HomeMy WebLinkAbout10 NOC FOR CIP 4026, 4052 & 4075 09-01-09Agenda Item ~o ;.--;-.~ Reviewed: ==-~.~ ~ AGENDA REPORT City Manager F _ r~ s _-`,~~ Finance Director ~_ MEETING DATE: SEPTEMBER 1, 2009 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: DOUGLAS S. STACK, ACTING DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION TO FILE THE NOTICE OF COMPLETION FOR THE TRAFFIC SIGNAL INSTALLATION/INTERCONNECT SYSTEM AT PORTOLA PARKWAY/ ALLEN/CITRUS RANCH PARK (CIP NO. 4026); THE TRAFFIC SIGNAL MODIFICATION/UPGRADE AT IRVINE BOULEVARD AND PROSPECT AVENUE (CIP NO. 4052); AND THE TRAFFIC SIGNAL INSTALLATION/ INTERCONNECT SYSTEM AT TUSTIN RANCH ROAD AND GREENWAY DRIVE/ADAMS DRIVE (CIP NO. 4075) SUMMARY Construction of the Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus Ranch Park (CIP No. 4026); Traffic Signal Modification/Upgrade at Irvine Boulevard and Prospect Avenue (CIP No. 4052); and Traffic Signal Installation/Interconnect System at Tustin Ranch Road and Greenway Drive/Adams Drive (CIP No. 4075) have been completed to the satisfaction of the City Engineer and are now ready for City Council acceptance. RECOMMENDATION It is recommended that City Council take the following actions: Adopt Resolution No. 09-48 accepting the Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus Ranch Park (CIP No. 4026); Traffic Signal Modification/Upgrade at Irvine Boulevard and Prospect Avenue (CIP No. 4052); and Traffic Signal Installation/Interconnect System at Tustin Ranch Road and Greenway Drive/Adams Drive (CIP No. 4075); and 2. Authorize the City Engineer to execute and file the Notice of Completion with the County Recorder's Office. FISCAL IMPACT The final construction contract cost for each project is listed below, respectively: Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus Ranch Park (CIP No. 4026): $177,016.00 2. Traffic Signal Modification/Upgrade at Irvine Boulevard and Prospect Avenue (CIP No. 4052): $240,776.20 3. Traffic Signal Installation/Interconnect System at Tustin Ranch Road and Greenway Drive/Adams Drive (CIP No. 4075): $231,916.20 Acceptance of Public Improvements and Authorization to File the Notice of Completion for the Traffic Signal Installation at Portola Parkway/Allen/Citrus Ranch Park; Traffic Signal Modification at Irvine Boulevard and Prospect Avenue; and Traffic Signal Installation at Tustin Ranch Road and Greenway Drive/Adams Drive September 1, 2009 Page 2 Project construction, along with design and construction management, has increased the City's infrastructure assets by approximately $692,959. Any increased infrastructure valuation amount will be added to the City's infrastructure inventory after final project accounting by the Finance Department as required by Statement 34 of the Governmental Accounting Standards Board (GASB 34). Draft final cost information is currently shown on the attached GASB 34 Infrastructure Inventory Valuation Forms. DISCUSSION Construction of the Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus Ranch Park was completed on June 29, 2009. The Traffic Signal Modification/Upgrade at Irvine Boulevard and Prospect Avenue, and the Traffic Signal Installation/Interconnect System at Tustin Ranch Road and Greenway Drive/Adams Drive were completed on July 27, 2009. All of the work for these projects has been completed to the satisfaction of the City Engineer and is now ready for City Council acceptance. 