o prov ruc ve, sa e, organ ze an or a e care or c e e cons a Decent Housing especially for low/moderate-income families. Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 Improve the services for low/mod income persons ~ ^ Availability/Accessibility - _ d bili 0 Aff 2' ------ - -- -- ~ - or a ty ^ Sustainability 31 ~ ~ O1 People Proposed 216 Accompl. Type: ~ ~ ~ +~ C _ Underway ~ O Complete y Accompl. Type: ~ Accompl. Type: ~ V ~ a 'o E i1i ~ Accompl. Type: ~ Accompl. Type: ~ v Q Pro osed Outcome Performance Measure Actual Outcome 216 persons served Number of people served To be determined 05L Child Care Services 570.201(e) Matrix Codes ~ CDBG - u Proposed Amt. L Actual Amount N ~ Fund Source: ~ i Accompl. Type: ~ O1 O d Accompl. Type: ~ Matrix Codes _ _ _ _ ~ - -- ~~ ~ Matrix Codes ~ Matrix Codes ~ ~ 15,000 Fund Source: I ~ I Fund Source: ~ Accompl. Type: ~ ~ Accompl. Type: ~ ~ City of Tustin 40 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: Red Hill Avenue Parkin Ba at Pine Tree Park Description: IDIS Project #: UOG Code: CA63804 Installation of approximately 175 feet of one-way parallel parking stalls in a concrete parking bay on southbound Red Hill Avenue at Pine Tree Park (1402 Bryan Ave). National Objective: Low/Mod Income Area wide Benefit - 24 CFR 570.208 (a)(1). Location: Priority Need Category Census Tract: 755.07 Block Group: 4 1,644 Select one' Public Facilities ~ residents - 61.5% L/M Explanation: Expected Completion Date• Public facility improvements utilized to promote improvements in existing 06/30/2010 infrastructure to create a more livable community. 0 jedive ategory Q Decent Housing Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 Improve quality /increase quantity of neighborhood facilities for low-income persons ~~ • ^ Availability/Accessibility 2 • ^ Affordability ---------_-- - - -----,-_----- - ^~ Sustainability 3 • -___ ___ _____ 11 Public Facilities • Proposed 1 Accompl. Type: • H +' C Underway ~ d Complete .~ Accompl. Type: • Accompl. Type: • ++ N v - a~ a 'o ~ a ~ Accompl. Type: • Accompl. Type: • v Q Pro osed Outcome Performance Measure Actual Outcome 1 public infrastructure improved Public infrastructure provided To be determined 03G Parking Facilities 570.201(c) • 'Matrix Codes ~ • Matrix Codes • j Matrix Codes ! • Matrix Codes • ~ Matrix Codes • ~ CDBG • Proposed Amt. $ 200,000 Fund Source: • ~ Actual Amount ~ ~ ~ • Fund Source: Fund Source: • i Accompl. Type: • Accompl. Type: • G1 O a Accompl. Type: • Accompl. Type: ~ • City of Tustin 41 2009-10 Action Plan Attachment 1 CPMP Version 2.0 Grantee Name: Tustin Project Name: Tustin Famil Youth Center Pla round A aratus Description: IDIS Project #: UOG Code: CA63804 Replace existing playground apparatus with new interactive playground apparatus National Objective: Low/Mod Income Area wide Benefit - 24 CFR 570.208 (a)(1). Location: Priority Need Category 14722 Newport Ave Tustin CA Select one' ~ Public Facilities ~ Explanation: Expected Completion Date: Public facility improvements utilized to promote improvements in existing 06/30/2010 infrastructure to create a more livable community. jective Category Decent Housing Suitable Living Environment Economic Opportunity ' ectives Specific Ob Outcome Categories Improve quality /increase quantity of neighborhood facilities for low-income persons ~ 1 ~ ^ Availability/Accessibility ^ Affordability 2 ~ Sustainability 3 ______ __ _ O1 People ~ Proposed 1,250 Accompl. Type: ~ ~ ~ +-' Underway ~ d Complete ~ Accompl. Type: ~ Accompl. Type: ~ v - a~ a 'o E L a v Accompl. Type: ~ Accompl. Type: ~ V Q Pro osed Outcome Performance Measure Actual Outcome 1 public facility improved Public facility improved To be determined 03F Parks, Recreational Facilities 570.201(c) ~ Matrix Codes ~ i ' Matrix Codes ~ Matrix Codes ~ Matrix Codes ~ Matrix Codes , ~ ~ CDBG ~ Proposed Amt. $ 85,750 Fund Source: ~ ~ T Actual Amount ~ Fund Source: ~ Fund Source: ~ i Accompl. Type: ~ Accompl. Type: ~ O1 O a Accompl. Type: ~ Accompl. Type: ~ City of Tustin 42 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: Tustin .Area Senior Center Outdoor Li htin Description: IDIS Project #: UOG Code: CA63804 Improve outdoor lighting at Senior Center. Activity will benefit approximately 1,250 Tustin seniors. National Objective: Low/Mod Income Limited Clientele - 24 CFR 570.208 (a)(2). Location: Priority Need Category 200 South C Street Tustin CA e Select one' PU ICI Facilities _ __ ~ Explanation: Expected Completion Date• Public facility improvements utilized to promote improvements in existing 06/30/2010 infrastructure to create a more livable community. Objective ategory Decent Housing Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 Improve quality /increase quantity of neighborhood facilities for low-income persons ~ • ^ Availability/Accessibility _ ^ Affordability 2 '• Sustainability 3 _ _ __________ _____ 11 Public Facilities • Proposed 1 Accompl. Type: • ~ ++ Underway C ~ N Complete t • Accompl. Type: • Accompl. Type: ~ H V d a 'o ~ a v Accompl. Type: • Accompl. Type: • v Q Pro osed Outcome Performance Measure Actual Outcome 1 public facility improved Public facility improved To be determined 03A Senior Centers 570.201(c) • ~ Matrix Codes I • Matrix Codes i • Matrix Codes • Matrix Codes • Matrix Codes • ~ CDBG • Proposed Amt. $ 50,000. Fund Source: • L Actual Amount R } Fund Source: • Fund Source: • i Accompl. Type: • Accompl. Type: • O1 O a Accompl. Type: • Accompl. Type: ~ • City of Tustin 43 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2-0 Project Name: San Juan Sidewalk Reconstruction Description: IDIS Project #: UOG Code: CA63804 Installation of approximately 400 feet of missing concrete sidewalk on the south side of San Juan Street opposite C E Utt Middle School (San Juan Street south side west of Browning Avenue). National Objective: Low/Mod Income Area wide Benefit - 24 CFR 570.208 (a)(1). Location: Priority Need Cate ory Census Tract: 755.07 Block G 3 ~ -- - -- --------- ------- Infrastructure ~ ~ ~ roup: 54.6% Select one: ------------------------- ---------- L/M Explanation: Expected Completion Date• Public facility improvements utilized to promote improvements in existing 06/30/2010 infrastructure to create a more livable community. jective Category Q Decent Housing Suitable Living Environment 0 Economic Opportunity Specific Objectives Outcome Categories Improve quality /increase quantity of public improvements for lower income persons ~ 1 ^ Availability/Accessibility ^ Affordability 2 ---- - ----.___.___ _ -- ^~ Sustainability 3 _ _ ___ ~ O1 People ' ~ Proposed 3,599 Accompl. Type: ~ y +~ . _ -------------- ------------- Underway ~ O Complete ~ Accompl. Type: ~ Accompl. Type: ~ v d a 'o ~ a ~ Accompl. Type: ~ Accompl. Type: ~ V Q Pro osed Outcome Performance Measure Actual Outcome 1 public facility improved Public facility improved To be determined 03K Street Improvements 570.201(c) _ ~ ~ Matrix Codes Matrix Codes i ~ Matrix Codes I ~ Matrix Codes ~ ~ Matrix Codes ~ ~ Fund Source: ~ Proposed Amt. $ 100 ~ Actual Amount ~ Fund Source: ~ i Accompl. Type: ~ O d Accompl. Type: ~ Fund Source: ~ Fund Source: ~ Accompl. Type: ~ Accompl. Type: ~ ~ City of Tustin 44 2009-10 Actioin Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: Commercial Rehabilitation Description: IDIS Project #: UOG Code: CA63804 CDBG will be used to expand existing Commercial Rehabilitation Project Area (include west side of Red Hill from Sycamore to Bryan east side of Red Hill from Mitchell to Bryan). Program provides rebates up to 50% of eligible construction costs (not to exceed $lOK) & 100% of design costs (not to exceed $10K) for business property owners & tenants to make facade, sign & seismic renovations. National Objective: Low/Mod Income Area wide Benefit - 24 CFR 570.208 (a)(1). Location: Priority Need Category Low- &Moderate-Income Census ---- Tracts & Block Groups Select one' Economic Development ~ _ Explanation: Expected Completion Date: The long-term objective of this program is to retain existing businesses by improving 06/30/2010 the physical & economic vitality of designated commercial areas: CT:075512 BG:1; CT 075515 BG 2 CT 075513 BG 1 CT 075507 BG 3 4 0 jedive Category : ; : : ; : : , . : Decent Housing Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 Improve economic opportunities for low-income persons _ ~ ^ Availability/Accessibility ^ Affordability 2~ '~ - - - - --------- ^~ Sustainability ~ 3'--- _..-- --- --- -- - 08 Businesses ~ Proposed 2 Accompl. Type: ~ +~ f: Underway ~ d Complete H Accompl. Type: ~ Accompl. Type: ~ v - d a 'o E d v Accompl. Type: ~ Accompl. Type: ' ~ V Q Pro osed Outcome Performance Measure Actual Outcome 2 businesses improved Businesses improved To be determined ~ 14E Rehab; Publicly or Privately-Owned Commercial/Indu 570. ~ ~ Matrix Codes ~ Matrix Codes ~ Matrix Codes ~ ~ Matrix Codes ~ '~ Matrix Codes ' ~ ~ CDBG ~ Proposed Amt. $ 22,473 Fund Source: ! ~ i Actual Amount ~o } Fund Source: ~ Fund Source: ~ i Accompl. Type: ~ Accompl. Type: ~ O a Accompl. Type: ~ Accompl. Type: ~ City of Tustin 45 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: Code Enforcement Description: IDIS Project #: UOG Code: CA63804 The City's Southwest neighborhood (CDBG area) has experienced an increase in population density and decline in property maintenance. To arrest this decline the city has made code enforcement a high priority. CDBG funds will be used to fund 1 full-time code enforcement officer working exclusively in the Southwest neighborhood. National Objective: Low/Mod Income Area wide Benefit - 24 CFR 570.208 (a)(1). Location: Priority Need Category Other • ~------- Select one: Explanation: Code Enforcement: Provide active code enforcement to ensure properties are Ex ected Com letion Date• maintained in accordance with housing and building code standards. The Southwest p p nei hborhood (CDBG area) has ex erienced increased ulation densit & declinin o 06/30/2010 g p g p y p property maintenance. Program limited to: CT:074407 BG:2; CT:074408 BG:1,2,3; 0 jective ategory CT:075403 BG:3; CT:075505 BG:1,2 3; CT:075507 BG: 3,4; CT:075512 BG:1, Decent Housing CT:075513 BG:1; CT:075514 BG: 1,2; CT:075515 BG:1, 2; CT:075603 BG:3 Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 ~ Improve the quality of affordable rental housing ~ • - --_ _-------~-_-- __-_--------- ^Availability/Accessibility ^ Aff rdabili 2 ~ Improve the quality of owner housing -- - • ty o Sustainability 3 ~ • N 10 Housing Units • Proposed 100 Accompl. Type: • +~' C Underway ~ O Complete H Accompl. Type: • Accompl. Type: • V = d a 'o ~ d v Accompl. Type: • Accompl. Type: • v a Pro osed Outcome Performance Measure Actual Outcome 100 properties improved to code Properties improved to code To be determined 15 Code Enforcement 570.202(c) i • Matrix Codes • Matrix Codes ~ • Matrix Codes ' • Matrix Codes • ~ Matrix Codes • N Fund Source_ L ~ Fund Source: ~ Accompl. Type 01 O L Accompl. Type a Proposed Amt. Actual Amount • • 112,250 ~ Fund Source: i • Fund Source: • Accompl. Type: • Accompl. Type: ~ • City of Tustin 46 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: Fair HOUSin Services Description: IDIS Project #: UOG Code: CA63804 Fair housing enforcement, counseling and education services in order to address impediments to fair housing and to combat discrimination. Location: Priority Need Category Citywide --------------- rPl i Ad i i i ~ Select one: ann ng/ m n strat on ~ --------- Explanation: Expected Completion Date• Fair housing assistance for Tustin residents to ensure equal housing opportunities 06/30/2010 regardless of race, religion, ethnicity, gender, age, marital status or household iti 0 ~ective Category compos on. Decent Housing Suitable Living Environment Economic Opportunity Specific Objectives Outcome Categories 1 j I ~ ^ Availability/Accessibility i - ^ 2 Affordability ^~ Sustainability i~ 3 ~ 04 Households ~ ~ Proposed 225 Accompl. Type: ~ y +' C Underway ~ d Complete ~ Accompl. Type: ~ Accompl. Type: ~ v a~ a 'o ~ L a v Accompl. Type: ~ Accompl. Type: ~ V Q Pro osed Outcome Performance Measure Actual Outcome 21D Fair Housing Activities (subject to 20% Admin cap) 570.20 ~ ~ Matrix Codes ~ Matrix Codes ~ ~ Matrix Codes ~ Matrix Codes ~, • Matrix Codes ~ N CDBG ~ ~ V Proposed Amt. $ 17,412 Fund Source: ~ ~ Actual Amount ~ Fund Source: ~ Fund Source: ~ i Accompl. Type: ~ Accompl. Type: ~ O1 O a Accompl. Type: i ~ Accompl. Type: ~ City of Tustin 47 2009-10 Action Plan Attachment 1 Grantee Name: Tustin CPMP Version 2.0 Project Name: CDBG Pro ram Administration Description: IDIS Project #: UOG Code: CA63804 Funding for program oversight, coordination and compliance . Location: Priority Need Category Citywide Select one' Planning/Administration _ __ ~ Explanation: Expected Completion Date• Planning and admin of CDBG program and leveraging of CDBG dollars with private 06/30/2010 funds. 