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HomeMy WebLinkAbout01 FY 2002-03 CDBG FDS 04-15-02AGENDA REPORT MEETING DATE: APRIL 15, 2002 640-16 NO. 1 04-15-02 TO: WILLIAM HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: FY 2002-03 ACTION PLAN AND PROPOSED USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS SUMMARY The Community Development Department is proposing to submit to HUD a FY 2002-03 Action Plan which describes the activities that the City will undertake during the program year and the program budget for disbursement of Community Development Block Grant (CDBG) funds. RECOMMENDATION That the City Council adopt Resolution No. 02-37 approving the proposed use of Community Development Block Grant (CDBG) funds for inclusion in the one-year Action Plan for Fiscal Year 2002-03. FISCAL IMPACT The proposed 2002-03 programs and expenditures will be implemented with CDBG funds. No impacts to the General Fund are anticipated. OVERVIEW OF ONE-YEAR ACTION PLAN The Housing and Community Development Act of 1974, as amended, established the Community Development Block Grant (CDBG) program to return federal funds to local communities for the purpose of developing viable urban communities by providing decent housing, suitable living environments, and by expanding economic opportunities, specifically for Iow- and moderate-income persons. To participate in the CDBG program, each jurisdiction is required to prepare a Consolidated Plan ("The Plan"), a five-year planning document intended to identify a jurisdiction's overall needs for affordable and supportive housing, community development, public services, and economic opportunities. The Plan also outlines a five-year strategy for addressing those needs and identifies resources and programs which might assist in meeting these goals. A section of the Consolidated Plan, called the one-year Action Plan, serves as the City's application to HUD for CDBG program funding. The City must submit an Action Plan FY 2002-03 Action Plan April 15, 2002 Page 2 annually to receive the entitlement money. The purpose of the Action Plan is to detail how the City will spend its annual allocation of funds to meet community needs identified in the Consolidated Plan. This Action Plan, as required by federal regulations, must be available for public review for a period of not less than 30 days. The City advertised the availability of this document in the Tustin Weekly. The review period began on March 1, 2001, and ended on March 30, 2001. No public comments were received. This document may be amended based on the City Council's action at this meeting. HUD mandates that the Action Plan must be submitted no later than May 15, 2002. BACKGROUND/OVERVIEW OF CDBG PROGRAM REGULATIONS The City will receive $726,000 of CDBG funds for Fiscal Year 2002-03. These funds are allocated on a formula basis to cities to carry out activities that provide opportunities to develop viable urban communities. Communities are permitted to develop their own programs and funding priorities, as long as each activity meets one of the three CDBG National Objectives. These objectives are projects that: 1) 2) 3) Benefit Iow- and moderate-income persons; Aid in the prevention or elimination of slums or blight; or Meet community development needs having a particular urgency (conditions that pose serious or immediate threat to the health or welfare of the community where other sources of funding are not available). The program requires that at least 70 percent of the total CDBG funds must be used for activities that benefit Iow- and moderate-income persons over a one-, two-, or three- year period, and individual activities designed to benefit Iow- and moderate-income persons must assist at least 51 percent Iow- and moderate-income persons. To assure that activities will meet the National Objectives, HUD established guidelines for Eligible and Ineligible activities. Eligible activities include: Housing-related type of activities Removal of Architectural Barriers to Public Facilities Rehabilitation and Preservation Activities Public Facilities and Improvements Public Services Activities Economic Development Activities Planning and Program Administration, etc. The program limits the amount of allocation for Public Services activities and Program Administration. A maximum of 15 percent (15% x $726,000 = $108,900) of the total FY 2002-03 Action Plan April 15, 2002 Page 3 grant award may be allocated to Public Service types of activities. A maximum of 20 percent (20% x 726,000 = $145,200) of the total grant award may be expended on administrative and planning activities. EVALUATION OF FUNDING REQUESTS In November of 2001, the City published a Notice Availability of Funding Application (NOFA) of CDBG funds in the Tustin Weekly and also sent application packages to over 90 non-profit organizations and the City of Tustin's various departments. Due to General Funds budget shortfall, on January 7, 2002, the City Council prioritized the Graffiti Removal Program, Code Enforcement Staff, and the Tustin Family and Youth Center Recreation Coordinator and directed the Ad Hoc Citizen Participation to allocate the remaining funds to other public services and City's programs/projects. As a result of the NOFA, 25 applications were submitted totaling $923,978 in funding requests. An application from the Boys and Girls Club of Tustin was received after the set deadline. The requests received consisted of $306,750 from Public Services (non- profits) category and $617,228 from Non-Public Services category. The request for the Public Services Category exceeded the maximum allowable allocation by $197,850 or 182 percent. Other requests are within the allowable allocation. In January, an in-house CDBG Project Review Committee evaluated and ranked the Public Services funding requests. The Project Review Committee is comprised of representatives from various City Departments (Community Services, Public Works, Community Development, Finance, and the City Manager's Office). The City Council's direction and the criteria, identified as Attachment 3, were used in the ranking process. Funding recommendations of the in-house Project Review Committee were transmitted to the Citizen Participation Committee. On February 6, 2002, the City held a public hearing (first of the two required public hearings) and invited all interested organizations and citizens to participate in the CDBG process. The workshop/meeting was conducted by the Citizen Participation Committee comprised of members of City of Tustin standing commissions, boards and committees (Planning Commission, Parks and Recreation Commission, Cultural Resources Advisory Committee, and Senior Advisory Committee). The purpose of the meeting was to review, evaluate, and make a recommendation to the City Council on the disbursement of 2002-03 CDBG funds. FY 2002-03 Action Plan April 15, 2002 Page 4 The Citizen Participation Committee recommended that the City Council approve the allocation as follows: Public Services Activities (max. $108,900) Tustin Parks and Recreation Department (Youth Center Staff) $ 61,854 Graffiti Removal - CDBG target areas $10,000 Feedback Foundation, Inc. $ 20,000 Laurel House $ 5,200 Episcopal Service Alliance $ 3,846 Assessment and Treatment Services Center $ 8,000 Public Services Subtotal $108,900 Public Facilities and Improvements Newport Avenue Realignment $412,372 Rehabilitation and Preservation Activities Code Enforcement $ 60,000 Program Administration and Planning Activities (max. $145,200) Fair Housing Counseling Agency $ 15,528 Old Town Design Guidelines $ 30,000 Old Town Zoning Studies $ 45,700 CDBG Program Administration $ 53,500 Administration & Planning Subtotal $144,728 Grand Total for all Activities $7_.2~ Note: Due to the number of applications received, staff developed a chart listing/ranking all applications received (see Attachment 4) to facilitate the Council in making the final decision. Complete applications can be reviewed at the Community Development Office and will be available at the April 15th City Council Meeting. The headng held by the Council is the second of two required public hearings. All organizations and agencies returning funding applications to the City were notified of FY 2002-03 Action Plan April 15, 2002 Page 5 the hearing. This public hearing also was advertised in the newspaper of general circulation. The Council may modify the recommended funding allocations; however, the Public Services category is limited to a 15 percent maximum allocation ($108,900). A change in allocation amount of an activity under the Public Services category would result in a change of funding amount of other activities within the same category. The Council's decision regarding funding allocation and priorities will be incorporated within the Action Plan and will be submitted to HUD by May 15, 2002. When final approval has been given by HUD, each public service non-profit organization receiving funds will be asked to enter into agreements with the City requiring compliance with all federal CDBG regulations relating to reporting, auditing, labor standards, etc. All CDBG funds are distributed on a reimbursement basis; typically, no disbursement of monies can be made until expenses are incurred and documented to benefit the intended program. Ju~tii~a Willkom -- Associate Planner ATTACHMENTS: 2. 3. 4. Resolution No. 02-37 Draft Action Plan Evaluation Criteria Table of Request for Funding Applications Director of Community Development \\COT_PRIMARY~CDD-RDA'~dd~JUSTINA'~:dbg~ccm Action Plan FY 02-03.doc ATTACHMENT 1 Resolution No. 02-37 <) 11 I.~ 15 I- It.) 2O 21 2.4 2- RESOLUTION NO. 02-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE ACTION PLAN FISCAL YEAR 2002-03 FOR SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. The City Council of the City of Tustin does hereby resolve as follows: WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set forth in the Act as the Community Development Grant (CDBG) Program; and WHEREAS, on February 6, 2002, a public hearing was held by the Ad Hoc Citizen Participation Committee to obtain and consider citizens' views on the needs, goals, and objectives of the community; and WHEREAS, during the February 6, 2002, public hearing, citizens were furnished with information concerning the CDBG Program, the range of eligible activities, and the proposed use of funds; and WHEREAS, a report has been prepared transmitting to the City Council recommended priority needs, goals, and objectives by the Citizen Participation Committee; and WHEREAS, a public hearing was held by the City Council on April 15, 2002, to respond to questions and comments on the proposed Action Plan FY 2002-03; and WHEREAS, the City Council evaluated needs, priorities, goals, and objectives based on recommendations of the Citizen Participation Committee and public testimony received during the hearing; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's Action Plan FY 2002-03 is hereby approved as presented to the Council at their hearing of April 15, 2002, and in Exhibit A of this Resolution. Section 2: Staff is hereby directed to include the proposed use of CDBG Funds for Fiscal Year 2002-03 in the One Year Action Plan to be submitted to the U.S. Department of Housing and Urban Development. I 2 4 ? ,) I0 II 12 13 14 I.~ I b i-~ 21 22 2.- 29 Resolution No. 02-37 Page 2 of 2 Section 3: The Director of Community Development is authorized to execute such documents, certifications, contracts, or other instruments as may be required to carry out the City's Community Development Block Grant Program. Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 15th day of April, 2002. JEFFERY M. THOMAS MAYOR PAMELA STOKER, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) CITY OF TUSTIN ) SS CERTIFICATION FOR RESOLUTION NO. 02-37 PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 02-37 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 15th day of April, 2002, by the following vote: COUNCILMEMBER AYES: COUNClLMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Pamela Stoker, City Clerk S:~CDD\CCRESOS\02-37.doc ATTACHMENT 2 Draft Action Plan EXHIBIT A TO RESOLUTION NO. 02-37 City of Tustin Community Development Block Grant Action Plan Fiscal Year 2002-03 TABI,E OF CONTENTS Executive Summary ........................................................................................................................... i A. Application - Standard Form 424 ................................................................................................ 1 B. Housing and Community Development Resources ..................................................................... 3 C. Activities to be Undertaken .......................................................................................................... 11 D. Geographic Distribution ............................................................................................................... 39 E. Homeless and Other Special Needs ............................................................................................. 42 F. Other Actions ............................................................................................................................... 44 G. Program-Specific Requirements .................................................................................................. 47 H. Citizen Participation and Consultation ........................................................................................ 