HomeMy WebLinkAbout07 SECURE ACCESS TO BASEMENT PROJ 09-01-09s Agenda Item 7
~~ AGENDA REPORT Reviewed:
City Manager
Finance Director
MEETING DATE: SEPTEMBER 1, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PAMELA ARENDS-KING, FINANCE DIRECTOR
SUBJECT: SECURE ACCESS TO CITY HALL BASEMENT PROJECT
SUMMARY:
Access to the City Hall basement and the telephone/Internet wiring rooms located within
the basement is unsecured. Installing the Hirsch scramble pads will secure all entries to
the City Hall basement and to the telephone/Internet wiring rooms.
RECOMMENDATION:
It is recommended that the City Council approve:
1. Option #2, 2-A, and 2-B of the project proposal submitted by Enterprise Security,
Inc. to install the Hirsch scramble pad access system to secure the access to the
City Hall basement and telephone/Internet wiring rooms.
2. Approve the increase of the appropriation of funds in the Capital Projects fund
professional and consulting services account for $27,000.
FISCAL IMPACT:
Total cost of the project is $27,000 to be funded out of Capital Projects Fund (Fund 02)
available fund balance.
BACKGROUND:
The City Hall basement houses storage for important documents and two telephone/Internet
wiring/cable rooms. It was determined during the current upgrade of the City's Intemet
connection that the access to the basement and telephone/Internet connection rooms was
unsecured. To secure access to the basement and the telephone/Internet wiring rooms
located within the basement, the Hirsch scramble pad entry system that is currently used
throughout City Hall and the Police Department will be installed. Staff chose Option 2 of the
project proposal because the installation of a new panel, which houses the controls for the
scramble pad entry system to City Hall, will allow for expansion of the Hirsch scramble pad
entry system when needed. Total difference in costs from Option 1 and Option 2 in the
project proposal is $1,600.
SECURE ACCESS TO CITY HALL BASEMENT PROJEC T
SEPTEMBER 1, 2009 Page 2
Respectfully submitted,
Pamela Arends-King
Finance Director
Attachments: Enterprise Security, Inc. project proposal
Project:
City of Tustin
City Hall Basement Access
Control Addition
Project Location:
City of Tustin, City Hall
300 Centennial Way, Tustin, CA 92780
August 19, 2009
Presented to
Mr. Jon Gossard
IT Supervisor
City of Tustin
Prepared by
Joseph Emens
Enterprise Security, Inc.
Cell: (714) 814-2741
enterprise
security , i n c .
ESSQ#4380 Proprietary & Confidential - Do Not Distribute Page 1 of 9
enter rp ise
security , i n c .
August 19, 2009
Mr. Jon Gossard
City of Tustin
300 Centennial Way
Tustin, CA 92780
Reference: Basement Access Control Additions
Dear Jon,
Thank you for the opportunity to provide you with our proposal for the above referenced
project based on our recent site survey and subsequent communication. Our proposal is as
follows.
Our understanding of your needs under this project is:
City Hall Basement
There are four doors that are under consideration. The City Hall Basement itself has two
entry points. One is an exterior door that faces the rear fot (A) and the second is an interior
door that opens from the atrium space (D). There are two doors in the basement that may
need access control. The first is the main telecommunications room that is at the bottom of
the stairwell leading from the exterior door (B). The second door leads to an adjacent room
(C) that has various telecommunications equipment that ultimately leads into the primary
telecommunications room.
There are two possible locations where these doors could be terminated to. The first is in
the City Police Department on the fist floor closet near the primary server room and 911
Call Center. The second is on second floor in a closet in an administration area. The
particulars of these options are discussed in the Overview section.
•
NO'Tl: Please refer td Diagram on Page 8 to identity the doors being referenced below.
There are 2 basic options to consider for access controlling these doors:
Option #l: Use existing panel and available ports.
Option #2: Install new panel.
For each of these Options listed above, there are 2 subsets of options for addressing the 2 other
doors that were identified on the walk. These are identified as Option "#- A" or "#- B" under
the corresponding section. These are broken out separately from a scope and cost standpoint.
