HomeMy WebLinkAbout12 ACCEPTANCE OF PUBLIC IMPROVEMENTS• A ends Item 12
AGENDA REPORT Reviewed:
City Manager
Finance Directo
MEETING DATE: SEPTEMBER 21, 2010
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION TO FILE
A NOTICE OF COMPLETION FOR THE ANNUAL MAJOR PAVEMENT
MAINTENANCE PROJECT CIP NO. 70001 AND THE ANNUAL SIDEWALK
REPAIR PROJECT NO. 402-6235
SUMMARY
Construction of the Annual Major Pavement Maintenance Project CIP No. 70001 and the Annual
Sidewalk Repair Project No. 402-6235 for FY 2009-2010 have been completed to the satisfaction
of the City Engineer and are now ready for City Council acceptance.
RECOMMENDATION
It is recommended that City Council take the following actions:
Adopt Resolution No. 10-91 accepting the construction of the Annual Major Pavement
Maintenance Project CIP No. 70001 and the Annual Sidewalk Repair Project No. 402-6235
for FY 2009-2010; and
2. Authorize the City Engineer to execute and file the Notice of Completion with the County
Recorder's Office.
FISCAL IMPACT
The final construction contract costs for the Annual Major Pavement Maintenance Project and the
Annual Sidewalk Repair Project are $982,968.10 and $185,169.70, respectively, totaling
$1,168,137.80. The authorized change orders amount is $10,806.00 or 1.1 % of the original
contract costs, which is well below the standard rate of 10%. The increased infrastructure
valuation amount will be added to the City's infrastructure inventory after final project accounting by
the Finance Department as required by Statement 34 of the Governmental Accounting Standards
Board (GASB 34).
DISCUSSION
The Annual Major Pavement Maintenance Project CIP No. 70001 and the Annual Sidewalk Repair
Project No. 402-6235 for FY 2009-2010 were completed on August 23, 2010.
Annual Major Pavement Maintenance & Sidewalk Repair Projects
September 21, 2010
Page 2
All of the work for the projects has been completed to the satisfaction of the City Engineer and is
now ready for City Council acceptance.
~S. Stack, P.E.
of Public Works/City Engineer
Attachments: Resolution No. 10-91
Location Exhibit
GASB 34 Infrastructure Inventory Valuation Forms
Dana R. Kasdan, P.E.
Engineering Services Manager
S:\City Council Items12010 Council Items\NOC Annual Major Maint (CIP 70001) & SW Repair FY09-10.docx
RESOLUTION NO. 10-91
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR
THE ANNUAL MAJOR PAVEMENT MAINTENANCE PROJECT CIP NO. 70001
AND THE ANNUAL SIDEWALK REPAIR PROJECT NO. 402-6235 FOR FY
2009-2010
WHEREAS, PALP, Inc. DBA Excel Paving Company, having a contract with the City of
Tustin to construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and completion of
said public improvement hereinafter mentioned in a manner satisfactory to the City Council of
the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions of the
contract documents and the Notice of Completion, and acceptance of said public works and
improvement should be filed and payment of the balance due said contract authorized in
accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that
said public works and improvement is found to be complete, and the same is hereby accepted.
Said public works and improvement is more particularly described as follows:
Annual Major Pavement Maintenance Project, FY 2009-2010 (CIP No. 70001) and
Annual Sidewalk Repair Project, FY 2009-2010 (Project No. 402-6235)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby
authorized to execute and file a Notice of Completion for the acceptance of said public works
and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin
held on the 21 Sc day of September 2010.
ATTEST:
Jerry Amante
Mayor
Pamela Stoker
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 10-91 was duly and regularly passed
and adopted at a regular meeting of the City Council held on the 21St day of September,
2010 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
PAMELA STOKER,
City Clerk
S:\City Council Items\2010 Council Items\Attachments -Agreements, Resolutions & Ordinances, etc\Resolution 10-91 NOC Annual Major
Maint (C~ 70001) & SW Repair FY09-l0.docx
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CITY OF TUSTIN
- GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works Division: En_ ineering
Prepared by: Eric Loke Phone/Extension: 714/573-3175
Date Prepared: September 9, 2010
Description of the Asset: Annual Major Pavement Maintenance Project FY 2009-2010
(CIP No. 70001
Date: ^ Acquired ®Constructed ^ Removed: August 23, 2010
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description
Quantity
Total Amount
Asphalt Concrete Pavement
TOTAL
Source of Document /Information:
2,313,812 SF
$1,073,964
$1,073,964
Actual Contract Cost
Total Valuation Amount
$1,073,964
S:\GASBIGAS6 -CIP 7001 FY09-10.docx
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~ CITY OF TUSTIN
_ ~'~~- ; GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works Division: Engineering
Prepared by: Eric Loke Phone/Extension: 714/573-3175
Date Prepared: September 8, 2010
Description of the Asset: Annual Sidewalk Repair Project, FY 2009-2010 (Project No. 402-6235)
Date: ^ Acquired ®Constructed ^ Removed: August 23, 2010
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description
Concrete Sidewalk
Concrete Curb & Gutter
Storm Drain Structure
Catch Basin
24" RCP Pipe
TOTAL
Source of Document /Information:
Quantity Total Amount
22,538 SF $149,193
534 LF $31,247
1 EA $1, 072
1 EA $22,131
3 LF 1 768
$205,411
Actual Contract Cost
Total Valuation Amount
$205,411
S:\GASB\GASB - 402-6235 FY09-10.docx
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