HomeMy WebLinkAbout07 AWARD CONT-CARPET PURCH TASC 05-05-09Agenda Item 7
-~~~ • Reviewed:
AGENDA REPORT City Manager
~.. ~~~~, Finance Director
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MEETING DATE: MAY 5, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: TIM D. BEREFT, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AWARD OF CONTRACT FOR CARPET PURCHASING, REMOVAL AND
INSTALLATION AT TUSTIN AREA SENIOR CENTER (TASC) (CIP NO. 1032)
UTILIZING THE CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) BID
PROCESS
SUMMARY
Approval of Resolution No. 09-21 will authorize the award of a contract to Shaw Industries, Inc., dba
Shaw Strategic Solutions Group for carpet purchasing, removal and installation at Tustin Area Senior
Center (TASC) (CIP 1032) using the California Multiple Award Schedule (CMAS) bid process under
the General Services Department of the State of California.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 09-21 authorizing the award of
contract to Shaw Industries, Inc., dba Shaw Strategic Solutions Group for carpet purchasing,
removal and installation at TASC (CIP 1032) using the CMAS bid process under the General
Services Department of the State of California.
FISCAL IMPACT
The FY 2008/2009 Capital Improvement Program (CIP) Budget provides $70,000 for replacing the
existing carpet at TASC (CIP 1032). The total proposal amount from Shaw Strategic Solutions
Group under the CMAS contract is $ 44,024.57.
BACKGROUND
The FY 2008/2009 CIP budget provides $70,000 for carpet replacement at TASC. The existing
carpet was installed with the construction of TASC, approximately 20 years ago, and is in need of
replacement.
Each year the state bids and awards material and equipment contracts to various contract/suppliers
throughout the state. Since the state buys in large volume they are able to receive a lower
competitive price for materials and equipment than the City would receive by itself. Staff
investigated the CMAS Program and found that Shaw Industries, Inc., dba Shaw Strategic Solutions
Group had submitted a competitive proposal for carpet purchasing, removal and installation under
that Program. Staff also contacted the staff at the County of Orange and the City of Yorba Linda
and found that both agencies have used the CMAS Program successfully for their carpet installation
using Shaw Strategic Solutions Group's proposal. Both agencies were extremely satisfied with the
product and installation process. Each highly recommended Shaw Strategic Solutions Group for the
work.
Award of Contract for Carpet Purchasing, Removal and Installation at TASC (CIP No. 1032)
Utilizing the California Multiple Award Schedule (CMAS) Bid Process
May 5, 2009
Page 2
The City staff also visited the installation site at the County of Orange and was satisfied with the
product. Therefore, staff concludes that the most cost effective method to replace the carpet is to
utilize the CMAS Program and award the contract to Shaw Strategic Solutions Group.
Approval of the attached resolution allows the City of Tustin to utilize the state's purchasing
program to replace the carpet as specified at a competitive price without going through the formal
bid process. It also authorizes the award of contract for the carpet purchasing, removal and
installation at TASC to Shaw Strategic Solutions Group in the amount of $44,024.57. The state
charges an additional 2.24% of the total contract as their fees for providing this service.
Tim D. Serlet
Director of Public Works/City Engineer
f,.
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Field ervices Manager
Award of contract purchase, remove & install carpet @TASC & Reso 09-21.docx
RESOLUTION NO. 09-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA
AUTHORIZING THE AWARD OF CONTRACT TO SHAW INDUSTRIES, INC., DBA
SHAW STRATEGIC SOLUTIONS USING THE CALIFORNIA MULTIPLE AWARD
SCHEDULE (CMAS) BID PROCESS UNDER THE GENERAL SERVICES
DEPARTMENT OF THE STATE OF CALIFORNIA
WHEREAS, the City has need to purchase and install various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorized the state of
California to purchase materials, supplies and equipment if it can be acquired more cheaply or
efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin, California
does hereby authorize the award of contract to Shaw Industries, Inc., dba Shaw Strategic Solutions
Group for carpet purchasing, removal and installation at TASC using the California Municipal Award
Schedule (CMAS) bid process under the Procurement Division, Department of General Services of
the State of California and authorize the Mayor and City Clerk to sign and deliver all necessary
requests and contract documents for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the 5th day of
May 2009.
Doug Davert, Mayor
ATTEST:
City Clerk