HomeMy WebLinkAbout08 NEWPORT MAIN SIG 01-22-02AGENDA REPORT
NO. 8
01-22-02
MEETING DATE'
TO'
JANUARY 22, 2002
WILLIAM A. HUSTON, CITY MANAGER
400-45
FROM'
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT:
AWARD OF CONTRACT FOR CONSTRUCTION OF THE NEWPORT
AVENUE AND MAIN STREET TRAFFIC SIGNAL MODIFICATION
(ClP NO. 4061)
SUMMARY
Bids for this project have been received and a construction contract is ready to be awarded. The
project provides for the modification and upgrade of existing traffic signal equipment at Newport
Avenue and Main Street, including the addition of fully protected left-turn phasing in the Main
Street direction. The project also includes the modification of curb ramps and two pedestrian
islands to meet the Federal American with Disabilities Act (ADA) requirements.
RECOMMENDATION
It is recommended that the City Council award the construction contract for the Newport Avenue
and Main Street Traffic Signal Modification Project (CIP No. 4061) to Baxter-Griffin Company Inc.,
the Iow bidder in the amount of $162,995.00, and authorize the Mayor and City Clerk to execute
the contract documents on behalf of the City.
FISCAL IMPACT
The City's Capital Improvement Program Budget for FY 2001/02 provides $160,000.00 for the
design and construction of the project. The total cost to complete construction of the project is
estimated to be $180,795.00. This includes the Iow bid amount, a 10% contingency, traffic signal
turn-on costs and inspection costs. The existing project account (CIP 4061) experiences a
funding shortfall to complete the project construction. In order to cover the shortfall in the 4061
account, the work associated with construction of the concrete curb ramps and pedestrian islands
($30,000.00) will be funded out of the Annual Sidewalk Repair Account (No. 402-6235), which has
sufficient funds to accommodate this work. Therefore, the combination of funding from the CIP
4061 account and the Annual Sidewalk Repair Account No. 402-6235 will provide sufficient funds
to complete this project.
BACKGROUND
Bids were opened on January 8, 2002, and the three (3) bids received are summarized as follows'
Baxter-Griffin Company, Inc., Stanton ...................................... $162,995.00
Steiny & Company, Inc., Corona ............................................ $176,873.00
C.T. & F., Inc., Bell Gardens ................................................... $ 202,614.00
Award of Contract for Newport and Main Traffic Signal Modification
January 22, 2002
Page 2
Baxter-Griffin Company, Inc.'s bid is approximately 11% higher than the engineer's estimate of
$147,000.00. In reviewing Baxter-Griffin's bid in comparison to the engineer's estimate it was
determined that the cost to perform concrete construction (curb ramps and pedestrian island
construction) was higher than expected.. In order to cover these increased costs, the curb ramps
and pedestrian island construction will be funded through the Annual Sidewalk Repair Account (No.
402-6235). The references and the contractor's State License for Baxter-Griffin Company, Inc.
have been checked and are appropriate for the subject project.
Tim D. Serlet
Director of Public Works/City Engineer
Dana R. Kasdan
Engineering Services Manager
Attachment: Location Map
S:\City Council ItemS\02 City Council ItemsL4ward of Traffic Signal Mods on Newport & Main.doc
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