0 jective Category Decent Housing 0 Suitable Living Environment Q Economic Opportunity ' Specific Ob ectives Outcome Categories 1 __ j ~ ^ Availability/Accessibility bili ^Aff d 2 ~ -- ---- -- - -- -------- ----- ~ or a ty ^ Sustainability 3 _ ~ Accompl. Type_ ~ Proposed NA Accompl. Type: ~ H +r Underway C ~ d Complete ~ t i Accompl. Type: ~ Accompl. Type: ~ y v ~ a 'o ~ 4 V Accompl. Type: ~ Accompl. Type: j ~ v Q Pro osed Outcome Performance Measure Actual Outcome 21A General Program Administration 570.206 ~ Matrix Codes ~ Matrix Codes ~ Matrix Codes ' ~ Matrix Codes ~ ~ Matrix Codes ~ ~ CDBG ~ Proposed Amt. $ 90,000 Fund Source: ~ i. Actual Amount R ~ Fund Source: ~ ~ Fund Source: ~ i Accompl. Type: ~ Accompl. Type: ~ D1 O a Accompl. Type: ~ Accompl. Type: ~ City of Tustin 48 2009-10 Action Plan D. GEOGRAPHIC DISTRIBUTION Tustin is a relatively small jurisdiction with limited areas that meet the Federal criteria of slum and blight, as defined under California State Redevelopment Law, or concentrations of Low- and Moderate-income persons. Nevertheless, PY 2009-10 funds have been allocated on the basis of meeting the national objectives of the CDBG program, including programs benefiting Low- and Moderate-income persons or possibly preventing slum and blight. Boundaries of the South Central redevelopment project area overlap areas of Low- and Moderate- income concentrations. Based on Consolidated Plan priorities, the City will focus public services and improvements in the portion of the City known as the Southwest Neighborhood which is also in the CDBG target area. The 2009-10 Action Plan reflects this "geographic" priority for allocating investment as indicated on the CDBG Low-and Moderate-Income Areas and Project Locations maps. City of Tustin 49 2009-10 Action Plan City of Tustin PY 2009-10 Community Development Block Grant Low-and Moderate-Income Areas City of Tustin 50 2009-10 Action Plan City of Tustin PY 2009-10 Community Development Block Grant Project Locations City of Tustin 51 2009-10 Action Plan E. HOMELESS AND OTHER SPECIAL POPULATIONS Statistical data, including the 2000 census and data maintained by the Tustin Police Department, indicate that homelessness is not a major issue within Tustin; nevertheless, it is recognized that homelessness is a regional issue for which the City of Tustin must provide a "fair share" of services to address the needs of the region's homeless. To this end, the City of Tustin participates in the County of Orange's annual Continuum of Care (CoC) application process. 1. Activities to Address Emergency Shelter and Transitional Housing Needs of Homeless Individuals and Families In December 2001, the City of Tustin and Orange County Rescue Mission executed a ground lease to support the Rescue Mission's construction/rehabilitation of a 5.1 acre site to establish a 192-bed transitional housing project at the former MCAS Tustin. This transitional housing facility is now in operation. In 2007, the Orange County Social Service Agencies initiated the construction of an abused and neglected children facility at the Tustin Legacy. The project includes 4 stand-alone residential homes, 3 two-story residential buildings, and atwo-story Campus Service Center. The facility will have a maximum capacity of 90 beds for children and their parents. This facility is currently under construction. With respect to PY 2009-10, the City will allocate CDBG funds for Laurel House, a local temporary shelter for runaway teens, and Olive Crest, a transitional housing program for young adults in the foster care system. ^ Tustin Family Campus -Support Orange County Social Services Agency programs for the creation of a new family campus for abused and neglected children. 2. Activities to Prevent Low-income Individuals and Families with Children from Becoming Homeless As stated above, the City of Tustin participates in the County of Orange Continuum Care process. Through this process the City is able to keep current with the region's homeless shelter and service needs. Additionally, through its partnership with the Orange County Housing Authority (OCHA), Tustin renter households have access to OCHA's Family Self- Sufficiency Program. Preference for this program is given to families with children who are homeless or who are in danger of becoming homeless (those paying over 50 percent of household income for rent). In addition to providing housing assistance, this program provides a variety of support services designed to assist participants become economically independent including job training and employment for program participants. Tustin has allocated the maximum allowable amount of its CDBG funds to public service programs. While some of the organizations funded do not directly serve the homeless, many of their activities may help prevent homelessness. These activities include counseling City of Tustin 52 2009-10 Action Plan programs for victims of domestic violence, at-risk youth, and youth services through the Tustin Family and Youth Center. 3. Activities to Help Homeless Persons Make the Transition to Permanent Housing and Independent Living The City recognized that the homeless are often in need of low rent or subsidized housing in order to make the transition to independent living. The Orange County Housing Authority will continue to assist homeless persons on the Section 8 waiting list. Additional efforts to help the homeless also are provided by local nonprofits and churches. 4. Activities to Address the Special Needs of Persons Who Are Not Homeless The City's Senior Center provides assistance to the elderly and frail elderly. These include transportation services, case management, information and referrals, shared housing program, senior activities, health and fitness, and other recreational activities. The City allocates CDBG funds to assist Community SeniorServ to provide meals service to the elderly and frail elderly (home-bound elderly). The City will continue to refer persons with special needs, such as persons with disabilities (mental, physical, and developmental), persons with alcohol or other drug dependencies, and persons with HIV/AIDS to appropriate agencies. The following table summarizes the organizations that will provide homeless services and special needs services for PY 2009-10: TABLE 5 LISTING OF HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES FoR PY 2009-10 Organization Program Name Target Special Needs Funding Po ulation Amount Federal Formula/Entitlement Grants Assessment and ATSC / CSP Treatment Services Youth At-risk youth $ ] 0,000 Center Human Low/Mod Victims of Options Tustin Outreach persons Domestic $5,000 Violence Laurel House Laurel House Regional Homeless $ 5 000 Homeless , Transitional Housing Foster youth Olive Crest Homeless $5,000 Placement Program (16-18 yrs old) Community Project TLC -Senior Elderly Low/mod elderly $ 20,000 SeniorServ Meal Program Total $ 45,000 City of Tustin 53 2009-10 Action Plan F. NEEDS OF PUBLIC HOUSING The City of Tustin does not have a Housing Authority. The City supports the Orange County Housing Authority (OCHA) housing voucher program. As of January 2009, 327 Tustin households received rental assistance administered by OCHA. The City does not own or operate public housing, and no public housing developments are proposed for Program Year 2009-10. G. ANTIPOVERTY STRATEGY/REDUCE THE NUMBER OF POVERTY-LEVEL FAMILIES The City continues to support and implement the goals, policies, and programs, as noted in the City's Housing Element of the General Plan and the Consolidated Plan. These documents are designed to provide for adequate, safe, and affordable housing to all segments of the population. The goals outlined in these documents include: ^ Provide an adequate supply of housing to meet the City's need for a variety of housing types to meet diverse socio-economic needs. ^ Ensure equal housing opportunities for all existing and future City residents. ^ Ensure a reasonable balance of rental and owner-occupied housing. ^ Preserve the existing supply of affordable housing. ^ Conserve, maintain, rehabilitate, and/or replace existing housing in neighborhoods that are safe, healthful, and attractive, in accordance with the adopted Land Use policy. H. EVALUATE AND REDUCE LEAD-BASED PAINT HAZARDS The City's Consolidated Plan notes that there does not appear to be a large number of housing units in the City are at risk of lead-based paint hazard; however, to comply with Title X of the Housing and Community Development Act of 1992, the City has incorporated the following policies into its housing programs: ^ Review existing building, housing, and rehabilitation codes to assure lead-based paint hazard reduction is incorporated. ^ Require testing and hazard reduction in conjunction with rehabilitation. ^ Require inspections for lead at appropriate times when housing is otherwise being inspected or evaluated. I. OTHER ACTIONS 1. General The five-year Consolidated Plan contains a housing and homeless needs assessment which describes estimated housing needs for Low- and Moderate-income residents, special needs populations, and the homeless. During the 2009-10 funding year, the City of Tustin will undertake the following actions to address obstacles to meeting underserved needs including the following goals: ^ Foster and maintain affordable housing: The City will continue to use available Federal, State, and local resources to foster and maintain affordable housing through housing City of Tustin 54 2009-10 Action Plan rehabilitation programs for multi- and single-family dwelling units and provide and/or maintain homeownership opportunities through various homebuyer assistance programs. ^ Remove barriers to affordable housing: As stated in the Consolidated Plan, the City has adopted indirect assistance programs to address negative impacts created by barriers to affordable housing. The programs listed below are identified as the means by which the City of Tustin will address barriers to affordable housing during the 2009-10 funding year. ^ Second units ^ Deed restrictions ^ Fees, extractions, and permit procedures ^ Environmental constraints ^ Pre-application conferences ^ Shared housing ^ Permit processing and coordination ^ Section 8 Rental Assistance ^ Housing referral program ^ Density Bonus program ^ Mixed Use zoning ^ Develop institutional structure: The City will continue to be involved in "network-building" activities with governmental, for-profit, and nonprofit organizations. Activities include attending quarterly Orange County Housing Authority Advisory Committee meetings. Tustin will also continue to fund the Fair Housing Council of Orange County which provides fair housing and advocacy services for the region. Additionally, the City will continue to encourage and participate in efforts to work collectively and cooperatively with other Orange County jurisdictions. ^ Enhance coordination between public and private housing and social service agencies: The City of Tustin does not own or operate any public housing; however, the City will continue to support and encourage efforts of the Orange County Housing Authority to coordinate private housing resources and social service agencies' programs. ^ Foster public housing improvements and resident incentives: While the City does not own or operate any public housing projects, Tustin will continue to support the efforts of the Orange County Housing Authority to provide housing assistance to lower income tenants. ^ Use available Federal, State, and local financial resources to meet underserved needs: To meet the needs of the City's underserved population, efforts will be made to: ^ Coordinate with Federal, State, and local agencies to provide appropriate assistance to residents. ^ Coordinate with public service providers to promote adequate services to residents. ^ Work to provide physical improvements to slum and blighted areas and neighborhoods with concentrations of Low- and Moderate-income areas. City of Tustin 55 2009-10 Action Plan 2. CDBG Program -Specific Requirements A description of all CDBG funds expected to be available during the 2009-10 program year is provided in Table 1. Amore comprehensive listing of the City's proposed use of those funds is provided in Table 4. No program income has been received from the previous program year; none is anticipated for 2009-10. The City has no urban renewal settlements, grant funds returned to the line of credit or income from float-funded activities. 