HomeMy WebLinkAbout07 AMEND CUSTODIAL SVCS W/DIAMOND 06-16-09Agenda Item ~
'~ Reviewed:
AGENDA REPORT City Manager
'~ Finance Director
MEETING DATE: JUNE 16, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: TIM D. BEREFT, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AUTHORIZE CONTRACT AMENDMENT FOR ANNUAL CUSTODIAL
SERVICES WITH DIAMOND CONTRACT SERVICES, INC.
SUMMARY
Authorize the third and final contract amendment with Diamond Contract Services, Inc. to extend the
existing agreement for custodial services an additional one year term for Fiscal Year 09/2010.
RECOMMENDATION
It is recommended that the City Council approve the third and final amendment to the existing
agreement with Diamond Contract Services, Inc. for custodial services and authorize the Mayor and
City Clerk to execute the amendment on behalf of the City.
FISCAL IMPACT
Sufficient funds have been budgeted in the Field Services Operating Budget to compensate an
amount not-to-exceed $237,086 through Fiscal Year 09/2010.
DISCUSSION
The City has contracted with Diamond Contract Services, Inc. since October 1, 2006 for custodial
services for City facilities. The original Agreement was fora 9-month period with three 1-year term
extensions available to the City. This final contract amendment would extend the agreement for one
year beginning July 1, 2009. Diamond Contract Services, Inc. has waived the adjustment in the
Consumer Price Index and will be compensated monthly for services rendered. Total compensation
shall not exceed $237,086.
Diamond Contract Services, Inc. has provided consistent service of acceptable quality over the last
three years and has been very responsive in enhancing maintenance standards when requested.
C /~ ('~~ e;~~
Tim D. Serlet
Director of Public Works/City Engineer
~' so urchill
Field Services Manager
Attachment (1)
third contract amendment Diamond Services.docx
THIRD AMENDMENT TO
CONTRACT AGREEMENT
THIS THIRD AMENDMENT is entered into the day of 2009, by and
between the City of Tustin, A municipal Corporation (herein referred to as "City"), and
Diamond Contract Services, Inc., a California corporation, (herein referred to as
"Contractor").
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS, City and Contractor entered into an Agreement dated August 7,
2006 the "Agreement", wherein Contractor agreed to perform custodial services
in accordance with the Agreement and specifications entitled "Custodial
Services" for the period from October 1, 2006 to June 30, 2007;
B. WHEREAS, the initial term of the Agreement was nine months, with the option to
be extended for three additional one-year terms by written agreement of the
parties;
C. WHEREAS, City and Contractor entered into first amendment to the agreement
on June 25, 2007 and extended the agreement until June 30, 2008;
D. WHEREAS, City and Contractor entered into second amendment to the
agreement on April 15, 2008 and extended the agreement until June 30, 2009;
E. WHEREAS, City and Contractor desire to exercise the extension clause pursuant
to Section B, Page B-6, Paragraph 3 "Extension of Contract";
AGREEMENT
The Agreement is hereby amended as follows:
A. The term of the Agreement is extended for the Third one-year extension, through
June 30, 2010, unless sooner terminated pursuant to Section B, Page B-6;
"Termination of Contract Agreement", of the Agreement.
B. City shall pay the Contractor the following sums for the periods indicated:
From July 1, 2009 to June 30, 2010, the City shall pay the Contractor, on
a monthly basis, an amount equal to $19,757.13. The total sum for this
time period shall not exceed $237,085.56.
C. Except as expressly amended by this third amendment, all other terms and
conditions of the Agreement and all attachments and exhibits thereto, shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals
the year and date second above written.
BY:
ATTEST:
APPROVED AS TO FORM
City Attorney
APPROVED AS TO CONTENT:
(Seal) Mayor of the City of Tustin
Date
THE CITY OF TUSTIN
City Clerk of the City Tustin
Public Works Director Date
(Seal)
CONTRACTOR
Firm Name: Diamond Contract Services, Inc.
BY:
Derek C. Smith
TITLE: President
ATTACH PROPER NOTARY ACKNOWLEDGEMENT FOR SIGNATURES OF AUTHORIZED PERSON (S)