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Home My WebLink About02 JAG GRANT 04-21-09A E DA REP RT Agenda Item 2 G N O Reviewed: City Manager Finance Director NIA MEETING DATE: APRIL 21, 2009 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: SCOTT M. JORDAN, CHIEF OF POLICE SUBJECT: 2009 JUSTICE ASSISTANCE GRANT (JAG) SUMMARY: Congress established the Byrne Justice Assistance Grant (JAG) program in the 2005 Omnibus Appropriations Package. The JAG program blends the previous Edward Byrne Formula Grant (Byrne) and the Local Law Enforcement Block Grant (LLEBG) programs into one program, which is intended to provide agencies with the flexibility to prioritize and place justice funds where they are most needed. The Police Department proposes to use the 2009 JAG funds to provide supplemental funding to the Proactive Methamphetamine Task Force (PROACT) and to implement a wireless local area network for data transfer from police units to storage areas. RECOMMENDATION: Open and close a Public Hearing. 2. Authorize usage of the funds as recommended by the Police Department. 3. Authorize reimbursement from the County of Orange to the City of Tustin for the implementation of a wireless local area network, and authorize the Chief of Police to sign any grant related paperwork on behalf of the City. FISCAL IMPACT: The grant award is in the amount of $82,412. After a 10% PROACT contribution and a 9% administration fee, the City of Tustin will retain $66,754. The County of Orange will serve as the applicant/fiscal agent for the Justice Assistance Grant funds and will reimburse the City of Tustin the full amount of the city portion of the grant award upon verification that the funds have been spent in accordance with grant procedures. Page 2 BACKGROUND: In the late 1990's the Proactive Methamphetamine Task Force (PROACT) was formed and is comprised of personnel from several municipal police agencies, agents from the State Bureau of Narcotics Enforcement, the Orange County Sheriff's Department, the Orange County Probation Department and the Orange County District Attorney's Office. This task force was funded by the Byrne grant funds and allowed for reimbursement of an officer's time, equipment and the clean-up of methamphetamine labs. These labs have extremely hazardous materials and require special handling not only for clean-up, but for prosecution of those responsible for operating the lab. Orange County Police Chiefs have agreed that the continued operation of the PROACT task force is a high priority that benefits all Orange County cities. The majority of Orange County cities that are receiving JAG grant funding are designating 10% of their funding for the PROACT task force. For Tustin, this represents a commitment of $8,241 of the total JAG funds available. This is a worthwhile expenditure to insure that methamphetamine labs in Orange County continue to be investigated and cleaned up at minimal costs to each city. The Police Department supports the commitment of these funds to the PROACT task force. After application of a 9% Administrative Fee totaling $7,417, the Police Department recommends the balance of the funds in the amount of $66,754 be used to establish a wireless system of data transfer. The Police Department uses Mobile Data Computers (MDCs) in its police vehicles for numerous purposes: receiving and mapping calls for service; interfacing with the in-car video system; completing report narratives in the field; communicating with the dispatch center; and accessing the CLETS database to perform records checks in the field. Currently, when information needs to be transferred to or from the MDC, such as in-car video or automated license plate reader recognition databases, the officer assigned to the vehicle must drive to the station and manually remove storage media from the car. This media is then manually transferred to another electronic storage area or booked as storage media for retention. This method entails a significant amount of time a police officer must be taken out of service to the community and a significant amount of time to ensure that the information is transferred successfully. Implementing a secure wireless local area network would greatly reduce the time and cost associated with officer and related support staff manually transferring that data. To reduce the time and costs associated with manual administration of data transfers between MDCs and the department's local area network (LAN) by implementing a secure, wireless local area network (WEAN) infrastructure. SCOTT M. JOR N CHRISTINE SCHWAR Chief of Police Support Services Division Manager OFFICIAL NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council, of the City of Tustin, will conduct a public hearing on April 21, 2009 at 7:00 p.m. in the Council Chambers, 300 Centennial Way, Tustin, California to consider the following: THE POLICE DEPARTMENT'S USE OF JUSTICE ASSISTANCE GRANT (JAG) FUNDS TO SUPPLEMENT THE PROACTIVE METHAMPHETAMINE TASK FORCE (PROACT) AND THE IMPLEMENTATION OF A WIRELESS LOCAL AREA NETWORK (WEAN). This grant will be used to supplement the Orange County Proactive Methamphetamine Task Force (PROACT) operations. PROACT investigates and conducts the necessary clean