3. Citizen Participation and Consultation HUD requires that each jurisdiction encourage its citizens to participate in the development of the Consolidated Plan and subsequent Action Plan. To ensure that this opportunity is provided, the City of Tustin adopted its Citizen Participation Plan in 1995 and revised it in January of 2003. In April 2007, the City Council amended the City's Citizen Participation Plan to shift Citizen Participation Committee duties to the Tustin Community Foundation. Foundation board members were charged with the task to review public service project funding applications and to develop athree-year funding recommendation for the City Council. The Tustin Community Foundation represents a broad cross section of City of Tustin residents and has the ability to leverage CDBG funds with private funds to bolster the effectiveness of public service projects. The Citizen Participation Plan set forth policies and procedures for citizen interaction in planning, implementation, and assessment of the City of Tustin Consolidated Plan/Action Plan. The objectives of the Citizen Participation Plan are: 1. To encourage citizens, particularly residents of Low- and Moderate-income living in areas eligible for the use of program funds, including minorities, non-English speaking persons, and persons with mobility, visual, or hearing impairments to participate in the development of the Consolidated Plan/Action Plan. 2. To assure that citizens are furnished with appropriate information about the Consolidated Plan and its various component programs. The City started the Citizen Participation process by publishing a Notice of Funding Availability (NOFA) in the local newspaper seeking Request for Funding Applications for public service activities for the 2008-09, 2009-10 and 2010-11 CDBG Program Years. In addition, the City also sent the NOFA to 80 nonprofit organizations. The City received 13 applications requesting $809,947 in funding (PY 2008- 09 $265,499; PY 2009-10 $269,949; PY 2010-11 $274,499). The 2009-10 Action Plan covers programs and projects to be undertaken during the respective year. To develop the City's 2009-10 Action Plan, two public hearings were conducted. The first public hearing was held by the City Council on February 17, 2009. The purpose of the first hearing was to evaluate the performance of the approved public service activities for continuation of funding in Year 2 and consider non-public service funding allocation. A second public hearing was held on April 21, 2009 by the City Council. The purpose ofthe second hearing was for the City Council to review the Draft Action Plan, including public service and nonpublic service activities, and approve a funding allocation for submission to HUD. City of Tustin 56 2009-10 Action Plan All notices for the above hearings were published in the local newspaper at least 10 days prior to the hearing date and notices were posted at City Hall and at the library. All citizens were encouraged to participate, and those who required special accommodation were accounted for. The City also, as required by HUD, published a notice of the availability of a draft Action Plan for public review. The thirty (30) day public review and comment period began on March 9, 2009, and ended on April 8, 2009. No comments were received from this public review. 4. Communication The City provides maps and tables to assist citizens in understanding the CDBG overall goals and objectives. Persons interested in the City's CDBG program were also able to obtain information from the City's Webpage. CDBG documents were also available at City Hall, the library, and by fax or electronic mail. 5. Community Vision The City delineates the Community's vision in its Five-year (2005-2010) Consolidated Plan. The Consolidated Plan outlines community priority needs, short-term and long-term goals, and objectives. A copy of the Consolidated Plan is available to the public upon request at no cost. The City updates the Consolidated Plan as the community's vision and goals change throughout the years. The City annually submits an Action Plan to HUD as an application to receive CDBG funding. Within the Action Plan, the City provides benchmarks on each activity funded. These benchmarks will be utilized to measure the City's progress in achieving the stated goals and vision. 6. Strategies As delineated in the Consolidated Plan, the City strives to address various housing and community needs with limited resources. These actions/strategies are outlined in the various sections of the Action Plan. Section B of this Action Plan describes the activities that the City will undertake to expand economic opportunities. Section C describes the activities and strategies that the City will undertake during the program year to address affordable housing issue. Section E describes the activities that the City will undertake to address the needs of the homeless. Finally, Section I indicates strategies that the City will undertake to address obstacles in meeting the under-served needs, foster and maintain affordable housing, remove barriers to affordable housing, evaluate and reduce lead-based paint hazards, reduce the number ofpoverty-level families, develop institutional structure, and enhance the coordination between the public and private housing and social services agencies. 7. Action Plan Each year the City prepares an Action Plan that not only functions as an application for CDBG funding to HUD, but it is also provided as a tool to provide the public with information on how the City utilizes its entitlement grant for the program year. The Action Plan provides a description of City of Tustin 57 2009-10 Action Plan each activity, the amount of funding, and the projected accomplishment. All applications approved for funding by the City are summarized in the Proposed Project Table (Table 4) of the Action Plan. 8. Integrated Approach to Planning and Development Utilizing the Consolidated Plan process, the City was able to identify community needs, goals, and objectives. The City also was able to identify available resources and develop strategies to effectively utilize these limited resources. The Consolidated Plan provides the City with goals and identifiable benchmarks that the can be used to assess accomplishments at the end of program year. Each year the City invites public participation in identifying the needs of the community and prioritizing them in the order of high, medium, low, or no priority. With these identified needs, the City developed its Consolidated Plan/Action Plan and established activities to address these needs utilizing available resources. J. MONITORING SYSTEM To ensure program compliance, the City conducts a regular on-site monitoring visit to each subrecipient. The City established this monitoring procedure to ensure that each subrecipient is carrying out the eligible activity, utilizing appropriate accounting methods, and verifying information provided to the City within the quarterly performance report. The on-site monitoring visit also provides the City with an opportunity to identify potential problem areas and to provide subrecipients with technical assistance as needed. The City utilizes a monitoring checklist form as a standard form to monitor the subrecipients. In addition, all projects are monitored for compliance with all State and Federal requirements including, but not limited to, eligibility, environmental impacts and labor regulations. City of Tustin 58 2009-10 Action Plan CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide adrug-free workplace by: Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; City of Tustin Certification C-1 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted: (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain adrug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which I t is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Community Development Director Title City of Tustin Certification C-2 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following aPlan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2009, (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. City of Tustin Certification C-3 Excessive Force -- It has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, subparts A, B, J, K and R; Compliance with Laws -- It will comply with applicable laws. Signature/Authorized Official Date Community Development Director Title City of Tustin Certification C-4 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification By signing and/or submitting this application or grant agreement, the grantee is providing the certification. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: City of Tustin Certification C-5 Place of Performance (Street address, city, county, state, zip code) 300 Centennial Way, Tustin CA 92780 Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 24, subpart F. 7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). City of Tustin Certification C-6 Attachment 1: Summary of Five-Year Accomplishments SUMMARY OF 5-YEAR ACCOMPLISHMENTS 2005-2009 •. • ... ... ... ~L.bw, r• oasiing Nee - ds . " a ~ . :: ~ .; ~.x: r ; a ' „' "~'; ~ All Fundlin Sources Rental Housing' Extremely Low Income 0 0 0 4 , 0% - 30% of median income Units Units Units Unfts _0.0°f0 v Very Low Income 0 126 0 - X34 ~.. ,. 30+% - 50% of median income Units Unitsz Units T'~n~, .' ~ 94",p°1o Low-Income 0 64 8 .. ~2 % , ~"~ " ,. E 50+% - 80% of median income Units Unitsz Units Oni~;`~,~ '~~'100.0% Moderate-Income 0 63 0 ,7~ ~~" - 80+% - 120% of median income Units Unitsz Units finds ~~ 88.7010 Ow ner Housing Extremely Low Income 0 0 0 ,4 .,.- 0% - 30% of median income Units Units Units a~ ' Q•p°/o ° "~ Units Very Low Income 73 2 22 ., 81 ~ = , " 30+% - 50% of median income Units Units Units ; Units. ' ='1.19.$% Low-Income 125 0 21 ~3g ~ : 50+% - 80% of median income Units Units Units Darts. ~. 109.8% Moderate-Income 110 200 17 g ~°<.,:~-, 80+% - 120% of median income Units Unitsz Units Unds i ~ g 97.6% Special Need Frail Elderly ~ .: Disabled : ~;" Substance Abuse - -~ . - .. ., :: ,~. _ ~ ti, Persons w/HIV/AIDS ~ • ~r w< 7'. - . Code Enforcement Housing Code Enforcement 100 116 650 .-.750 : =:' ., , ._-. ,_ . ;; Units Units units ," ' Units ~ ~ " h+ ;15.5°10 Homeless Homelessness Prevention s 0 0 0 - Q:, - :. b Individuals Individuals Individuals q Q:p /o Individuals: ~. Emergency Shelter 0 6 195 , 182 X04" 7°~ Individuals Individuals Individuals • 0 Individuals , Transitional Shelter 22 0 66 ; "48 - 3 Individuals Individuals Individuals ojo 1$3. 1~ldivtdg8ig°: ~ ~ ~..,-:; Permanent Supportive Housing - = 1;~~ °" ' .fir ~~=. ~" Supportive Services 205 0 0 ~ ©00 Individuals Individuals Individuals = 20,5% Individuals " ~`;1~ Jobs a , v Disabled' ,.} ~, , : , Housing Placement a ,. .. ~ " A ., Life Skills a . , ... ,: ,F ~,,- . Chronic Substance Abuse a r `„"" HIV/AIDS a Attachment 1 SUMMARY OF 5-YEAR ACCOMPLISHMENTS 2005-2009 - ;Community Needs Federal Fundin Sources Onl Public Facilities Senior Centers 0 0 0 0,0% Projects Projects Projects Project . Youth Centers a ProiOects ProtOects Proo cts Pr jest '~ ~ ` '`" ~'Q°l0 Neighborhood Facilities ~, Park/Recreation Facilities 0 2 0 ' $6:7°/0 Projects Projects Projects Projects,; Public Facility Improvements 0 1 0 2 "":~ ."