HomeMy WebLinkAbout08 AWARD OF CONT/CIVIC CTR ROOF REPL 10-20-09Agenda Item $
~~ , Reviewed:
-- AGENDA REPORT City Manager
~~~; Finance Director ~
MEETING DATE: OCTOBER 20, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: DOUGLAS S. STACK, ACTING DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AWARD OF A CONSTRUCTION CONTRACT FOR THE TUSTIN CIVIC
CENTER ROOF REPLACEMENT PROJECT (CIP No. 1032)
SUMMARY
Staff is requesting that the City Council reject the lowest bid as non-responsive and award
the construction contract for the Tustin Civic Center Roof Replacement project to the lowest
responsible bidder.
RECOMMENDATION
It is recommended that the City Council find the bid submitted by the apparent lowest
bidder, Solar Integrated Technologies, Inc., to be nonresponsive and award the construction
contract for the Tustin Civic Center Roof Replacement Project (CIP No. 1032) to the second
lowest bidder, RGSLA, Inc., in the amount of $407,676.00 and authorize the Mayor and the
City Clerk to execute the contract documents on behalf of the City.
FISCAL IMPACT
Sufficient funds for this project are available in the Fiscal Year 2009-2010 Capital
Improvement Program Budget.
BACKGROUND
The roofs on the Civic Center buildings have reached the end of their useful life and are
showing signs of deterioration from age and the elements. Over the last few years, Field
Services crews have worked at length to locate and repair roof leaks that have been reported
in each of the buildings. Efforts to perform patch repairs have had limited success in reducing
the number and severity of leaks. This project will implement necessary flat roof replacements
for the City Hall, Police and Community Center buildings. The proposed construction project
will provide a new roof for the Tustin Civic Center with a 30-year manufacturer's warranty.
DISCUSSION
On August 4, 2009, the City Council authorized staff to solicit bids for this project. Formal bids
were publicly opened September 17, 2009, by the City Clerk.
Award of a Construction Contract for the Tustin Civic Center Roof Replacement Project
(CIP No. 1032)
October 6, 2009
Page 2
Sixteen (16) bids were received and are summarized as follows in order of least dollar amount:
• Solar Integrated Technologies, Inc. -Commerce........
• RGSLA, Inc. -Whittier ..........................................
• Chapman Coast Roof Systems -Fullerton ................
• Western States Roof Systems -Northridge ...............
• Alcal-Arcade Contracting -Riverside ........................
• Progressive Services, Inc. -San Diego ....................
• Danny Letner, Inc., -Orange ..................................
• Best Contracting Services, Inc. -Gardena ................
• Cabral Roofing & Waterproofing -Montebello............
• AAA Roofing -Riverside .......................................
• Peterson Dean Roofing & Solar Systems -Corona.....
• Lavey Roofing Services, Inc. -Santa Ana ..................
• Applied Roofing Eng., Inc. -Corona ........................
• Commercial Roofing System, Inc. -Arcadia ...............
• ADCO Roofing - N. Hollywood ..............................
• Vance & Associate Roofing, Inc. -Anaheim............
$394,600.00
$407,676.00
$444,436.00
$444,600.00
$448,900.00
$448,999.00
$449,000.00
$478,874.00
$487,965.00
$489,978.00
$508,594.00
$538,000.00
$572,000.00
$586,732.00
$596,942.00
$598,840.00
The apparent lowest bid was submitted by Solar Integrated Technologies, Inc. (Solar) for
$394,600.00. After a staff review of Solar's bid and consultation with the City Attorney's office,
the apparent lowest bid was rejected as nonresponsive to the bid specifications. Solar's bid
was found nonresponsive because its bid proposal was based on the use of materials that do
not comply with the City's specifications.
The Public Contracts Code allows substitutions of materials as "equals" within a set time frame
as determined by the awarding agency. The City's specifications required bidders to submit
proposed substitutions to the City up to ten (10) days prior to the bid opening. This procedure
allows an opportunity for the City to review the request and make a formal determination on the
adequacy of the material prior to opening the bids so bid process is fair and equitable bid for all
bidders. Solar failed to submit the request. In addition, Staff found that Solar's bid included an
alteration of the Bidder Bond which failed to comply with the City's requirements.
Staff has reviewed the references and the State Contractor's License for RGSLA, Inc. has
determined that they are appropriate for the subject project.
Award of a Construction Contract for the Tustin Civic Center Roof Replacement Project
(CIP No. 1032)
October 6, 2009
Page 3
It is recommended that the City Council find the bid submitted by the apparent lowest
bidder, Solar Integrated Technologies, Inc., to be nonresponsive and award the construction
contract for the Tustin Civic Center Roof Replacement Project (CIP No. 1032) to the second
lowest bidder, RGSLA, Inc., in the amount of $407,676.00 and authorize the Mayor and the
City Clerk to execute the contract documents on behalf of the City.
Stack
for of Public Works/City Engineer
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.- ,arc(/
n hurchill
field Services Manager
Award of contract -Civic Center Roof.docx