HomeMy WebLinkAbout06 PURCHASE VEHICLES 02-19-02 NO. 6
AGENDA REPORT .,
MEETING DATE: FEBRUARY 19, 2002 38040
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
AUTHORIZATION FOR THE STATE TO PURCHASE FOUR FULL SIZE
UTILITY TRUCKS, FOUR FULL SIZE PICK-UP TRUCKS, ONE CREW CAB
PICK-UP TRUCK, ONE CAB AND CHASSIS TRUCK, ONE EXTENDED CAB
MINI TRUCK AND ONE SEDAN
SUMMARY
Approval of Resolution No. 02-24 will authorize the General Services Department of the State of
California to purchase the following current model year miscellaneous trucks and sedan on behalf
of the City of Tustin: four full-sized utility trucks, four full size pick-up trucks, one crew cab truck,
one cab and chassis, one extended cab mini truck, and one sedan.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 02-24 authorizing the General
Services Department of the State of California to purchase the subject trucks/vehicles on behalf of
the City.
FISCAL IMPACT
Total funds required including all taxes and State fees are $250,784.17. These funds are included
in the current fiscal budget in account numbers 84-801-9720, 84-801-9715 and 01-404-9845.
DISCUSSION
The proposed purchase of ten trucks and one passenger car is for replacement of existing
trucks/vehicles currently in service and scheduled for replacement in Fiscal Year 2001/02 (Unit
Nos. 5622, 5633, 5609, 5617, 5639, 5645, 8005, 4204, 7002, 7004 and 3002). Additionally, the
proposed purchase includes one new utility bed truck that was authorized in the Fiscal Year
2001/02 budget under account number 01-404-9845 for the Landscape Division.
Since the State buys in large volume they are able to receive a more competitive price for vehicles
than the City. Staff reviewed published prices obtained from local vendors and compared these
prices to those contained in the State contract. Staff also contacted a number of dealers in the
area and received the following prices for alike-equipped vehicles. The prices listed below include
all taxes, applicable fees and early payment discount.
Authorization for the State to Purchase Vehicles
February 19, 2002
Page 2
1-Each 4-Each
State Extended Cab ~ Ton Pick-up
Vendor Contract* Mini Pick-up Trucks
Del Amo Dodge Yes NO STATE NO STATE
AWA R D AWA R D
Group Yes $14,361.09 $18,254.34
Huntington Beach Dodge No $17,044.77 $ 21,043.58
McPeek Dodge No $17,739.29 $ 21,732.07
Barwick Dodge No $18,391.85 $ 22,713.70
Tustin Dodge No No Response No Response
Tustin Chevrolet No No Response No Response
3-Each
Ton Utility
Trucks
23,381.90
NO STATE
AWARD
$ 25,479.64
$ 26,838.61
$ 27,8O7.O4
No Response
No Response
1-Each
Crew Cab Pick-up
Vendor State Contract* Truck
Downtown Ford Yes $ 22,623.91
Folsom Lake Ford Yes NO STATE AWARD
MacPherson Ford of Tustin No $ 26,188.42
Mills Ford No $ 25,350.34
Ken Grody Ford No No Response
1-Each
Modified
Ton Utility
Truck
23,164.40
NO STATE
AWARD
$ 25,264.14
$ 26.623.19
$ 27.591.54
No Response
No Response
1-Each
Cab and Chassis
Truck
NO STATE AWARD
$ 29,636.11
$ 31.773.32
$ 31,233.49
No Response
1 -Each
Vendor State Contract* 2002 Chevrolet
Impala
Maita Chevrolet Yes $17,835.60
Guaranty Chevrole No $22.218.05
Tustin Chevrolet No No Response
* State Contract Includes 1% State Fee and $500 discount (per unit) for payment within 20 Days
As a result of the comparison, the most cost-effective option for the City is to purchase the new
trucks and passenger car, through the General Services Department of the State of California at a
total cost of $250,784.17. In addition, the City of Tustin will independently purchase emergency
lighting and additional accessories for these vehicles from the same accounts after delivery
Authorization for the State to Purchase Vehicles
February 19, 2002
Page 3
Approval of the attached resolution allows the City to utilize the State's purchasing program to
obtain the twelve current model year trucks/vehicles at a substantially lower cost than the City can
obtain on its own. It also designates the City Manager as the public official authorized to execute
this request on behalf of the City.
Tim D. Serlet
Director of Public Works/City Engineer
TDS:WA:ccg:Authorize state to purchase truc~s & Reso #01-24.doc
Wisam Altowaiji
Field Services Manager
Attachment
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RESOLUTION NO. 02-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL
SERVICES OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN
ITEMS.
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes
the City to purchase materials, supplies, and equipment through the State
Department of General Services if it can be acquired more cheaply or efficiently
by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Tustin, California, does hereby authorize the Procurement Division,
Department of General Services of the State of California, to purchase eleven
current model year miscellaneous trucks and one sedan for and on behalf of the
City of Tustin pursuant to Section 10324 of the California Public Contract Code,
and that Mr. William A. Huston, City Manager, is hereby directed to sign and
deliver all necessary requests and other documents in connection therewith and
for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council
on the 19th day of February 2002.
Jeffery M. Thomas, Mayor
A'I-FEST:
City Clerk