'S. Stack irector of Public Works/City Engineer Attachments: Resolution No. 09-48 Location Exhibits GASB 34 Infrastructure Inventory Valuation Form c~~~'a~ ~l~C~ Dana R. Kasdan Engineering Services Manager S:\City Council Items\2009 Council Items\NOC Traffic Signals-PortolaAllen-IrvineProspect-TRRGreenway (CIP 4026 & 4052 & 4075) & Reso 09-48.docx RESOLUTION NO. 09-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR THE TRAFFIC SIGNAL INSTALLATION / INTERCONNECT SYSTEM AT PORTOLA PARKWAY /ALLEN /CITRUS RANCH PARK (CIP NO. 4026); THE TRAFFIC SIGNAL MODIFICATION / UPGRADE AT IRVINE BOULEVARD AND PROSPECT AVENUE (CIP NO. 4052); AND THE TRAFFIC SIGNAL INSTALLATION / INTERCONNECT SYSTEM AT TUSTIN RANCH ROAD AND GREENWAY DRIVE/ADAMS DRIVE (CIP NO. 4075) WHEREAS, KDC, Inc. DBA Dynalectric, having a contract with the City of Tustin to construct the hereinafter described public works and improvement; and WHEREAS, the City Engineer has duly certified to the construction and completion of said public improvement hereinafter mentioned in a manner satisfactory to the City Council of the City of Tustin; and WHEREAS, the City Council finds that said contractor has completed said public improvement hereinafter more particularly described in accordance with the provisions of the contract documents and the Notice of Completion, and acceptance of said public works and improvement should be filed and payment of the balance due said contract authorized in accordance with the contract documents; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that said public works and improvement is found to be complete, and the same is hereby accepted. Said public works and improvement is more particularly described as follows: Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus Ranch Park (CIP No. 4026); Traffic Signal Modification/Upgrade at Irvine Boulevard and Prospect Avenue (CIP No. 4052); and Traffic Signal Installation/Interconnect System at Tustin Ranch Road and Greenway Drive/Adams Drive (CIP No. 4075) BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby authorized to execute and file a Notice of Completion for the acceptance of said public works and improvement described herein as required by law. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 1St day of September 2009. ATTEST: DOUG DAVERT Mayor PAMELA STOKER City Clerk RECORDING REQUESTED BY & WHEN RECORDED MAIL TO: City of Tustin/City Clerk's Office 300 Centennial Way Tustin, CA 92780 EXEMPT FROM RECORDING FEES PURSUANT SPACE ABOVE THIS LINE FOR TO GOVERNMENT CODE SECTION 6103 RECORDERS USE CITY CLERK NOTICE OF COMPLETION NOTICE is hereby given that: 1. The City of Tustin is the owner in fee of the improvements hereinafter described in Paragraph 3. 2. The full name and the full address of the City of Tustin is: City of Tustin, 300 Centennial Wad Tustin. California 92780 3. The work of improvement is generally described as follows: Traffic Signal Installation/Interconnect System at Portola Parkway/Allen/Citrus Ranch Park (CIP No. 4026) 4. The work of improvement was completed on: June 29, 2009 5. The name of the contractor, if any, for such work of improvement was: KDC, Inc. DBA Dynalectric 6. The property on which said work of improvement was completed is in the City of Tustin, County of Orange, State of California and is described as follows: Intersection of Portola Parkway and Allen/Citrus Ranch Park. Acceptance Date: September 1, 2009 CITY OF TUSTIN, a municipal corporation BY: CITY ENGINEER VERIFICATION I am the City Engineer of the City of Tustin, a municipal corporation, owner, and have been authorized by resolution of the City Council to execute this notice on behalf of said City; I have read the foregoing and know the contents thereof; and I certify that the same is true of my own knowledge, except as to those matters which are therein stated upon my information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury that the foregoing is true and correct. Executed at Tustin, California, on the 15` day of September, 2009. CITY ENGINEER, CITY OF TUSTIN RECORDING REQUESTED BY & WHEN RECORDED MAIL TO: City of Tustin/City Clerk's Office 300 Centennial Way Tustin, CA 92780 EXEMPT FROM RECORDING FEES PURSUANT SPACE ABOVE THIS LINE FOR