47 I. Communication ............................................................................................................................ 48 J. Community Vision ....................................................................................................................... 48 K. Strategies .................................................................................................................................... 49 L. Action Plan ................................................................................................................................... 49 M. Integrated Approach to Planning and Development ................................................................... 49 N. Monitoring System ....................................................................................................................... 49 CERTIFICATIONS General Certifications ........................................................................................................................ c-1 Specific CDBG Certifications ............................................................................................................ c-4 1 2 3 4 5 IJST OF TABI,ES Available Public and Private Resources ................................................................................ 2 Potential Public and Private Resources ................................................................................. 4 Summary of 2000-05 Priorities, Objectives and Accomplishments ...................................... 20 Listing of Proposed Projects .................................................................................................. 26 Listing of Homeless and Other Special Needs Activities (FY 2002-03) ............................... 43 LIST OF MAPS Areas of Low-Moderate Income Concentration ................................................................................ 40 Proposed Projects for Fiscal 2002-03 ................................................................................................ 41 A. Resolution No. 02-37 B. Legal Notices C. Agencies Contacted D. Summary of Citizen Comments E. Monitoring Process APPENDICES EXECUTIVE SUMMARY Backeround Thc Consolidated Plan for the City ofTustin, a five-year planning document (FY 2000-05), identifies thc City's overall housing and community development needs and outlines a strategy to address those needs for Iow- and moderate-income persons and families. One section of the Consolidated Plan, called the Action Plan, details a community's specific use of funds for one grant year. An Action Plan is required annually for each &the five years covered by thc Consolidated Plan. Programs and projects indicated in the Action Plan address needs identified in the Consolidated Plan. Organization of the FY 2002-03 Action Plan The City of Tustin Action Plan for Fiscal Year 2002-03 contains all Federally required sections. Those include: · Standard Form 424 Housing and Community Development Resources - A description of available and potential private and public funding sources. Activities to be Undertaken A description of community needs indicated in the Consolidated Plan and a list of projects and programs funded with 2002-03 CDBG funds allocated to the City of Tustin. Geographic Distribution - Maps indicating eligible areas for CDBG funded projects and a map showing the location of projects funded with Fiscal Year 2002-03 CDBG monies. Homeless and Other Special Needs - A description of Fiscal Year 2002-03 activities targeting the needs of the homeless. Other Actions - A description of actions the City of Tustin will undertake to meet underserved needs. Specific Program Requirements - A description of CDBG funds expected to be available during the 2002-03 program year. · Certifications and Miscellaneous - HUD required certifications and assurances. City of Tustin 2002-03 Action Plan One-Year Use of Funds The City of Tustin has allocated CDBG funds to a variety of eligible projects to meet community housing and non-housing needs. For Fiscal Year 2002-03 the City of Tustin will receive $726,000 of CDBG funds through the U.S. Department of Housing and Urban Development. The following is a listing of all activities that will be funded for FY 2002-03: Public Services Activities Tustin Parks and Recreation Department (Youth Center Staff) Graffiti Removal - CDBG target areas Feedback Foundation, Inc. Laurel I Iouse Episcopal Service Alliance Assessment and Treatment Services Center Public Services Subtotal Public Facilities and Improvements Newport Avenue Realignment Public Facilities and Improvements Subtotal Rehabilitation and Preservation Activities Code Enforcement Program Administration and Planning Activities Fair Housing Counseling Agency Old Town Design Guidelines Old Town Zoning Studies CDBG Program Administration Administration & Planning Subtotal Grand Total for ali Activities $ 61,854 $ 10,000 $ 20,000 $ 5,200 $ 3,846 $ 8,000 $108,900 $412,372 $412,372 $ 60,000 $ 15,528 $ 30,000 $ 45,700 $ 53,500 $144,728 City of Tustin 2002-03 Action Phm ACTION PLAN: ONE-YEAR USE OF FUNDS The Action Plan delineates the City of Tustin's funding priorities and allocations for the use of Program Year 2002-03 Community Development Block Grant (CDBG) funds. The Plan describes: the resources available for program implementation; activities to be undertaken during the year; programs for the City's homeless and other special needs groups; and, other actions taken by the City that have or will be undertaken to implement the Action Plan. A. Form Application Standard Form 424 is attached. City of Tustin 2002-03 Action P'lan Application for Federal Assistance 1. Type of Submission: Application: Not Applicable Preapplication: Not Applicable 2. Date Submitted 3. Date Received by State 4. Date Received by Federal Agency Applicant Identifier B-O2-MC-06-0583 State Application Identifier Federal Identifier 5. Applicant Information Legal Name Organizational Unit City of Tustin Community Development Department Address Contact 300 Centennial Way Tustin, CA 92780 Orange 6. Employer Identificahon Number (EIN): 956000804 8. Type of Application: Type: Continuation 10. Catalog of Federal Domestic Assistance Number: Catalog Number: 14-218 Assistance Title: Title I - Community Development Block Grant 12. Areas Affected by Project: City of Tustin Justina Willkom, Associate Planner (714) 573-3174 7. Type of Applicant: Municipal 9. Name of Federal Agency: U.S. Dept. of Housing & Urban Development 11. Descriptive Title of Applicant's Project: Community Development Block Grant Program (FY 2002-03) One-Year Action Plan: To provide funding for eligible activities to benefit Iow- and moderate-income persons. 13. Proposed Project: 14. Congressional Districts of: Start Date End Date a. Applicant I b. Project 07/01/02 06/30/03 46th and 47th Districts I 46th and 47th Districts 15. Estimated Funding: a. Federal $726,000 b. Applicant SO c. State $0 $0 e. Other $0 f. Program Income $0 g. Total $ 726,000 16. Is Application Subject to Review by State Executive Order 12372 Process? Review Status: Program not covered 17. Is the Applicant Delinquent on Any Federal Debt? No 18. To the best of my knowledge and belief, all data in this application/preapplication are true and con'ect, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. a. Typed Name of Authorized Representative I b. Title c. Tolephono Number Elizabeth A. Binsack I Director of Comm. Dev. (714) 573-3118 d. Signature of Authorized Representative e. Date Signed B. Resources There are numerous potential sources of funding which might enable the City of Tustin to address priority housing and community development needs and specific objectives identified in the Strategic Plan component of the Consolidated Plan. However, actual financial resources currently available to thc City arc somewhat limited. A variety of resources must be used to attain the City's goals and objectives, described in the Consolidated Plan. Throughout the fiscal year, the City will continue to pursue additional funding opportunities. The City's goal is to leverage, to the maximum extent feasible, the use of available Federal, State, and local funds with private monies in the creation of viable communities, development of affordable housing, and the maintenance and preservation of existing housing. To ensure the financial feasibility ora project, thc City will consider the usc of funds from other sources, such as Redevelopment Housing Set-Aside Funds, to further affordable housing and community development goals whenever a match, grant, or loan is necessary or appropriate. The following resources are anticipated to be available for the 2002-03 fiscal year: TABLE 1 AVAILABLE PUBLIC AND PRIVATE RESOURCES FOR FY 2002-03 HOUSING AND COMMUNITY DEVELOPMENT ACTIVITIES Program Type Program Name Description Eligible Activities Programs a. Formula/ Entitlement Community Development Block Grant (CDBG) 2002-03 Funding- S726,000 Mortgage Credit Certificate Program Grants awarded to thc City on a formula basis for housing and community development activities. Income tax credits available to first-time homcbuyers for the purchase of new or existing housing. Local agencies (County) make certificates available. · Acquisition · Rehabilitation · Economic Development · Homeless Assistance · Public Services · Public Improvements/ Facilities · Code Enforcement · Planning · Home Buyer Assistancc City o f Tustin 2002-03 Action Plan Program Type b. Competitive Programs Program Name McKinney Act Supportive I lousing Program (SHP) 2. Local Programs Tusfin Redevelopment Agency Housing Set-Aside a. First-time Iiomebuycr Program Description Eligible Activities Grants to develop supportive housing and services that will enable homeless people to live as independently as possible. · Transitional housing · Permanent Housing for homeless with disabilities · Supportive Services such as child care, employment assistance, outpatient services for the homeless 20 percent of Agency funds arc set aside for affordable housing activities governed by State lab'. Low Interest Rate and Downpaymcnt Assistance. · Acquisition · Rehabilitation · New Construction · First-time Homebuycr b. Multi-Family Residential Rchab- Loan/Grant Program Funding Assistance to owners of multi-family projects occupied by Iow- and moderate-income persons. · Rehabilitation c. Single-Family Residential Rchab - Loan/Grant Program Funding d. New Ilousing Construction c. Business Development Assistance Assistance to Iow- and moderate-income owners occupying Single-family dwellings. Financial Assistance for new aflbrdable housing project Assistance to promote thc development of neb' businesses. · Rehabilitation · New Construction · Business start-up assistance · Technical assistance · Site locating & space planni.ng City of Tustin 2002-03 Ac6on Plan Program Type Program Name f. Business Financing Assistance Description Financial assistance and incentives to promote business growth Eligible Activities Assistance focused on g. Employment thc hiring and retention Assistance of employees. · Property acquisition · On-site and off-site improvements · Industrial development bonds · Tax increment financing · Micro loans · Tax credits for job creation · Employee home purchase or rental programs · Technical assistance TABLE 2 POTENTIAL PUBLIC AND PRIVATE RESOURCES FOR FY 2002-03 HOUSING AND COMMUNITY DEVELOPMENT ACTIVITIES Program Type Program Name Description Eligible Activities 1. Federal Programs a. Formula," Entitlcmcnt Housing Opportunities for Persons with AIDS (ItOPWA) HOME b. Competitive Programs I lOPE Entitlement and Competitive Grants tbr Housing Assistance and Supportive Services for PWAs. Grants are awarded to the region on a fbrmula basis and administered by County. Flexible grant program awarded to thc City on a formula basis for housing activities. Homc ownership assistance awarded on a competitive basis, requires non-Federal matching funds· · Acquisition · Rehabilitation · Support Services · Acquisition * Rehabilitation * Itome Buyer Assistance · Rental Assistance · Public Housing Ownership (HOPEI) · Home Ownership of Multi-Family Units (HOPE 2) · I lome Ownership for Single-Family Ilomcs (HOPE 3) City of Tustin 2002-O3 Action Plan Program Type Program Name Emergency Shelter Grants (ESG) Supportive Housing Program (SHP) Shelter Plus Care Program (S+C) Description Eligible Activities Grants to improve quality of existing sheltergincrease number of new shelters for the homeless. Funds arc awarded to local nonprofits through the State/county. Assistance for transitional housing for homeless individuals and families and permanent housing for handicapped homeless. · I Iomeless Assistance (Acquisition, New Construction, Rehabilitation, Conversion, Support Services) · Acquisition · Rehabilitation · New Construction · Operating Costs · Supportive Services Supportive housing and services for persons with disabilities - Grants for rental assistance offered with support services to homeless with disabilities and disabled households. · Rental Assistance Section 8 Moderate Rehabilitation Single Room Occupancy program (SRO Section 8). Funds for rehabilitating single room units within a building of up to 100 units. The provision of supportive sen'ices is optional. · Rehabilitation · New Construction Section 8 Rental Assistance Program Rental assistance payments to owners of private market rate units on behalf of very Iow- income tenants. Administered