~ - "`50.0% Projects Projects Projects Projeet~<~ Interim Assistance Infrastructure Flood 0 0 1 ~ 100.0% Drains Projects Projects Projects Project" ." ~ 'x ,"•r "' Water Improvements "..,,a. Street Improvements 0 3 0 4 . ~"°75.0% Projects Projects Projects Projects „ Sidewalk Improvements' 2 0 0 ; - ,•~;;;~"- • " Projects Projects Projects Projects ~• Tree Planting ~ . Street Lights Neighborhood Traffic Light ``°:"' :" Sewer Improvements ~. n; . _ :.;; r, Public Services Senior Services a 60 824 400 7 200 F' '~" 17,8% Individuals Individuals Individuals Individuals ;;;ln Youth Services $ 3,033 3,822 4,355 6,000 ". " 186.8% Individuals Individuals Individuals Individuals- ;3 nd~ Transportation Services Substance Abuse Treatment Employment Training Anti-Crime `~ Childcare Healthccare ~ ~ ,` 7 .l Other -Low/Mod Persons - s Other -Graffiti Removal 2,586 2,056 3,040 3,750 •," _ ~ ~~ s~ ~: o 20.9 /0 units units units Units ~ _ ~,~, . Attachment 1 SUMMARY OF 5-YEAR ACCOMPLISHMENTS 2005-2009 •. .. Accessibility Needs ADA Im rovements ~ ~°'`` ~.y Historic Preservation Residential Historic Preservation r on- esl entla Istonc Preservation .3:>., Economic Development Commercial Rehabilitation Commercial Infrastructure Technical Assistance Job Training Other: Commercial Signs s 1 0 0 0 'P Y~ Project Projects Projects Projects fole - Planning & Administration Program Administration 60.0% Year Year Year Years Fair Housing 309 215 204 1,500 ~$ 5% Hshlds Hshlds Hshlds Hshlds Planning/Neighborhood 0 0 1 1 0 100.010 Strategic Plans Plans Plans Plans Plan - aris Other ,~ * 5-Yr Housing Goals is sum of planned housing accomplishments listed in the Con Plan plus housing units constructed during the report period 1. Consolidated Plan also called for support of 200 households assisted w/ Section 8. 336 households assited in FY 07-08 2. Units under contract between Tustin Legacy Community Partners and Redevelopment Agency 3. Consolidated Plan mistakenly identified youth programs as homelessness prevention; no activiites actually planned for implementation 4. This service may be included within "Supportive Servcies" category. 5. Consolidated Plan identifies acquisition of one childcare center @ Tustin Legacy. 6. Funding for design & engineering have been completed; construction is underway. 7. Activity started in prior con plan cycle 8. 5-Yr goal in Consolidated Plan included duplicate accomplishment - an adjustment to 5-Yr goal has been made. 9. All housing units in the City's L/M Area are potentially program beneficiaries (31,441); "Actual" represent instances of graffiti removed. 3 Attachment 1 Appendix A: City Council Resolution No. 09-14 RESOLUTION NO. 09-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE PROGRAM YEAR 2009-10 ACTION PLAN AND FUNDING ALLOCATION; DIRECTING STAFF TO ADJUST FUNDING AMOUNTS FOR PROGRAM YEAR 2009-10 BASED ON THE ACTUAL GRANT AWARD; APPROVING THE AMENDMENTS TO PREVIOUS PROGRAM YEAR ACTION PLANS TO REALLOCATE UNEXPENDED FUNDS; AND, AUTHORIZING SUBMISSION OF THE PROGRAM YEAR 2009-10 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT The City Council of the City of Tustin does hereby resolve as follows: WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set forth in the Act as the Community Development Grant (CDBG) Program; WHEREAS, during the February 17, 2009, Citizen Participation public hearing, citizens were furnished with information concerning the CDBG Program, the range of eligible activities, and the proposed use of funds; WHEREAS, on February 17, 2009, a public hearing was held by the City Council to evaluate the performance of the approved public service activities for continuation of funding in Year 2 and review nonpublic service funding allocation for Program Year (PY) 2009-10 for inclusion in the Action Plan; WHEREAS, the Draft 2009-10 One-year Action Plan and amendments to PY 2001-02, 2003-04, 2005-06, and 2007-08 were noticed in a newspaper of local circulation and posted at City Hall and available for public review and comment for thirty (30) days beginning March 9, 2009, and ending April 8, 2009; WHEREAS, a report has been prepared transmitting to the City Council recommended priority needs, goals, and objectives by the Citizen Participation Committee including public testimony received during the hearing or comments received during the Draft 2009-10 One-year Action Plan public review period; WHEREAS, the City Council evaluated needs, priorities, goals, and objectives based on recommendations ofthe Citizen Participation Committee and public testimony received during the Citizen Participation public hearing. Resolution No. 09-14 Page 2 of 3 NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's FY 2009-10 Action Plan is hereby approved as presented to the Council at their hearing of April 21, 2009, and attached hereto as Exhibit A. Section 2: Staff is hereby directed to include the proposed use of CDBG Funds for Fiscal Year 2009-10 in the One YearAction Plan to be submitted to the U.S. Department of Housing and Urban Development. Section 3: The Director of Community Development is authorized to proportionately adjust funding allocation based on the actual HUD grant award amount. Section 4: The Director of Community Development is authorized to execute such documents, certifications, contracts, or other instruments as may be required to carry out the City's Community Development Block Grant Program. Section 5: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. Section 6: The City of Tustin's FY 2001-02, 2003-04, 2005-06, and 2007-08 Action Plans are hereby amended to reallocate unexpended funds of previously approved projects as follows: • PY 2001-02: From Legacy Park project to Mitchell Avenue Storm Drain - amount $3,903.01 • PY 2003-04: From Pine Tree Park to Mitchell Avenue Storm Drain -amount $24,180.13 • PY 2005-06: From Old Town Study to Mitchell Avenue Storm Drain -amount $17,580.00 • PY 2007-08: From Program Administration to Mitchell Avenue Storm Drain - amount $14,336.86 • PY 2007-08: From Program Administration to Tustin Family Youth Center - amount $33,004.14 Resolution No. 09-14 Page 3 of 3 PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 21st day of April, 2009. DOUG DAVERT MAYOR PAMELA STOKER CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 09-14 PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 09-14 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 21 st day of April, 2009, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: PAMELA STOKER, CITY CLERK \\Cot-second\cdd-rda\Cdd\CCRESOS\09-14 (CDBG Action Plan).doc Appendix B: Legal Notices f,- AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA, ) SS. County of Orange ) I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the Tustin News, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California, on August 24, 1928, Case No. A-601 in and for the City of Tustin, County of Orange, State of California; that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to Wlt: December 4, 2008 "I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct": Executed at Santa Ana, Orange County, California, on Date: December 4, 2008 r'`~~ R . " ~"'^x_ ........ afore The Tustin News 625 N. Grand Ave. Santa Ana, CA 92701 (714) 796-7000 eat. 3002 Proof of Publication of Paste Clipping of Notice SECURELY In This Space t Notice ~ hereby given that'Requeat for Funding aPpNCa- bons ate available for the Crty of Tustin, Celrfomia, Year 2Q09-2010 Community Development Btpck Grerrt. {CpBG) non-public service activities only. On AAay 6, 20,1 the City Council of the City of Tustln approved emu~ti-yoar ~ f>Jnding request (2008-2011) for pub4c service activities. No j putilic seance actrvrties tundfng request will be accepted at this time. Fundtn~ Fef nsw~publb ~eMo~ aKttlltttp arm t~ 200ti. Appiicatbn peckagea~ rwr~-ppublic se ~~ ties can be obtained from the Commundy DevalopmantDe- pailment located at the City Hell, 300 Gentenn)sf Way, Tustin, Calrfomie. City Hall business hours are et4 foltowa: Monday-Thursday from 7:30 a.m. to 5:3p p.rrr„ anct_Frid from 8:00 e.m. to 5:00 p.m- No applic~brts will be axept- ed after January 5, 2008, The Housing and Community Act m 1974,: ~ errtended,~cre- ated the Community Development f3lodr t3r~tt program to returh federal funds to tote! canmunitfea fw the purpose of developing viable urban communthes by Provtdu~g ads. goals housing arW a suitable Itvkrg ernironment sail by quc pending economic opportunities, spectfkatly for low and. moderate income persona. Grants are awarded W corn- munitiss to carry out a wide range of commur>;ty deve) meat acttvifias directed toward naighborhocd revitallzatloon, economic development, and the provision of Improved ' ccmmunfty facilities and services. Communities erara qulred to obtain citizen suggestions as to potenilal ussg for these funds prior to aubmd[mg a lormel application tq. the U. S. Department of Housing and Urban Oe~^eldprneni ; ~NuD). Euamples of eligible p~ects inckrde: removal of arcftitec- turel barriers, housing rehabilltaUpn, Commercial pr Ati~ustri- al rehabilitation, and the ealuialtion, construction,. ar reha- ,. bilitation of shelters, 5ehrorr~nter or health centers; Anyone interested to particiReting kr the application proce~ for Community Development Block Grant funds may tail the Community Development Department at (774) 573-3357:far , actditionel miormatlon. publish; Tustin News. December d, 2006. 8021374 PROOF OF PUBLICATION AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA, ) ss. County of Orange ) I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the Tustin News, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California, on August 24, 1928, Case No. A-601 in and for the City of Tustin, County of Orange, State of California; that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to Wlt: February 5, 2009 "I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct": Executed at Santa Ana, Orange County, California, on Date: February 5, 2009 i tore The Tustin News 625 N. Grand Ave. Santa Ana, CA 92701 (714) 79(x7000 ext. 3002 iFFICE_Tt)ST7N CITY CLERK Proof of Publication of THOUSANDS - OF LOCAL - VEH/CEEB ocr®glstar.com OFFICIAL NOTICE OF PUBLIC HEARING CITY ~ TUSTIN Notice is trereby given that the Council of the City of Tust~, CelRomia, wiR hold a pubAo hearing on Febniery 17. 2009, at 7:00 p.m. in the Council Ctuanbars k at 300 carKennim way, Tustin, CalRomis: In 2006, the (may CouncY appns`«ad a three (3).muld-year turd' cycle (2bOB,20it)) for pubic service activNea under the t~jr's CommunAy DevebprneM &odc Grand (CDt3G) progrem. Approved public service acfiv~s may corilinue ~ reeeNe Year 2 9~ . 10) ~ they meet crF feria estabr~ehed by the CRy Council. The purpose of this public hearing is to evak~ the peAormencs d the ap proved public service activities for ~uason of Tundk~g in Year 2. The Cily of Tustin's CDBti grant atirard for the 200&10 pro- gram year re anticipated to beb~e;~alppro '~ng ~Iy $797,511 bttie~ d~ f ^ousre8 armed . rban Develop- ment (HUD). Axording to CDBG program regulations, a maximum of fiReen (t5} perc:ent of the tNal award may be used tm pubkc service programs/actrvihes. Funding aRoca- lion for Year 2 service activtes wRl be adjusted pro- portionately to the adu~ Hl1D grarrt award received. If ou chaNenge tt irergsubject Rams in court, You may be limit- ', ~ h~pondence~delNeredtl~tttre CiH ofso T~ else«w P to, the pubic heamg.. if ou requka special accommodations, please corrtact the clay clerk ~ (714} 573-aoas. Infomiafion relat'we tc this Rem, including a list of approved pubkc aervic~ activities, is on file ~ ttre Community Devel- ~~ar~ Depertinerd and is available for ubRc review ~ Cily HaR. Myone mteresfed vi the information above" ~aY call the community Development Department at (714) sr` 3357. Pameta stoker City Clark Published: Tustin News February 52009 9047608 _ __ _ PROOF OF PUBLICATION '~ o ~~s CITY OFTUSTIN OFFICIAL NOTICE The City of Tustin is in the process of preparing/finalizing its one-year Action Plan, detailing the projected use of Fiscal Year 2009-10 Community Development Block Grant (CDBG) funds and amendments to the 2001-02, 2003-04, 2005-06, and 2007-08 Action Plans. To receive CDBG funds, the U.S. Department of Housing and Urban Development (HUD) requires jurisdictions to prepare a "Consolidated Plan," afive-year planning document intended to identify a community's overall need for affordable and supportive housing, community development programs, social services, and economic opportunities for low- and moderate-income