HomeMy WebLinkAbout08 PUB IM TUS COM RAIL 04-01-02AGENDA REPORT
NO. 8
04-01-02
MEETING DATE:
TO:
FROM:
SUBJECT:
APRIL 1,2002
400-45
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION TO
FILE THE NOTICE OF COMPLETION FOR THE TUSTIN COMMUTER RAIL
STATION PROJECT (CIP NO. 7138)
SUMMARY
Construction of the Tustin Commuter Rail Station (ClP No. 7138) has been Completed to the
satisfaction of the City Engineer and is now ready for City Council acceptance.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 02-32 accepting the Tustin
Commuter Rail Project (CIP No. 7138) and authorizing the recordation of the Notice of
Completion, and direct the City Clerk to:
1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the
date of recordation of the Notice of Completion; and
2. Release the Faithful Performance Bond not sooner than one-year after the date of
recordation of the Notice of Completion; and
Assuming no claims or stop payment notices are filed, it is further recommended that 35-days
after the date of recordation of the Notice of Completion the City Council authorize payment of the
final 10% retention in the amount of $462,856.28. This amount, together with previous contract
payments and change order amounts of $4,165,706.52 represents 100% of the final contract cost.
FISCAL IMPACT
The final construction cost of this projeCt is $4,628,562.80. The project is funded by a
combination of City Capital Improvement Program funds, State Transit Capital Improvement
Program funds, State Proposition 116 funds, various Measure M Program funds, and Motor
Vehicle Registration Subvention funds (AB 2766).
Acceptance of Public Improvements and Authorization to File the Notice of Completion for the
Tustin Commuter Rail Station Project
April 1, 2002
Page 2
BACKGROUND AND DISCUSSION
The construction of the Tustin Commuter Rail Station (CIP No. 7138) was completed on March
22, 2002. The City has also received notification from Metrolink that their construction items have
been completed to their satisfaction. Currently, there is one outstanding construction change
order for additional construction items at the station. The costs for these items have been
negotiated with the Contractor and staff is preparing the change order documents for approval.
These costs are included in the final contract amount shown on the previous page.
The Station opened to the public for service on January 21, 2002. Since that time staff has been
working with the City Attorney's Office and the Contractor to complete construction of this project
and resolve outstanding payment issues. Although the final payments and change orders are still
in progress, it is mutually agreed by staff and the City Attorney's Office that the Notice of
Completion should be filed when construction has been completed. All of the construction work
for this project has been completed to the satisfaction of the City Engineer, and is now ready for
City Council acceptance.
Tim D. Serlet ~
Director of Public Works/City Engineer
Dana R. Kasdan
Engineering Services Manager
Attachments: Resolution No. 02~32
Location Exhibit
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RESOLUTION NO. 02-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR
THE TUSTIN COMMUTER RAIL STATION PROJECT (CIP No. 7138)
WHEREAS, Urbantec Engineers, Inc., having a contract with the City of Tustin to
construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
~mprovement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
Tustin Commuter Rail Station (CIP No. 7138)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 1st day of April 2002.
ATTEST:
Jeffery M. Thomas, Mayor
City Clerk