by County Housing Authority. · Rental Assistance Section 202 Section 811 Supportive Housing for thc Elderly - Grants to nonprofit developers of supportive housing for the elderly. Grants to nonprofit developers of supportive housing for persons with disabilities, including group homes, independent living facilities and intermediate care I'hcilities. · Acquisition · Rehabilitation · New Construction · Rental Assistance · Support Services · Acquisition · Rehabilitation · New Construction · Rental Assistance City of Tustin 2002-03 Action Program Type 2. State Prograrm Program Name De~ription Eligible Activities Section 108 Loan guarantee that provides community with financing for economic development projects. · Acquisition · Rehabilitation · New Construction · Economic Development Activities Small Projects Processing (SPP) - (221(d)(4) and 223(0) Call fomia Tax Credit Allocation Committee (C'TCAC) · [,ow-income Ilousing Tax Credit Program (I.IHTC) Mortgage Insurance program for small multi-family new construct]on or substantial rehabilitation (22 I(d)(4)) and small multi-family rehabihtation (223(0). Allocation of Federal and State Low-income Housing Tax Credit Tax credits for thc development and ownership of Iow-income rental housing · Acquisition · Rehabilitation · New Construction · Economic Development Activities · New Construction · Acquisition and Rehabilitation California Debt Limit Allocation Committee (CDLAC) · Single-family Mortgage Tax Credit · Multi-Family rental housing acquisition, construction or rehabilitation Allocation of private activity bond (tax-exempt mortgage revenue bond) to single-family housing, multi-family rental housing, student loans, and economic development. · Mortgage Credit Certificate · Multi-family private mortgage revenue bond California Department of Housing and Community Development (ItCD) a. Multi-family Ilousing Program (MHP) b. Families Moving to Work (FMTW) Lob' Interest loan for multi-fiu'nily housing rehabilitation or acquisition, or rehabilitation and acquisition. FMTW provides limited term housing assistance combined with case management, employment services, child care and other supportive services to welfare recipients. · Acquisition · Land lease payment · Rehabilitation · New Construction · Neb' Construction · Rehabilitation City of Tustin 2002-03 Action Plan Program Type Program Name c. California Selfllelp Housing Program (CSHHP) Grants, loans and mortgage ~ assistance to Iow- and moderate- · Rehabilitation income families improving · New Construction property with their own labor. d. Pre-development I,oan Program (PI,P) - Urban and Rural Loans/hr Pre-development costs or "seed" money to nonprofit corporations and local governments. · Acquisition · Pre-development Costs e. Employee Housing Construction, maintenance, use, and occupancy of privately owned and operated employee housing facilities. · Employee Housing of five or more employees California Housing Finance Agency (CHFA): a. HELP Program HEI,P program provides unsecured loan for affordable housing projects. · Acquisition · Rehabilitation · lnfill · Code Enforcement Proposition I A School Facility Reimbursement Program (SFFRP) c. Special Needs Loan Program d. First-time Homcbuyer Program e. Multi-family Financing California State Infrastructure and Economic Development Bank (CIB) SFFRP provides reimbursement of school facility fees to developers who restrict units for affordable housing for 55 years. Low interest loans for housing construction for indMduals and families with special needs. Low interest and dob'n-payment program for lob' to moderate- income first-time homebuyers. Permanent financing for neb' construction, acquisition/rehabilitation, and acquisition of multi-family projects. Loans to local government agencies to improve public infrastructure to promote economic development. · New Construction · First-time Homebuyers · Acquisition · New Construction · Acquisition/rehabilitation Infrastructure Improvements City of Tustin 2002-03 Action P'lan Program Type Program Name 3. Orange County Rental Housing Program Mortgage Credit Certificate Program 4. Private Resources/Financing Programs Federal National Mortgage Association (Fannie Mac): Loan applicants apply to participating lenders for the following programs: I. Single-family Community I,ending a. Community Home Buyers Program (CHBP) b. 3/2 Option c. Fannie Neighbors d. Fannie 97 e. Community Seconds f. Flexible 97 Description Eligible Activities Financial assistance for affordable multi-family rental projects. * Acquisition · Acquisition and Rehabilitation · New Construction Tax credit for First-time Homebuyers · First-time Homcbuycr Assistance CHBP offers 5 percent down- payment mortgages with 33/38 debt to income ratios to homebuyers earning no more than I00 percent of the area median income. 3/2 offers 3 percent downpaymcnt with 2 percent gift from family member, grant, or unsecured loan. Low Down-Payment Mortgages for Single-family Ilomcs in under- served Iow-income and minority communities. Loans up to 97 percent with underwriting ratio of 33/36 for 25 years or 28/36 for 30 year terms. Second-lien mortgage and Iow down payment for the qualified borrowers. Loans up to 97 percent with liberal debt ratio of 33/41 to homebuyers with limited savings. · Homcbuyer Assistance · Homcbuyer Assistance ] · Homebuyer Assistance · Homcbuyer Assistance · Homebuyer Assistance · Homcbuyer Assistance City of Tustin 20024)3 Action Plan Program Type Program Name 2. Single-thmily Rehabilitation Loans a. Ilome Style Standard Mortgage b. Home Style Community Home Mortgage Improvement Program 3. Multi-family a. Targeted Affordable tlousing (TAH) b. Delegated Underwriting & Servicing (DUS) 4. American Communities Fund 5. Fannie Mae Foundation Description Loans up to 90 percent of the "as completed value." Mortgages which thnd the purchase and rehabilitation ora home. Fannie Mae purchases first lien morlgages for acquisition, moderate rehabilitation, or refinancing of existing or recently completed multi-family developments. Fannie Mae Foundation supports national and local nonprofit corporations involved in the provision and improvement of affordable housing and strengthening of neighborhoods and community. Eligible Activities · Homebuycr Assistance · Homebuyer Assistance · Rehabilitation · Multi-family Affordable Itousing Federal Home Loan Mortgage Corporation (Freddie Mac) Affordable Gold (Affordable Gold 97, Affordable Gold 3/2, NeighborWorks, IIome Works, 2- to 4-Unit Affordable Lending Mortgages) Other Affordable Housing Programs (Affordable Seconds, Federal I lousing Administration 203(k) Rehabilitation Mortgages) Freddie Mac purchases/secures high loan to value ratio single- family home purchase loans to assist Iow-income families. Affordable Seconds provides loan to value ratio to go up to 105 percent for second mortgages. FHA 203 (k) Rehabilitation Mortgages Program insured mortgages for property acquisition and rehabilitation. · Homebuyer Assistance · Acquisition · Rehabilitation City of Tustin 2002-03 Action P'lan Program Type Program Name California Reinvestment Act (CRA) a. Community Reinvestment Act (CRA) b. Affordable Housing Program (AHP) c. Community Investment Program (CIP) California Organized Investment Network (COIN) Description Assistance to Iow-income minority neighborhoods, including thc construction, rehabilitation, bridge and acquisition financing needs of developers of affordable rental and for-sale housing, as well as first- time, Iow- and moderate-income homebuyers. Program provides funds to qualified affordable housing projects that would not meet customary criteria or existing secondary mortgage market requirements, or for which there is no secondary market. Program offers interest rate at 20 basis point below the I I'h District costs of funds. COIN provides financing for affordable rental or ownership housing. Eligible Activities · New Construction · Rehabilitation · Acquisition · Affordable Housing Projects · Homebuyer Assistance · Rehabilitation · Commercial and economic developmenl activities Affordable Housing Financing Nonprofit Intermediaries a. Low-income Housing Fund (I.IHF) b. Local Initiatives Support Corporation Nonprofit financial institution with primary purpose of assisting affordable housing projects with technical assistance, loan guarantee and interest write down program, loan packaging, revolving loan fund, and mortgage banking program. Affordable Housing Assistance for land acquisition, construction financing, and equity capital. · Affordable Housing Financing · Affordable Ilousing Financing City of Tustin l0 2002-03 Action Plan C. Activities to be Undertaken CDBG monies allocated to the City for the 2002-03 funding year will not address all of the community's priority needs. Instead, allocations are focused toward specific projects addressing high community priorities and producing tangible community benefits. The following are the needs rated by the community as high priorities and their relation to the Five-Year priorities indicated in the Consolidated Plan. Included also are actions that the City will undertake within the program year to address those needs. Table 3 summarizes thc City's priorities, objectives, and goals for the program year. Housing Needs Priority Activity Type A: First-time Homebuyers Program The 1990 Census data as shown in Consolidated Plan Table I-D indicates that approximately 33 percent of the City's renters with low- and moderate-incomes are cost burdened, but less than 15 percent arc severely cost-burdened. These conditions indicate that an opportunity may exist for low- and moderate-income renter households to transition to becoming first-time homebuyers with some assistance. To address the above opportunities, various resources will be expended. Housing programs currently assisted by the City include: Programs: · Low Interest Rate/Low Down-payment Mortgages; Downpayment Assistance; · Mortgage Credit Certificate Program. Priority Type B: Preservation of Existing Affordable Units The City will continue to preserve its existing affordable housing by utilizing CDBG funds and other resources such as housing set-aside funds, and other Federal and State available housing funds. Programs: · Assistance to potential nonprofit acquisition to expired Section 8 project-based contracts. City of Tustin 20(Y2-03 Action Plan Il Strategies: · Continue to preserve existing assisted housing. Monitor the implementation of the affordable housing program adopted as a part of the East Tustin Specific Plan. Continue to require developers converting apartments to condominiums to process a use permit, provide relocation assistance, and/or provide incentives and assistance for purchase of the units by Iow- and moderate-income households. Continue to provide housing referral sen, ices to families in need of housing assistance and information. Code enforcement. Funding is provided for code enforcement activities focused in Iow- and moderate-income neighborhoods. The code enforcement efforts support a housing rehabilitation program funded with non-Federal monies. Continue to provide opportunities for affordable granny flats and secondary residential dwelling units in the single-family residential district lots through existing Zoning Ordinance provisions. Continue the provision of counseling and dispute resolution services by the Fair Housing Council of Orange County. Continue the provision of services by the Fair Housing Council of Orange County to ensure equal housing opportunities within the City. Ensure that processing of permits for Iow- and moderate-income housing are fast- tracked with Iow- and moderate-income housing permits being given priority over other permit applications. Priority Activity Type C: Rehabilitation of Existing Housing Stock As indicated in the Consolidated Plan, a large number of older housing units are located within the South Central and Town Center redevelopment project areas. These older homes are in need of rehabilitation. Currently rehabilitation programs have been targeting specific areas located in the southwest portion of the City. Programs: Owner Rehabilitation Loans and Grants. Multi-Family Acquisition, Rehabilitation, and Conservation to Ownership Housing. Rental Rehabilitation Loans and Grants. City of Tustin 12 2002-03 Action Plan · Small Project Multi-Family Rental Acquisition and Rehabilitation. Strategies: Require appropriate deed restrictions to ensure continued affordability for iow- or moderate-income housing constructed or rehabilitated with the assistance of public or Redevelopment Agency funds, as legally required. Allocate available CDBG and Redevelopment Agency funds to finance public improvements and rehabilitation of residential units in the City's target areas. Use 20 percent housing set-aside funds as subsidies (i.e. land write downs, acquisition, and rehabilitation assistance grants and loans, etc.) from the South/Central Redevelopment Project to reduce the affordability gap for developing new and rehabilitating existing owner and rental units for low- and moderate-income households. Priority. Activity Type D: New Housing Construction With the exception of development opportunities that will occur on the MCAS-Tustin base site, the City is mostly built out. Consequently, the City has limited opportunities for new ownership and rental construction on infill sites in the City. This program would assist the development of affordable units within newly