persons. The Plan also outlines afive- year strategy to meet those needs and identifies resources and programs that would address them. The One-year Action Plan, a section of the Consolidated Plan, serves as the City of Tustin's application to HUD for CDBG funding. The City must submit an Action Plan annually for each of the five years covered by the Consolidated Plan. The purpose of the Action Plan is to detail exactly how the City will spend its annual allocation of funds to meet community needs identified in the Consolidated Plan. 2009-10 Draft Action Plan The Draft 2009-10 One-year Action Plan will be available for public review and comment for thirty (30) days beginning March 9, 2009, and ending April 8, 2009. Copies are available at the Community Development Department, City of Tustin, 300 Centennial Way, Tustin, California 92780. The Final 2009- 10 Action Plan will be submitted to HUD by May 15, 2009. The 2009-10 Fiscal Year for the CDBG program will begin July 1, 2009. Amendments to the 2001-02, 2003-04, 2005-06, and 2007-08 Action Plans The City is proposing to revise the Program Years (PY) 2001-02, 2003-04, 2005-06, and 2007-08 Action Plans by reallocating the funds of previously approved activities. The proposed amendments to the project allocations are as follows: • From Legacy Park project (PY 2001-02) to Mitchell Avenue Storm Drain -amount $3903.01 • From Pine Tree Park (PY 2003-04) to Mitchell Avenue Storm Drain -amount $24,180.13 • From Old Town Study (PY 2005-06) to Mitchell Avenue Storm Drain -amount $17,580.00 • From Program Administration (PY 2007-08) to Mitchell Avenue Storm Drain -amount $14,336.86. • From Program Administration (PY 2007-08) to Tustin Family Youth Center -amount $33,004.14. Written comments pertaining to the Draft 2009-10 Action Plan and Amendments to Amendments to the 2001-02, 2003-04, 2005-06, and 2007-08 Action Plans must be submitted by Apri18, 2009, at 5:00 p.m. and directed to: Justina Willkom, City of Tustin, 300 Centennial Way, Tustin, California 92780. Information concerning these documents should be directed to Justina Willkom with the Community Development Department at (714) 573-3115. Pamela Stoker, City Clerk Publish: Tustin News -March 5, 2009 L~ If you require special accommodations, please contact Tustin City Hall, 300 Centennial Way, Tustin 92780, (714) 573-3000. 9lfIGAL f~ ~ MIAIWIfi ili4Ai. ~~ iILOCR OAANT tNlON II.AN~ AM<IIYMtIR - , Notice is hereby given that tile~Colxgll{ of the City of 'Tuadn, Califomla, wNl hold a on 21, 2008, et 7:00 p.m. in tfw CaatcB rt 300 CanWtl~IiF Way, TFJYi~ Gtifomia. The ppurpose of the" r b review tM staff rec:anvrbndaSan for ilxiding e~ art. and thr Acton. Plan bor focal Yaer 2009-~ for atrbmipion ~ the W.&, Ltaparanerk of Fbueing end Urban De+rsfoprlrent (HUp]. Tf» Housirtg amt C,wrarwnity Ad of X74, as arrronded, es-; tebkehed 81e Community Devebprnent Block /3rak (GDBG); program b return federal firnds to ktcai commundks for the purpow of devebping viamla urfxat carnmtxtities by pravid- ~X~ade~uate~g, suhabb Naing arwironment, and ~ P H~ hrtolalrsd the fundklg alloca6ort br the City, howeser, the anticipated amount for CD8t3 alrocation for fiscal year 200610 is $797,514. Actual funding amourds WIN be adjuaied based on the HUD ahccation. prop~~ FtaKfng AYocation of CDBd Funds for Fe- cal Y~?:009-~ The Cny CcAxteif wB canider a program budget far fiacxl year 2009-t0 to fixed Ptdtlle Sarviopsear 2). public facilhi~ and improvsm reh and t~F~R~wtll~be~ix pn d adnt~~rtickatian ai~bri~ wring the program Year. 200610ActbnPtart , The Actoon Plan is a mandated atmuaf sutxniesiat re- qukemaM of HUD for pamc~n' ro ifte C[)B(i proc- ess: The Arlon Pert Ste acNvhba the Ciky wM undertake during the program year W address the rr~ Tfte 'r PI~ y~idilta~ P- tor disbursemem r>f of CSC finds to e~> be undertaken during ifrer.2t)DQ"~fltaWlF~sltti Mlendlf to the 204f~Pro.2~!O{"2Qp6`OBk-and. 2007.08 Actppon Plerro pfo~ ~~ - 2001 2000i-04~~6 and 208771 Aotian plate! Dy rea6ocating the funds:cr~ tkacBWappfove k ties. The proposed amerldinenY Tm prOJed e~ca-± lions eve as foYovvs: Avenue St~wm~Drein - ~naa~iM($3903At~ to Mitchell ~ "From ~P~e 7rea Perk (rY 200304) to MhcheY Avenue Storm Drafty amaart 524,180:13 'From-f$d.TtiWrs 8bidy (PY 2006.00) 1o Mkchdl Ave- rwe StorrrrUreirr - ernourrt $17,580.00 Flom pW~prem Aatbn (PY 2007.00) to Mitch- , eN Averaie?jtorm Drain -amount $14,336.66, From.ppr~o~ Adtmnistredori ((PY 2007-~) ro Tustin - Famdy Yolkh~CerKer - amount ;3,004.14. M dplpnge flxY sut>~',t flame in court, Y9u may be~hmil- ed tc raising only those ise6es you or aomeorn else raised at the pubNe h deeaieed n the nogce, or rcl written correspandarwa ~fryerad to the Cily of Tustin e1, or prier ff ou requite special accommoda8grre; pteaelr oorNact the ci~ycledc at (7ta) 57~-aoz5. Information relative to this hem. inckxKng s Ibt ef' projers, is on ftle kl the Community DevsktpmeMp meM and is evadable for gubNc revievint City He9. Myone interested in the information above may amf the Community DwelopmeM Department ad (714) 5733174. Pamero Broker CiM Clerk. . Pu iahed• Tustin News April 9 2008 9077193 _i -. ! ,' f, ,' v hey .. - ;.-t = ;ef .:y -.y i_ Appendix C: Agencies Contacted Community Service Programs - ATSC Attn: Margot R. Carlson 1821 E. Dyer Road #200 Santa Ana, CA 92705 Laurel House, Inc. Attn: Anna Song 13722 Fairmont Way Tustin, CA 92780 rair Housing Council of Orange County, Inc. Attn: Denise Y. Cato 201 S. Broadway Santa Ana, CA 92701 Community SeniorServ Boys & Girls Club of Tustin Olive Crest Treatment Centers, Inc. Attn: Randy Platt Attn: Gary Oustad Attn: Victoria Suchsland 1200 N. Knollwood Circle 580 W. Sixth Street 2130 E. Fourth Street, Suite 200 Anaheim, CA 92801 Tustin, CA 92780-4335 Santa Ana, CA 92705 Appendix D: Summary of Citizen Comments No comments were received during the review period. Appendix E: Monitoring Process CITY OF TUSTIN COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUBRECIPIENT ON-SITE MONITORING PROCESS MONITORING CHECKLIST Goal: To standardize the review process for on-site monitoring visits to CDBG Subrecipients during program year. Objectives: To ensure that all Subrecipients are monitored in important areas of program administration and regulatory compliance. 1.0 SUBRECIPIENT INFORMATION: 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 Name of Subrecipients Program/Activity description: Project Location: Eligibility (Enter CDBG Citation): National Objective: O Area Benefit O Limited Clientele O Job Retention D Slum/Blight Area Basis O Sltun/Blight Urban Renewal Local Objective: Date of On-Site Monitoring Visit: Location of On-Site Visit: Name/Title of Person Interviewed: 2.0 PERFORMANCE EVALUATION REVIEW: 2.1 2.2 Contract Objectives: Contract Statement of Work: O Housing O Job Creation O Slum/Blight Spot Basis O Urgent Needs Monitoring Checklist City of Tustin Page 1 of 12 2.3 Contract/Project Schedule 2.4 Contract Budget: 2.6 a. What activities are outlined within the Agreement? b. Describe the actual program and how the actual CDBG funds are used: Summary: The activities actually funded with CDBG funds are consistent with activities outlined within agreement with City? D Yes ONo If No, Explain: 2.7 a. b What is the current status of the project? Will the CDBG funds be expended by the termination of the Agreement? O Yes O No Summary: The actual progress on completing CDBG funded activities/tasks is consistent with schedule outlined with the agreement with City? O Yes ONo If No, explain: 2.8 a. CDBG funds are used for what expenditures? (i.e. staff salaries, construction costs, operating expenses, etc) b. Are the expenditures consistent with the program/project outlined in the Agreement? (i.e. public services, public improvement and facilities, handicapped accessibility improvement, etc) O Yes D No If No, Explain: From: To: Monitoring Checklist City of Tustin Page 2 of 12 Summary: The actual expenditures of CDBG funds are consistent with funds allocated by the Ciry as outlined within the agreement with Ciry. O Yes ONo If No, Explain: 2.9 Accomplishments. a. Number of participants: b. Number of Tustin residents: c. Other significant accomplishments: 2.10 a. 2.11 Summary of Corrective Actions/Deadlines: Has the organization violated any Federal regulations related to the CDBG program? O Yes O No If Yes, Explain: b. Is the organization working towards positive progress in the completion of the CDBG funded activity in meeting the National and Local objectives of the CDBG program? O Yes D No If No, Explain c. Summarize of any other deficiencies noted in performance of the Subrecipient: Monitoring Checklist City of Tustin Page 3 of 12 2.12 Technical Assistance Needed: O Yes O No 3.0 RECORD-KEEPING SYSTEMS: 3.1 a. Are the following records maintained by the Subrecipient to provide: 1. A full description of the activities assisted with CDBG funds; O Yes O No 2. The activity meets one of the national objectives; O Yes O No 3. Determinations have been made for all eligibility requirements; O Yes O No 4. Evidence of compliance with federal regulations for acquisition, displacement, relocation and replacement housing if applicable; D Yes O No O N/A 5. Evidence of compliance with federal requirements specified in Subpart K of 24 CFR Part 570 if applicable; O Yes D No O N/A 6. Characteristics and location of beneficiaries; O Yes O No 7. Allowability of costs; O Yes O No 8. The status of the case/project O Yes O No b. How is cumulative data on its activities compiled for inclusion in periodic reports? Summary: The Subrecipient's filing system is orderly, comprehensive and up-to-date. O Yes ONo If No, Explain: 3.2 a. b. c Where are the files/records stores: Who has access to the records? How are files/records secured? (i.e. cabinets locked, limited access) Summary: The Subrecipient has appropriate procedures in place to ensure the confidentiality/safety of records? D Yes ~No If No, Explain: Monitoring Checklist City of Tustin Page 4 of 12 3.3 a. b. c. Where are individual client files kept? Where are program files kept? Where are financial records kept? Summary: The Subrecipient records stored in a location which provides for easy access/availability in terms of review by appropriate agencies. O Yes O No If No, Explain: 3.4 a. Is the Subrecipient aware of the regulations for the retention of records for a minimum of three years? O Yes O No b. How long does the subrecipient retain records? c. How are they store/retained? Summary: The Subrecipient has procedures in place to retain records related to the CDBG funding for a minimum of three (3) years? D Yes ONo If No, Explain: 3.5 a. How does the Subrecipient separate its CDBG expenditures from other expenditures? Summary: The Subrecipient has procedures in place to identify CDBG related expenses from its other expenditures? O Yes ONo If No, Explain: Monitoring Checklist City of Tustin Page 5 of 12 3.6 The Subrecipient is maintaining adequate records of all required information, such as information on income characteristics of beneficiaries, racial/ethnic groups being served, and number and type of households being served? D Yes O No If No, Explain: 3.7 Is the Subrecipient maintaining documentation such as time sheet for charges to award salaries and wages? D Yes D No If No, Explain: 4.0 FINANCIAL MANAGEMENT SYSTEM: 4.1 a. Does the system of internal controls include specified job responsibilities, aformal system of authorization and supervision, separation of duties, qualified staff, control over access to assets, bank forms, and other confidential documents, and periodic reconciliation? D Yes D No b. Do the accounting records adequately identify the sources and application of CDBG funds? D Yes O No c. Are the costs being reimbursed by CDBG funds allowed under the CDBG program rules and regulation? (i.e. reasonable, necessary, and directly related to the grant). D Yes O No d. Does the Subrecipient maintain control over the budget for the CDBG funded activity? (i.e. comparison of budget with actual expenditures) D Yes D No e. Is there a system which projects the cash needs of the subrecipient and minimizes the time between the receipt of funds to the actual disbursements of funds? O Yes D No Monitoring Checklist City of Tustin Page 6 of 12 f. Does the subrecipient provide