TO GOVERNMENT CODE SECTION 6103 RECORDERS USE CITY CLERK NOTICE OF COMPLETION NOTICE is hereby given that: 2. The City of Tustin is the owner in fee of the improvements hereinafter described in Paragraph 3. The full name and the full address of the City of Tustin is: City of Tustin, 300 Centennial Wad Tustin, California 92780 5. The work of improvement is generally described as follows: Traffic Sigrlal Modification/Up agr de at Irvine Boulevard and Project Avenue (CIP No. 4052)• and Traffic Signal Installation/Interconnect System at Tustin Ranch Road and Greenway Drive/Adams Drive (CIP No. 4075) 6. The work of improvement was completed on: July 27, 2009 6. The name of the contractor, if any, for such work of improvement was: KDC, Inc. DBA Dmalectric 7. The property on which said work of improvement was completed is in the City of Tustin, County of Orange, State of California and is described as follows: Intersection of Irvine Boulevard and Prospect Avenue and Intersection of Tustin Ranch Road and Greenway Drive/Adams Drive. Acceptance Date: September 1, 2009 CITY OF TUSTIN, a municipal corporation BY: CITY ENGINEER VERIFICATION I am the City Engineer of the City of Tustin, a municipal corporation, owner, and have been authorized by resolution of the City Council to execute this notice on behalf of said City; I have read the foregoing and know the contents thereof; and I certify that the same is true of my own knowledge, except as to those matters which are therein stated upon my information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury that the foregoing is true and correct. Executed at Tustin, California, on the lst day of September, 2009. 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Q X (~ W Z O a a ac V ~' ~ N ~ H D ~ U ~n ~ CITY OF TUSTIN GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Prepared by: Eric Loke Division: Engineering Phone/Extension: 714/573-3175 Date Prepared: August 20, 2009 Description of the Asset: Traffic Signal Modification/Upgrade at Irvine Boulevard and Prospect Avenue (CIP No. 4052) Date: ^ Acquired ®Constructed ^ Removed: July 27, 2009 Basis of Valuation: (Please check one) ® Actual Cost (should include design, construction mgmt, fees, transportation, etc.) ^ Estimated Cost If Estimated Cost, describe the method used: Quantity: Description Quantity Total Amount Traffic Signal L.S. $235,766 Concrete Sidewalk 2,435 SF $25,703 TOTAL $261,469 Source of Document /Information: Actual Contract Cost Total Valuation Amount $261,469 S:\GASB\GASB -CIP 4026 & 4052 & 4075.docx Z ~_ ~"~ Q J Q M m 'Q V N O ~' O Z d U_ a~ 7 C N Q U Q N O a (C 7 O m a~ .~ c~ a~ U fC rn a c 0 U O c ~_ U_ N H J H H V W O a rn 0 O N ti N W H 0 Z O W J a O U 0 O N O O N LL Q w J Q U w ~ W ~ ~ 0 I- W W c~i ~ ~ci ~ c> ~ N N ~ J V N N v a w ~ Efl Efl to ~ Z ~ (n fn J M ~ J G ~ ~ Q W J N ~ N O H ~ ~ z LL ~ LL ~ 0 M W V ~ N J a ~ Z ~ fn v~ J W Z N M ~ N=~ ~ LL Q X Z (~ W Z O a Q _ ~ ~ ~ U N ~ H w O Y_ ~ U ~ H CITY OF TUSTIN GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Prepared by: Eric Loke Division: Engineering Phone/Extension: 714/573-3175 Date Prepared: August 20, 2009 Description of the Asset: Traffic Signal Installation/Interconnect System at Tustin Ranch Road and Greenwav Drive/Adams Drive (CIP No. 40751 Date: ^ Acquired ®Constructed ^ Removed: July 27, 2009 Basis of Valuation: (Please check one) ® Actual Cost (should include design, construction mgmt, fees, transportation, etc.) ^ Estimated Cost If Estimated Cost, describe the method used: Quantity: Description Quantity Total Amount Traffic Signal L.S. $217,932 Concrete Sidewalk 3,227 SF $27,224 TOTAL $245,156 Source of Document /Information: Actual Contract Cost Total Valuation Amount $245,156 S:\GASB\GASB -CIP 4026 8 4052 8~ 4075.docx ~_ Q J Q t? 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