constructed projects in either South Central or Town Center project areas. Programs: New Owner Housing Construction New Senior Rental Construction Strategy: The City will assist in the development of affordable new owner or senior rental housing. Priority would be given to ownership housing consistent with the City's Housing policy. The City will provide for mixed-use site opportunities in Old Town where new ownership townhomes could be constructed. The City will provide referrals to the Orange County Housing Authority where necessary for the development and operation of Federally assisted low- and moderate- income housing programs. City of Tustin 13 2002-03 Action P'lan Priority Activity Type E: Support and Ancillary Services To support affordable housing units for a particular groups, such as low- and very low-income households, homeless, and families in transition from homelessness to independent living. Programs: · Homeless Housing Partnership Program · Section 8 Certificate and Vouchers · Laurel House · Episcopal Service Alliance - Tustin Family Food Assistance Strategies: · The City supports activities of the Orange County Mission in obtaining financial assistance to provide needed rehabilitation of housing facilities located at MCAS- Tustin. · Encourage the availability of Section 8 rental assistance certificates and voucher certificate program assistance funds through Orange County Housing Authority. · Encourage the maintenance of existing and establishment of new certificates and support the County's efforts to obtain continued Federal funding. · Allocates CDBG funds to assist Laurel House in providing shelter to runaway teenagers. · Allocates CDBG funds to assist Episcopal Service Alliance to provide boxed food to Iow-income families. Community Development Needs The Community Development needs are summarized below. Priority: Youth Centers/Services Youth centers/services have bccn identified by the community as essential to provide recreational options to area youth. The target area for the CDBG program is severely limited in its park and recreation resources available to area youth desiring to participate in constructive, affordable, and organized activities. City of Tustin 14 2002-03 Aclion Plan Program: Tustin Family Youth Center - CDBG funds will be allocated to the City of Tustin Parks and Recreation Department to provide a full-time recreation coordinator at the Tustin Family Youth Center located in the southwest neighborhood of the City. The Center provides affordable recreation services to children, the majority of whom are of Iow-income families. Priority: Neighborhood Facilities Community facilities to serve children, youth, and adults are high priorities for the City of Tustin. Thc number of existing facilities in the City are not adequate to serve the growing population and the changing needs of target-area residents. Programs: Frontier Park. Frontier Park is a local park serving the immediate residents within the vicinity. The park is in need of rehabilitation to meet ADA requirements and to provide newer, safer play equipment for the children within the immediate vicinity. Prior year CDBG funds will be utilized to complete this project. Priority: Childcare Facilities/Services Childcare facilities and services that are affordable to iow- and moderate-income families are inadequate to serve thc number of families in need in the target area. Program: Orange Children and Parents Together, Inc. - Head Start Pre-school program. Although no current CDBG funds will be allocated to assist OCPT to provide a Head Start pre-school program serving Tustin's southwest neighborhood, the City provides other resources to assist OCPT. All ofthe children who participate in this program are from Iow- and moderate-income families. Priority: Recreation Facilities The City's CDBG target area was largely planned and developed prior to its annexation to the City of Tustin. Therefore, the area is comparatively limited in terms of park and recreational opportunities. The higher population density within the target area also contributes to the need for recreational facilities. As a result, considerable attention has been focused on ways to provide additional private and public youth, adult, and senior services and facilities to supplement those which are heavily used at this time. City of Tustin 15 2002-03 Action Plan Program: MCAS-Tustin Legacy Community Park. With the closing of the MCAS-Tustin in July of 1999, the City is undertaking steps to rehabilitate existing amenities within the base. Prior year CDBG funds will be utilized for the rehabilitation of the existing buildings to accommodate a community center, sports field maintenance, demolition of underutilized structures and facilities, and upgrading health and safety code requirements. Priority: Street and Sidewalk Improvements/Infrastructure The majority of the street and sidewalk improvements, as well as other types of infrastructure in the target area, were constructed more than 25 years ago. Also, some areas were never developed with sidewalks. These facilities have reached the age where they beginning to deteriorate more rapidly and require reconstruction. With the population growing, the need for new street and infrastructure is also increasing. The City objective is to promote the improvement of existing infrastructure and the creation of new infrastructure where such infrastructure is nonexistent or completely inadequate, as on the MCAS-Tustin base property. Program: Valencia/Armstrong Street Construction -- Valencia/Armstrong Avenue are located within the MCAS base in Tustin. The MCAS base closed in July of 1999. As part of the economic development, major-street construction needs to be completed to accommodate the future uses at the base. Prior CDBG funds will be utilized for the construction of the Valencia Avenue from Armstrong Avenue through MCAS Tustin. Priority: Senior Services Area senior services are presently provided through the City's full-service senior center located in Old Town Tustin. Although the senior center is not geographically distant from the target area, multi-cultural and economic limitations and barriers may be preventing full participation in the center's programs. Additional services are necessary to target this population. Program: Feedback Foundation - Tustin TLC Nutrition Program for the Elderly. The Feedback Nutrition Program for the elderly (including congregate and home-delivered meals) provides nutritious meals to the Tustin's elderly. The program objective is to alleviate poor nutrition among the vulnerable elderly population, especially prevalent among those who live alone and/or on limited incomes. The program not only provides meals at a congregate site in Tustin, but also deliver meals to at-risk seniors (homebound) City of Tustin 16 2OO2-O3 Ac~on Plan residing within the City. CDBG funds will be allocated to reimburse the raw food and other meals' related costs. Priority: Crime Awareness The target area has become the community's highest priority for crime prevention activities, given the increasing population density and increasing need for police services. The population is a potential target for victim-related crime, which could be prevented by the implementation of crime awareness programs. Program: Assessment and Treatment Services Center (ATSC) --- CDBG funds will be allocated to the ATSC to provide staff for youth and family counseling sen:ices. ATSC provides counseling to minor and first-time offenders of thc law, youth who demonstrate poor school behavior or performance, youth with family problems or who are victims of domestic violence, and youth who use drugs or alcohol or who are delinquent. While program participation is voluntary, a child and his/her entire family must agree to undergo therapy together. Referrals arc made to this organization by the Tustin Police and area schools. Counseling services are provided by ATSC staffor coordinated with other agencies. Priority: Health Services Based on the 1990 census, the Southwest area of thc City (CDBG target area) is concentrated with high-density residential and low-income households. Often, the majority of the households' income is utilized to pay for housing. Consequently, limited or maybe none at all is set aside for health insurance. Preventive medical and dental care is a luxury that typical households may not be able to afford. Low-cost health services are needed to help the household with preventive health and dental care. Program: TAFFY (Dental Clinic) - Prior CDBG funds will be utilized to provide dental care to Iow-income persons with a particular emphasis on children. The program will provide dental care that includes prevention, treatment, and restoration at a sliding-scale fee or at no cost to the Iow-income persons. Priority: Code Enforcement Property maintenance issues are of significant importance to the community as the majority of residential, commercial, and industrial structures in the target area are at least 25 years in age. Absentee property owners contributed to delayed property maintenance in many cases. City of Tustin 2OO2-03 Action 17 -- r Active Code Enforcement is needed to ensure that properties are properly maintained in accordance with City standards. Program: Code Enforcement CDBG funds will be allocated I-bt salary and benefits for one code enforcement officer to support the City's Housing Rehabilitation program targeting the southwest neighborhood (Iow- and moderate-income target areas). Graffiti Removal - CDBG funds will be allocated for the removal of graffiti in the southwest neighborhood. The southwest neighborhood has been determined by HUD as the CDBG lox,,'- and moderate-income target areas. Priority: Economic Development To stimulate businesses within the CDBG target areas, the City initiated a Commercial Rehabilitation program. The program will provide financial assistance to private for-profit businesses for faq:ade improvements. Monetary assistance will be provided for either design or construction costs. Program: Old Town Commercial Rehabilitation - Prior CDBG funds will be utilized to provide grant funding for design of commercial building rehabilitation within the Old Town redevelopment area. Priority: Planning/Administration Planning Services are needed to administer the CDBG program, to prepare planning documents for Old Town Tustin, and to provide fair housing assistance. These sctx.'ices are necessary to support the other priorities. Program: Fair housing activities CDBG funds will be allocated to contract with the Fair Housing Council of Orange County to provide fair housing services to Tustin residents. Sen, ices include landlord/tenant dispute resolution, education, counseling, and fair housing monitoring and compliance. The contract also includes the implementation of the Analysis of Impediment to Fair Housing Choice. Planning and Administration · CDBG funds will be allocated for the administration of the CDBG program. City of Tustin 20024)3 Action Phm 18 Old Town Design Guidelines CDBG funds will be allocated for the preparation of design guidelines Ibr Old Town Tustin. Old Town Tustin is located in the CDBG Iow and moderate-income target area. Old Town Zoning Studies - CDBG funds will be allocated to pay for a Zoning Studies to allow mixed-uses in Old Town Tustin. Mixed-usc zoning would provide opportunities for the development of mixed residential and commercial uses in Old Town area. Mixed-use zoning would also provide the opportunity for the development of affordable housing in Old Town (CDBG Iow- and moderate-income target area). City of Tustin 2002-03 Action Plan 19 -'-I- ,I 0000 0 0 · -0 0 ¢0 0 0 0 0 0~00 OuJ'r 'i- o ~o ~ o o o o~ o o o o 0 Z Z 0 0 0 0 r~ ~ 0 0 o uJ -i- '1- 0 0 0 0 ~'~ 0 0 0 0 ~oo L~ 0 0 0 Z Z > -'~o ~ ~ ~'~ 0 m o~ o~ © I-- 0 0 O~ O~ ~000 ~ 0 ~00 · '- 0 0 03 o o 0 Z Z o UJ ~ -I oC~ ~ 0000 ~00 OW'T'T 8 0 0 CD · ~ t.- o o o ~0 o o OZ o 0 Z Z 0 0 n~o0 0 0 ~ ~ LO ,r- 0 0 0 0 8 0 UJ '1- '1- o 0 ~ 0 0 D. Geographic Distribution Tustin is a relatively small jurisdiction with limited areas which meet the federal criteria of slum and blight, as defined under California State Redevelopment Law, or concentrations of Iow- and moderate-income persons. Nevertheless, FY 2002-03 funds have been allocated on the basis of meeting the national objectives of the CDBG program, including programs addressing slum and blight and/or benefiting Iow- and moderate-income persons. Further, boundaries of the South Central redevelopment project area overlap areas of low- and moderate-income concentrations. The Tustin community believes it is important to focus public services and improvements in that portion of the City known as the Southwest Neighborhood. The 2002-03 Action Plan reflects those "geographic" priorities for allocating investment. Maps illustrating Tustin's target areas for CDBG funded projects are on the following pages. City of Tustin 39 2002-03 Action Plan City of Tustin FY 2002-03 Community Development Block Grant Low- and Moderate-Income Areas -- ,, . I. I I ~-,,. , ~ . _:, ?~:~.:.~:-.'- ". ". / : ~ ~,; . ., ~ ~"~.:- ~.x,,:.~-' ~:: -. · .~. .~.. . ','... ,-~ ~- · ~. -.:.~J ,.-'. · .,.,- !. /. ./..,.:?:. :... '£..:. '. J ' · " ..... .'.L ":..C~, .. ~" -'. ~_'~ '[ ~ '~'. ~i''~ ~".-'-.~,,~ '- t'-- - ',.:.~i- q: :?,".'"- " ', ~. " .,. '.'a ' ~ '., /" · ..~..,' ' '~'" '/",,~.;~ ..... ,-.-=:-t'=~ , :" --,.- ~,'*., ~ / ~. · 7/': ~ .' '.,.' -.H~ '-LL .'__~._ ~ , ~ .,. 