up of clandestine methamphetamine laboratories throughout Orange County. The grant will also be used to implement a wireless local area network (W LAN). This network will eliminate the time needed to manually transfer data from automated vehicle systems to permanent storage at the station and will increase officer availability in the field. If you challenge the subject items in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in the notice or in written correspondence delivered to the City of Tustin at, or prior to, the Public Hearing. If you require special accommodations to attend this meeting, please contact the City Clerk at (714) 573-3025. Information relative to this item is on file with the Tustin Police Department and is available for public inspection at City Hall. Anyone interested in the information above may call the Police Department at (714) 573-3046. Pamela Stoker City Clerk Publish: Tustin News Date: April 9, 2009 2009 JAG Expenditure Form Tustin City: The City of Tustin proposes to use the 2009 Justice Assistance Grant funding as follows: Problem Statement: The Tustin Police Department uses Mobile Data Computers (MDCs) in its police vehicles for numerous purposes: receiving and mapping calls for service; interfacing with the in-caz video system; completing report narratives in the field; communicating with the dispatch center; and accessing the CLETS database to perform records checks in the field. Currently, when information needs to be transferred to or from the MDC, such as in-caz video or automated license plate reader recognition databases, the officer assigned to the vehicle must drive to the station and manually remove storage media from the car. This media is then manually transferred to another electronic storage azea or booked as storage media for retention. This method entails a significant amount of time a police officer must be taken out of service to the community and a significant amount of time to ensure that the information is transferred successfully. Implementing a secure wireless local azea network would greatly reduce the time and cost associated with officer and related support staff manually transferring that data. Goal: To reduce the time and costs associated with manual administration of data transfers between MDCs and the deparkment's local area network (LAN} by implementing a secure, wireless local area network (WEAN) infrastructure. Objectives: To eliminate patrol officer time spent toward manual data transfers by automating this system. To allow for increased proactive enforcement time of patrol officers by broadening the availability of data transfer locations and eliminating the current time spent out of the field and in the station to accomplish these manual tasks. Quanti table Performance Measures: Performance will be measured by the expected increase of patrol time spent in the field as opposed to the current practice of returning to the station to accomplish data transfer. Funding: Total Allocation: $82,412 PROACT Contribution (10%): $ 8,241 Administrative Fee (10%): $ 8,241 Funds Retained by City: $ 65,930 y~d~ Signature of Au rized Recipient Official Date 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $105,233 Print Name and Title Signature Anaheim City - $723,162 Print Name and Title Signature Brea City - $38,195 Print Name and Title Signature Buena Park City - $142,160 Print Name and Title Signature Costa Mesa City - $137,881 JAG Memorandum of Understanding (continued) Print Name and Title Signature La Palma City - $14,264 Print Name and Title Signature Fullerton City - $210,150 Print Narne and Title Signature Garden Grove City - $330,439 Print Name and Title Signature Huntington Beach City - $197,946 Print Name and Title Signature Laguna Beach City - $22,505 Print Name and Title La Habra City - $92,079 Signature Print Name and Title Signature Newport Beach City - $67,197 JAG Memorandum of Understanding (continued) Print Name and Title Orange City - $125,044 Signature Print Name and Title Placentia City - $50,556 Signature Print Name and Title San Clemente City - $39,779 Signature Print Name and Title Signature Santa Ana City - $917,622 Print Name and Title Signature Seal Beach City - $19,177 Print Name and Title Signature Stanton City - $74,012 Print Name and Title Signature Tustin City - $82,412 JAG Memorandum of Understanding (continued) Print Name and Title Signature Lake Forest City - $49,288 Print Name and Title Signature Laguna Hills City - $24,565 Print Name and Title Rancho Santa Margarita City - $15,373 Signature Print Name and Title Aliso Viejo City - $16,007 Signature Print Name and Title Signature Mission Viejo City - $41,523 Print Name and Title Signature Dana Point City - $24,723 Print Name and Title Signature Laguna Niguel City - $25,833 JAG Memorandum of Understanding (continued) Print Name and Title Signature Fountain Valley City - $44,217 Print Name and Title Signature Cypress City - $36,451 Print Name and Title Signature Los Alamitos City - $13,313 Print Name and Title Signature Westminster City - $161,654 Print Name and Title Signature San Juan Capistrano City - $27,735 Print Name and Title Signature Yorba Linda City - $22,822 Print Name and Title Signature Irvine City - $66,563