a financial report which shows the amount budgeted for each CDBG activity, reimbursements received to date, actual expenditures for the current period and to date, and current encumbrances/obligations in addition to expenditures? O Yes O No g. What were the results of the independent audit, if required? Summary: Are the Subrecipient's accounting policies and procedures consistent with federal regulations? D Yes ONo If No, Explain: 4.2 a. Is a cash receipts journal kept? Does the cash receipts journal show when funds are received, in what amounts and from what sources? O Yes O No b. Is a cash disbursements journal kept? Does the cash disbursements journal document when the expenses were incurred, how much was spent, to whom it was paid, and for what purpose? O Yes O No c. Is a payroll journal kept? Does the payroll journal document expenses on salaries and benefits, and distinguishes different categories? O Yes O No Summary: Does the Subrecipient's financial management system provide for an accurate accounting of revenues and expenditures? O Yes ONo If No, Explain: 4.3 a. Is the Information transferred into a general ledger? (The general ledger summarizes in chronological order the activity and financial status of all the accounts of an organization) O Yes O No Monitoring Checklist City of Tustin Page 7 of 12 b. Do the accounting records contain reliable and up-to-date information about the sources and uses of funds, including: 1. Grant received? O Yes O No 2. Current Authorizations and obligations of CDBG funds? O Yes O No 3. Unobligated balances? ~ Yes O No 4. Assets and liabilities? O Yes O No 5. Program Income? O Yes O No 6. Actual outlays and expenditures? O Yes O No c. Posting and trial balances are performed on a regular basis? O Yes D No Summary: Do the Subrecipient's accounting records provide for accurate, current and complete disclosure of financial results? O Yes ONo If No, Explain: 4.4 a. Does the subrecipient maintain files of original sources documentation (receipts, invoices, canceled checks, etc) for all financial transactions? O Yes ~ No Summary: Are all costs supported by appropriate documentation (~.e., expense receipts, time-sheets, cost allocation plans, etc)? ~ Yes ONo If No, Explain: 4.5 a. Does the subrecipient receive program income? O Yes D No b. Does the subrecipient ensure that all the program income is used for permitted activities and that such program income is expended before requesting further reimbursement from the CDBG funds for the same activity? O Yes D No Summary: Are appropriate procedures in place to account for program income related to Monitoring Checklist City of Tustin Page 8 of 12 the use of CDBG funds? O Yes ONo Explain: 4.6 a. Has the independent audit been submitted? O Yes D No b. Is the City on the mailing list for receipt of the independent audit? O Yes O No Summary: Is the Subrecipient required to submit an independent financial audit to the City? O Yes ONo If so, have proper arrangements been made to conduct the audit? O Yes ONo Explain 4.7 a. Is the subrecipient aware of the regulations for the use of real or personal property to meet the national objectives of the CDBG program? O Yes O No b. Is the subrecipient aware of the regulations for the disposition of real or personal property when such property is no longer necessary for the CDBG funded activity? _ O Yes O No c. What procedures are in place for the disposition of any real or personal property acquired in part or in whole with CDBG funds? Summary: Does the Subrecipient have appropriate procedures in place to allow for reversion of assets as related to the use of CDBG funds? O Yes ONo Explain: Monitoring Checklist City of Tustin Page 9 of 12 5.0 ANTI-DISCRIMINATION: 5.1 a. Does the subrecipient have employment guidelines or policies to assure equal employment opportunities to all persons regardless of race, color, national origin, sex or handicap? D Yes O No b. Does the subrecipient maintain data indicating the racial/ethnic character of employees of a program funded in whole or part with CDBG funds? O Yes O No c. If applicable, does the subrecipient maintain documentation of the actions the subrecipient has carried out with its resources to remedy or ameliorate any conditions limiting fair housing choice in the community or other actions which demonstrates its support of fair housing? O Yes O No d. Does the subrecipient allow participation in the program regardless of race, color, national origin, sex or handicap? O Yes O No e. Does the subrecipient reasonably accommodate persons who may be physically limited by a handicap? O Yes O No f. If applicable, does the subrecipient take affirmative steps to assure that minority businesses and women's business enterprises have an equal opportunities to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction, or services? O Yes O No Summary: Does the subrecipient have appropriate procedures in place for Civil Rights? Non-discrimination? Equal Employment Opportunities? Fair Housing Compliance? Access to disabled? Opportunities for Women and Minority Business Enterprises? D Yes DNo Explain: Monitoring Checklist City of Tustin Page ] 0 of 12 5.2 a. b Is the subrecipient aware that they are prohibited from using CDBG funds to finance the use of facilities or equipment for religious purpose or to engage in other religious activities? D Yes D No What procedures are in place to prohibit such activity? Summary: Does the subrecipient have appropriate procedures in place to prohibit religious activities as related to the use of CDBG funds? O Yes ONo Explain: 5.3 a. Is the subrecipient aware that they are prohibited from using CDBG funds to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities, such as voter registration, sponsoring candidate forums, etc. O Yes O No b. What procedures are in place to prohibit such activities? Summary: Does the subrecipient have appropriate procedures in place to prohibit use of CDBG funds for lobbying or other political activities? O Yes ONo If No, Explain: 6.0 MISCELLANEOUS COMMENTS/CONCLUSIONS: Are there other issues that have not yet been addressed? Monitoring Checklist City of Tustin Page 11 of 12 ON-SITE MONITORING VISIT CONDUCTED BY: Signature Name Date Title SUBRECIPIENT OFFICIALS CONTACTED (Name & Title): Signature Signature Name Name Title Title Date Date \\Cot-second\cdd-rda\Cdd\CDBG\monitoring checklist.doc Rev: 5/28/98 Monitoring Checklist City of Tustin Page 12 of 12 Attachment B Citizen Participation Plan and Funding Allocation Procedure City of Tustin Citizen Participation Plan CITY OF TUSTIN CITIZEN PARTICIPATION PLAN AND FUNDING ALLOCATION PROCESS I. CITIZEN PARTICIPATION PLAN A. Introduction and Purpose The purpose of the Citizen Participation Plan (CP Plan) is to detail an effective process which provides citizens with an opportunity to participate in an advisory role in the planning, implementation, and assessment of the City of Tustin's Consolidated Plan (Plan) for Community Planning and Development Programs, such as the Housing and Community Development Block Grant (CDBG), HOME, Housing Opportunities for Persons with Aids (HOPWA) and Emergency Shelter Grant (ESG} programs. However, at this time, the CDBG program is the only one in which thc City participates. The CP Plan sets forth the City of Tustin's policies and procedures for citizen notification pertaining to all aspects of the development, amendment, and reporting related to the Consolidated Plan: The City of Tustin pledges to follow its Citizen Participation Plan. The CP Plan will be a working tool for City personnel, as well as citizens. All questions related to the CP Plan may be addressed to The Community Development Department of thc City of Tustin during normal o8'ice hours by phone at (714) 573-3106 or by writing to 300 Centennial Way, Tustin; CA 92780. Copies of this CP Plan are available upon request. B. Objectives of the Citizen Participation Plan The objectives of the Citizen Participation Plan are: To encourage citizens, particularly residents with low- and moderate-incomes living in areas eligible for the use of program funds and including minorities, non-English speaking persons, and persons with mobility, visual, or hearing impairments, to participate in the development of the Consolidated Plan. 2. To assure that citizens are furnished appropriate information about the Consolidated Plan and its various component programs. C. Procedures and Process The following Citizen Participation Plan has been prepared in accordance with §91.105 of the Final Rule for Consolidated Submission for Community Planning and Development Programs, dated January 5, 1995. City of Tustin Page 1 of 11 Citizen Participation Plan (a) Applicability and adoption of the Citizen Participation Plan. (1) The City of Tustin is required to adopt a Citizen Participation Plan that sets forth policies and procedures for citizen participation in the preparation of a Consolidated Plan for use of Community Development Block Grant (CDBG) funds. (2) Encouragement of citizen participation. (i) The Citizen Participation Plan provides for and encourages citizens to participate in the development of the Consolidated Plan, any substantial amendments to the Consolidated Plan, and the Performance Report. (ii) The requirements are designed especially to encourage participation by low- and moderate-income persons, particularly those living in slum and blighted areas and in areas where CDBG funds are proposed to be used, and by residents of predominantly low- and moderate-income neighborhoods, as identified by the City of Tustin. The City also is expected to take whatever actions aze appropriate to encourage the participation of all its citizens, including minorities and non-English speaking persons, as well as persons with disabilities. (iii) Tustin Community Foundation (TCF). Through the TCF, the City will encourage citizens to participate in the development, implementation, and evaluation of public service activities with regard to their relationship to the Action Plan and/or Consolidated Plan. 1. TCF Compostion The TCF is anon-profit organization served by Tustin Citizens of diverse backgrounds united for the purpose of, among other things, raising funds for urgent resident needs, particulazly residents in very low- to low- income brackets. TCF members aze active community leaders who are aware of the needs of the community and are able to assist in obtaining citizen input and to make a recommendation to the City Council concerning public service project selection and funding allocation for the CDBG program. Additionally, the TCF is able to raise funds to leverage against CDBG funds allocated towards public service programs. City of Tustin Page 2 of 1 I Citizen Participation Plan 2. The TCF member duties and responsibilities with regard to public service programs for the CDBG program are as follows: • To provide citizen and community input in an advisory fashion on the development, implementation, evaluation, and amendments to the CDBG program. • To participate in at least one public hearing during the development of the Action Plan and/or Consolidated Plan to obtain citizens views and to respond to citizen proposals and requests, to assist in the determination of the community development priorities, and to obtain comments on the City's CDBG program performance.. • To encourage broad citizen and community participation on the CDBG program. All aspects of the public service program funding and allocation recommendation meetings in which the Tustin Community Foundation will participate will be open to the public at all times. All meetings are to be held at convenient times and locations and in accordance with paragraph a for public hearing. requirements. (iv) City Review Committee. Through the City's Review Committee, the City wilt. encourage citizens to participate in the development, implementation, and evaluation of planning and administration,. public facility and capital improvements, and preservation and rehabilitation projects (non-public service projects] with regard to their relationship to the Action Plan and/or Consolidated Plan. The City Review Committee is composed of a Director and/or designee from each City Department. The City Review Committee duties and responsibilities with regard to the CDBG program