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', - .... -,, /' : .~/t,.,~..~./ .~.,.n~ . .." ,-- :.-t:.. '~' 'J O';.,~J,~Uew LOW & Moderate Areas ...;.. [ - .,~, ~-~,./..,~% ..... %0" .. ~ ,,- · -..~ ,>',,' ,~,~.',s'>'~/..%/'."..:~., ,~.)~t"~ Streets - . ..., - . ./~ -~ :':. ...'; -~ ..' · ,-.,, , _:' .,'-,/'~ ~~',~,~'~ ~ . o / ~ ~,', ,. , . ~' City of Tustin 4O 2002-03 Action Plan City of Tustin FY 2002-03 Community Development Block Grant Proposed Projects Locations SANTA ANA Map Layers ~l~il~W~er Area Streets ,t~._' .1City Boundary (~) HUD Offices · Proposed Projects Proposed Projects · Anfl-Cflme Programs · J Economic Development Homeless & HIVIAIDS Programs n Housing · Infrastructure · Other Planning and Administration · Public Facilities · Public Services · Senior Programs · Youth Programs City of Tustin 41 2002-03 Action Pla~ E. Homeless and Other Special Needs Activities Statistical data, including the 1990 census and data maintained by the Tustin Police Department, indicate that homelessness is not a major issue within the Tustin community. Nevertheless, it is recognized that homelessness is a regional issue for which the City of Tustin must provide a "fair share" of services to address the needs of the homeless. 1. Activities to Address Emergency Shelter and Transitional Housing Needs of Homeless Individuals and Families In late 1996 and 1998, Tustin was awarded more than SI million and approximately $800,000, respectively, for a supportive housing facility under the Continuum of Care Homeless Assistance Grant program. The grant will be used to renovate existing military barracks for use as a transitional living facility (Rescue Mission) for 192 single men and women. The Rescue Mission project is a transitional housing project. In September 1999, the City of Tustin and Department of Navy executed an interim lease for the site with the City subsequently subleasing the site to the Orange County Rescue Mission. The building is currently being renovated. Upon completion, the Rescue Mission project will provide 192 new beds for the homeless. In addition, there will be fifty (50) transitional housing units to be operated by several nonprofit organizations at the Tustin Legacy. Descriptions for these facilities are provided in Table 3. For FY 2002-03, the City will allocate funds for Laurel House, a local temporary shelter for teens, using CDBG funds. 2. Activities to Prevent Low-income Individuals and Families with Children from Becoming Homeless The City of Tustin participates in the County of Orange Continuum Care program. The Orange County Housing Authority (OCHA) established a Family Self-Sufficiency Program. Preference for this program is given to families with children who are homeless or who are in danger of becoming homeless (those paying over 50 percent of household income for rent). In addition to providing housing assistance, this program provides a variety of support sen, ices designed to assist participants become economically independent including job training and employment for program participants. Tustin has allocated the maximum allowable amount of its CDBG funds to public service programs. While some of the organizations funded do not directly serve the homeless, many of their activities may prevent homelessness. These activities include Episcopal Service Alliance (TFFAP Program), Dental Clinic (TAFFY), counseling program (ATSC), and Tustin Family and Youth Center programs. 2002-03 Action Plan City of Tustin 42 3. Activities to Help Homeless Persons Make the Transition to Permanent Housing and Independent Living The City recognized that the homeless are often in need of Iow rent or subsidized housing in order to make the transition to independent living. The Orange County Housing Authority will continue to assist homeless persons on the Section 8 waiting list. Other efforts to help the homeless also are provided by local nonprofits and churches. 4. Activities to Address the Special Needs of Persons Who Are Not Homeless The City's Senior Center provides assistance to the elderly and frail elderly. These include transportation services, case management, information and referrals, shared housing program, senior activities, health and fitness, and other recreational activities. The City allocates CDBG funds to assist the Feedback Foundation to provide meals services to the elderly and frail elderly (home-bound elderly). The City will continue to refer those persons with special needs, such as persons with disabilities (mental, physical, developmental), persons with alcohol or other drug dependencies, and persons with HIV/AIDS to appropriate agencies. The following table summarizes the organizations that provide homeless services and special needs services for FY 2002-03: TABI.E 5 LISTING OF HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES FOR FY 2002-03. Target Funding Organization Program Name Population Special Needs Amount Federal Formula/Entitlement Grants TAFFY Dental Clinic Children and Low Income $5,000 Families Families Episcopal Service Tustin Family Food Families Low Income $3,846 Alliance Assistance Program Families (TFFAP) ATSC Counseling Program Youth At-risk youth $8,000 Laurel House Transitional Home for Youth (teens) Homeless teens $5,200 Teens in crisis Feedback Foundation Project TLC - Senior Meal Elderly Low/mod elderly S 2(L(X)O City of Tustin 43 2002-03 Action Plan Program. I F~leral Competitive Grants City of Tustin/Orange Transitional Living Center Single men Homeless SI,050,552 County Rescue and women individuals Mission , i City of Tustin Transitional Units i I:amilics with Ilomeless $800,625 Children Families I Total [ $1,893,223 [ F. Other Actions 1. General The five-year Consolidated Plan contains a housing and homeless needs assessment which describes estimated housing needs for low- and moderate-income residents, special needs populations, and the homeless. During the 2002-03 funding year, the City of Tustin will undertake the following actions to address obstacles to meeting underserved needs including: · Foster and maintain affordable housing The City will continue to use available Federal, State, and local resources to foster and maintain affordable housing through housing rehabilitation programs for multi- and single-family dwelling units and provide and/or maintain homeownership opportunities through a first-time homebuyer program and an emergency mortgage program. · Remove barriers to affordable housing As stated in the Consolidated Plan, the City has adopted indirect assistance programs to address negative impacts created by barriers to affordable housing. The following summarizes the types of programs Tustin has included into its Housing Element and will continue to promote during the 2002-03 funding year. Secondary Resident Units Deed Restrictions Fees, Extractions, and Permit Procedures City of Tustin 44 2002-03 Action Plan Environmental Constraints Pre-application Conferences Shared Housing Permit Processing and Coordination Section 8 Rental Assistance Recycling Single-Family Uses in R-3 Zones into Multiple-Family Units Housing Referral Program Density Bonus Program Mixed Use Zoning Evaluate and reduce lead-based paint hazards The City's Consolidated Plan notes that there does not appear to be a great number of housing units at risk of Icad-based paint hazard. However, to comply with Title X of the Housing and Community Development Act of 1992, the City will implement into its housing policies over the next five years thc following: Include lead-based paint hazard reduction as an eligible activity in rehabilitation programs; Review existing regulations, housing, and rehabilitation codes to assure lead-based paint hazard reduction is incorporated; Require testing and hazard reduction in conjunction with rehabilitation; and, Require inspections for lead at appropriate times when housing is otherwise being inspected or evaluated. Reduce thc number of poverty-level families The City continues to support and implement several goals, policies, and programs, as noted in the Housing Element of the General Plan, designed to provide adequate, safe, and affordable housing to all segments of the population. Those goals include: 2002-03 Action Plan City of Tustin 45 Providing an adequate supply of housing to meet the City's need for a variety of housing types to meet diverse socio-economic needs. Ensuring equal housing opportunities for all existing and future City residents. ,4 Ensuring a reasonable balance of rental and owner-occupied housing. ,4 Preserving the existing supply of affordable housing. Conserving, maintaining, rehabilitating, and/or replacing existing housing in neighborhoods which are safe, healthful, and attractive, in accordance with adopted Land Use policy. Develop institutional structure The City will continue to be involved in "network-building" activities with govemmental, for-profit, and nonprofit organizations. This includes attendance at quarterly meetings of the Orange County Housing Authority Advisory Committee. Tustin will also continue to fund the Fair Housing Council of Orange County which provides fair housing and advocacy services for the region. Further, thc City will continue to encourage and participate in efforts to work collectively and cooperatively with other Orange County jurisdictions. Enhance coordination between public and private housing and social service agencies The City of Tustin does not own or operate any public housing projects. Nevertheless, the City will continue to support and encourage efforts of the Orange County Housing Authority to coordinate between private housing and social service agencies. Foster public housing improvements and resident incentives While the City does not own or operate any public housing projects, Tustin will continue to support and encourage public housing improvements and resident incentives as carried out by the Orange County Housing Authority. Use available Federal, State, and local financial resources to meet underserved needs. Coordinate with Federal, State, and local agencies to provide appropriate assistance to residents. 2002-03 Action Plan City of Tustin 46 Coordinate with public service providers to promote adequate services to residents. Work to provide physical improvements to slum and blighted areas and neighborhoods with concentrations of low- and moderate-income areas. 2. Public Housing The City of Tustin does not have a Housing Authority. The City of Tustin contracts with the Orange County Housing Authority (OCHA) to provide public housing and a variety of housing assistance programs to qualifying City residents. The City does not own or operate public housing, and no public housing developments arc proposed for Fiscal Year 2002-03. G. Program - Specific Requirements CDBG - A description of all CDBG funds expected to be available during the 2002-03 program year is provided in Table 1. A more comprehensive listing ofthe City's proposed use of those funds is provided in Table 4. No program income has been received from the previous program year; none is anticipated for 2002-03. The City has no urban renewal settlements, grant funds returned to the line of credit, or income from float-funded activities. H. Citizen Participation and Consultation HUD requires that each jurisdiction encourage its citizens to participate in the development of the Consolidated Plan/Action Plan. To ensure that this opportunity is provided, the City of Tustin adopted its Citizen Participation Plan in 1995. The Citizen Participation Plan sets forth policies and procedures for citizen participation in planning, implementation, and assessment of the City of Tustin Consolidated Plan/Action Plan. The objectives of the Citizen Participation Plan are: To encourage citizens, particularly residents of low- and moderate-income living in areas eligible for the usc of program funds, including minorities, non-English speaking persons, and persons with mobility, visual, or hearing impairments, to participate in the development of the Consolidated Plan/Action Plan. To assure that citizens are furnished with appropriate information about the Consolidated Plan and its various component programs. The City started the Citizen Participation process by publishing a Notice of Funding Availability (NOFA) in the local newspaper seeking Request for Funding Applications for the 2(X)2-03 Action Plan City of Tustin 47 2002-03 CDBG funds. In addition, the City also sent the NOFA to over 90 nonprofit organizations. The City received 24 applications totaling S923,978 in funding requests. To develop the City's 2002-03 Action Plan, two public hearings were conducted. The first public hearing was held during the preparation of the Action Plan. The hearing was held on February 6, 2002. The purpose of thc first hearing was to obtain citizens' input and views on possible needs, goals, and objectives; to inform citizens about the CDBG program goals and objectives, including its process and procedures; and, to receive input and recommendations on the proposed use of CDBG funds to the City Council. The second public heating was held on April 15, 2002. The purpose ofthe second hearing was for the City Council to review the Citizen Participation Committee's recommendation on the proposed use of CDBG funds for Fiscal Year 2002-03 for submission to HUD. All notices for the above hearings were published in the local newspaper at least 10 days prior to the hearing date and notices were posted at City Hall and at thc library. All citizens were encouraged to participate, and those who required special accommodation were accounted for. The City also, as required by HUD, published a notice of the availability of a draft Action Plan for public review. The thirty (30) day public review and comment period began on February 28, 2002, and ended on March 29, 2002. No comments were received fi.om this public review. Communication The City of Tustin provides its Citizen Participation Committee with a package of CDBG materials and conducted a workshop to explain the CDBG process and procedures. The City also provides maps and tables to assist citizens in understanding the CDBG overall goals and objectives. The City utilized the HUD-provided Community 2020 software in developing the CDBG Iow- and moderate-income target areas map and the CDBG proposed projects location map. The City, with the help of HUD, posts its Executive Summary on the HUD web page as a tool for interested citizens to understand the type of projects funded by the CDBG program. Information related to the CDBG program is also available on the City's Webpage. The City prepares a performance report at the end of the program year utilizing the IDIS program. Communit)' Vision The City delineates the Community's vision in its Five-year (2000-2005) Consolidated Plan. The Consolidated Plan outlines community priority needs and its short-term and long-term goals and objectives. A copy of the Consolidated Plan is available to the public upon request at no cost. The City updates this Consolidated Plan as the community's vision and goals change throughout the years. The City annually submits an Action Plan to HUD as an application to receive funding. Within the Action Plan, the City provides benchmarks on each activity funded. These benchmarks will be utilized to measure the City's progress in achieving the stated goals and vision. 