HomeMy WebLinkAbout10 NOC FOR CIP 4026, 4052 & 4075 09-01-09Agenda Item ~o
;.--;-.~ Reviewed:
==-~.~ ~ AGENDA REPORT City Manager
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s _-`,~~ Finance Director ~_
MEETING DATE: SEPTEMBER 1, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: DOUGLAS S. STACK, ACTING DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION TO
FILE THE NOTICE OF COMPLETION FOR THE TRAFFIC SIGNAL
INSTALLATION/INTERCONNECT SYSTEM AT PORTOLA PARKWAY/
ALLEN/CITRUS RANCH PARK (CIP NO. 4026); THE TRAFFIC SIGNAL
MODIFICATION/UPGRADE AT IRVINE BOULEVARD AND PROSPECT
AVENUE (CIP NO. 4052); AND THE TRAFFIC SIGNAL INSTALLATION/
INTERCONNECT SYSTEM AT TUSTIN RANCH ROAD AND GREENWAY
DRIVE/ADAMS DRIVE (CIP NO. 4075)
SUMMARY
Construction of the Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus
Ranch Park (CIP No. 4026); Traffic Signal Modification/Upgrade at Irvine Boulevard and Prospect
Avenue (CIP No. 4052); and Traffic Signal Installation/Interconnect System at Tustin Ranch Road
and Greenway Drive/Adams Drive (CIP No. 4075) have been completed to the satisfaction of the
City Engineer and are now ready for City Council acceptance.
RECOMMENDATION
It is recommended that City Council take the following actions:
Adopt Resolution No. 09-48 accepting the Traffic Signal Installation/Interconnect System at
Portola Parkway/Allen/Citrus Ranch Park (CIP No. 4026); Traffic Signal Modification/Upgrade
at Irvine Boulevard and Prospect Avenue (CIP No. 4052); and Traffic Signal
Installation/Interconnect System at Tustin Ranch Road and Greenway Drive/Adams Drive (CIP
No. 4075); and
2. Authorize the City Engineer to execute and file the Notice of Completion with the County
Recorder's Office.
FISCAL IMPACT
The final construction contract cost for each project is listed below, respectively:
Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus Ranch
Park (CIP No. 4026): $177,016.00
2. Traffic Signal Modification/Upgrade at Irvine Boulevard and Prospect Avenue (CIP No.
4052): $240,776.20
3. Traffic Signal Installation/Interconnect System at Tustin Ranch Road and Greenway
Drive/Adams Drive (CIP No. 4075): $231,916.20
Acceptance of Public Improvements and Authorization to File the Notice of Completion for the
Traffic Signal Installation at Portola Parkway/Allen/Citrus Ranch Park; Traffic Signal Modification at
Irvine Boulevard and Prospect Avenue; and Traffic Signal Installation at Tustin Ranch Road and
Greenway Drive/Adams Drive
September 1, 2009
Page 2
Project construction, along with design and construction management, has increased the City's
infrastructure assets by approximately $692,959. Any increased infrastructure valuation amount will
be added to the City's infrastructure inventory after final project accounting by the Finance
Department as required by Statement 34 of the Governmental Accounting Standards Board (GASB
34). Draft final cost information is currently shown on the attached GASB 34 Infrastructure
Inventory Valuation Forms.
DISCUSSION
Construction of the Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus
Ranch Park was completed on June 29, 2009. The Traffic Signal Modification/Upgrade at Irvine
Boulevard and Prospect Avenue, and the Traffic Signal Installation/Interconnect System at Tustin
Ranch Road and Greenway Drive/Adams Drive were completed on July 27, 2009.
All of the work for these projects has been completed to the satisfaction of the City Engineer and is
now ready for City Council acceptance.
'S. Stack
irector of Public Works/City Engineer
Attachments: Resolution No. 09-48
Location Exhibits
GASB 34 Infrastructure Inventory Valuation Form
c~~~'a~ ~l~C~
Dana R. Kasdan
Engineering Services Manager
S:\City Council Items\2009 Council Items\NOC Traffic Signals-PortolaAllen-IrvineProspect-TRRGreenway (CIP 4026 & 4052 & 4075) &
Reso 09-48.docx
RESOLUTION NO. 09-48
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF
COMPLETION FOR THE TRAFFIC SIGNAL INSTALLATION /
INTERCONNECT SYSTEM AT PORTOLA PARKWAY /ALLEN /CITRUS
RANCH PARK (CIP NO. 4026); THE TRAFFIC SIGNAL MODIFICATION /
UPGRADE AT IRVINE BOULEVARD AND PROSPECT AVENUE (CIP
NO. 4052); AND THE TRAFFIC SIGNAL INSTALLATION /
INTERCONNECT SYSTEM AT TUSTIN RANCH ROAD AND
GREENWAY DRIVE/ADAMS DRIVE (CIP NO. 4075)
WHEREAS, KDC, Inc. DBA Dynalectric, having a contract with the City of Tustin
to construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus Ranch
Park (CIP No. 4026); Traffic Signal Modification/Upgrade at Irvine Boulevard and
Prospect Avenue (CIP No. 4052); and Traffic Signal Installation/Interconnect System at
Tustin Ranch Road and Greenway Drive/Adams Drive (CIP No. 4075)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
public works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 1St day of September 2009.