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Option #1: Use Existing Panel Located in Police Department for 2 Doors (A&B)
Scope:
Provide and Install access control on 2 doors - 1 exterior door (identified as "A" on the plans)
and 1 interior door (identified as "B" on the plans). For these doors, we will utilize the existing
Hirsch Panel and Power Supplies while installing 1 ea Hirsch ScramblePad High Intensity
Reader, 1 ea Hirsch ScramblePad Standard Reader, 1 Hirsch Outdoor Mounting Box, 1 Hirsch
Indoor Mounting Box, 2 Surface Mounted Door Contacts, 2 Hirsch MELM2s, 1 Mortise Lock
Body with Transfer Hinge and Built in Request to Exit Switch for Door A, 1 Cylindrical Lock
Body with Transfer Hinge and Request to Exit device for Door B, Reader Wire, Contact Wire,
REX Wire, Lock Power Wire, and Misc terminations.
Materials:
0 ea Hirsch Mode18 Controller (existing ports available)
0 ea Door Lock Power Supply (existing ports available)
1 ea Hirsch ScramblePad High Intensity (for outdoor applications)
1 ea Hirsch ScramblePad Standard
1 ea Hirsch MBS Exterior Reader Mounting Box
1 ea Hirsch MB2SL Interior Surface Sloped Mounting Box
2 ea Hirsch MELM2s
2 ea Armored Door Contacts -Surfaced
1 ea Schlage Mortise Lock with REX and Transfer Hinge
1 ea Schlage Cylindrical Lock with Overhead Rex and Transfer Hinge
1 Lot of Wire for Reader (approximately 700 LF)
1 Lot of Wire for Lock (approximately 700 LF)
1 Lot of Wire for MELM (approximately 700 LF)
1 Lot of Wire for REX (approximately 700 LF)
1 Lot of Conduit (approximately 100 LF)
Labor:
• Site survey to determine if wire runs can be made from Police Station panels to basement
(approximately 350 Feet). If no determined pathway is available, ESI may be forced to
provide a panel in City Hall and connect directly to a new panel -See Option #2.
• If pathway is available, perform approximately 350 LF of wire runs from Police Station
panels to basement.
• Run approximately 100 feet of conduit for readers, locks, REX, and MELMs within the
basement area.
• Install readers, door hardware, contacts, REX, etc.
• Terminate devices and panels.
• Test, configure, and program into Velocity.
Option #1-A: Add Access Control to Door C
Scope:
Provide and Install access control on 1 interior door (identified as "C" on the plans). For this
door, we will utilize the existing Hirsch Panel and Power Supplies while installing 1 ea Hirsch
ScramblePad Standard Reader, 1 Hirsch Indoor Mounting Box, 1 Surface Mounted Door
Contact, 1 Hirsch MELM2s, 1 Cylindrical Lock Body with Transfer Hinge and Request to Exit
device, Reader Wire, Contact Wire, REX Wire, Lock Power Wire, and Misc terminations.
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Materials:
0 ea Hirsch Mode18 Controller (existing ports available)
0 ea Door Lock Power Supply (existing ports available)
1 ea Hirsch ScramblePad Standard
1 ea Hirsch MB2SL Interior Surface Sloped Mounting Box
1 ea Hirsch MELM2s
1 ea Armored Door Contacts -Surfaced
1 ea Schlage Cylindrical Lock with Overhead Rex and Transfer Hinge
1 Lot of Wire for Reader (approximately 350 LF)
1 Lot of Wire for Lock (approximately 350 LF)
1 Lot of Wire for MELM (approximately 350 LF)
1 Lot of Wire for REX (approximately 350 LF)
1 Lot of Conduit (approximately 100 LF)
Labor:
• If pathway is available, perform approximately 350 LF of wire runs from Police Station
panels to basement.
• Run approximately 100 feet of conduit for readers, locks, REX, and MELMs within the
basement area.
• Install readers, door hardware, contacts, REX, etc.
• Terminate devices and panels.
• Test, configure, and program into Velocity.
Option #1-B: Add Access Control to Door D
Scope:
Provide and Install access control on 1 interior door (identified as "D" on the plans). For this
door, we will utilize the existing Hirsch Panel and Power Supplies while installing 1 ea Hirsch
ScramblePad Standard Reader, 1 Hirsch Indoor Mounting Box, 1 Surface Mounted Door
Contact, 1 Hirsch MELM2s, 1 Von Duprin Electrification Kit with Power Booster, 1 Von
Duprin Request to Exit Switch, Reader Wire, Contact Wire, REX Wire, Lock Power Wire, and
Misc terminations.