2002-03 Action Plan City of'l"usfin 48 K. Strategies With limited resources, the City strives to address the affordable housing, economic opportunity, and Continuum of Care issues. Section C of this Action Plan describes the activities and strategies that the City will undertake during the program year to address the Affordable Housing issue. Section F indicates strategics that the City will undertake to address obstacles in meeting the under-served needs, foster and maintain affordable housing, remove barriers to affordable housing, evaluate and reduce lead-based paint hazards, reduce the number of poverty-level families, develop institutional structure, and enhance the coordination between the public and private housing and social services agencies. Section E of this Action Plan describes the activities that the City will undertake to address the homeless population. The City in its Consolidated Plan addresses the Continuum of Care strategies in further detail. Section C of this Action Plan describes the activities that the City will undertake to expand its economic opportunities. Due to the closure of the MCAS-Tustin, the City is cautiously undertaking an economic development plan to address all the economic opportunities that will be available. L. Action Plan Each year the City prepares an Action Plan not only for submission to HUD, but also to utilize the Action Plan as a tool to provide the public with information on how the City utilizes its entitlement grant for thc program year. The Action Plan provides a description of each activity, the amount of funding, and the projected accomplishment. All of the above are summarized in the Proposed Project Table (Table 4) of the Action Plan. M. Integrated Approach to Planning and Development Utilizing the Consolidated Plan process, the City was able to identify community needs, goals, and objectives. The City also was able to identify available resources and effectively utilize the funds. The Consolidated Plan provides the City with strategies, goals, and identifiable benchmarks that the City can assess at the end of program year for program achievements. Each year the City invites public participation in identifying the needs of the community and prioritizing them in the order of high, medium, low, or no priority. With these identified needs, the City develops its Consolidated Plan/Action Plan by establishing activities to address those needs utilizing the available resources. N. Monitoring System To ensure program compliance, the City conducts a formal on-site monitoring visit to each subrecipient. The City established a monitoring procedure to ensure that each subrecipient is carrying out thc eligible activity, utilizing appropriate accounting methods, and verifying 2002-03 Action Plan City of Tusfin 49 information provided to the City within the quarterly performance report. The on-site monitoring visit also provides the City with an opportunity to identify potential problem areas and to assist the subrecipicnts with technical assistance. The City utilizes a monitoring checklist form (see Appendix E) as a standard form to monitor the subrecipients. City of Tustin 50 2002-03 Action Plan CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the City of Tustin certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24, and it has in effect and is following a residential anti-displacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace - It will or will continue to provide a drug-free workplace by: Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about: (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in thc workplace; ° Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; ° Notifying the employee in the statement required by paragraph I that, as a condition of employment under the grant, the employee will: (a) Abide by the terms of the statement; and City of Tustin C-I Certification (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted: (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1,2, 3, 4, 5, and 6. Anti-Lobbying - To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of the City of Tustin, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and City of Tustin C-2 Certification The City of Tustin will require that the language of paragraphs 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan - The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 - It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Director of Community Development Title City of Tusfin Certification C-3 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation - It is in full compliance and following a detailed citizen participation plan that satisfies thc requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low- and moderate-income. (See CFR 24 570.2 and CFR 24 part 570). Following a Plan - It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the folloxving criteria: Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate-income families or aid in the prevention or elimination of slums or blight. Thc Action Plan may also include activities which the grantee certi ties are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available; Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year 2002-03 (a period consisting of one program year) shall principally benefit persons of Iow- and moderate-income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; Special Assessments. It will not attempt to recover any capital costs ofpublic improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low- and moderate-income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, ifCDBG funds arc used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvemerits financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the City of Tustin C-4 Certification proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to thc public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force - It has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws - The ha'ant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint - Its notification, inspection, testing, and abatement procedures concerning lead-based paint will comply with the requirements of 24 CFR {}570.608; Compliance with Laws - It will comply with applicable laws. Signature/Authorized Official Date Director of Community Development Title City of Tustin Certification C-5 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than Sl00,000 for each such failure. B. Drug-Free Workplace Certification By signing and/or submitting this application or grant agreement, the grantee is providing the certification. ° The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. ° Workplaces under grants, for grantees other than individuals, need not be identified on the certification, lfknown, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g. all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). ° If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (sec paragraph three). City of Tustin C-6 Certification The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code). Tustin City Hall 300 Centennial Way Tustin, CA 92780 Cheek __ if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 24, subpart F. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C.812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g. volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). City of Tustin C-7 Certification Appendix A Resolution No. 02-37 --1-- RESOLUTION NO. 02-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE ACTION PLAN FISCAL YEAR 2002-03 FOR SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. The City Council of the City of Tustin does hereby resolve as follows: WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set forth in the Act as the Community Development Grant (CDBG) Program; and WHEREAS, on February 6, 2002, a public headng was held by the Ad Hoc Citizen Participation Committee to obtain and consider citizens' views on the needs, goals, and objectives of the community; and WHEREAS, dudng the February 6, 2002, public headng, citizens were furnished with information concerning the CDBG Program, the range of eligible activities, and the proposed use of funds; and WHEREAS, a report has been prepared transmitting to the City Council recommended pdority needs, goals, and objectives by the Citizen Participation Committee; and WHEREAS, a public hearing was held by the City Council on Apdl 15, 2002, to respond to questions and comments on the proposed Action Plan FY 2002-03; and WHEREAS, the City Council evaluated needs, priorities, goals, and objectives based on recommendations of the Citizen Participation Committee and public testimony received during the hearing; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's Action Plan FY 2002-03 is hereby approved as presented to the Council at their hearing of April 15, 2002, and in Exhibit A of this Resolution. Section 2: Staff is hereby directed to include the proposed use of CDBG Funds for Fiscal Year 2002-03 in the One Year Action Plan to be submitted to the U.S. Department of Housing and Urban Development. Resolution No. 02-37 Page 2 of 2 Section 3: The Director of Community Development is authorized to execute such documents, certifications, contracts, or other instruments as may be required to carry out the City's Community Development Block Grant Program. Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 15th day of April, 2002. JEFFERY M. THOMAS MAYOR PAMELA STOKER, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) CITY OF TUSTIN ) SS CERTIFICATION FOR RESOLUTION NO. 02-37 PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 02-37 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 15th day of April, 2002, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Pamela Stoker, City Clerk S:\CDD\CCRESOS\02-37.doc Appendix B Legal Notices AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA, ) ) SS. County. of Orange ) I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of 'the Tustin News, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California, on August 24, 1928, Case No. A-601 in and for the City of Tustin, County of Orange, State of California; that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: February 28, 2002 "I certify (or declare) under the penalty of perjury, under the laws of the State of California that the foregoing is true and correct": Executed at Santa Aha, Orange County, California. on Date: FebruaD, 28, 2002 The Tustin News 625 N. Grand Ave. Santa Ana, CA 92701 (714) 796-7000 ext. 3002 PROOF OF PUBLICATION 'l'h~s space is for the ('ounty Clerk's Filing Stamp Proof of Publication of RECEIVED MAR - R 2002 CiTy CLERK'S OFFICE on'Y oF . The City of Tust]n ia ~n the process of p~epanngrflnalmng one-Vear Action Plan. detailing the p~o~--ted uae of Fiscal Year 2002-03 Commumty Devek~arnant Block Grant (CDBG) funds. To rec~ve CDBG funcl., rite U.S..Dep~.. ant of ano U.r~_ Devek3pment (HUD)..requima JUrim:flet~rm to pre- F~re a '~onsolld..eted plan,' a ~fi~ar planning' documant :ntended to ~:Je~ify a ~unity's overalf, neecl~fo~ affo~da- tile and supportive housing, cammunity development pro- rive-year s'Eategy to-meet th<me need,, and Ident~e~ re, our. cas and programa t~would a~OJ'e~s The One-year AcUon Plan a section of Plan. ~ as the C. Jty' of Tu~tin'a apfl~ca~on to.HUD for CDBG funding. The C~ty muet suramft an Ac~arr plan annual. now Ina C, Jty w~ ', .p~f~l..It~ annua~ alk-w.s~,-~rof fu~da to I meet community needs identhled In the C<3n~dldeted Plan. i The Dratt 2O02-03 Or, e-year ~ Plan v~ll I~q,,kle for ~pub~ic review and comment fa~ Ihin'y (30) day~ .he~mnin9 I February 28. 