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Home My WebLink About14 APPROVAL OF AMEND NO. 1 TO AGMT FOR PROFESSIONAL ENGINEERING SERVICES FOR TUSTIN LEGACY BACKBONE INFRASTRUCTURE WITH HUNSAKER & ASSO• A ends Item 14 AGENDA REPORT Reviewed: City Manager Finance Director MEETING DATE: NOVEMBER 2, 2010 TO: DAVID C. BIGGS, CITY MANAGER & EXECUTIVE DIRECTOR COMMUNITY REDEVELOPMENT AGENCY FROM: PUBLIC WORKS DEPARTMENT AND COMMUNITY REDEVELOPMENT AGENCY SUBJECT: APPROVAL OF AMENDMENT NO. 1 TO CONSULTANT SERVICES AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR TUSTIN LEGACY BACKBONE INFRASTRUCTURE BETWEEN THE CITY AND HUNSAKER & ASSOCIATES SUMMARY Approval is requested of Amendment No.1 to a Consultant Services Agreement for Tustin Legacy backbone infrastructure between the City and Hunsaker & Associates to provide additional engineering services related to preparation of a final tract map for conveyance purposes, and to provide documentation of the existing conditions of the residential properties adjacent to Tustin Ranch Road between Edinger Avenue and Walnut Avenue. RECOMMENDATION It is recommended that the City Council: Approve Amendment No. 1 to a Consultant Services Agreement for Tustin Legacy backbone infrastructure between the City and Hunsaker & Associates, and authorize the City Manager to execute the document on behalf of the City. 2. Appropriate $72,500 from the un-appropriated funds in the MCAS Tustin Community Redevelopment Fund (555) which will be transferred to the MCAS Tustin Community Redevelopment Project Account No. 555-35-00-6010. FISCAL IMPACT The consulting services will be compensated on a time and material basis with a not to exceed budget of $84,550. There are sufficient funds currently budgeted and appropriated in this Fiscal Year 2010-2011 Capital Improvement Program ($12,050) to cover the documentation of the existing conditions of the residential properties adjacent to Tustin Ranch Road between Edinger Avenue and Walnut Avenue. The balance of the amended services contract will need to be appropriated. The task of preparation of a final tract map requires an appropriation from un- appropriated MCAS Tustin Community Redevelopment Agency funds. DISCUSSION/BACKGROUND On September 7, 2010, the City Council approved a Consultant Services Agreement with Hunsaker & Associates to provide engineering services at Tustin Legacy. The Agreement includes tasks to complete the unfinished design of infrastructure facilities at Legacy and support to assist the City in refinement and revision of the City's Disposition Strategy and Business Plan (Strategy and Plan) for the area that was previously the Master Developer Footprint at Tustin Legacy. A component of the Strategy and Plan involves the need to remove Hunsaker & Associates Contract Amendment No. 1 November 2, 2010 Page 2 title encumbrances of portions of the Master Developer footprint that will remain within the public domain (i.e., public right-of-way, park, and open space areas). In order to accomplish this, the City will need to prepare and record final maps for each neighborhood within the Master Developer footprint. Since Hunsaker & Associates prepared the previous subdivision maps for the former Master Developer footprint, they already have boundary, right-of-way, and topographic information. Since this information is readily available it has been determined that there would be atime-saving and cost effective benefit of procuring the services of Hunsaker & Associates in order to finalize the mapping of this area. Subsequently, the City requested and received a proposal for engineering services from Hunsaker & Associates based upon its familiarity and experience with the work required. Due to its vast knowledge of the project and its current working relationship with the City, Hunsaker & Associates was determined to be the most qualified to provide the required services at this time. Christine A. Shingleto Assistant City Mana Attachment: Proposed Contract Amendment No. 1 S. Stack, P.E. of Public Works/City Engineer S:\City Council Items\2010 Council ItemsWpproval of Amendment No 1 to Legacy Contract with Hunsaker.docx AMENDMENT NO. 1 TO CONSULTANT SERVICES AGREEMENT This AMENDMENT NO. 1 TO CONSULTANT SERVICES AGREEMENT ("Amendment No. 1") is made and entered into by and between the CITY OF TUSTIN, a municipal corporation ("City") and HUNSAKER & ASSOCIATES IRVINE, a California Corporation ("Consultant"), pursuant to Section 1.6 "Additional Services" and Section 2.3 "Changes", of the Consultant Services Agreement. WHEREAS, City and Consultant entered into a Consultant Services Agreement on September 7, 2010, to provide consulting services to the City for engineering services for the Tustin Legacy Disposition Strategy and Business Plan; and WHEREAS, the City requested certain additional