are as follows: • To present eligible project applications and receive citizen and community input on the development, implementation, evaluation, and amendments to the Community Development Block Grant Program. • To facilitate at least one public hearing which may be combined with the TCF public hearing during the City of Tustin Page 3 of 11 Citizen Participation Plan development of the Action Plan andlor Consolidated Plan to obtain citizens views and to respond to citizen proposals and requests, to assist in the determination of the community development and housing needs and priorities, and to obtain comments on the City's Community Development Block Grant program performance. • To facilitate at least one City Council public hearing with a recommendation for project selection and funding allocation formulated based on Citizen input, TCF recommendations for public service projects, and Consolidated Plan priority input. • To encourage broad citizen and community participation on the Community Development Block Grant Program. All aspects of the required citizen input meetings will be open to the public at all times. All meetings are to be held at convenient times and locations and in accordance with paragraph a for public hearing requirements. (v) The City of Tustin encourages, in conjunction with consultation with public housing authorities (the Orange County Housing Authority), the participation of residents of public and assisted housing developments in the process of developing and implementing the Consolidated Plan, along with other low-income residents of targeted revitalization areas in which the developments are located. The City shall make an effort to provide information to the housing agency about Consolidated Plan activities so that the housing agency can make this information available at the annual public hearing required under the Comprehensive Grant program. (3) Citizen comment on the Citizen Participation Plan and amendments. The City of Tustin will provide citizens with a reasonable opportunity to comment on the original Citizen Participation Plan and on substantial amendments to the Citizen Participation Plan, and will make the Citizen Participation Ptan public. The Citizen Participation Plan will be in a format accessible to persons with disabilities, upon request. Prior to its adoption, notice of the availability of the Citizen Participation Plan will be published in the local newspaper and posted at various locations in City Hall. ARer a 30- day period, during which comments on the Citizen Participation Plan will be accepted by the Community Development Department, the Citizen Participation Plan will be adopted (b) Development of the Consolidated Plan. The Citizen Participation Plan includes the following minimum requirements for the development of the Consolidated Plan. City of Tustin Page 4 of 1 l Citizen Participation Plan (1) Before the City of Tustin adopts a Consolidated Plan, the City will make available to citizens, public agencies, and other interested parties information that includes the amount of assistance the City expects to receive (including grant funds and program income) and the range of activities that may be undertaken, including the estimated amount that will benefit persons of low- and moderate-income. The City of Tustin will make this information available at a public meeting or hearing, noticed local newspapers and posted at various City Hall locations. This meeting/hearing will be held prior to "publication" of the Plan for comment. Prior to the undertaking of any project resulting in the displacement of any person, the City will set forth plans to minimize that displacement, and to assist any persons displaced, specifying the types and levels of assistance the jurisdiction will make available (or require others to make available) to persons displaced. The City of Tustin will make this information available in direct mailings or by meeting with impacted residents. (2) The City of Tustin will publish the proposed Consolidated Plan in a manner that affords citizens, public agencies, and other interested parties a reasonable opportunity to examine its contents and to submit comments. The requirement for publishing will be met by publishing a summary of the proposed Consolidated Plan in one or more newspapers of general circulation, and by making copies of the proposed Consolidated Plan available at the Tustin Library and a City Hall location, including a notice board. The summary will describe the contents and purpose of the Consolidated Plan, and will include a list of the locations where copies of the entire proposed Consolidated Plan may be examined. In addition, the City of Tustin will provide free copies of the plan to citizens and groups that request it. (3) The City of Tustin will provide for at least one public hearing during the development of the Consolidated Plan after publication of the draft version. See paragraph (e) of this section for public hearing requirements, generally. (4) The City will provide a period, not less than 30 days, to receive comments from citizens on the Consolidated Plan. (5) The City of Tustin will consider any comments or views of citizens received in writing, or orally at the public hearings, and in preparing the final Consolidated Plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, shall be attached to the final Consolidated Plan. City of Tustin Page 5 of l 1 Citizen Participation Plan (c) Amendments. (1) Amendment to the Action Plan and/or Consolidated Plan. The City of Tustin will amend the approved Action Plan and/or Consolidated Plan whenever the City makes the following decisions, as found in §91.505 of the Final Rule of consolidated submission: • A decision to make a change in its allocation priorities or a change in the method of distribution of funds; • A decision to carry out an activity, using funds from any program covered by the. Consolidated Plan (including program income), not previously described in the Action Plan; or • A decision to change the purpose, scope, or location of beneficiaries of ~n activity. Upon completion, the City will make the amendment public and will notify HUD of such amendment. The City reserves the right to make non- substantial changes to the Action Plan and/or Consolidated Plan without opening a public comment period. (2) Substantial Amendment. Section 91.505 of the Final Rule requires the City to identify the criteria for determining what changes in the planned or actual activities constitute a substantial amendment to the City's Action Plan and/or Consolidated Plan. A substantial amendment is defined as follows: a) The deletion or addition of priorities established in the Consolidated Plan. b) An increase or decrease in funds of fifty (SO) percent. or more allocated to a specific projector program. c) Any new activity not previously described in the Action Plan and/or Consolidated Plan. The City of Tustin will provide citizens with reasonable notice and an opportunity to comment on substantial amendments. Such substantial amendments will be noticed in a local newspaper of general circulation and notices will be posted in public places, including the Tustin library and various City Hall locations. Written comments will be accepted during regular City business hours and by mail. A period, not less than 30 days, to receive comments on the substantial amendment before the amendment is implemented will be provided. If determined appropriate or necessary by the City of Tustin, a public hearing will also be held. City of Tustin Page 6 of 11 Citizen Participation Plan The City of Tustin shall consider any comments or views of citizens received in writing, or orally at public hearings, if any, in preparing the substantial amendment of the Consolidated Plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, shall be attached to the substantial amendment of the Consolidated Plan. (d) Performance reports. (1) The City of Tustin will provide citizens with reasonable notice and an opportunity to comment on performance reports. The availability of perfonmance reports will be noticed in a local newspaper of general circulation and notices will be posted in public places, including the Tustin library and various City Hall locations. Written comments will be accepted during regular City business hours and by mail. A period, not less than 1 S days, will be provided to receive comments on the performance report that is to be submitted to HUD, before its submission. If determined appropriate or necessary by the City of Tustin, a public hearing will also be held. (2) The City of Tustin shall consider any comments or views of citizens received in writing, or orally at public hearings, if any, in preparing the performance report. A summary of these comments or views shall be attached to the Annual Performance Report provided to HUD by the City. (e) Public hearings. (1) The City of Tustin will provide for at least two public hearings per year to obtain citizens' views and to respond to proposals and questions, to be conducted at a minimum of two different stages of the program year. Together, the hearings will address housing and community development needs, development of proposed activities, and review of program performance. To obtain the views of citizens on housing and community development needs, including priority non-housing community development needs, at least one of these hearings will be held before the proposed Consolidated Plan is published for comment; the second public hearing will be held after publication, during the 30-day comment period. (2) Advance notice of each hearing will be published in a local newspaper of general circulation, a minimum of 10 days prior to the hearing date. Notices will also be posted in public places, including the Tustin library and various City Hall locations. Notices will include sufficient information published about the subject of the hearing to permit informed comment. (Publishing small print notices in the newspaper a few days before the hearing does not constitute adequate notice.) City of Tustin Page 7 of 11 Citizen Participation Plan (3) The City of Tustin will hold public hearings at times and locations convenient to potential and actual beneficiaries, and with accommodation for persons with disabilities. Generally, public hearings will be held during evening hours at the Community Center at the City Hall Complex. If, based on citizen input, the City of Tustin determines that a hearing held at another time or location is warranted, the City will hold such a hearing. The time and location will be determined and noticed per the method indicated above. (4) In the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate, the needs of those residents will be met, with reasonable advance notice. (f) Meetings. The City of Tustin will provide citizens with reasonable and timely access to local meetings. (g) Availability to the public. The City of Tustin will provide that the Consolidated Plan, as adopted, substantial amendments to the Plan, and the Annual Performance Report will be available to the public, including the availability of materials in a form accessible to persons with disabilities, upon request. Those documents will be available to the public at City Hall, during regulaz business hours. (h) Access to records. The City of Tustin will provide citizens, public agencies, and other interested parties with reasonable and timely access to information and records relating to the City's Consolidated Plan and the City's use of Community Development Block Grant assistance during the preceding five years. (i) Technical assistance. The City of Tustin will provide for technical assistance to groups representative of persons of low- and moderate-income that request such assistance in developing proposals for funding assistance under any of the programs covered by the Consolidated Plan, with thc level and type of assistance. determined by the City. The assistance need not include the provision of funds to the groups. (j) Complaints. If citizen complaints related to the Consolidated Plan, amendments, and performance reports are received, the City of Tustin will provide a timely, substantive written response to every written citizen complaint, within 15 working days, where practicable. (k) Use