2002. ar~ endir~.Mlrcfi 2~. 2002. ~ are aw~lable et the Co~murdty Oevelopmant ~. City of Tuetln. 300 Ceram'~ Way, '~u~n~ Calt~mm g~g~O,. The F,naJ 2002-03 ActJa~ Plan vvtll.bm~ub~'nitt~d to HUD by May 15. 2002. The 2002-03 R~c,a~ Year, to~'bhe COBG program wdl begin July 1, 2002. Wnttan comments pestalning to t~e Dm~t Actlan Plan muet be ?.ubm~ed by April 1, 2002, et 5:00 p.m. and dk'ee~d.to: Ju~llna Wlllkorn; C~ of Turn. 3g~Cer~nnl~. Win/, Turn. I/~"t]on I.,lan ahould be directed to Jz.m~na Wlllkam ~ the I co~.mvo~ c~mapmant.p~ et (7~4) 573-3f74. / Purollsh: Turin New~ - Fe~rumy 2~."2f~ 15057072 '' ............ 1,¢-093 I Appendix C Agencies Contacted Veteran's Service Dept. 4220 Lemon Street Riverside, CA 92501 Dayle Mclntosh Center 150 W. Ccrritos, Bldg. 4 Anaheim, CA 92805 Orange Coast Interfaith Shelter 1963 Wallace Street, Apt. A Costa Mesa, CA 92627 YMCA Community Counseling Services 2 Executive Circle, Suite 280 Irvine, CA 92714 Assistance l.eague ofTustin P.O. Box 86 Tustin, CA 92780 Families First 12012 Magnolia Street Garden Grove, CA 92641-3346 Tustin Area Historical Society & Museum 395 E! Camino Real Tustin, CA 92780 Senior Citizens Legal Advocacy Program Legal Aid Society of Orange County 902 N. Main Street Santa Aha, CA 92701 Community Services Program 16842 Von Karman, Suite 425 Irvine, CA 92714 Probation Community Action Assoc. 1111 N. Main Street, #176 Santa Ana, CA 92701 Mardan Center of Educational Therapy I Osborn Irvine, CA 92604 Orange County Homeless Issues Task Force 1833 E. 17th Street Santa Aha, CA 92705-8629 Susan Alexander New Horizons 13821 Newport Avenue, #200 Tustin, CA 92780 Helen Anderson Hunger Coalitions 14452 Wildeve I.ane Tustin, CA 92780 Allen Baldwin Executive Director OC Community Housing Corp. 1833 E. 17th Street, Suite 207 Santa Ana, CA 92701 Joan Basile Director Mary's Shelter 17671 Anglin Lane Tustin, CA 92780 Barbara Benson Tustin Area Council for Fine Arts P.O. Box 145 Tustin. CA 92781 Doug Bistry O.C. Affordable Housing 23861 El Toro Road, Suite 207 Lake Forest, CA 92640-4733 Helen Brown Civic Center Barrio 1665 E. 4th Street, #210 Santa Ana, CA 92701 Vanessa Bruner Learning for Life 3590 I larbor Gateway North Costa Mesa, CA 92626 Jerry Caminiti Disability Awareness Coalition 3773 University Drive, #118 Irvine, CA 92612 Patrick Carroll Life Share 11421 Garden Grove Boulevard Garden Grove, CA 92643 Robyn Class Executive Director Orange Children & Parents Together 3530 E. Chapman Avenue Orange, CA 92869 Ret Wixted Project Director Feedback Foundation, Inc. 1200 N. Knollwood Circle Anaheim, CA 92801 Donna Core Coordinator Meals on Wheels 1001 N. Tustin Santa Ana, CA 92707 Julie Damon The Seed Institute 6271 Tarssa Lane Mission Viejo. CA 92691 Pat Davis Executive Director Big Brothers & Sisters of OC 14131 Yorba Street Tustin, CA 92780 John Drew Family Solutions 203 N. Golden Circle Drive, #101 Santa Ana, CA 92705 Slella Gerk Execulive Director Women Helping Women 711 W. 17th Street, Suite Al0 Costa Mesa. CA 92627 John Von Glahn Family Service Association 18001 Cowan, # c-d lrvine, CA 92714-6801 Melinda Guinaldo Director Assessment & Treatment Services Center 1981 Orchard Road Newport Beach, CA 92660 Larry Haynes Executive Director Mercy House Transitional Living CU'. P.O. Box 1905 Santa Ana, CA 92702 Warren Johnson O.C. Administration Salvation Army 10200 Pioneer Road Tustin, CA 92780 Elizabeth Jones C.O.P.E.S. 2025 N. Broadway Santa Ana, CA 92706 Suzanne Guthrie Four H Clubs of Orange County 1045 Arlington drive Costa Mesa, CA 92626 Colin Henderson Executive Director Friendship Shelter, Inc. P.O. Box 4252 Laguna Beach, CA 92652 Judy Johnson ESA 'Corporate Office 23861 El Toro Road, Suite 207 Lake Forest, CA 92640-4733 Susan Knopick Children's Bureau of So. Calif. 50 S. Anaheim Boulevard Ananhcim, CA 92805 Mary Hadley Info Line Orange County 2081 Business Center Drive, suite 130 Irvine, CA 92715 Elmer I lothus Director of Development Christian Temporary Housing Facility 704 N. Glassell Street Orange, CA 92867 Becky Johnson Alliance for the Mentally I11 621 S. "B" Street, Suite B Tustin, CA 92780 Doris La Magna The Villa Center, Inc. 910 North French Santa Ana, CA 92701 Lila I,ieberthal Jamboree Housing Corp. 2081 Business Center Drive lrvine, CA 92714 Elaine I,intner OCSPCA-Paws 5660 Avenida Antigua Yorba Linda, CA 92687 Jim Lynch Tustin Chamber of Commerce 399 El Camino Real Tustin, CA 92780 Theresa Marji Legal Aid of Orange County 902 N. Main Street Santa Ana, CA 92701 Brenda Martin Laurel House 13722 Fairmont Way Tustin, CA 92780 Pamela McGovem Executive Director OC Council of Aging 18552 McArthur Boulevard, f425 lrvine, CA 92715 Roger Moore Lutheran Social Services of Southern Calif. 704 N. Glassell Street Orange. CA 92867 Wendy Marohnic Human Options Second Step P.O. Box 9445 South l.aguna, CA 92677 Rowana McCoy Program Manager Easter Seal Society, Inc. 1661 N. Raymond Ave., Suite 100 Anaheim, CA 92801 Jim Miller Executive Director Shelter for the IIomeless 15161 Jackson Street Midway City, CA 92655-1432 Beverly Nestande Olive Crest Homes 2130 E. Fourth Street, Suite 200 Santa Aha, CA 92705 Maria Marquez Interim Division Manager Orange County llealth Care Agency 405 W. Fifth Su.eet, Suite 550 Santa Ana, CA 92701 Sherry McCulley Grants Coordinator Legal Aid Society of Orange County 902 N. Main Street Santa Aha, CA 92701 Joe Monzon HUD Community Builder HUD 1600 N. Broadway Santa Ana, CA 92706 Vernon Plaskett Continuing Development, Inc. 851 E. Hamilton Avenue, Suite 200 Campbell, CA 95008 Cliff Polston Executive Director Boys & Girls Club ofTustin 580 W. Sixth Street Tustin, CA 92780 Elizabeth Pierson Executive Director Fair Housing Council of O.C. 201 S. Broadway Santa Ana, CA 92701 Barbara Resnick Western Dev. for Affordable Housing 112 E. Chapman Avenue Orange, CA 92867 Joyce Riley Learning Disabilities of Southern Calif. P.O. Box 25772 Santa Aha, CA 92799 Jori Schlemmer St. Vincent de Paul Center for Reconciliation 2525 N. Grand Avenue, #N Santa Aha, CA 92703 Donald Taylor Veteran Charities of Orange County 201 S. Sullivan Street Santa Ana, CA 92704 .lean Wegener Executive Director Serving People in Need 2900 Bristol St., Suite II-106 Costa Mesa, CA 92626 Tim Wells Episcopal Service Alliance 1872 l)rew Way Orange, CA 92869 Louise Romano Director Tustin Acts for Families and Youth (TAFFY) 17291 Irvinc Boulevard #165 Tustin, CA 92780 Mary Atkinson Smith Thc Blind Children's Learning Center 18542-B Vanderlip Avenue Santa Ana, CA 927(15 Sister Marie Therese Executive Director Lestonnac Free Clinic 1215 E. Chapman Avenue Orange, CA 92869 Clyde Weinman Executive Director Irvine Temporary Housing 6427 Oak Canyon lrvine, CA 92620 Randy Wenz Orange County Council 3590 llarbor Gateway North Costa Mesa, CA 92626 JoAnn Ruden Tustin Public School Foundation 17411 lrvine Boulevard, #1 Tustin, CA 92780 Susan Stokes Turning Point Center for Families 2101 E. 4th Street, #150-B Santa Ana, CA 92705-3814 Lynne Tsuda Central Orange County YWCA 146 North Grand Street Orange, CA 92866 Karen Weisenberger Consumer Credit Counseling Service P.O. Box 11330 Santa Ana, CA 92711 Thomas Whaling Shelter for the Homeless 24621 Ridgewood Circle Lake Forest, CA 92630 Kimberlee White Director of Development The Eli Home, Inc. 3128 E. Chapman Avenue Orange, CA 92869 Maria Marquez Interim Division Manager Adult Mental Health Services 405 W. Fifth Street, Suite 550 Santa Ana, CA 92701 Operation Clean Slate 1578 Minorca Drive Costa Mesa, CA 92626 Carol Anne \Villiams Interval llouse P.O. Box 3356 Seal Beach, CA 90740 Dr. Karen Ebersole Mary's Shelter P.O. Box 10433 Santa Aha. CA 92711-0433 Bob Lombardo WeTip, Inc. P.O. Box 1296 Rancho Cucamanga, CA 91729 Bob Winandy Administrative Office Pilgrimage Family Therapy 25332 Cabot Road, Ste. 207 Laguna Hills, CA 92653-5521 Gilbert Marquez Easter Seal Society, Inc. 1801 E. Edinger # 190 Santa Ana, CA 92705 Jean Moonilal YMCA Community Services 13821 Newport Avenue Tustin, CA 92780 Michael Manchester Project Independence 3505 W. Cadillac Costa Mesa, CA 92626 Teresa Lu Family Outreach Center 210 N. Malden Fullerton, CA 92832 Michael Manchester Project Independent 1305 W. Cadillac, # PI01 Costa Mesa, CA 92626 Dr. Karl UIlrich Episcopal Service Alliance 26072 Merritt Circle Laguna Hills, CA 92653 Chris Kcena Care Coordinator St. Vincent de Paul 2525 N. (;rand Avenue, #N Santa Ana, CA 92705 Stcphanie Camargo Working Wardrobe 12914 Haster Street Garden Grove, CA 92840 Margot Carlson Execulive Director Community Services Programs 1821 East Dyer Road, Suite 200 Santa Ana, CA 92705 Appendix D Summary of Citizen Comments Public Comment No comments were received during the review period of February 28, 2002 through March 29, 2002. Appendix E Monitoring Process CITY OF TUSTIN COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUBRECIPIENT ON-SITE MONITORING PROCESS MONITORING CHECKLIST Goal: To standardize the review process for on-site monitoring visits to CDBG Subrecipients during program year. Objectives: To ensure that all Subrecipients are monitored in important areas of program administration and regulator' compliance. 1.0 SUBRECIPIENT INFORMATION: 1.1 NameofSubrecipient: 1.2 Program/Activity description: 1.3 Project Location: 1.4 1.5 1.6 Eligibility (Enter CDBG Citation): National Objective: FI Area Benefit Fl Job Retention Fl Slum/Blight Urban Renewal Local Objective: Fl Limited Clientele El Slum/Blight Area Basis Fl Housing Fl Job Creation Fl Slum/Blight Spot Basis El Urgent Needs 1.7 Date ofOn-Site Monitoring Visit: 1.8 LocationofOn-Site Visit: 1.9 Name/Title of Person Interviewed: 2.0 PERFORMANCE EVALUATION REVIEW: 2.1 Contract Objectives: 2.2 Contract Statement of Work: Monitoring Checklist City of Tustin Page I of 12 2.3 Contract/Project Schedule: From: 2.4 Contract Budget: To~ 2.6 a. What activities are outlined within the Agreement? b. Describe the actual program and how the actual CDBG funds are used: Summary: The activities actually funded with CDBG funds are consistent with activities outlined within agreement with CIO,? l~ Yes l~I No lf No, Explain: 2.7 ao What is the current status ofthe project? Will the CDBG funds be expended by the termination of the Agreement? I-I Yes El No Summary: The actual progress on completing CDBG funded activities/tasks is consistent with schedule outlined with the agreement with City? l~ Yes l~No lf No, explain:__ 2.8 a. CDBG funds are used for what expenditures? (i.e. staff salaries, construction costs, operating expenses, crc) Are the expenditures consistent with the program/project outlined in the Agreement? (i.e. public services, public improvement and facilities, handicapped accessibility improvement, etc) El Yes El No If No, Explain: Monitoring Checklist City of Tustin Page 2 of 12 Summary: The actual expenditures of CDBG funds are consistent allocated by the City as outlined within the agreement with City. l~ Yes No, Explain: with funds EI No If 2.9 Accomplishments. a. Number of participants: b. Number of Tustin residents: c. Other significant accomplishments: 2.10 a. Has the organization violated any Federal regulations related to the CDBG program? V1 Yes I"l No If Yes, Explain: bo Is the organization working towards positive progress in the completion of the CDBG funded activity in meeting the National and Local objectives of the CDBG program? Fl Yes FI No If No, Explain c. Summarize ofany other deficiencies noted in performance ofthe Subrecipient: 2.11 Summary of Corrective Actions/Deadlines: Monitoring Checklist CiW of Tustin Page 3 of 12 2.12 Technical Assistance Needed: FI Yes 3.0 RECORD-KEEPING SYSTEMS: Fl No 3.1 a. Are the following records maintained by the Subrecipient to provide: 1. A full description of the activities assisted with CDBG funds; Fl Yes Fl No 2. The activity meets one of the national objectives; El Yes l-I No 3. Determinations have been made for all eligibility requirements; El Yes Fl No 4. Evidence of compliance with federal regulations for acquisition, displacement, relocation and replacement housing if applicable; r'l Yes Fl No Fl N/A 5. Evidence of compliance with federal requirements specified in Subpart K of 24 CFR Part 570 ifapplicable; I~ Yes Fl No Fl N/A 6. Characteristics and location of beneficiaries; Fl Yes Fl No 7. Allowabilityofcosts; Fl Yes Fl No 8. The status ofthe case/project Fl Yes Fl No How is cumulative data on its activities compiled for inclusion in periodic reports? Summary: The Subrecipient's filing system is orderly, comprehensive and up-to-date. El Yes lJNo if No, Explain: 3.2 ao Where are the files/records stores: Who has access to the records? How are files/records secured? (i.e. cabinets locked, limited access) Summary: The Subrecipient has appropriate procedures in place to ensure the confidentiality/safety of records? El Yes ElNo If No, Explain: Monitoring Checklist City of Tustin Page 4 of 12 3.3 Where are individual client files kept? Where are program files kept? Where are financial records kept'? Summary: The Subrecipient records stored in a location which provides for easy access/availability in terms of review by appropriate agencies, l~ Yes l~ No If No, Explain: 3.4 a. Is the subrecipient aware of the regulations for the retention of records for a minimum of three years? FI Yes Fl No How long does the subrecipient retain records? How arc they store/retained? Summary: The Subrecipient has procedures in place to retain records related to the CDBG funding for a minimum of three (3) years? l~ Yes l~No If No, Explain: 3.5 a. How does the