Materials:
0 ea Hirsch Model 8 Controller (existing ports available)
0 ea Door Lock Power Supply (existing ports available)
1 ea Hirsch ScramblePad Standard
1 ea Hirsch MB2SL Interior Surface Sloped Mounting Box
1 ea Hirsch MELM2s
1 ea Armored Door Contacts -Surfaced
1 ea Von Duprin Electrification Kit
1 ea Von Duprin Request to Exit Switch
1 Lot of Wire for Reader (approximately 350 LF)
1 Lot of Wire for Lock (approximately 350 LF)
1 Lot of Wire for MELM (approximately 350 LF)
1 Lot of Wire for REX (approximately 350 LF)
1 Lot of Conduit (approximately 100 LF)
Labor:
• If pathway is available, perform approximately 350 LF of wire runs from Police Station
panels to basement.
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• Run approximately 100 feet of conduit for readers, locks, REX, and MELMs within the
basement area.
• Install readers, door hardware, contacts, REX, etc.
• Terminate devices and panels.
• Test, configure, and program into Velocity.
Option #2: Install New Panel Located in City Hall for 2 Doors (A&B)
Scope:
Provide and Install access control on 2 doors - 1 exterior door (identified as "A" on the plans)
and 1 interior door (identified as "B" on the plans). For these doors, we will install a new Hirsch
Model 8 Control Panel and Power Supply, 1 ea Hirsch ScramblePad High Intensity Reader, 1
ea Hirsch ScramblePad Standard Reader, 1 Hirsch Outdoor Mounting Box, 1 Hirsch Indoor
Mounting Box, 2 Surface Mounted Door Contacts, 2 Hirsch MELM2s, 1 Mortise Lock Body
with Transfer Hinge and Built in Request to Exit Switch for Door A, I Cylindrical Lock Body
with Transfer Hinge and Request to Exit device for Door B, Reader Wire, Contact Wire, REX
Wire, Lock Power Wire, and Misc terminations.
Materials:
1 ea Hirsch Mode18 Controller
1 ea Door Lock Power Supply
1 ea Hirsch ScramblePad High Intensity (for outdoor applications)
1 ea Hirsch ScramblePad Standard
1 ea Hirsch MBS Exterior Reader Mounting Box
1 ea Hirsch MB2SL Interior Surface Sloped Mounting Box
2 ea Hirsch MELM2s
2 ea Armored Door Contacts -Surfaced
1 ea Schlage Mortise Lock with REX and Transfer Hinge
1 ea Schlage Cylindrical Lock with Overhead Rex and Transfer Hinge
1 Lot of Wire for Reader (approximately 400 LF)
1 Lot of Wire for Lock (approximately 400 LF)
1 Lot of Wire for MELM (approximately 400 LF)
1 Lot of Wire for REX (approximately 400 LF)
1 Lot of Conduit (approximately 100 LF)
Labor:
• Run approximately 200 LF of wire run from City Hall new panel to basement.
• Run approximately 100 feet of conduit for readers, locks, REX, and MELMs within the
basement area.
• Install readers, door hardware, contacts, REX, etc.
• Terminate devices and panels.
• Test, configure, and program into Velocity.
Option #2-A: Add Access Control to Door C
Scope:
Provide and Install access control on I interior door (identified as "C" on the plans). For this
door, we will utilize the newly installed Hirsch Model 8 Control Panel and Power Supply, 1 ea
Hirsch ScramblePad Standard Reader, 1 Hirsch Indoor Mounting Box, 1 Surface Mounted Door
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Contact, 1 Hirsch MELM2s, 1 Cylindrical Lock Body with Transfer Hinge and Request to Exit
device, Reader Wire, Contact Wire, REX Wire, Lock Power Wire, and Misc terminations.
Materials:
0 ea Hirsch Mode18 Controller (existing ports available)
0 ea Door Lock Power Supply (existing ports available)
1 ea Hirsch ScramblePad Standard
1 ea Hirsch MB2SL Interior Surface Sloped Mounting Box
1 ea Hirsch MELM2s
1 ea Armored Door Contacts -Surfaced
1 ea Schlage Cylindrical Lock with Overhead Rex and Transfer Hinge
1 Lot of Wire for Reader (approximately 200 LF)
1 Lot of Wire for Lock (approximately 200 LF)
1 Lot of Wire for MELM (approximately 200 LF)
1 Lot of Wire for REX (approximately 200 LF)
1 Lot of Conduit (approximately 100 LF)
Labor:
• Run approximately 200 LF of wire run from City Hall new panel to basement.
• Run approximately 100 feet of conduit for readers, locks, REX, and MELMs within the
basement area.
• Install readers, door hardware, contacts, REX, etc.
• Terminate devices and panels.
• Test, configure, and program into Velocity.
