HomeMy WebLinkAboutCC RES 10-36RESOLUTION NO. 10-36
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS AND PAPERS IN
THE POSSESSION OF THE COMMUNITY
DEVELOPMENT DEPARTMENT OF THE CITY OF
TUSTIN, PURSUANT TO THE AUTHORITY GRANTED BY
THE CITY OF TUSTIN'S RECORDS RETENTION
SCHEDULE.
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of
the City documents upon the approval of the legislative body of the City, and with the
written consent of the City Attorney, provided that said records are not included. within
certain specified categories; and
WHEREAS, The Director of Community Development of the City of Tustin by this
Resolution seeks permission from the City Council to authorize documents to he
scanned and stored electronically; and
WHEREAS, the Community Development Department has selected ESC.
Imaging, Inc., a professional digital service, to digitally scan planning project files; and
WHEREAS, the project paper files and all the contents therein listed in Exhibit A
have been scanned permanently into the City's Laserfiche archive and quality control
has been performed by Community Development Department staff; and
WHEREAS, all the records, documents, and papers hereinafter listed were
prepared on a date at least two years prior to the date of this resolution; and
WHEREAS, these documents are occupying space needed by the department;
and
WHEREAS, the City Attorney hereby gives written consent to the destruction of
the described documents listed in Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following paper documents are no longer required , tay tFA
Tustin Community Development Department and should be destroyed in order to
conserve storage space.
Resolution 10-36
Page 1 of 5
SECTION 2: That the proper official of the Community Development Department
having custody of the described documents is hereby authorized to destroy said
documents in a lawful manner, as scheduled.
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents destroyed
and the original certificate of destruction filed in the Office of the City Clerk
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 20t" day of April, 2010.
~",l-rEST:
amity Clerk
STATE Oir" GA~iFORNIA )
CJU~~ Y QF ORANGE )
CIYY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council
of the City of Tustin is five; that the above and foregoing Resolution No. 10-36 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 20th
day of April, 2010, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED
COUNCII.a`~IEfv~BER ABSENT:
Amante, Nielsen, Davert, Palmer, Gavello (5)
None (~)
None (~)
None (0)
_ , ~~
~;~~~~~~LA S~i OKER
Git~; Clerk
Resolution 10-36
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EXHIBIT A
Records Authorized for Electronic Scanning and Storage. Paper files
to be destroyed.
2003 Conditional Use Permits
2003 Design Reviews
2004 Conditional Use Permits
2004 Design Reviews
2005 Conditional Use Permits
2005 Design Reviews
TPM/FPM 2005-175
TPM/FPM 2005-240
2006 Conditional Use Permits
2006 Design Reviews
Minor Adjustment 06-001
Sign Code Exception 06-002
Items To Be Destroyed That Are More Than Two Years Old:
Dates Description of Records
1988 - 1990 Consultant files as follows:
Austin-Foust, Inc.
Hall-Kimbrell
Katz Hollis
KHR Associates
LSA Associates
Markel Cement
RW. Beck & Assoc.
1992 - 93 GPS Consultant File
1997 - 99 Melad and Associates Consultant Files
1998 - 2000 Rita Westfield Corres ondence
1998 - 2007 Tele hone Lo Books
2002 - 2007 Planning Commission Packets (beginning after March 25,
2002, when di ital scannin be an
2003 - 2007 Public Notices
Administrative files as follows:
1986 Council Elections
Corridor Fee Program
Red Hill Center Panke
Resolution 10-36
Page 3 of 4
' AP ROVE:
~~ 2~. /6
Patricia Es re a Date
City Clerk Services Supervisor
RECORDS DESTROYED BY:
CONSENT:
~ zr ~o
Doug Holland Date
City Attorney
C~.~.C 7"~Gl ~~
Elizabeth A. Binsack Date
Community Development Director
Resolution 10-36
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