Subrecipient separate its CDBG expenditures from other expenditures? Summary: The Subrecipient has procedures in place to identify CDBG related expenses from its other expenditures? l~ Yes l~No If No, Explain: Monitoring Checklist City of Tustin Page 5 of 12 3.6 The Subrecipient is maintaining adequate records of all required information, such as information on income characteristics of beneficiaries, racial/ethnic groups being served, and number and type of households being served? i-I Yes I-I No If No, Explain: 3.7 Is the Subrecipient maintaining documentation such as time sheet for charges to award salaries and wages? ~! Yes El No If No, Explain: 4.0 FINANCIAl, MANAGEMENT SYSTEM: 4.1 a. Does the system of internal controls include specified job responsibilities, a formal system of authorization and supervision, separation of duties, qualified staff, control over access to assets, bank forms, and other confidential documents, and periodic reconciliation? El Yes El No bo Do the accounting records adequately identify the sources and application of CDBG funds? I"l Yes El No Co Are the costs being reimbursed by CDBG funds allowed under the CDBG program rules and regulation? (i.e. reasonable, necessary, and directly related to the grant). O Yes I-I No Does the subrecipient maintain control over the budget for the CDBG funded activity?. (i.e. comparison of budget with actual expenditures) VI Yes I-I No co Is there a system which projects the cash needs of the subrecipient and minimizes the time between the receipt of funds to thc actual disbursements of funds? VI Yes El No Monitoring Checklist City of Tustin Page 6 of 12 Does the subrecipient provide a financial report which shows the amount budgeted for each CDBG activity, reimbursements received to date, actual expenditures for the current period and to date, and current encumbrances/obligations in addition to expenditures? VI Yes I-I No g. What were the results of the independent audit, if required? Summary: Are the Subrecipient's accounting policies and procedures consistent with federal regulations? l~ Yes' l~No If No, Explain: 4.2 a. ls a cash receipts journal kept? Does the cash receipts journal show when funds are received, in what amounts and from what sources? [3 Yes f"l No bo Is a cash disbursements journal kept? Does the cash disbursements journal document when the expenses were incurred, how much was spent, to whom it was paid, and for what purpose? El Yes El No Is a payroll journal kept? Does the payroll journal document expenses on salaries and benefits, and distinguishes different categories? I-I Yes El No Summary: Does the Subrecipient's financial management system provide for an accurate accounting of revenues and expenditures? l~ Yes l~ No If No, Explain: 4.3 a. Is the Information transferred into a general ledger? (The general ledger summarizes in chronological order the activity and financial status of all the accounts of an organization) El Yes El No Monitoring Checklist City of Tustin Page 7 of 12 bo Do the accounting records contain reliable and up-to-date information about the sources and uses of funds, including: Grant received? FI Yes Fl No Current Authorizations and obligations of CDBG funds? FI Yes Unobligated balances? El Yes Fl No Assets and liabilities? I-I Yes Fl No Program Income? F! Yes I-I No Actual outlays and expenditures? FI Yes FI No 2. 3. 4. 5. 6. Fl No c. Posting and trial balances are performed on a regular basis? Fl Yes I-I No Summary: Do the Subrecipient's accounting records provide for accurate, current and complete disclosure of financial results? lJ Yes l~No If No, Explain: 4.4 a. Does the subrecipient maintain files of original sources documentation (receipts, invoices, canceled checks, etc) for all financial transactions? 13 Yes Fl No Summary: ,4re all costs supported by appropriate documentation (i.e., expense receipts, time-sheets, cost allocation plans, etc)? lJ Yes l~ No If No, Explain: 4.5 a. Does the subrecipient receive program income? I"l Yes Fl No bo Does the subrecipient ensure that all the program income is used for permitted activities and that such program income is expended before requesting further reimbursement from the CDBG funds for the same activity? Fl Yes Fl No Summary: Are appropriate procedures in place to account for program income related to Monitoring Checklist City of'rustin Page 8 of 12 the use of CDBG funds? ~Y Yes ~YNo Explain: 4.6 a. b. Has the independent audit been submitted? I-I Yes El No Is the City on the mailing list for receipt of the independent audit? El Yes f'l No Summary: Is the Subrecipient required to submit an independent financial audit to the City? l~ Yes EINo if so, have proper arrangements been made to conduct the audit? l~ Yes EI No Explain 4.7 a. Is the subrecipient aware of the regulations for the use of real or personal property to meet the national objectives of the CDBG program? El Yes I"l No bo Is the subrecipient aware of the regulations for the disposition of real or personal property when such property is no longer necessary for the CDBG funded activity? __ El Yes El No Co What procedures are in place for the disposition of any real or personal property acquired in part or in whole with CDBG funds? Summary: Does the Subrecipient have appropriate procedures in place to allow for reversion of assets as related to the use of CDBG funds? l~ Yes EINo Explain: Monitoring Checklist City of Tustin Page 9 of 12 5.0 ANTI-DISCRIMINATION: 5.1 a. Does the subrecipicnt have employment guidelines or policies to assure equal employment opportunities to all persons regardless of race, color, national origin, sex or handicap? {3 Yes f'l No Does the subrecipient maintain data indicating the racial/ethnic character of employees of a program funded in whole or part with CDBG funds? El Yes FI No If applicable, does the subrecipient maintain documentation of the actions the subrecipient has carried out with its resources to remedy or ameliorate any conditions limiting fair housing choice in the community or other actions which demonstrates its support of fair housing? Fl Yes El No do Does the subrecipicnt allow participation in the program regardless of race, color, national origin, sex or handicap? FI Yes FI No co Does the subrecipient reasonably accommodate persons who may be physically limited by a handicap? Fl Yes Fl No If applicable, does thc subrecipient take affirmative steps to assure that minority businesses and women's business enterprises have an equal opportunities to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction, or services? FI Yes Fl No Summary: Does the Subrecipient have appropriate procedures in place for Civil Rights? Non-discrimination? Equal Employment Opportunities? Fair Housing Compliance? ~4ccess to disabled? Opportunities for Women and Minority Business Enterprises? E1 Yes l~No Explain: Monitoring Checklist City of Tustin Page 10 of 12 5.2 Is the subrccipient aware that they are prohibited from using CDBG funds to finance the use of facilities or equipment for religious purpose or to engage in other religious activities? El Yes El No b. What procedures are in place to prohibit such activity? Summary: Does the Subrecipient have appropriate procedures in place to prohibit religious activities as related to the use of CDBG funds? lJ Yes l~No Explain: 5.3 a. Is the subrecipient aware that they are prohibited from using CDBG funds to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities, such as voter registration, sponsoring candidate forums, etc. El Yes El No b. What procedures are in place to prohibit such activities? Summary: Does the Subrecipient have appropriate procedures in place to prohibit use of CDBG funds for lobbying or other political activities? l~ Yes l~No if No, Explain: 6.0 MISCELLANEOUS COMMENTS/CONCLUSIONS: Are there other issues that have not yet been addressed? Monitoring Checklist City of Tustin Page 11 of 12 ON-SITE MONITORING VISIT CONDUCTED BY: Signature Name Date Title SUBRECIPIENT OFFICIALS CONTACTED (Name & Title): Signature Signature Name Name Title Title Date Date JW:~C DBG',monitor.ckl Rcv: 5/28 98 Monitoring Checklist City of Tuslin Page 12 of 12 ATTACHMENT 3 Evaluation Criteria COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT SELECTION PROCESS AND EVALUATION CRITERIA The City reserves the right to act as sole judge of the content of the proposals submitted for City's evaluation and selection. The City further reserves the right to reject any or all project proposals. A. CONSOLIDATED PLAN - PRIORITY NEEDS To participate in the federal Community Development Block Grant (CDBG) program, the City of Tustin has submitted to the U. S. Department of Housing and Urban Development a five-year planning document entitled the Consolidated Plan. The Plan details community needs and provides a strategy for addressing those needs. The Consolidated Plan contains a Listing of Priority Needs table which rates (high, medium, or Iow) a wide variety of community needs, including housing, homeless assistance, public facilities, infrastructure improvements, public services, economic development, and other community development needs. When considering projects and programs to be funded with CDBG monies, the proposals should address the community's priority needs (see attached). B. FUNDING CRITERIA Evaluation and selection of the requests for funding proposals will also be based upon the following considerations and criteria: 1. Completion of Ail Application Forms and Requested Information 2. Proposer's General Experience and Capability Proposcr's demonstrated experience in the operation of programs similar to the one for which funding is requested. b. Proposer's demonstrated ability to provide the specific services proposed. Proposer's demonstrated financial status and ability to finance the proposal submitted. Local experience - consideration will be given to operators who have demonstrated experience in providing services to Tustin area residents. City of Tustin Page I of 3 Evaluation Criteria o e. Proposer's other sources of funding. Proposer's verified history of compliance with obligations and responsibilities associated with contractual responsibilities or requirements of state and/or federal grants. General Program Concepts and Approach ao Demonstration of a critical need for the proposed project by Tustin area residents. The anticipated number of Iow- and moderate-income Tustin residents to be served by the proposal. The size of the service area for said program and whether the project will indirectly benefit areas within Tustin having a concentration of low and moderate-income residents. The proposal's response to any needs identified in the City's Consolidated Plan. General Mandatory Guidelines for Funding Requests Submitted by Public Service Providers and Non-Profits Each organization must: Be a non-profit community organization committed to enhancing the quality of life for Tustin residents. 2. Serve Tustin residents and provide documentation of such service. ° Be registered with the State of California as a non-profit community organization or, for new organizations, be registered at the time the funds are allocated. 4. Have a Board of Directors whose meetings are open to the public. 5, Provide the City of Tustin with a copy of current constitution/bylaws and policies and procedures. Demonstrate ability to generate financial and human resources from other sources. City of Tustin Page 2 of 3 Evaluation Criteria Not discriminate in employment or in clients served because of race, religion, sex, or national origin. Be accountable for revenue and expenditures through standard bookkeeping procedures. An annual audit at the agency's expense may be required, with the results available to thc city of Tustin upon request. C. EVALUATION PROCESS An evaluation team comprised of City personnel will conduct the evaluation of the proposals; however, it may also include elected officials and other community leaders. In all cases, members of'the team will have appropriate experience in the evaluation and administration of projects, proposals, lease agreements, construction contracts, bid documents, and public service program operations. In connection with its evaluation, the team may, at its option, request interviews with those individuals or organizations proposing projects. During these interviews, the proposers will be allowed to present such evidence, as may be appropriate, for the team to accurately analyze all materials and documentation submitted with the proposals. The selection team will employ the applicable criteria and their expertise in evaluating all proposals and shall submit a report to the City Council detailing a highest-to-lowest ranking of all responsive proposals. D. APPROVAL OF FUNDING PROPOSAL Subsequent to the evaluation process, recommendations will be presented to the City Council for review and approval. Specific amounts of recommended allocations may not correlate with the amount requested by an agency. Funding recommendations shall be presented at a regular meeting of the City Council and are subject to public review and comment. Distribution of grant funds is contingent on receipt of monies from the Federal government and funding granted in one fiscal year does not assure an applicant of any future funding. S: CI)D JI;.~l'lN A *,dbg l~',"alual~l Critcn'ia.doc City of Tustin Page 3 of 3 Evaluation Criteria ATTACHMENT 4 Table of Request for Funding Applications 0 [] 0 ! .~o~© ~ ~- .- I o ~ . ~ o .> .o --"I-