engineering services related to preparation of a final tract map for conveyance purposes and providing digital photographic and video documentation of the existing conditions of the 21 homes that back on to Tustin Ranch Road; and WHEREAS, Hunsaker & Associates submitted an authorization request for additional engineering services dated September 29 and October 8, 2010, attached hereto as Exhibit "A"; and THEREFORE, it is agreed that the Original Agreement be amended as follows to reflect the modifications requested by Hunsaker & Associates and authorized by the City of Tustin: 2.0 Modification of Compensation. Section 2 entitled "Compensation" is amended to provide additional engineering services as identified in Exhibit "A" of this Amendment No. 1 up to an additional amount not to exceed $84,550. 3.0 General Requirements. All other provisions contained in the Original Agreement shall continue to apply. 1 IN WITNESS WHEREOF the parties have executed this Amendment No. 1 as of the dates stated below. DATED: "City" City of Tustin, a municipal corporation David C. Biggs City Manager By: APPROVED AS FORM: Doug Holland City Attorney "Consultant" Hunsaker & Associates Irvine, a California corporation By: Kamal Karam Executive Vice President, Principal 2 EXHIBIT "A" PROPOSAL Attached hereto is Consultant's Proposal dated October 7, 2010 and October 8, 2010 H U I~1 SAKE R &ASSOCIATES I R V ! N E, f N C. PLANNING ENGINEERING SURVEYING GOVERNMENT RELATIONS IRVINE LOS ANGELES RIVERSIDE SAN DIEGO FOUNDING PARTNERS: RICHARD HUNSAKER TOM R. McGANNON }OHN A. MtCHLER DUUGLAS G. SNYDER September 29, 2010 Revised October 7, 2010 Mr. Doug Stack Director of Public WorkslCity Engineer CITY OF TUSTIN 300 Centennial Way Tustin, CA 92780 Subject: Additional Engineering Services for Tustin Legacy Dear Mr. Stack: Hunsaker & Associates Irvine, Inc. is pleased to submit this proposal for additional engineering services for the Tustin Legacy project. We propose to furnish the additional scope of services. 1. Prepare a final tract map for conveyance purposes over those backbone roads referred to as the °blue streets" and the "red streets" within Tustin Legacy. In addition, all of the park areas would be created as individual to#s . ......................................... $ 55,000 Hunsaker & Associates Irvine, Inc. proposes to prepare the final conveyance tract map for the first plan check in four (4) weeks. PRINCIPALS: DAVID FRATTONE FRED GRAYLEE BRADLEY HAY PAUL HUDDLESTON KAMAL H. KARAM DOUGLAS L. STACEY KRIS WEBER JOSEPH E. WIGHTMAN Three fiughes Irvine, California 92618-2021 (949) 583-3010 PH (949) 583-0759 FX www.hunsakeccom Based on past experience with the County of Orange and with their current workload, we anticipate that the boundary and internal lots can be checked in 2-3 weeks. 2. (Optional} Prepare a final tract map for conveyance purposes over those backbone roads referred to as the "blue street" and the "red streets" only for the praject area north of Warner Avenue. In addition, all of the park areas would be created as individual lots on the maps ....................................................... $ 45,000 Hunsaker & Associates Irvine, Inc. proposes to prepare the final conveyance tract map for the first plan check in three (3) weeks. Based on past experience with the County of Orange and with their current workload, we anticipate that the boundary and internal lots can be checked in 2-3 weeks. 3. Provide coordination with the title corripany selected by the City of Tustin ............................................................................. $ 4,000 4. Process tract map through the County of Orange and City of Tustin and address plan check comments as needed...........,, $ 4,500 5. Provide project management services and attend meetings as required ..................................................................................... $ 9,000 Mr. Doug Stack Director of Public Works/City Engineer CITY OF TUSTIN October 7, 2010 Page 2 We propose to furnish the above services, excluding optional items, for a fee of $ 72,500 based on our standard hourly rates, as shown on Exhibit A. The following is a summary of the insurance coverages that Hunsaker & Associates Irvine, inc. provides and is included in our offer of this proposal: General Liability ................... . $ 2,000,000 Personal Injury ..................... . $ 1,000,000 Auto Liability ......................... . $ 1,000,000 Professional Liability ............. $ 2,000,000 Valuable Papers .................... $ 1,850,000 Upon request, we will provide a Certificate of Insurance for the insurance coverages listed above. Should you require additional coverage, the costs that we incur from our insurance carriers will be invoiced at their direct costs and are not included in our fee quoted within this proposal. Should this proposal meet with your approval, please sign below and return it to our office. We have enclosed a copy of this proposal for you to retain for your records. Very truly yours, Accepted by, HUNSAKER & ASSOCIATES IRVINE, INC. CITY OF TUSTIN .