HomeMy WebLinkAbout08 HVAC MNTNCE CONTRACT FY 09/10 06-16-09Agenda Item 8
~' Reviewed:
AGENDA REPORT City Manager
Finance Director
MEETING DATE: JUNE 16, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: TIM D. BEREFT, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AWARD OF CONTRACT FOR THE HEATING, VENTILATING,
REFRIGERATION AND AIR CONDITIONING SYSTEMS MAINTENANCE
AND REPAIR PROGRAM FOR FISCAL YEAR 09/2010
SUMMARY
Award of a contract for the Heating, Ventilating, Refrigeration and Air Conditioning (HVAC) Systems
Maintenance and Repair Program for all City Facilities. The contract will provide for all HVAC maintenance
and repairs for FY 09/2010, with an option for additional one-year extensions through June 30, 2014.
RECOMMENDATION
It is recommended that the City Council award the Heating, Ventilating, Refrigeration and Air Conditioning
Systems Maintenance and Repair Contract, for Fiscal Year 09/2010 to Barr Engineering, Inc., in the amount of
$15,854.00, and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the
City.
FISCAL IMPACT
Sufficient funds for this contract have been budgeted in the Field Services Operating Budget, account number
01-407-6120, for the City's buildings and in Water Services Operating Budget, account number 70-458-6035,
for the various Water facilities.
BACKGROUND
The current Heating, Ventilating, Refrigeration and Air Conditioning (HVAC) Service Contract with Barr
Engineering, Inc. will expire on June 30, 2009. The Notice Inviting Sealed Proposals was advertised in April,
2009.
A total of three proposals were received and evaluated by Field Services staff. A Qualification Based Selection
process was used to evaluate and rank each proposal. Each proposal was evaluated on four categories;
experience, proposed work plan, management approach, and financial impact. Each category received a
numerical score. A final score was tabulated and then averaged to determine the ranking of the proposers.
The ranking results are as follows:
Average Proposed
Rating Score Proposer Annual Cost
1 87 Barr Engineering Inc. $15,854.00
2 66 Emcor Service $46,428.00
3 51 AMP Mechanical $63,740.00
Award of Contract HVAC Fiscal Year 09/10
June 16, 2009
Page 2
Barr Engineering, the current provider for the City of Tustin, was selected as the most qualified after
evaluating all the information provided. Neither Emcor Services or AMP Mechanical conducted a site
inspection to review the existing equipment prior to submitting their proposals.
As a result, it is recommended that the City Council award the annual contract for the Heating,
Ventilating, Refrigeration and Air Conditioning Systems Maintenance and Repair Program to Barr
Engineering, Inc. ~,,~/
Tim D. Serlet J s hurchill
Director of Public Works iel rvices Manager
Award of Contract HVAC Barr.doc