HomeMy WebLinkAbout13 TUSTIN SR CTR ROOF HVAC (CIP 1032) 12-01-09Agenda Item 13
~ Reviewed:
AGENDA REPORT City Manager
Finance Director
MEETING DATE: DECEMBER 1, 2009
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: DOUGLAS S. STACK, ACTING DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AWARD OF A CONSTRUCTION CONTRACT FOR THE TUSTIN SENIOR CENTER
ROOF HVAC UNIT REPLACEMENT CIP No. 1032
SUMMARY
Staff is requesting that the City Council award the construction contract for the Tustin Senior Center
Roof HVAC Unit Replacement Project to the lowest responsive/responsible bidder.
RECOMMENDATION
It is recommended that the City Council award the construction contract for the Tustin Senior
Center Roof HVAC Unit Replacement CIP No. 1032 to the lowest responsive/responsible bidder,
Pardess Air, Inc., in the amount of $68,000 and authorize the Mayor and the City Clerk to execute
the contract documents on behalf of the City.
FISCAL IMPACT
The project is funded by CDBG-R funds in this Fiscal Year 2009-10 Capital Improvement Program
Budget. No impact to the City's General Fund is anticipated.
BACKGROUND
Conditioned air at the Senior Center is currently provided by ten (10) rooftop packaged units
ranging in size to meet the needs of the zones they serve. A single unit was replaced about four
years ago and remains in good working order. Field Services staff recommended the replacement
of the remaining nine (9) units because they use a refrigerant that will not be sold in California after
December 31, 2010 and because they have reached the end of their expected service life.
The new HVAC system will utilize energy efficient units that will lower the total energy consumption
for the building. A separate second phase of this project will include the acquisition and installation
of an energy management system that will provide accurate and precise start/stop scheduling and
maintenance to provide offsite analysis of the equipment.
On May 19, 2009, the City Council authorized staff to solicit bids for this project. Formal bids were
publicly opened October 27, 2009, by the City Clerk. Nine (9) bids were received and are
summarized below by order of least dollar amount:
• Pardess Air, Inc. -Los Angeles .................................................... $68,000
• Anderson Air Conditioning, LP -Fullerton .................................. .. $93,639
• Western Air Conditioning Co. -Rancho Cucamonga .................. .. $95,000
• Four Seasons Air, Inc. -Northridge ............................................ $106,660
• Magicool, Inc. -Commerce ........................................................ $114,000
• AC Pros, Inc. -Tarzana .............................................................. $123,030
• Barr Engineering -Santa Fe Springs .......................................... $126,250
• Scorpio Enterprise -Santa Fe Springs ....................................... $129,000
• Los Angeles AC, Inc. - LaVerne ................................................. $147,976
Tustin Senior Center Roof HVAC Unit Replacement
December 1, 2009
Page 2
DISCUSSION
Staff has reviewed the references and the State Contractor's License for Pardess Air, Inc. has
determined that they are appropriate for the subject project.
It is recommended that the City Council award the construction contract for the Tustin Senior
Center Roof HVAC Unit Replacement Project (CIP No. 1032) to the lowest responsive/responsible,
Pardess Air, Inc., in the amount of $68,000 and authorize the Mayor and the City Clerk to execute
the contract documents on behalf of the City.
Dc~ia~a. Stack
A ti g ector of Public Works/City Engineer
on .Churchill
Field Services Manager
Award of contract -Senior Center HVAC.docx