~ ~ , Kamal Karam Executive Vice President, Principal KK:kw: tl Enclosures xc: Ken Nishikawa, City of Tustin W.O. 9999905 (flcllplbl1P905 P35r1-kk.doc) Date Exhibit A City of Tustin Additional Engineering Services HOURLY RATE SCHEDULE Principal .......................................................... $ 1701Hour Project Manager ............................................. $ 1501Hour Project Engineer ............................................ $ 140IHour Office Technical Staff .................................... $ 1241Hour Field Survey Two-Person Crew .................... $ 216/Hour Field Survey Three-Person Crew ................. $ 2601Hour The above rates are for all professional staff. We do not bill for secretarial or other office support personnel. We also do not bill for computer time and minor copying. it should be noted that our fee does not include the cost of reproductions, computer plotting or deliveries. Outside services will be invoiced directly to you through your suppliers or at cost plus 10% when invoiced through Hunsaker & Associates Irvine, inc. Invoicing will be on a monthly basis and payable within 30 days after receipt of our invoice, Should payment not be received within thirty (3Q) days, a one and one-half percent (1'/°10) per month late fee will be charged on any unpaid balance. Our standard hourly rate is subject to an increase on July 27, 2011. KW:fI (f1c11p\bI1P905 P35r1-kw.doc) 10-7-i0 A-1 Additional Engineering Services Hunsaker& Associates Irvine, Ina City otTustin H U N SAKE R & ASSOC IATES I R V I N F, I N C. PLANNING ENGINEERING SURVEYING GOVERNMENT RELATIONS IRVINE LOS ANGELES RIVERSIDE SAN DIEGO October 8, 2010 Mr. Ken Nishikawa Tustin Legacy Development Services Manager CITY OF TUSTIN 300 Centennial Way Tustin, CA 92780 p~C~~o~~ r1 ~''T ~~ , ~ 1 ~~ TUSTIN PUBLIC WORKS DEPT. Subject: Additional Engineering Services for Tustin Legacy Dear Mr. Nishikawa: Hunsaker & Associates Irvine, Inc. is pleased to submit this proposal for additional preliminary engineering services for the Tustin Legacy project. We propose to furnish the following additional scope of services. FOUNDING PARTNERS: 1. Provide digital photographic and video documentation of the RICHARD HUNSAKER existing conditions of the exterior and interior of 21 homes TOM R. McGANNON that back on to Tustin Ranch Road. This is to include a check JOHN A. MICHLER of the HVAC. DOUGLAS G. SNYDER 2. Provide digital photographic and video documentation of the existing conditions of the exterior and interior of the Baptist Church on Tustin Ranch Road. Note: Work product will consist of one photo book containing photos with a photo log describing each picture per address, PRINCIPALS: one CD-ROM containing all photos and logs, one DVD copy DAVID FRATTONE of the video documentation per address and one DVD FRED GRAYLEE containing all the video documentation. All work products will be provided to City, City shall be responsible for distribution of BRADLEY HAY work product to homeowners. City will be responsible for PAUL HUDDLESTON all contact with the homeowners to set u a p ppointmentS KAMAL H. KARAM and obtain permission for Consultant to enter property DOUGLAS L. STACEY . KRIS WEBER We propose to furnish the above services for a fee of $12,050 based on our standard JOSEPH E. WIGHTMAN hourly rates, as shown on Exhibit A. The following is a summary of the insurance coverages that Hunsaker & Associates Irvine, Inc. provides and is included in our offer of this proposal: General Liability .................... $ 2,000,000 Personal Injury ...................... $ 1,000,000 Auto Liability .......................... $ 1,000,000 Professional Liability ............. $ 2,000,000 Valuable Papers .................... $ 1,850,000 Three Hughes Irvine, California Upon request, we will provide a Certificate of Insurance for the insurance coverages 92618-2021 listed above. Should you require additional coverage, the costs that we incur from (949) 583-1070 PH our insurance carriers will be invoiced at their direct costs and are not included in our (949) 583-0759 FX fee quoted within this proposal. www.hunsaker.com Mr. Ken Nishikawa Tustin Legacy Development Services Manager CITY OF TUSTIN October 8, 2010 Page 2 Should this proposal meet with your approval, please sign below and return it to our office. We have enclosed a copy of this proposal for you to retain for your records. Very truly yours, Accepted by, HUNSAKER & ASSOCIATES IRVINE, INC. CITY OF TUSTIN Kamal Karam Executive Vice President, Principal KK:kw: tl Date Enclosures W.O. 9999-905 (flc\1 p\bl\P905 P36-kk.doc)