HomeMy WebLinkAbout10 ACCEPT PUBLIC IMPRVMNTS (CIP 7001, 01-402-6235, CIP 4072) 08-04-09
AGENDA REPORT
Agenda Item 10
Reviewed:
City Manager
Finance Director
MEETING DATE: AUGUST 4, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: DOUGLAS S. STACK, ASSISTANT PUBLIC WORKS DIRECTOR
SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION
TO FILE THE NOTICE OF COMPLETION FOR THE NEWPORT
AVENUE MEDIAN MODIFICATIONS AT ANDREWS STREET AND
MAIN STREET (CIP NO. 4072); THE ANNUAL MAJOR PAVEMENT
MAINTENANCE PROJECT, FY 2008-2009 (CIP NO. 7001); AND THE
ANNUAL SIDEWALK REPAIR PROJECT, FY 2008-2009 (PROJECT
NO. 402-6235)
SUMMARY
Construction of the Newport Avenue Median Modifications at Andrews Street and Main
Street (CIP No. 4072); the Annual Major Pavement Maintenance Project, FY 2008-2009
(CIP No. 7001); and the Annual Sidewalk Repair Project, FY 2008-2009 (Project No. 402-
6235) have been completed to the satisfaction of the City Engineer and are now ready for
City Council acceptance.
RECOMMENDATION
It is recommended that City Council take the following actions:
1. Adopt Resolution No. 09-43 accepting the Newport Avenue Median Modifications at
Andrews Street and Main Street (CIP No. 4072), the Annual Major Pavement
Maintenance Project, FY 2008-2009 (CIP No. 7001), and the Annual Sidewalk Repair
Project, FY 2008-2009 (Project No. 402-6235); and
2. Authorize the City Engineer to execute and file the Notice of Completion with the
County Recorder's Office.
FISCAL IMPACT
The final construction contract cost for each project is listed below, respectively:
Newport Avenue Median Modifications (CIP No. 4072) $95,762.80
2. Annual Major Pavement Maintenance Project (CIP No. 7001) $919,931.71
3. Annual Sidewalk Repair Project (Project No. 402-6235) $165,579.38
Acceptance of Public Improvements and Authorization to File the Notice of Completion for
the Newport Avenue Median Modifications; the Annual Major Pavement Maintenance
Project; and the Annual Sidewalk Repair Project
August 4, 2009
Page 2
Project construction, along with design and construction management, has increased the
City's infrastructure assets by approximately $1,473,404. Any increased infrastructure
valuation amount will be added to the City's infrastructure inventory after final project
accounting by the Finance Department as required by Statement 34 of the Governmental
Accounting Standards Board (GASB 34). Draft final cost information is currently shown on
the attached GASB 34 Infrastructure Inventory Valuation Forms.
DISCUSSION
The Newport Avenue Median Modifications at Andrews Street and Main Street (CIP No.
4072); the Annual Major Pavement Maintenance Project, FY 2008-2009 (CIP No. 7001); and
the Annual Sidewalk Repair Project, FY 2008-2009 (Project No. 402-6235) were completed
on July 6, 2009.
All of the work for these projects has been completed to the satisfaction of the City Engineer
and is now ready for City Council acceptance.
~li~/S. Stack
stant Public Works Director
Attachments: Resolution No. 09-43
Location Exhibits
GASB 34 Infrastructure Inventory Valuation Form
G~GIr!'i G~.~
Dana R. Kasdan
Engineering Services Manager
S:\City Council Items\2009 Council Items\NOC Newport Median Mods (CIP 4072) & Major Maint (CIP 7001) & SW Repair FY08-09 &
Reso 09-43.docx
RESOLUTION NO. 09-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF
COMPLETION FOR THE NEWPORT AVENUE MEDIAN
MODIFICATIONS AT ANDREWS STREET AND MAIN STREET (CIP NO.
4072); THE ANNUAL MAJOR PAVEMENT MAINTENANCE PROJECT,
FY 2008-2009 (CIP NO. 7001); AND THE ANNUAL SIDEWALK REPAIR
PROJECT, FY 2008-2009 (PROJECT NO. 402-6235)
WHEREAS, Hardy and Harper, Inc., having a contract with the City of Tustin to
construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
Newport Avenue Median Modifications at Andrews Street and Main Street (CIP No.
4072), Annual Major Pavement Maintenance Project, FY 2008-2009 (CIP No. 7001),
and Annual Sidewalk Repair Project, FY 2008-2009 (Project No. 402-6235)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
public works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 4th day of August 2009.
DOUG DAVERT
Mayor
ATTEST:
PAMELA STOKER
City Clerk
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CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by: Eric Loke
Division: Engineering
Phone/Extension: 714/573-3175
Date Prepared: July 27, 2009
Description of the Asset: Newport Avenue Median Modifications at Andrews Street and Main
Street (CIP No. 4072)
Date: ^ Acquired ®Constructed ^ Removed: July 6, 2009
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description Quantity Total Amount
Asphalt Concrete Pavement 6,920 SF $83,982
Concrete Sidewalk 1,336 SF $19,643
Concrete Curb & Gutter 665 LF $21,317
Traffic Signal LS $22,867
TOTAL $147, 809
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount
$147,809
S:\GASB\GASB -CIP 4072.docx
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CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by: Eric Loke
Division: Engineering
Phone/Extension: 714/573-3175
Date Prepared: July 27, 2009
Description of the Asset: Annual Major Pavement Maintenance Project, FY 2008-2009
~CIP No. 7001)
Date: ^ Acquired ®Constructed ^ Removed: July 6, 2009
Basis of Valuation: (Please check one) --- -
Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description
Asphalt Concrete Pavement
Concrete Sidewalk
Concrete Curb & Gutter
Bridges
TOTAL
Source of Document /Information:
$1,150,047
Actual Contract Cost
Total Valuation Amount
Quantity Total Amount
141,201 SF $810,496
1,055 SF $21,354
2,020 LF $83,868
36,618 SF $234,328
$1,150,047
S:\GASB\GASB - CIP 7001 FY08-09.docx
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GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works Division: Engineerina
Prepared by: Eric Loke Phone/Extension: 714/573-3175
Date Prepared: July 27, 2009
Description of the Asset: Annual Sidewalk Repair Project, FY 2008-2009 (Project No. 402-6235)
Date: ^ Acquired ®Constructed ^ Removed: July 6, 2009
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description Quantity Total Amount
Concrete Sidewalk 18,998 SF $145,111
Concrete Curb & Gutter 196 LF 30 438
TOTAL $175,548
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount $175,548
S:\GASB\GASB - 402-6235 FY08-09.docx
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