HomeMy WebLinkAbout05 SOLICITATION OF BIDS FOR STREET SWEEPER~~,
_ - AGENDA REPORT Reee edm
City Manager
Finance Director N/A
MEETING DATE: MAY 4, 2010
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AUTHORIZE THE SOLICITATION OF BIDS FOR THE REPLACEMENT OF A
STREET SWEEPER
SUMMARY
Supplemental appropriations have been approved by City Council to purchase an alternative fuel
street sweeper. Staff is now prepared to solicit bids and is requesting authorization to advertise.
RECOMMENDATION
It is recommended that the City Council authorize the solicitation of bids for an alternative fuel
street sweeper and direct the City Clerk to advertise the request for bids.
FISCAL IMPACT
Adequate funds for the purchase of a new alternative fuel street sweeper have been appropriated
this fiscal year in the Equipment Replacement Fund (Fund 84) and the SCAQMD Fund (Fund 03)
in the amount of $176,000 and $169,000, respectively.
BACKGROUND/DISCUSSION
On April 6th, the City Council approved the project funding for the Motor Vehicle Registration
Subvention Funds (AB 2766) Program, which included the replacement of an existing street
sweeper with a new alternative fuel street sweeper. Additionally, City Council approved the
supplemental appropriations of $176,000 from the Equipment Replacement Fund (Fund 84) and
$169,000 from the South Coast Air Quality Management District [SCAQMD] (Fund 03) to fund the
purchase.
The Public Works Department, Field Services Division, was scheduled to replace an eight year old
street sweeper in Fiscal Year 2010/11. However, this street sweeper was originally scheduled to
be replaced in FY 08/09. Alternatively, staff refurbished the existing sweeper in FY 07/08 with the
intent to extend the useful life 2-3 years. The existing sweeper is at the end of its useful life. The
net savings from delaying the replacement to the current fiscal year was approximately $45,000.
The estimated purchase of the new alternative fuel broom street sweeper is $345,000. With the
purchase of this new sweeper, our entire sweeper fleet will be fully compliant with SCAQMD Rule
1186.1 and poyver by alternative fuel.
( ~~ U~l~~ ---
S. Stack, P.E. s hurchill
of Public Works/City Engineer Fie Services Manager
S:\City Council Items\2010 Council Items\Authorization to Solicit Bids for Street Sweeper.docx