of Citizen Participation Plan. The City of Tustin will follow its Citizen Participation Plan. (1) Jurisdiction responsibility. The requirements for citizen participation do not restrict the responsibility or authority of the City of Tustin for the development and execution of its Consolidated Plan. City of Tustin Page 8 of 11 Citizen Participation Plan II. FUNDING ALLOCATION PROCEDURE A. Introduction, Purpose, and Objectives The purpose of the Funding Allocation Procedure of the City of Tustin is to facilitate the allocation of funds to public service activities on a three (3) multi-yeaz basis beginning in FY 2008-2009. By funding public service activities in a three (3) multi-year basis, the City would be able to provide public services providers with a greater assurance of CDBG funding and the City would be able to administer CDBG program more effectively. Funding for Planning and Administration, Public Facility and Improvements, and Preservation and Rehabilitation projects shall be on an annual basis. All programs) projects/activities must address priorities established in the City's Consolidated Plan and comply with applicable federal and City rules and regulations. The City Review Committee shall evaluate all project applications, including public service applications, based on the City of Tustin Project Selection Process and Evaluation criteria attached hereto as Exhibit A. B. Multi-Year Funding Application for Public Service activities and/or programs will be on a three (3) multi-year funding. City CDBG funded Public Services activities/programs that are competed in Year One (1) may receive funds in Year Two (2) and/or Year Three (3) subject to the following criteria: 1. Activities must continue to meet the priority and objective for which the activity is funded in Year 1; 2. Activities must continue to leverage funds with other sources; 3. Activities must be in compliance with contractual obligations; 4. Activities must report accomplishments correctly in the Quarterly and Annual Performance Reports and/or other documentation as described in current year contract; Activities must receive a successful assessment of project performance and progress from City staff; A new three (3) cycle will commence immediately after the previous three (3) year cycle. C. Single Year Funding Planning and Administration, Public Facility and Improvements, and Preservation and Rehabilitation projects must submit applications on annual basis. Applications for single City of Tustin Page 9 of 11 Citizen Participation Plan year funding will be evaluated by the Staff Review Committee based on the City Council direction and the established Project Selection Process and Evaluation Criteria. City of Tustin Page 10 of 1 l Citizen Participation Plan Attachment C Evaluation Criteria COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT SELECTION PROCESS AND EVALUATION CRITERIA The City reserves the right to act as sole judge of the content of the proposals submitted for City's evaluation and selection. The City further reserves the right to reject any or all project proposals. A. CONSOLIDATED PLAN -PRIORITY NEEDS To participate in the Federal Community Development Block Grant (CDBG) program, the City of Tustin has submitted to the U. S. Department of Housing and Urban Development a five-year planning document entitled the Consolidated Plan. The Plan details community needs and provides a strategy for addressing those needs. The Consolidated Plan contains a Listing of Priority Needs table which rates (high, medium, or low) a wide variety of community needs, including housing, homeless assistance, public facilities, infrastructure improvements, public services, economic development, and other community development needs. When considering projects and programs to be funded with CDBG monies, the proposals should address the community's priority needs (see attached). B. FUNDING CRITERIA Evaluation and selection of the requests for funding proposals will also be based upon the following considerations and criteria: 1. Completion of All Application Forms and Requested Information 2. Proposer's General Experience and Capability a. Proposer's demonstrated experience in the operation of programs similar to the one for which funding is requested. b. Proposer's demonstrated ability to provide the specific services proposed. c. Proposer's demonstrated financial status and ability to finance the proposal submitted. d. Local experience -consideration will be given to operators who have demonstrated experience in providing services to Tustin area residents. City of Tustin Page 1 of 4 Evaluation Criteria e. Proposer's other sources of funding. f. Proposer's verified history of compliance with obligations and responsibilities associated with contractual responsibilities or requirements of State and/or Federal grants. 3. General Program Concepts and Approach a. Demonstration of a critical need for the proposed project by Tustin area residents. b. The anticipated number of low- and moderate-income Tustin residents to be served by the proposal. c. The size of the service area for said program and whether the project will indirectly benefit areas within Tustin having a concentration of low- and moderate-income residents. d. The proposal's response to any needs identified in the City's Consolidated Plan. 4. General Mandatory Guidelines for Funding Requests Submitted by Public Service Providers and Non-Profits Each organization must: a. Be anon-profit community organization committed to enhancing the quality of life for Tustin residents. b. Serve Tustin residents and provide documentation of such service. c. Be registered with the State of California as anon-profit community organization or, for new organizations, be registered at the time the funds are allocated. d. Have a Board of Directors whose meetings are open to the public. e. Provide the City of Tustin with a copy of current constitution bylaws and policies and procedures. f. Demonstrate ability to generate financial and human resources from other sources. g. Not discriminate in employment or in clients served because of race, City of Tustin Page 2 of 4 Evaluation Criteria religion, sex, or national origin. h. Be accountable for revenue and expenditures through standard bookkeeping procedures. An annual audit at the agency's expense may be required, with the results available to the City of Tustin upon request. 5. Three (3) Year Funding Cycle Qualification Criteria for Year Two (2) and Year Three (3) Funding for Public Service Activities/Programs a. Activities must continue to meet the priority and objective for which the activity is funded in Year One (1); b. Activities must continue to leverage funds with other sources; c. Activities must be in compliance with contractual obligations; d. Activities must report accomplishments correctly in the Quarterly and Annual Performance Reports and/or other documentation as described in current year contract; e. Activities must receive a successful assessment of project performance and progress from City staff. C. EVALUATION PROCESS The City staff will review the proposals for eligibility to receive CDBG funds. An evaluation team comprised of the Citizen Participation Committee will conduct the evaluation of the proposals; however, it may also include elected officials and other community leaders. In all cases, members of the team will have appropriate experience in the evaluation and administration of projects, proposals, lease agreements, construction contracts, bid documents, and public service program operations. In connection with its evaluation, the team may, at its option, request interviews with those individuals or organizations proposing projects. During these interviews, the proposers will be allowed to present such evidence, as may be appropriate, for the team to accurately analyze all materials and documentation submitted with the proposals. The evaluation team will employ the applicable criteria and their expertise in evaluating all proposals and, working with City staff, shall submit a report to the City Council detailing ahighest-to- lowest ranking of all responsive proposals. D. APPROVAL OF FUNDING PROPOSAL Subsequent to the evaluation process, recommendations will be presented to the City Council for review and approval. Specific amounts of recommended allocations may not City of Tustin Page 3 of 4 Evaluation Criteria correlate with the amount requested by an agency. Funding recommendations shall be presented at a regular meeting of the City Council and are subject to public review and comment. Distribution of grant funds is contingent on receipt of monies from the Federal government and funding granted in one fiscal year does not assure an applicant of any future funding. 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W 7 ~ O l!7 00 W O ~ ~ ~ 0 0 Gl to r* n ~ -v o r ~+ ° -I v ~ N ` ° ° < ro ~ n n 3 v ,rt O~ a o ~ o o < a o ~ o ~ o ~ ~ o a o ~ ~ • °~ ~ O ~ ~ ~ ~ o 7 ~ ~ ~ ~ ~ ~ m ~ ~ ~? ~ N p j O f D Z f D O ~ *. f D ~ y ~ d ~' 1 ~ (p ~ ~ ~ ~ _ e D ~ d h n ~ ~* ° I"' O ~ ' ~ ~ ~ ~ ~' a. n ' ~ c i ~ . o o ~ t d ~ ~ n ~ r p ~ O ~, ~ O ~ n ~ lo ~ a W ~ ~ 3 ~ 7~ S ~ d ~ ~ O' N ° ~ ~ N N ~ O ni K 7 QU d ~ ~ O 7 to ~ ~ '~ 7 ~ ~ r-' ~ 4) O ~ ~ ~ ~ N r* fD O ~ ,-. v, O O .r ~ o1 ~ O ~. ~ ~ r. G i r+ -~ ~ ~ 7 (D ~ ,ci < . '6 ~ ro ~ 7r 'a ~ v+ 7 ~ ~ fD ° ~ ~ ~n S ,~ ° O ti, O ~ ~. N N O QO ° ~ ~ O ~ c° QU ~ S ~ ° ~ ~ '+ O v~ ~ ~ 3 ...h S ° Vf 7 fD ° s ~ o ~ m ~ < g 3 ru ~ ~ ' ~ r ~ n, ~ ~ ~ (~ 7 ~ p- ~ S ~ ~ Vl ~ (~ ~ ~ (n n ~p fD ~'? L1 "p n ~ !D fD 'O ~ N ~ c ~^ N c fl. ~ c ~ Q C to '~ O C p _ 7 OU O Q OG _ OU ~ S `G fD ~ O_ O O O O 7 ~ ~ ~ 7 7 ~~ j' c (D c (D c fD ~ lD O O rr O O T C T c T C T c ~ 7 7 3 Q Q Q Q Attachment C Table of Requests for Nonpublic Service Funding Application H V ~ ~a D1 a~ Q O N V ~ •L } vi E V L a a c 0 z -a m N C O ~ N ~ O O c ~ O tL O ~ ~ ~ O ti 0 ~ 6 9 E9 69 ~ ~ O W Z= N O N r O O Z ~ ~ O ~ ~ O ~ t=L Q ~ 0E?- 69 ~ ER ~ ~ U a U ~ ~+ ~ d O) O N N N N 'O c a~ m C N c Y C c~i O~~ -0~3 ~ C o ~ c L O 3 Z ~ ~~ f~/! ' O ~ ~ O m a •~ '~ c m y a ~ = a _ ~- U ~ cv o ' E U ~~ 0 ~ W U ? V H~$ ~ ~ ~ Q c c o u' ~ o c ~~ ~ a ~ cn w ~m U c° 3 ~ ~ `6 W u~ a i • a n ~ m U _~ a~ - ~ o m o ~ v' U o0 0 >, N o c h N rn ~° c -0 aci °- rn ~ .Q C y N ~~ j ' ~ ~ O ~ N O .~ d C7 ~ O v ~ ~ > > U ~ m 0 N L c ~ ~ O - ~ ' O N d Q~ C d O U ~ - m Q .m ca ~ `~- E y N ~ ~ U . Z ~ ~ v i a ~ W W N to LL ~ p ~ c W O w L cn a m ~ z~ v ~-a `~ a ~ O ~ N U NU °d U c O O a c°~ c O ~ N '`~ ~ U 'V •` ~ L E ~ p c j ~~'c jLL~ O J j~ U a 'c_ f6 ~ O~ rn U c~ O O H ~ZW v' ~ ~UOE 7~ 0 fqo }~O >'~ ~ O J ~ 0 c ~ U 0 ~ c c .O co ~• ~ ~ >+ ~z ~ ~~ a•ti-~ a o - Q~ i~ a~ , i ~ ~ avo m i tcu0= ~ aci ~ aci a p~ i I-U ~UQ O ~ c~i d. ri v w ~ rn ~+ o oc~ v cn~ ~ o m ~~ ° ~m ~' ? ~ c v ~v ~~ o ~ D ~ ~ ~ o m ~ ~ ~p ~ 3 N ~ ~ ~ ~ ~ • ~ v ~ cfl ~~nn (~ -Iao ~'cn ~ m~ G7 ~'~ D n n~ r' N ~~ -, ~ C CD °~' _°; ~ vim n~ co ~ ~' O ~' v~ n.v ~ N ~ _ N ~ ~~ Q m fD ~ ~ ~ o_ ~ N ~ > m ~ C ~ .-• V1 'd ~ m 'v C° O Z m 'n ~.o S v ~ =~~' v n ~' ~ ~i TO'O ~ ci ~ ~ Q N CD O C1 y N . ~ CD ~ ~ ~ ~ co N c i~ C N ~ ~ j a ~ a~i o ~ ~ ~ m °~ o ~ ~ ~ ~ ~ ? N u~i n p_ N C d y -., D n o C _ ~ n~ ~' ~ A ~ m n~ m~~ v ~ d n N ~~ ~ m ~ ~~ x ' ~~ ~ o ~ CD l%1 N .+ ~ 7 (~ CD C ~ ~ O CD ~ y O ~ X y ~ (~ ~ 0 ~ N 7 In ~ O O y ~ _~ y _~ O ~ y CD ~ N S° ° Q O <° y ~ 'c~~ fD m ~o~ X N ~ ~ CD O =. U1 O CD ~ ~ p j ~ CD CD n d ~ CD CAD ~. ~ p~j O O 'fl 7 -~ ~ ~ CD n N CD Q CD C " c N.+i N ~ 1 0 Q~ ~ 0 ` O~ O ~ `. G `. ~ ~ O N (A CD .n d .+ O _ < CD 7 ~ < O O ~ (~ ~ ~. LU C D ~ ~ O EA `'C O ~ ~D > > ' O ~ O y ~ ~ ~pO ~ N c ~ ac ~~ _ 0 -p vO ~ CD ? ~ ~ ~ `G n ~ N ~ O O O ~ CD ~ O "O ~ _. c0 ~ ~ c~D ~~ .~-. ~ o a~ O~ a N . d O ~ f D ~ C ~ ~ ~ ~ y 1~- 0 ~ N to O ~ p ~ O_ O O C') ~ ~ N .N-. CD 4) CD ~ (D ~ ~ N b9 N ~ ~ ~ v A N ~ _.' N ~ O O OOD N W N W O O t71 W ~ O O ~ ~ ~ N ~ ~ 1 0 ~ N V W N -+ W O O V A A N W O O OD ~l ~I N V O O O W O t 7~ W O O O n 0 ~*, c N O O I 0 Y A _M O b 0 00 -: v -~ ~e Z C7 ~ cr w n n a- w n~ ~n a o ~ ~ ~ ~o ~o^y0 Y~~~ ~ ` ~° ~ ~ "~ n w ~ ~ ~ ~ w ~ • ~ ~ ao w Y ?' ~ ~~ ~ o o o ° ~ ~ w n O ~ ~ Y ~ o io ~o b w '~ o ~ ~ ~ ~ ~ w cro ~ ~ o ~ ~ o ~ 7Q R. ~ ~ ~ ~ O ~ ¢ x ~ O w ~ ~o ~ ~ ~ ~ ~ o ~ ~' ~ ~ ~ o ~' `~ ~ ~ n o ~ d N o ~' ~ a ~ • ~ ~ ° '17 fD cc ~ ~ "' PF? 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