HomeMy WebLinkAbout04 AUTH CITY CLERK TO PREPARE ACTION MINUTES FOR TUSTIN PUBLIC FINANCING AUTHORITY MEETINGS~ Agenda Item 4
AGENDA REPORT Reviewed:
City Manager
Finance Director NIA
MEETING DATE: NOVEMBER 2, 2010
TO: DAVID C. BIGGS, CITY MANAGER
FROM: PATRICIA ESTRELLA, CITY CLERK SERVICES SUPERVISOR
SUBJECT: AUTHORIZE CITY CLERK TO PREPARE ACTION MINUTES FOR ALL
TUSTIN PUBLIC FINANCING AUTHORITY MEETINGS
SUMMARY:
The City Clerk's Office requests authorization to prepare Action Minutes of all Tustin Public
Financing Authority (TPFA) meetings. Digital copies of the meetings may be duplicated for
court proceedings or made available to the residents for a nominal fee to provide official
discussion of items. The meetings are also televised and streamed on the City's website.
RECOMMENDATION:
Authorize the City Clerk's Office to prepare Action Minutes for all Tustin Public Financing
Authority meetings.
FISCAL IMPACT:
No additional costs to the City associated with this action.
BACKGROUND
On July 21, 2009. the City Council authorized Action Minutes for all City Council and
Redevelopment Agency meetings. Action was not taken at that time to authorize Action
Minutes for the TPFA. Approval of the recommendation will correct that oversight.
Minutes are the history and legal record of the City. Minutes are a record of all actions and
proceedings but not a record of discussions. Minutes need not be verbatim and are intended
to refresh the recollection of the members and give the reader sufficient understanding of the
proceedings. Auditors depend on the minutes for proof of authorization of important
expenditures. Originals are filed with the City Clerk and are part of the City's official
permanent records.
Action Minutes include the following information:
Page 2
• Meeting date
• Indication of whether the meeting is regular, regular adjourned or special
• Location
• Starting and ending times
• Names of members and staff present
• Description of items
• A listing of speakers and whether they were in favor or opposed to an item
• A statement of action (motion, resolution or ordinance) and how the members voted
• Any statement by a member that they announced "for the record"
The City broadcasts joint City Council, Redevelopment Agency and Tustin Public Financing
Authority (when it convenes) meetings on Time Warner (Channel 3) and Cox Cable (Channel
30). These meetings are shown live and repeated twice each month. Digital recordings of
each meeting are also kept permanently, and may be purchased for a nominal fee. In
addition, the City webcasts the televised meetings on its website, and Internet users can
watch the meetings live on computer or the archived meetings at any time using streaming
video.
Patricia Estrella
City Clerk Services Supervisor