HomeMy WebLinkAbout07 AWARD OF CONTRACT FOR IT/FINANCE RECONFIGURATION• Agenda Item 7
AGENDA REPORT Reviewed: ;
City Manager
Finance Director N A
MEETING DATE: OCTOBER 5, 2010
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AWARD OF CONTRACT FOR THE INFORMATION TECHNOLOGY /FINANCE
RECONFIGURATION (CIP 10032)
SUMMARY
Staff is requesting that the City Council reject the apparent low bid as non-responsive and award
the construction contract for the Information Technology/Finance Reconfiguration CIP No. 10032 to
the lowest responsive/responsible bidder.
RECOMMENDATION
It is recommended that the City Council find the bid submitted by the apparent low bidder, The
Richardson Group, to be nonresponsive and award the construction contract for the Information
Technology/Finance Reconfiguration (CIP No. 10032) to the second lowest responsive/responsible
bidder, TBC Contractors Corporation, in the amount of $177,800 and authorize the Mayor and the
City Clerk to execute the contract documents on behalf of the City.
FISCAL IMPACT
Sufficient funds have been budgeted and appropriated in the Fiscal Year 2010-2011 Capital
Improvement Program.
BACKGROUND
This project includes the relocation of IT functions/equipment to the second floor of the Civic
Center and the reconfiguration of the vacated Finance Department work spaces.
Formal bids were publicly opened August 12, 2010 and reviewed by Public Works. Seven (7) bids
were received and are summarized below by order of least dollar amount:
• The Richardson Group -Orange ................................................ $160,999
• TBC Contractors Corporation -Anaheim .................................... $177,800
• Korston Construction, Inc. -Anaheim ......................................... $191,300
• Signature Contractors -Laguna Niguel ....................................... $203,500
• Interlog Hym Engineering -Brea ................................................. $230,311
• AVI-CON, Inc. -Riverside ........................................................... $237,000
• CJPRON, Inc. -Santa Fe Springs .............................................. $260,000
The apparent low bid was submitted by The Richardson Group. After a staff review of The
Richardson Group's bid and consultation with the City Attorney's office, the apparent low bid was
rejected as nonresponsive to the bid specifications. The Richardson Group's bid was found
nonresponsive because their bid proposal excluded the list of subcontractors intended to be
utilized for the project.
IT/Finance Reconfiguration
October 5, 2010
Page 2
The Subcontractor's Fair Practice Act, requires a bidder to submit at a minimum the name and
location of every subcontractor that will perform work in excess of %2 of 1 percent of the total bid
amount. Pursuant to the Act, the City requires the contractor to submit .all subcontractor
information at the time of the bid. In this instance the apparent low bidder failed to submit any
information regarding their subcontractors at the time of bid. That information was submitted later
after the closing of the bid time. As a result, their bid must be found non-responsive.
Staff has reviewed the references and the State Contractor's License for the next lowest
responsive/responsible bidder, TBC Contractors Corporation, and has determined that they are
appropriate for the subject project.
It is recommended that the City Council find the bid submitted by the apparent low bidder, The
Richardson Group, to be nonresponsive and award the construction contract for the Information
Technology/Finance Reconfiguration (CIP No. 10032) to the second lowest responsive/responsible
bidder, TBC Contractors Corporation, in the amount of $177,800 and authorize the Mayor and the
City Clerk to execute the contract documents on behalf of the City.
D~~I~S S. Stack, P.E.
D t of Public Works/City EngineerPublic Works/City Engineer
hurchill
d Services Manager
S:\City Council Items\2010 Council Items\Award of Contract IT-Finance Reconfiguration.docx