Option #2-B: Add Access Control to Door D
Scope:
Provide and Install access control on 1 interior door (identified as "D" on the plans). For this
door, we will utilize the newly installed Hirsch Model 8 Control Panel and Power Supply, 1 ea
Hirsch ScramblePad Standard Reader, 1 Hirsch Indoor Mounting Box, 1 Surface Mounted Door
Contact, 1 Hirsch MELM2s, 1 Von Duprin Electrification Kit with Power Booster, 1 Von
Duprin Request to Exit Switch, Reader Wire, Contact Wire, REX Wire, Lock Power Wire, and
Misc terminations.
Materials:
0 ea Hirsch Mode18 Controller (existing ports available)
0 ea Door Lock Power Supply (existing ports available)
1 ea Hirsch ScramblePad Standard
1 ea Hirsch MB2SL Interior Surface Sloped Mounting Box
1 ea Hirsch MELM2s
1 ea Armored Door Contacts -Surfaced
1 ea Von Duprin Electrification Kit
1 ea Von Duprin Request to Exit Switch
1 Lot of Wire for Reader (approximately 200 LF)
1 Lot of Wire for Lock (approximately 200 LF)
1 Lot of Wire for MELM (approximately 200 LF)
1 Lot of Wire for REX (approximately 200 LF)
1 Lot of Conduit (approximately 100 LF)
Labor:
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• Run approximately 200 LF of wire run from City Hall new panel to basement.
• Run approximately 100 feet of conduit for readers, locks, REX, and MELMs within the
basement area.
• Install readers, door hardware, contacts, REX, etc.
• Terminate devices and panels.
• Test, configure, and program into Velocity.
The following costs include all materials, labor, and taxes.
Option #1
Base Cost $14,200
(Doors A&B on existing panel)
Option #1-A $5,300
(Addition of Door C on existing panel)
Option #1-B $5,900
(Addition of Door D on existing panel)
-OR-
Option #2
Base Cost $16,600
(Doors A&B on new panel)
Option #2-A $4,900
(Addition of Door C on new panel)
Option #2-B $5,500
(Addition of Door D on new panel)
NOTE: Keep in mind that an additional benefit of adding an 8 port panel to the City Hall side is that it affords
access to additional spare ports in the event that other readers are required down the road for the City Half
Otherwise, all wire runs would have to go back to the PD side of the building which will be subject to more labor
costs. In the end, it would be more costly.
Considerations and Clarifications
1. If choosing Option #1, we are assuming that connectivity between the two buildings and
into the basement is existing (mainly because we see that there are phone and other data
cables currently present in the basement). However, if it is determined that there is no
available connectivity or chase-ways into the basement are full, Option # 1 may not be a
viable option and therefore would need to be abandoned. Consequently, Option #2 will
need to be acted upon. This will result in a cost of no more than $1,000 to cover the
survey efforts made by ESI Crews to come to this conclusion.
2. If choosing Option #2, we will need to mount the new panel where there is a current
storage cabinet. This cabinet will need to be relocated by customer prior to mounting the
panel.
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3. Work performed during normal business hours.
4. Warranty for 1 year on parts and labor, the system is then adopted into the Annual
Service Agreement with the City of Tustin.
5. We assume that all 120V electrical power is onsite and provided before installation
begins, hence is not included in our proposal.
6. Any materials or labor not specified in our scope is not included in this proposal.
Diagram
City of Tustin
Access Control Addition for
City Hall Basement
Not to Scale
For Orientation Purposes Only
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~ • ~ • •
The undersigned authorizes Enterprise Security Inc. to proceed with the scope of work,
clarifications & terms, described in this proposal (ESSQ#4380) dated August 19, 2009.
City of Tustin, Finance Department Authorization:
(Please select approved work below and FAX to 714-630-9800, Attention: Operations Manager)
^ Option #1 $14,200
(ESSQ4380)
^ option #i-A $5,300
(ESSQ4380)
^ Option #1-B $5,900
(ESSQ4380)
-O R-
^ Option #2 $16,600
(ESSQ4380)
^ Option #2-A $4,900
(ESSQ4380)
^ Option #2-B $5,500
(ESSQ4380)
Payment Terms: 25% deposit. Balance due upon completion of our scope (Net 30).
Purchase Order Number:
Signature Print Name Title Date
Thank you for the opportunity to be of service to you, as we know you have many choices
for a solutions provider. Should you have any questions, please call me directly.
Sincerely,
Enterprise Security, Inc.
Joseph Emens
Strategic Accounts, Director
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