ATTEST:
DOUG DAVERT
Mayor
PAMELA STOKER
City Clerk
RECORDING REQUESTED BY &
WHEN RECORDED MAIL TO:
City of Tustin/City Clerk's Office
300 Centennial Way
Tustin, CA 92780
EXEMPT FROM RECORDING FEES PURSUANT SPACE ABOVE THIS LINE FOR
TO GOVERNMENT CODE SECTION 6103 RECORDERS USE
CITY CLERK
NOTICE OF COMPLETION
NOTICE is hereby given that:
1. The City of Tustin is the owner in fee of the improvements hereinafter described in Paragraph 3.
2. The full name and the full address of the City of Tustin is: City of Tustin, 300 Centennial Wad
Tustin. California 92780
3. The work of improvement is generally described as follows: Traffic Signal Installation/Interconnect
System at Portola Parkway/Allen/Citrus Ranch Park (CIP No. 4026)
4. The work of improvement was completed on: June 29, 2009
5. The name of the contractor, if any, for such work of improvement was: KDC, Inc. DBA Dynalectric
6. The property on which said work of improvement was completed is in the City of Tustin, County of
Orange, State of California and is described as follows: Intersection of Portola Parkway and
Allen/Citrus Ranch Park.
Acceptance Date: September 1, 2009
CITY OF TUSTIN, a municipal corporation
BY:
CITY ENGINEER
VERIFICATION
I am the City Engineer of the City of Tustin, a municipal corporation, owner, and have been authorized by
resolution of the City Council to execute this notice on behalf of said City; I have read the foregoing and
know the contents thereof; and I certify that the same is true of my own knowledge, except as to those
matters which are therein stated upon my information and belief, and as to those matters I believe them to
be true. I declare under penalty of perjury that the foregoing is true and correct. Executed at Tustin,
California, on the 15` day of September, 2009.
CITY ENGINEER, CITY OF TUSTIN
RECORDING REQUESTED BY &
WHEN RECORDED MAIL TO:
City of Tustin/City Clerk's Office
300 Centennial Way
Tustin, CA 92780
EXEMPT FROM RECORDING FEES PURSUANT SPACE ABOVE THIS LINE FOR
TO GOVERNMENT CODE SECTION 6103 RECORDERS USE
CITY CLERK
NOTICE OF COMPLETION
NOTICE is hereby given that:
2. The City of Tustin is the owner in fee of the improvements hereinafter described in Paragraph 3.
The full name and the full address of the City of Tustin is: City of Tustin, 300 Centennial Wad
Tustin, California 92780
5. The work of improvement is generally described as follows: Traffic Sigrlal Modification/Up agr de at
Irvine Boulevard and Project Avenue (CIP No. 4052)• and Traffic Signal Installation/Interconnect
System at Tustin Ranch Road and Greenway Drive/Adams Drive (CIP No. 4075)
6. The work of improvement was completed on: July 27, 2009
6. The name of the contractor, if any, for such work of improvement was: KDC, Inc. DBA Dmalectric
7. The property on which said work of improvement was completed is in the City of Tustin, County of
Orange, State of California and is described as follows: Intersection of Irvine Boulevard and Prospect
Avenue and Intersection of Tustin Ranch Road and Greenway Drive/Adams Drive.
Acceptance Date: September 1, 2009
CITY OF TUSTIN, a municipal corporation
BY:
CITY ENGINEER
VERIFICATION
I am the City Engineer of the City of Tustin, a municipal corporation, owner, and have been authorized by
resolution of the City Council to execute this notice on behalf of said City; I have read the foregoing and
know the contents thereof; and I certify that the same is true of my own knowledge, except as to those
matters which are therein stated upon my information and belief, and as to those matters I believe them to
be true. I declare under penalty of perjury that the foregoing is true and correct. Executed at Tustin,
California, on the lst day of September, 2009.
CITY ENGINEER, CITY OF TUSTIN
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CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works Division: Engineering
Prepared by: Eric Loke Phone/Extension: 714/573-3175
Date Prepared: August 20, 2009
Description of the Asset: Traffic Signal Installation/Interconnect System at Portola
Parkway/Allen/Citrus Ranch Park (CIP No. 4026)
Date: ^ Acquired ®Constructed ^ Removed: June 29, 2009
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description Quantity Total Amount
Traffic Signal L.S. $172,384
Concrete Sidewalk 1,553 SF $13,950
TOTAL $186,334
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount
$186,334
S:\GASB\GASB -CIP 4026 8 4052 8~ 4075.docx
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CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by: Eric Loke
Division: Engineering
Phone/Extension: 714/573-3175
Date Prepared: August 20, 2009
Description of the Asset: Traffic Signal Modification/Upgrade at Irvine Boulevard and Prospect
Avenue (CIP No. 4052)
Date: ^ Acquired ®Constructed ^ Removed: July 27, 2009
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description Quantity Total Amount
Traffic Signal L.S. $235,766
Concrete Sidewalk 2,435 SF $25,703
TOTAL $261,469
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount
$261,469
S:\GASB\GASB -CIP 4026 & 4052 & 4075.docx
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CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by: Eric Loke
Division: Engineering
Phone/Extension: 714/573-3175
Date Prepared: August 20, 2009
Description of the Asset: Traffic Signal Installation/Interconnect System at Tustin Ranch Road
and Greenwav Drive/Adams Drive (CIP No. 40751
Date: ^ Acquired ®Constructed ^ Removed: July 27, 2009
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description Quantity Total Amount
Traffic Signal L.S. $217,932
Concrete Sidewalk 3,227 SF $27,224
TOTAL $245,156
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount
$245,156
S:\GASB\GASB -CIP 4026 8 4052 8~ 4075.docx
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